Help Manual - Openoffice.org - Impress
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- Words: 8,548
- Pages: 62
.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
Help Manual for OpenOffice.org - Impress
Compiled By: Mushtaque Asghar Shaikh
OpenOffice.org – Impress
Page 1 of 62
By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
Table of Contents Unit 1: OpenOffice.org – Impress – An Introduction.....................................................................................................4 1.1 What is OpenOffice.org – Impress?..................................................................................................................4 1.2 Basic Screen Elements.....................................................................................................................................4 1.3 Presentation Basics...........................................................................................................................................5 1.4 Main Toolbars....................................................................................................................................................6 Unit 2: Lets Get Start – 1, 2, 3 GO!!!............................................................................................................................9 2.1 Understanding File Terms.................................................................................................................................9 2.1 Creating an Empty Presentation Using AutoPilot...........................................................................................10 2.2 Slide Layouts...................................................................................................................................................13 2.3 Saving a Presentation.....................................................................................................................................14 2.4 Closing an Impress Presentation....................................................................................................................16 2.5 Opening an Impress Presentation..................................................................................................................16 2.6 Opening a Presentation Using the AutoPilot...................................................................................................17 Unit 3: Working with Presentations............................................................................................................................19 3.1 Navigate between slides in a presentation.....................................................................................................19 3.2 Inserting a slide in a presentation...................................................................................................................20 3.3 Inserting a duplicate slide in a presentation....................................................................................................21 3.4 Deleting a slide in a presentation....................................................................................................................23 3.5 Moving a slide in a presentation......................................................................................................................24 Unit 4: Working with Workspaces / Presentation Views.............................................................................................25 4.1 The Normal View.............................................................................................................................................25 4.2 The Outline View.............................................................................................................................................26 4.3 The Slide Sorter View......................................................................................................................................27 4.4 The Slide Show View......................................................................................................................................28 4.5 The Notes Page View......................................................................................................................................29 4.6 The Handout View...........................................................................................................................................30 4.7 The Master View..............................................................................................................................................31 Unit 5: Working with Presentation Elements..............................................................................................................33 5.1 Working with Text (Text box)...........................................................................................................................33 5.2 Working with Fontwork (WordArt Gallery).......................................................................................................35 5.3 Working with Images.......................................................................................................................................36 5.4 Working with Bullets & Numbers.....................................................................................................................37 5.5 Working with Tables & Spreadsheets..............................................................................................................38 OpenOffice.org – Impress
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By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress 5.6 Working with Charts........................................................................................................................................39 Unit 6: Working with Animations.................................................................................................................................44 6.1 Using Custom Animation.................................................................................................................................44 6.2 Using Slide Transition......................................................................................................................................45 6.3 Running a Slide Show.....................................................................................................................................47 Unit 7: Printing............................................................................................................................................................48 7.1 Printing a Presentation....................................................................................................................................48 7.2 Printing Handouts, Notes, and Outlines..........................................................................................................49 Unit 8: Compatibility with Microsoft PowerPoint & PDF Export.................................................................................52 8.1 Opening a File Created by Microsoft PowerPoint...........................................................................................52 8.2 Saving a File in Microsoft PowerPoint Format................................................................................................55 8.3 Exporting an Impress presentation to PDF Format........................................................................................57 Unit 9: Shortcut Keys for OpenOffice.org – Impress .................................................................................................60 9.1 Function Keys for OpenOffice.org Impress.....................................................................................................60 9.2 Shortcut Keys in Slide Shows.........................................................................................................................60 9.3 Shortcut Keys in the Normal View...................................................................................................................61 9.4 Shortcut Keys for OpenOffice.org...................................................................................................................61 9.5 Navigating with the Keyboard in Slide Sorter.................................................................................................62
OpenOffice.org – Impress
Page 3 of 62
By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
Unit 1: 1.1
OpenOffice.org – Impress – An Introduction
What is OpenOffice.org – Impress? OpenOffice.org – Impress is an Open Source Presentation Software that comes with OpenOffice.org as part of the package. It contains all the capabilities of Microsoft PowerPoint – Accompanied with Microsoft Office, a 100% Commercial Software. Impress offers all basic the features and functions of PowerPoint. It can be downloaded from following URL: Version 2.4 with Built in JRE http://openoffice.cs.utah.edu/stable/2.4.0/OOo_2.4.0_Win32Intel_install_wJRE_en-US.exe 1
1.2
2
3
Basic Screen Elements
8
4
5
7
Illustration 1: OpenOffice.org - Impress : Basic Screen Elements
6
OpenOffice.org – Impress
Page 4 of 62
By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress Sr. # Name
Description
1
Title Bar
Contains name of currently opened file followed by software name.
2
Menu Bar
Contains menus that manipulate the whole software.
3
Standard Toolbar
Contains most commonly used Standard Tools.
4
Formatting Toolbar Contains most commonly used Formatting Tools.
5
Task Pane
Contains most commonly used Formatting Options that can make a presentation more effective.
6
Drawing Toolbar
Contains most commonly used tools for inserting miscellaneous drawing objects such as Lines, Rectangles & Ellipses.
7
Slide Bar
Contains slides that are added in the presentation.
8
Slide View Buttons
Used to view presentation in different views / modes.
Table 1: Basic Screen Elements of OpenOffice.org - Impress
1.3
Presentation Basics Before move over the illustration, lets have a little discussion on the Presentation Basics. When we create a file using Impress, it is called Presentation. A presentation is the combination of multiple Slides. Similarly a slide is the combination of different elements such as Text Box, Images, Font Gallery and even Audios & Videos. To make our presentation we can add different kinds of animations and effect to slides and slide elements.
Illustration 2: Presentation Basics
OpenOffice.org – Impress
Page 5 of 62
By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
1.4
Main Toolbars
1.4.a Standard Toolbar
Icon Name
Function
New
Creates a new presentation file.
Open
Loads an existing file from the specified location.
Save
Saves current file. If saving for the first time prompts for a file name else will replace the existing file.
Email
Sends current file as attachment and Loads the Default Email Editor.
Edit Lock
Makes current file as Read-only and vice-versa.
Export to PDF
It converts current file into PDF Format.
Print
Prints current file using the default printer.
Print Preview
Shows preview of the current file in Print Preview Window.
Spellchecker
Loads Spellchecker to check the misspelled words in the presentation.
Spellchecker
Checks spelling automatically when enabled.
Cut
Cuts the selected object and puts it in Clipboard.
Copy
Puts the selected object in Clipboard without removing the original one.
Paste
Places the objects that was cut / copied at the current position.
Formatting Paintbrush
Copies the formatting of the selected text.
Undo
Reverses the last command(s) or entry you typed.
Redo
Reverses the action of the last Undo Command(s).
Hyperlink
Cuts the selected object and puts it in Clipboard.
Chart Wizard
Opens chart wizard to create a Chart in current presentation.
Spreadsheet
Inserts a Calc Sheet in presentation when needed.
Hyperlink
Inserts a Hyperlink in presentation when and where required.
Navigator
Displays the Navigator Window that helps to visit the whole presentation within single Navigator Window.
Help & Support
Helps the users when want any support from the software.
Table 2: Standard Toolbar with detailed description
OpenOffice.org – Impress
Page 6 of 62
By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress 1.4.b Line & Filling Toolbar
Icon
Name
Function
Styles & Formatting Opens Styles a Formatting Window to set the Heading Styles Line Tool
Opens Line settings Dialog Box to specify formatting.
Arrow Styles
Sets Arrow Styles for current line.
Line Style
Sets Line Style such as Straight, Dashed and Dotted.
Line Width
Sets Line Width for current line.
Line Color
Sets Outline Color for current line.
Area
Opes Area Filling Dialog Box to specify filling settings.
Area Style / Filling
Sets filling style such as invisible, colored & gradient.
Area Style / Color
Sets fill color for current drawing object.
Shadow
Sets the 3D Shadow for current drawing object.
Table 3: Line & Filling Toolbar with detailed description
1.4.c Text Formating Toolbar
Icon
Name
Function
Font Name
Specified Font Style for the Text.
Font Size
Specifies Font Size for the Text.
Bold
Makes the selected text Bold.
Italic
Makes the selected text Italicied.
Underline
Makes the selected text Underlined.
Shadow
Adds a shadow to selected text.
Left Align
Aligns the selected paragraph(s) to left page margin.
Center Align
Centers the selected paragraph(s) on the page.
Right Align
Aligns the selected paragraph(s) to right page margin.
Justify
Aligns the selected paragraph(s) to left and right page margins.
OpenOffice.org – Impress
Page 7 of 62
By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress Icon
Name
Function
Bullet On/Off
Assigns bullet points to selected paragraphs & vice versa.
Promote
Moves the selected paragraph one level up in a list/bullet hierarchy.
Demote
Moves the selected paragraph one level down in a list/bullet hierarchy.
Move Up
Positions the selected paragraph before the one above it.
Move Down
Positions the selected paragraph after the one below it.
Character
Changes the font and the font formatting for selected characters.
Paragraph
Modifies the format of current paragraph, such as indents & alignment.
Bullets & Adds numbering or bullet to the current paragraph, and lets you edit Numbering format of the numbering and bullets. Font Color
Sets Font Color for the selected text.
Table 4: Formatting Toolbar with detailed description
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
Unit 2: 2.1
Lets Get Start – 1, 2, 3 GO!!!
Understanding File Terms The File menu contains all the operations related to file management, but we will discuss only about: New, Open, Close, Save, Save As, Export, Print and Exit. To access the File Menu, here is the procedure: Procedure: 1.Press Alt + F, select required option and press Enter. 2.OR Press F10, focus will be moved to Menu Bar. Select the specified menu and option and press Enter. 3.OR Click on File option on Menu Bar and enjoy the proceedings as above. Icon
Name
Function
New
Creates a new presentation.
Open
Used to open an existing file from a floppy disk or hard drive of your computer.
Close
Used to close a presentation (file) not Impress Software.
Save
Used to save a file that you have changed. If you close the presentation without saving it, the changes you made will be lost.
Save As
Used to save a new file for the first time or save an existing file with a different name.
Export
Saves the current presentation into many formats to make it portable and compatible with other formats, such as html, pdf, swf, bmp, jpg & many more.
Print
Used to take a hard copy if the presentation.
Exit
Used to exit Impress or any other application in the OpenOffice.org software suite.
Table 5: Main options from File Menu
OpenOffice.org – Impress
Page 9 of 62
By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
2.1
Creating an Empty Presentation Using AutoPilot You can use the AutoPilot to create a new, empty presentation, or open an existing presentation in Impress. Procedure: 1.Choose File => New Presentation from the menu bar.
2.On the AutoPilot Presentation dialogue box, click on the Empty Presentation radio button.
3.Click the Next button to display the second screen of the wizard. This is where you can define the slide design.
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
4.Click in the Select a slide design drop-down button to select either "Presentations" or "Presentation Backgrounds." 5.Select a secondary choice to use in the presentation. The topics displayed in that selection area, beneath the Select a slide design field, are dependent on what you have selected in the Select a slide design field. The Presentation Background choices are visually-formatted templates. The Presentation choices contain pre-written slide content. Condition
Result
If Presentation Backgrounds is selected,
Secondary choices include: Dark Blue With Orange Subtle Accents
If Presentations is selected,
Secondary choices include: Introducing a New Product Recommendation of a Strategy
Table 6: Type of Presentation Backgrounds
6.Under Select a Slide Transition, click in the drop-down area to select any of the 57 available Effect transitions. The white area of the screen provides an illustration of the each effect as you scroll through the available choices. 7.Under Select a Slide Transition, click in the drop-down area to select the Speed of the slide transition (Slow, Medium, or Fast). 8.Under Select the presentation type, select either Default or Automatic to define whether the presenter will manually advance slides in the presentation (default), or whether the slides will automatically advance based on Duration of page and Duration of pause timing definitions. OpenOffice.org – Impress
Page 11 of 62
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress 9.Click the Create button to create the presentation.
10.Simply done!
OpenOffice.org – Impress
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By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
2.2
Slide Layouts Impress allows you to select any of the 20 different AutoLayout slide templates to use in your presentation. Impress prompts you to assign an AutoLayout each time you add a new slide. You can change the AutoLayout assigned to any slide in the presentation at any time. Icon
Name
Function
Blank slide
Presents any thing that you want. 100% Customizable.
Title Slide
Presents Title and Some Headings regarding Main Title.
Title, Text
Presents Title and some description regarding that title.
Title, 2 Text Blocks
Presents Title and some description regarding that title in 2 Text Blocks.
Title Only
Presents Title only.
Title, Object
Presents Title and any kind of (OLE) object that you want to display.
Title, Chart
Presents Title and Chart regarding any facts and figures.
Title, Spreadsheet (Table)
Presents Title and Spreadsheet regarding facts and figures.
Title, Clip Art, Presents Title, Clip Art (Image) and some textual description. Text Title, Text, Chart
Presents Title, Chart and some textual description.
Title, Text, Clipart
Presents Title, Clip Art (Image) and some textual description.
OpenOffice.org – Impress
Page 13 of 62
By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress Icon
Name
Function
Title, Chart, Text
Presents Title, Chart and some textual description.
Title, Text, Object
Presents Title, Text & OLE Object.
Title, Text, 2 Objects
Presents Title, Text & OLE Objects in 2 Blocks.
Title, Object, Text
Presents Title, Text & OLE Object.
Title, Object Above Text
Presents Title, Text & OLE Object.
Title, 2 Objects, Text
Presents Title, Text & OLE Objects in 2 Blocks.
Title, 2 Object Presents Title, Text & OLE Objects in 2 Blocks. Above Text Title, Text Presents Title, Text & OLE Object. Above Object Title, 4 Objects
Presents 4 OLE Objects.
Table 7: Slide Layouts
2.3
Saving a Presentation You must save and assign a distinguishable name to every presentation that you create in Impress. If you don't name the file, you won't be able to open and update it in the future. The first time you save a presentation, Impress will prompt you to assign a name through the Save operation. If you want to save this with another name, use Save As operation. So, how do you know if you have named a file or not? Look at the blue title bar that runs along the top of the screen. If the text, Untitled 1 - OpenOffice.org is displayed in the title bar, as seen in the picture below, the file does not have a name. If the title bar contains some name other than Untitled 1 – OpenOffice.org, you know that you have
OpenOffice.org – Impress
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By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress already named and saved the file. The document in the example below is named, My First Impress Presentation.odp. Lets see how to save the presentation: Procedure: 1.Choose File => Save from the menu bar, OR click on
Icon on Standard Toolbar.
2.Provide the File name and Save as type and press Save button in Save As dialog box.
3.Simply done!
OpenOffice.org – Impress
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By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
2.4
Closing an Impress Presentation If you want to close the presentation, follow the following procedure. Procedure: 1.Choose File => Close from the menu bar OR press Ctrl+W or Ctrl+F4 from Keyboard. 2.The presentation in the Impress window is closed. 3.Simply done!
2.5
Opening an Impress Presentation If you want to load an existing presentation, follow the following procedure. Procedure: 1.Choose File => Open from the menu bar OR press Ctrl+O from keyboard.
2.Select the File name, and click on Open button.
3.Simply done! OpenOffice.org – Impress
Page 16 of 62
By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
2.6
Opening a Presentation Using the AutoPilot Just as you can open any presentation that has been named and previously saved from the File Menu, you can also open any presentation with the AutoPilot.. Follow the given below procedure. Procedure: 1.Click the Open existing presentation radio button.
OpenOffice.org – Impress
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By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress 2.Now click on Open button. The Open dialogue box opens.
3.Select the file and click on Open button. File will be in front of you in Impress Window. 4.OR Finally simplest method to open a presentation is to press Ctrl+O & select the file name from Open dialogue box. 5.Simply done!
OpenOffice.org – Impress
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By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
Unit 3: 3.1
Working with Presentations
Navigate between slides in a presentation OpenOffice.org – Impress offers various methods to navigate among different slides. Lets have a discussion regarding this. 3.1.a Using Mouse Technique
3.1.b Using Keyboard Technique Its very simple, just press Page Up & Page Down keys to navigate among different slides of the presentation. 3.1.c Using Navigator Navigator is another alternative to move from one slide to another. To open Navigator, press Ctrl+Shift+F5 or click on Icon on Standard Toolbar.
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress Navigator offers facility to move from one slide to other by just making a Double Click over title of the Slide. Given below is the specimen illustration to demonstrate the Navigator.
Illustration 3: Navigator Window to move accross the presentation!
3.2
Illustration 4: How to open Navigator Window from Menu!
Inserting a slide in a presentation Each Impress presentation that you create will begin with a single slide. After you change the opening slide, you'll want to add more slides to your presentation. The number of slides that you add to the presentation is dependent on the length of your presentation. There are two main methods to add a slide inside a presentation. Method 1: 1. Choose Insert → Slide from the menu bar.
Illustration 5: Inserting a Blank Slide from Menu
2. OR Click on
Icon on Presentation Toolbar.
3. A Blank presentation slide will be added just after the current selected slide. 4. Simply done! Method 2: 1. Right Click in Blank Area between two slides in the Slide bar towards left side of the screen. 2. Click on New Slide option. 3. A Blank Slide will be inserted between the two slides. Simply done! OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
Illustration 6: Right Click in Blank Area between two slides in the Slide bar towards left side of the screen.
3.3
Illustration 7: A Blank New Slide is inserted between the two slides where Right Click was made
Inserting a duplicate slide in a presentation Impress also offers feature to add a duplicate slide in the presentation to minimize the efforts to make the presentation more effective and easy. Like the previous section, there are two main methods to add a slide inside a presentation. Method 1: 1. Choose Insert → Duplicate Slide from the menu bar. 2. A new slide, an exact duplicate of the copied slide, will appear on screen just after the selected slide in the presentation. 3. Simply done!
OpenOffice.org – Impress
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By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
Illustration 8: Inserting a duplicate slide from Menu
Method 2: 1. Right Click on a slide in the Slide bar & click on Copy option. 2. Now Right Click in Blank Area between two slides in the Slide bar & click on Paste option. 3. You will see exact copy of the coped slide – i.e., Duplicate Slide of the selected slide. 4. Simply done!
Illustration 9: Right Click and Click on Illustration 10: Right Click in blank area Illustration 11: Here you can see the Copy option to copy the Slide and click on Paste option Newly Pasted Slide - Duplicate Slide
OpenOffice.org – Impress
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By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
3.4
Deleting a slide in a presentation There are Two methods to delete a slide from a presentation. Lets discuss on these methods. Method 1: 1. First of all, bring the specific slide in focus. 2. Choose Edit → Delete Slide. Current slide will be deleted. 3. Simply done! Method 2: 1. Right Click on a slide in the Slide bar & click on Delete Slide option. 2. Current selected slide will be deleted. 3. Simply done!
Illustration 12: Deleting a slide from menu
OpenOffice.org – Impress
Page 23 of 62
Illustration 13: Deleting a Slide from Slide bar
By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
3.5
Moving a slide in a presentation Sometimes you may want to move slides around in the presentation to better support an argument or point that you want to make. With Impress, you can move any slide from one location to another in the presentation. Method 1: 1. First of all, select the specific slide in slide bar and press the Left Mouse Button. 2. Now use Drag & Drop Technique to move the slide within the presentation (in slide bar). 3. Now release the mouse and place the slide where you want to place it. 4. Simply done!
Illustration 14: Click on specific slide Illustration 15: Use Drag & Drop Illustration 16: Release the Mouse and and hold on the Left Mouse Button Technque to place the Slide see the Result! Here it is!
Method 2: 1. Right Click on a slide in the Slide bar & click on Cut option. 2. Now Right Click in Blank Area in the Slide bar & click on Paste option. 3. Selected slide is moved from original position to your selected place. Simply done! OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
Unit 4: 4.1
Working with Workspaces / Presentation Views
The Normal View Normal View offers, all the facilities to add / edit multiple objects / elements inside the presentation as per requirement of the user. Normally when a presentation is created, by default view is Normal View.
Illustration 17: Normal View - By default workspace for a presentation
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
4.2
The Outline View Outline View offers bullet structure for a slide. In this view we can add all the points of the presentation in the form of bullets (points) without torching the graphics. This view is helpful for the experienced users who don't want to be involved in unnecessary graphics, except want to work on main points. OR for those who have enlisted their presentation points in any word processor (such as Microsoft Word or OpenOffice.org – Writer). To enable this view, choose View → Outline.
Illustration 18: Outline View - Helpful to add presentation points
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
4.3
The Slide Sorter View This workspace helps users in viewing multiple slides at the same time. You can perform many operations over the slides at one place. For instance, you can cut, copy, paste and delete multiple slides at the same time without going into detailed options. To use this view, choose View → Slide Sorter.
Illustration 19: Sliede Sorter View
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4.4
The Slide Show View If you want to view that how will your presentation will look! Use Slide Show View. This will preview the presentation for screen display. F5 is the shortcut key for presentation's slide show. Alternative way is to use menu bar, choose View → Slide Show.
Illustration 20: Slide Show View - Displays presentation's full screen view on screen
To exit from Slide Show, press Esc (Escape) key from Keyboard or choose End Show from context menu.
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4.5
The Notes Page View This workspace helps in adding Slide Notes to presentation. These helps user to present their ideas in an effective way. They can be used to describe things in detail, because slides only include main points, while we can add descriptions in form of these notes. To use this workspace, choose View → Notes Page.
Illustration 21: Slide Notes View - Workspace to add Notes to a Presentation
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4.6
The Handout View This workspace helps in viewing the presentation in perspective to get the slides in making handouts. For example, we can merge 2, 3 or more slides inside single page to get them printed in a single sheet except of using separate page for each slide. This can save a lot number of papers when the presentation is made of many slides. To use this workspace, choose View → Handout Page.
Illustration 22: Handout Page View - Worspace for making handouts if a presentation
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4.7
The Master View If you work for a company, you may be asked to prepare long presentations. Or, you may want to prepare slides about a special event or occasion. The Master View allows you to create a presentation with different types of slides but enable them to all have the same "look". The elements that you add to the Master View - such as a company logo, background, and font colour - will be applied to all of your slides. How a Master View is presented in your presentation depends on how the presentation was initially created. Empty presentations generate a Master View with a plain, white background. On slide 1 you saw a reference to “Click to add title” and “Click to add text.” These three elements – background color and two text placeholders – are contained on the Master View. These three elements are available on every new slide that you add to your presentation.
Illustration 23: Master Template Bullet Structure - Design View
If, however, you created a new presentation with a colored background or from a template, the Master Slide of that presentation will also display those unique style definitions and/or color scheme. OpenOffice.org – Impress
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Illustration 24: Master Template Bullet Structure - Drawing Workspace View
To enable this workspace, choose View → Master → Slide Master.
To disable this workspace, click on
option in the Master View Toolbar.
Please note that changes made to master slide will effect the complete presentation where ever such kind of slide is used in the same presentation. OpenOffice.org – Impress
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Unit 5: 5.1
Working with Presentation Elements
Working with Text (Text box) Text is the basic unit to insert information inside the presentation. To insert text, we use Text Box. There are two methods. Method 1: Using Predefined Text Boxes There are 20 Slide Layouts in Impress that can be used to prepare a presentation, out of which 19 can be used to enter the text. While the only remaining is Blank Slide, where you can also add text using manual method to insert the text. To add text using predefined text boxes: 1. Click on Heading or Sub Heading inside the slide and add the Text that you want to present. 2. Now remove the focus from that element. Simply done!
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress Method 2: Using Text Boxes Manually Although current slide layouts are enough to add information inside the slide, but even then if a user wants to add more text, it is easy to do this. To add text boxes manually, click on Icon on Drawing Toolbar & place it where you want to add text. When done, loose the focus. Simply done! Illustration 25: Drawing Toolbar
Illustration 26: Click on Text Icon, and place it where you want to add Text
Illustration 27: Add Text to newly added text box & loose the focus!
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5.2
Working with Fontwork (WordArt Gallery) Despite of Text Boxes, Impress offers Font Gallery to add Text in Graphical Format. To add it, 1. Click on on Drawing Toolbar. 2. Change the Text and loose the focus. 3. Simply done!
Illustration 28: Add the Font Gallery
Illustration 29: Add Text & Loose the focus - Simply Done!
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
5.3
Working with Images During creation of presentation, we need images to be added in it. Although contrary to Microsoft Office, there are limited no. of Gallery Images (that can be added using Icon on Drawing Toolbar). Alternatively to do is to use system images stored in your computer. To do this, 1. Choose Insert → Picture → From File. 2. Select an image file from Insert Picture Dialogue Box and click on Open Button. 3. Your selected picture is inserted in the presentation. 4. Simply done! Illustration 30: Drawing Toolbar
Illustration 31: Inserting Images from Menu - Insert → Picture → From File...
Illustration 32: Right click and choose Copy OR Double Click to Inster an Image from Gallery
Slide Layouts OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
5.4
Working with Bullets & Numbers Bullets & Numbers are mostly used to enlist the major points for any presentation. There are 13 Slide Layouts in Impress that can be used to insert Bullets and Numbers.
Illustration 33: Slide ayout - Bulllets and Numbers - Blank Slide
Illustration 34: Slide Layout - Bullets and Numbers - With Information
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
5.5
Working with Tables & Spreadsheets Sometimes tabular data needs to be presented in presentations. Using Impress, we can add Tables / Spreadsheets via methods. Method 1: Using Title, Spreadsheet (Slide Layout)
Illustration 35: Double-Click in the Slide and Add the Data in Spreadsheet!
Illustration 36: Here is the Result - Tabular Data is entered in the Spreadsheet!
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
5.6
Working with Charts
Impress allows you to create many different kinds of charts to visually accent data. 5.6.a Chart Types Icon Name Description Area Chart
An area chart emphasizes the trend of each value over time. An area chart also shows the relationship of parts to a whole.
Column Chart A column chart uses vertical bars or columns to display values over different categories. This chart shows variation in value over time. Bar Chart
A bar chart is similar to a column chart except these use horizontal instead of vertical bars. Like the column chart, the bar chart shows variation in value over time.
Line Chart
A line chart shows trends and variations in data over time. A line chart displays a series of points that are connected over time.
Pie Chart
A pie chart displays the contribution of each value to the total. Pie charts are a very effective way to display information when you want to represent different parts of the whole, or the percentages of a total.
Other Charts
Some of the other charts that you can create in Impress include XY Chart, Net chart, Stock chart, Line (3D) chart, Area (3D) chart, Bar (3D) chart, Column (3D) chart, and Pie (3D) charts.
5.6.b Identifying the Parts of a Chart
Y-Axix Value
Legend
Data Series
X-Axis : Category Axis OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress Source Data The range of cells that make up a chart. The chart is updated automatically whenever the information in these cells change. Legend The chart key lists each colour and identifies what that colour represents on the chart. Axis The vertical and horizontal parts of a chart. The vertical axis is often referred to as the Y-Axis, and the horizontal axis is referred to as the X-Axis. Data Series The actual charted values, usually rows or columns of the source data. Y-Axis - Value Axis The axis that represents the values or units of the source data. X-Axis - Category Axis The axis identifies each data series. 5.6.c Identifying the Parts of a Chart Impress allows you to insert charts into your slide presentation to display different types of information to your audience. 1. Insert a new slide or navigate to the slide where you want to insert the chart. 2. Choose Insert → Chart from Menu OR Double-Click in the Title, Chart Slide (Layout).
Illustration 37: Choose Insert->Chart
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Illustration 38: Double-Click in Middle of the Slide to Add Chart
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress 3. Impress will show following screen in front of you. Click on
Icon to Add Tabular Data.
Illustration 39: Click on Chart Data Table to Add Data
4. Add the Data in Data Table. When finished close it.
Illustration 40: Data Table - Used to insert Data
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress 5. Now click in a free space in the slide. 6. Here you will see the result.
7. Simply done!
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
Unit 6: 6.1
Working with Animations
Using Custom Animation Custom Animation helps the users to set the presentation animations as per requirement and with great customizable capabilities. To use this feature: 1. Click on presentation element (such as Text Box) in the slide.
Illustration 41: Click on Text Box to select it!
2. Click on Add... Button in Custom Animation at Right Pane (Task Pane).
3. Now select Animation Type & Animation Speed from Custom Animation dialog box. OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
Illustration 42: Custom Animation
4. Impress will show Automatic Preview of the slide also. When done, press OK Button. 5. Same process can be repeated for each element in the slide. 6. Simply done!
6.2
Using Slide Transition Slide Transition helps the users to set the Animation over whole slide instead of single element. This can be set from Task Pane → Slide Transition. From this, you can set following attributes of the slide transition: 1. Transition Type 2. Transition Speed 3. Sound when Slide Change occurs 4. Slide Transition Method (Automatic / On Mouse Click) Slide transition helps in setting the pace of the as per our own requirement.
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
Sr. #
Name
1
Slide Transition
Main Title in the Task Pane to Open Slide Transition.
2
Transition Slides
Used to set the transition styles in the slide.
3
Speed
Used to set the speed of the transition (Slow, Medium, Fast)
4
Sound
Used to set sound when any slide transition starts.
5
Advance Slide – On Mouse Click
Used to set the next slide transition occurrence when mouse click is made.
6
Advance Slide – Automatically after
Used to set the next slide transition occurrence when particular period of time passes.
7
Play
OpenOffice.org – Impress
Description
Used to preview the slide transition.
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6.3
Sr. #
Name
8
Automatic Preview
9
Time
10
Apply of All Slides
11
Slide Show
Description Used to preview slide transition automatically. Used to set the time span for next slide transition. Used to set the current settings to all slides. Used to view the slide show.
Running a Slide Show Once you have formatted the presentation the way you like, and after you have timed and defined all of your settings, animations, and transitions, you can run the presentation in Slide Show format. To run a Slide Show: 1. Click Slide Show → Slide Show (F5) on the menu bar.
2. If you have set up the presentation to advance manually, click the mouse, press the Page Down button, or press the Enter key to advance to the next slide. You can move backward one slide at a time using the Page Up button. 3. Press the ESC button at any time to exit the slide show. NOTE: If you have set the slides to advance automatically (see lesson 16), you don't need to click through the slides. Just sit back and enjoy the show as the slides automatically advance according to the time sequence you have defined. At the end of the show, click the left mouse button to return to Impress.
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
Unit 7: 7.1
Printing
Printing a Presentation Printing an Impress presentation is much like printing in other OpenOffice.org applications, like Writer or Calc, or even like Microsoft Word or Microsoft Excel. Impress defaults to printing the entire presentation. However, Impress also allows you to print select slides in a presentation. To print a presentation: 1. Choose File Print from the menu bar. 2. The Print dialog box opens.
3. Specify the printer Name where you want to print your presentation. 4. Click to add a check mark in the Print to file field only if you are going to print the presentation to a computer file and not to a printer. A Save As dialog box will open to save a .PRN format file to any location that you choose. A .PRN file is a special type of file that contains instructions for a printer (e.g., tells the printer what to print on the page, where to print, which paper tray to use, paper size, and other controls 5. In Print Range, choose whether you want to print All pages or a certain range of Pages, where n and y are the beginning and ending page numbers. 6. Choose the Number of Copies that you want to print by clicking the up or down arrows. 7. Click the OK button to print the spreadsheet. 8. Only the area that you define in the print range will print when you send the presentation to the printer for printing. OpenOffice.org – Impress
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7.2
Printing Handouts, Notes, and Outlines
You can print Impress presentations in several different ways. Impress defaults to the Drawing view, which allows you to print your slides. You can also print Handouts to pass out to your audience while you give your presentation, Notes -- a printout of the slides and accompanying notes that you took while you prepared your presentation -- and an Outline format. To print a presentation: 1. Choose File → Print from the menu bar. 2. The Print dialog box opens.
3. Specify the printer Name where you want to print your presentation. 4. Click to add a check mark in the Print to file field only if you want to print your presentation to a computer file and not to a printer. A Save As dialog box will open to save a .PRN format file to any location that you choose. (A .PRN file is a special type of file that contains instructions for a printer. It tells the printer what to print on the page, which paper tray to use, what the paper size is and a number of other controls.) 5. In Print Range, choose whether you want to print All pages or a certain range of Pages, where n and y are the beginning and ending page numbers. 6. Choose the Number of Copies to print by clicking on the up or down arrows. 7. Click the Options button to display the Printer Options dialog box.
OpenOffice.org – Impress
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8. Specify the printer Name where you want to print your presentation. 9. Click to add a check mark in the Print to file field only if you want to print your presentation to a computer file and not to a printer. A Save As dialogged box will open to save a .PRN format file to any location that you choose. (A .PRN file is a special type of file that contains instructions for a printer. It tells the printer what to print on the page, which paper tray to use, what the paper size is and a number of other controls.) 10. In Print Range, choose whether you want to print All pages or a certain range of Pages, where n and y are the beginning and ending page numbers. 11. Choose the Number of Copies to print by clicking on the up or down arrows. 12. Click the Options button to display the Printer Options dialog box.
OpenOffice.org – Impress
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13. Click to select either Drawing, Notes, Handouts, or Outline on the Printer Options dialog box.
14. Click the OK button to print the job. OpenOffice.org – Impress
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Unit 8: 8.1
Compatibility with Microsoft PowerPoint & PDF Export
Opening a File Created by Microsoft PowerPoint Impress has the capability to open files that were created in Microsoft PowerPoint and to update them in an Impress presentation. To open a Microsoft PowerPoint file: 1. Choose File Open from the menu bar.
2. The Open dialogue box appears.
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3. In the Look-in list, click the drive, folder, or Internet location that contains the file you want to open. 4. If you have created any folders, look in the folder list, and open the folder that contains the file. Once the file is displayed, click on the file you want to open. 5. Click in the Files of Type drop-down menu and select any of the following choices:
OpenOffice.org – Impress
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Microsoft PowerPoint 97/200o/XP (*.ppt, *.pos) Microsoft PowerPoint 97/200/XP Template (*.pot) 6. Select the file you want to open. 7. Click the Open button.
OpenOffice.org – Impress
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8.2
Saving a File in Microsoft PowerPoint Format You can save any file that was originally created or updated in an Impress presentation -- whether it was created in Impress or Microsoft PowerPoint -- in Microsoft PowerPoint format. You can then share files with Microsoft PowerPoint users even though you may not use Microsoft PowerPoint. To save a file in Microsoft PowerPoint format: 1. Choose File Save As from the menu bar.
2. The Save As dialogue box appears. Click on the Save In: drop-down menu and find the location where you want to save the file. 3. Type a name for your file in the File Name: box. 4. Click in the Save As type drop-down menu and select any of the following choices:
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
Microsoft PowerPoint 97/2000/XP (*.ppt, *.pps) Microsoft PowerPoint 97/2000/XP Template (*.pot) 5. Click the Save button. 6. Simply done!
OpenOffice.org – Impress
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8.3
Exporting an Impress presentation to PDF Format The Portable Document Format (PDF) is a file format that the Adobe Corporation created. These files are used frequently on the web because you can view and print this format on a variety of computers that use different operating systems. PDF files look very much like the original document -- the PDF maintains the same formatting, graphics, and color. In addition, these files tend to be smaller in size than the original format that they were created in. Someone trying to read a PDF file needs to download Adobe Acrobat Reader, which is available as a free download from Adobe. To create PDF files in the past, users had to purchase a product called Adobe Acrobat to transform their OpenOffice.org or other software documents into PDF files. Now, Impress allows you to create a PDF file directly from its software, without having to purchase Adobe Acrobat. You can view any PDF file that you created in Impress in Acrobat Reader. To export a file to PDF: 1. Choose File Export as PDF from the menu bar.
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress 2. PDF Options Dialogue Box opens. Set the parameter as per requirement or leave it as it is and click on Export button.
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress 3. The Export Dialogue Box opens.
4. Click on Save In from the drop-down menu and locate where you would like to save your file. Choose 3 ½ Floppy (A:) to save the file to a floppy disk or My Documents to save the file to your computer. 5. Type a name for your file in the File Name: box. 6. Click the Save button. Notice that File Format field of the Export Dialogue Box is pre-filled with "PDF – Portable Document Format (.pdf)"”. You can open any PDF file that you create in Impress with Adobe Acrobat Reader.
OpenOffice.org – Impress
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Unit 9: 9.1
9.2
Shortcut Keys for OpenOffice.org – Impress
Function Keys for OpenOffice.org Impress Shortcut Keys
Effect
F2
Edit text.
F3
Edit group.
Ctrl+F3
Exit group.
Shift+F3
Duplicate
F4
Position and Size
F5
View Slide Show.
Ctrl+Shift+F5
Navigator
F7
Spellcheck
Ctrl+F7
Thesaurus
F8
Edit Points.
Ctrl+Shift+F8
Fit text to frame.
F11
Styles and Formatting
Shortcut Keys in Slide Shows Shortcut Keys
Effect
Esc
End presentation.
Spacebar or Right arrow or Down arrow or Page Down or Enter or Return or N
Play next effect (if any, else go to next slide).
Alt+Page Down
Go to next slide without playing effects.
[number] + Enter
Type a number of a slide and press Enter to go to the slide.
Left arrow or Up arrow or Page Up or Backspace or P
Play previous effect again. If no previous effect exists on this slide, show previous slide.
Alt+Page Up
Go to the previous slide without playing effects.
Home
Jump to first slide in the slide show.
End
Jump to the last slide in the slide
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9.3
9.4
Ctrl +Page Up
Go to the previous slide.
Ctrl +Page Down
Go to the next slide.
B or .
Show black screen until next key or mouse wheel event.
W or ,
Show white screen until next key or mouse wheel event.
Shortcut Keys in the Normal View Shortcut Keys
Effect
Plus(+) Key
Zoom in.
Minus(-) Key
Zoom out.
Times(×) Key (number pad)
Fit page in window.
Divide(÷) Key (number pad)
Zoom in on current selection.
Shift+Ctrl+G
Group selected objects.
Shift+Ctrl+Alt+A
Ungroup selected group.
Ctrl + click
Enter a group, so that you can edit the individual objects of the group. Click outside the group to return to the normal view.
Shift+Ctrl+K
Combine selected objects.
Shift+Ctrl+K
Split selected object. This combination only works on an object that was created by combining two or more objects.
Ctrl+ Plus key
Bring to Front.
Shift+Ctrl+Plus key
Bring Forward.
Ctrl+Minus key
Send Backward.
Shift+Ctrl+Minus key
Send to Back.
Shortcut Keys for OpenOffice.org Shortcut Keys
Effect
Arrow key
Moves the selected object or the page view in the direction of the arrow.
Ctrl+Arrow Key
Move around in the page view.
Shift + drag
Constrains the movement of the selected object
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress horizontally or vertically.
9.5
Ctrl + drag (with Copy when moving option active)
Hold down Ctrl and drag an object to create a copy of the object.
Alt Key
Hold down Alt to draw or resize objects by dragging from the center of the object outward.
Alt key+click
Select the object behind the currently selected object.
Alt+Shift+click
Select the object in front of the currently selected object.
Shift+click
Select adjacent items or a text passage. Click at the start of a selection, move to the end of the selection, and then hold down Shift while you click.
Shift+drag (when resizing)
Hold down Shift while dragging to resize an object to maintain the proportions of the object.
Tab key
Select objects in the order in which they were created.
Shift+Tab
Select objects in the reverse order in which they were created.
Escape
Exit current mode.
Enter
Activate a placeholder object in a new presentation (only if the frame is selected).
Ctrl+Enter
Moves to the next text object on the slide. If there are no text objects on the slide, or if you reached the last text object, a new slide is inserted after the current slide. The new slide uses the same layout as the current slide.
PageUp
Switch to the previous slide. No function on the first slide.
PageDown
Switch to the next slide. No function on the last slide.
Navigating with the Keyboard in Slide Sorter Shortcut Keys
Effect
Escape
Sets the focus to the first slide.
Arrow key
Sets the focus to the next slide.
Spacebar
Makes the slide with the focus the current slide.
OpenOffice.org – Impress
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Help Manual for OpenOffice.org - Impress
Compiled By: Mushtaque Asghar Shaikh
OpenOffice.org – Impress
Page 1 of 62
By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
Table of Contents Unit 1: OpenOffice.org – Impress – An Introduction.....................................................................................................4 1.1 What is OpenOffice.org – Impress?..................................................................................................................4 1.2 Basic Screen Elements.....................................................................................................................................4 1.3 Presentation Basics...........................................................................................................................................5 1.4 Main Toolbars....................................................................................................................................................6 Unit 2: Lets Get Start – 1, 2, 3 GO!!!............................................................................................................................9 2.1 Understanding File Terms.................................................................................................................................9 2.1 Creating an Empty Presentation Using AutoPilot...........................................................................................10 2.2 Slide Layouts...................................................................................................................................................13 2.3 Saving a Presentation.....................................................................................................................................14 2.4 Closing an Impress Presentation....................................................................................................................16 2.5 Opening an Impress Presentation..................................................................................................................16 2.6 Opening a Presentation Using the AutoPilot...................................................................................................17 Unit 3: Working with Presentations............................................................................................................................19 3.1 Navigate between slides in a presentation.....................................................................................................19 3.2 Inserting a slide in a presentation...................................................................................................................20 3.3 Inserting a duplicate slide in a presentation....................................................................................................21 3.4 Deleting a slide in a presentation....................................................................................................................23 3.5 Moving a slide in a presentation......................................................................................................................24 Unit 4: Working with Workspaces / Presentation Views.............................................................................................25 4.1 The Normal View.............................................................................................................................................25 4.2 The Outline View.............................................................................................................................................26 4.3 The Slide Sorter View......................................................................................................................................27 4.4 The Slide Show View......................................................................................................................................28 4.5 The Notes Page View......................................................................................................................................29 4.6 The Handout View...........................................................................................................................................30 4.7 The Master View..............................................................................................................................................31 Unit 5: Working with Presentation Elements..............................................................................................................33 5.1 Working with Text (Text box)...........................................................................................................................33 5.2 Working with Fontwork (WordArt Gallery).......................................................................................................35 5.3 Working with Images.......................................................................................................................................36 5.4 Working with Bullets & Numbers.....................................................................................................................37 5.5 Working with Tables & Spreadsheets..............................................................................................................38 OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress 5.6 Working with Charts........................................................................................................................................39 Unit 6: Working with Animations.................................................................................................................................44 6.1 Using Custom Animation.................................................................................................................................44 6.2 Using Slide Transition......................................................................................................................................45 6.3 Running a Slide Show.....................................................................................................................................47 Unit 7: Printing............................................................................................................................................................48 7.1 Printing a Presentation....................................................................................................................................48 7.2 Printing Handouts, Notes, and Outlines..........................................................................................................49 Unit 8: Compatibility with Microsoft PowerPoint & PDF Export.................................................................................52 8.1 Opening a File Created by Microsoft PowerPoint...........................................................................................52 8.2 Saving a File in Microsoft PowerPoint Format................................................................................................55 8.3 Exporting an Impress presentation to PDF Format........................................................................................57 Unit 9: Shortcut Keys for OpenOffice.org – Impress .................................................................................................60 9.1 Function Keys for OpenOffice.org Impress.....................................................................................................60 9.2 Shortcut Keys in Slide Shows.........................................................................................................................60 9.3 Shortcut Keys in the Normal View...................................................................................................................61 9.4 Shortcut Keys for OpenOffice.org...................................................................................................................61 9.5 Navigating with the Keyboard in Slide Sorter.................................................................................................62
OpenOffice.org – Impress
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By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
Unit 1: 1.1
OpenOffice.org – Impress – An Introduction
What is OpenOffice.org – Impress? OpenOffice.org – Impress is an Open Source Presentation Software that comes with OpenOffice.org as part of the package. It contains all the capabilities of Microsoft PowerPoint – Accompanied with Microsoft Office, a 100% Commercial Software. Impress offers all basic the features and functions of PowerPoint. It can be downloaded from following URL: Version 2.4 with Built in JRE http://openoffice.cs.utah.edu/stable/2.4.0/OOo_2.4.0_Win32Intel_install_wJRE_en-US.exe 1
1.2
2
3
Basic Screen Elements
8
4
5
7
Illustration 1: OpenOffice.org - Impress : Basic Screen Elements
6
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress Sr. # Name
Description
1
Title Bar
Contains name of currently opened file followed by software name.
2
Menu Bar
Contains menus that manipulate the whole software.
3
Standard Toolbar
Contains most commonly used Standard Tools.
4
Formatting Toolbar Contains most commonly used Formatting Tools.
5
Task Pane
Contains most commonly used Formatting Options that can make a presentation more effective.
6
Drawing Toolbar
Contains most commonly used tools for inserting miscellaneous drawing objects such as Lines, Rectangles & Ellipses.
7
Slide Bar
Contains slides that are added in the presentation.
8
Slide View Buttons
Used to view presentation in different views / modes.
Table 1: Basic Screen Elements of OpenOffice.org - Impress
1.3
Presentation Basics Before move over the illustration, lets have a little discussion on the Presentation Basics. When we create a file using Impress, it is called Presentation. A presentation is the combination of multiple Slides. Similarly a slide is the combination of different elements such as Text Box, Images, Font Gallery and even Audios & Videos. To make our presentation we can add different kinds of animations and effect to slides and slide elements.
Illustration 2: Presentation Basics
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1.4
Main Toolbars
1.4.a Standard Toolbar
Icon Name
Function
New
Creates a new presentation file.
Open
Loads an existing file from the specified location.
Save
Saves current file. If saving for the first time prompts for a file name else will replace the existing file.
Sends current file as attachment and Loads the Default Email Editor.
Edit Lock
Makes current file as Read-only and vice-versa.
Export to PDF
It converts current file into PDF Format.
Prints current file using the default printer.
Print Preview
Shows preview of the current file in Print Preview Window.
Spellchecker
Loads Spellchecker to check the misspelled words in the presentation.
Spellchecker
Checks spelling automatically when enabled.
Cut
Cuts the selected object and puts it in Clipboard.
Copy
Puts the selected object in Clipboard without removing the original one.
Paste
Places the objects that was cut / copied at the current position.
Formatting Paintbrush
Copies the formatting of the selected text.
Undo
Reverses the last command(s) or entry you typed.
Redo
Reverses the action of the last Undo Command(s).
Hyperlink
Cuts the selected object and puts it in Clipboard.
Chart Wizard
Opens chart wizard to create a Chart in current presentation.
Spreadsheet
Inserts a Calc Sheet in presentation when needed.
Hyperlink
Inserts a Hyperlink in presentation when and where required.
Navigator
Displays the Navigator Window that helps to visit the whole presentation within single Navigator Window.
Help & Support
Helps the users when want any support from the software.
Table 2: Standard Toolbar with detailed description
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress 1.4.b Line & Filling Toolbar
Icon
Name
Function
Styles & Formatting Opens Styles a Formatting Window to set the Heading Styles Line Tool
Opens Line settings Dialog Box to specify formatting.
Arrow Styles
Sets Arrow Styles for current line.
Line Style
Sets Line Style such as Straight, Dashed and Dotted.
Line Width
Sets Line Width for current line.
Line Color
Sets Outline Color for current line.
Area
Opes Area Filling Dialog Box to specify filling settings.
Area Style / Filling
Sets filling style such as invisible, colored & gradient.
Area Style / Color
Sets fill color for current drawing object.
Shadow
Sets the 3D Shadow for current drawing object.
Table 3: Line & Filling Toolbar with detailed description
1.4.c Text Formating Toolbar
Icon
Name
Function
Font Name
Specified Font Style for the Text.
Font Size
Specifies Font Size for the Text.
Bold
Makes the selected text Bold.
Italic
Makes the selected text Italicied.
Underline
Makes the selected text Underlined.
Shadow
Adds a shadow to selected text.
Left Align
Aligns the selected paragraph(s) to left page margin.
Center Align
Centers the selected paragraph(s) on the page.
Right Align
Aligns the selected paragraph(s) to right page margin.
Justify
Aligns the selected paragraph(s) to left and right page margins.
OpenOffice.org – Impress
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Name
Function
Bullet On/Off
Assigns bullet points to selected paragraphs & vice versa.
Promote
Moves the selected paragraph one level up in a list/bullet hierarchy.
Demote
Moves the selected paragraph one level down in a list/bullet hierarchy.
Move Up
Positions the selected paragraph before the one above it.
Move Down
Positions the selected paragraph after the one below it.
Character
Changes the font and the font formatting for selected characters.
Paragraph
Modifies the format of current paragraph, such as indents & alignment.
Bullets & Adds numbering or bullet to the current paragraph, and lets you edit Numbering format of the numbering and bullets. Font Color
Sets Font Color for the selected text.
Table 4: Formatting Toolbar with detailed description
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
Unit 2: 2.1
Lets Get Start – 1, 2, 3 GO!!!
Understanding File Terms The File menu contains all the operations related to file management, but we will discuss only about: New, Open, Close, Save, Save As, Export, Print and Exit. To access the File Menu, here is the procedure: Procedure: 1.Press Alt + F, select required option and press Enter. 2.OR Press F10, focus will be moved to Menu Bar. Select the specified menu and option and press Enter. 3.OR Click on File option on Menu Bar and enjoy the proceedings as above. Icon
Name
Function
New
Creates a new presentation.
Open
Used to open an existing file from a floppy disk or hard drive of your computer.
Close
Used to close a presentation (file) not Impress Software.
Save
Used to save a file that you have changed. If you close the presentation without saving it, the changes you made will be lost.
Save As
Used to save a new file for the first time or save an existing file with a different name.
Export
Saves the current presentation into many formats to make it portable and compatible with other formats, such as html, pdf, swf, bmp, jpg & many more.
Used to take a hard copy if the presentation.
Exit
Used to exit Impress or any other application in the OpenOffice.org software suite.
Table 5: Main options from File Menu
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2.1
Creating an Empty Presentation Using AutoPilot You can use the AutoPilot to create a new, empty presentation, or open an existing presentation in Impress. Procedure: 1.Choose File => New Presentation from the menu bar.
2.On the AutoPilot Presentation dialogue box, click on the Empty Presentation radio button.
3.Click the Next button to display the second screen of the wizard. This is where you can define the slide design.
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4.Click in the Select a slide design drop-down button to select either "Presentations" or "Presentation Backgrounds." 5.Select a secondary choice to use in the presentation. The topics displayed in that selection area, beneath the Select a slide design field, are dependent on what you have selected in the Select a slide design field. The Presentation Background choices are visually-formatted templates. The Presentation choices contain pre-written slide content. Condition
Result
If Presentation Backgrounds is selected,
Secondary choices include: Dark Blue With Orange Subtle Accents
If Presentations is selected,
Secondary choices include: Introducing a New Product Recommendation of a Strategy
Table 6: Type of Presentation Backgrounds
6.Under Select a Slide Transition, click in the drop-down area to select any of the 57 available Effect transitions. The white area of the screen provides an illustration of the each effect as you scroll through the available choices. 7.Under Select a Slide Transition, click in the drop-down area to select the Speed of the slide transition (Slow, Medium, or Fast). 8.Under Select the presentation type, select either Default or Automatic to define whether the presenter will manually advance slides in the presentation (default), or whether the slides will automatically advance based on Duration of page and Duration of pause timing definitions. OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress 9.Click the Create button to create the presentation.
10.Simply done!
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2.2
Slide Layouts Impress allows you to select any of the 20 different AutoLayout slide templates to use in your presentation. Impress prompts you to assign an AutoLayout each time you add a new slide. You can change the AutoLayout assigned to any slide in the presentation at any time. Icon
Name
Function
Blank slide
Presents any thing that you want. 100% Customizable.
Title Slide
Presents Title and Some Headings regarding Main Title.
Title, Text
Presents Title and some description regarding that title.
Title, 2 Text Blocks
Presents Title and some description regarding that title in 2 Text Blocks.
Title Only
Presents Title only.
Title, Object
Presents Title and any kind of (OLE) object that you want to display.
Title, Chart
Presents Title and Chart regarding any facts and figures.
Title, Spreadsheet (Table)
Presents Title and Spreadsheet regarding facts and figures.
Title, Clip Art, Presents Title, Clip Art (Image) and some textual description. Text Title, Text, Chart
Presents Title, Chart and some textual description.
Title, Text, Clipart
Presents Title, Clip Art (Image) and some textual description.
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Name
Function
Title, Chart, Text
Presents Title, Chart and some textual description.
Title, Text, Object
Presents Title, Text & OLE Object.
Title, Text, 2 Objects
Presents Title, Text & OLE Objects in 2 Blocks.
Title, Object, Text
Presents Title, Text & OLE Object.
Title, Object Above Text
Presents Title, Text & OLE Object.
Title, 2 Objects, Text
Presents Title, Text & OLE Objects in 2 Blocks.
Title, 2 Object Presents Title, Text & OLE Objects in 2 Blocks. Above Text Title, Text Presents Title, Text & OLE Object. Above Object Title, 4 Objects
Presents 4 OLE Objects.
Table 7: Slide Layouts
2.3
Saving a Presentation You must save and assign a distinguishable name to every presentation that you create in Impress. If you don't name the file, you won't be able to open and update it in the future. The first time you save a presentation, Impress will prompt you to assign a name through the Save operation. If you want to save this with another name, use Save As operation. So, how do you know if you have named a file or not? Look at the blue title bar that runs along the top of the screen. If the text, Untitled 1 - OpenOffice.org is displayed in the title bar, as seen in the picture below, the file does not have a name. If the title bar contains some name other than Untitled 1 – OpenOffice.org, you know that you have
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress already named and saved the file. The document in the example below is named, My First Impress Presentation.odp. Lets see how to save the presentation: Procedure: 1.Choose File => Save from the menu bar, OR click on
Icon on Standard Toolbar.
2.Provide the File name and Save as type and press Save button in Save As dialog box.
3.Simply done!
OpenOffice.org – Impress
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2.4
Closing an Impress Presentation If you want to close the presentation, follow the following procedure. Procedure: 1.Choose File => Close from the menu bar OR press Ctrl+W or Ctrl+F4 from Keyboard. 2.The presentation in the Impress window is closed. 3.Simply done!
2.5
Opening an Impress Presentation If you want to load an existing presentation, follow the following procedure. Procedure: 1.Choose File => Open from the menu bar OR press Ctrl+O from keyboard.
2.Select the File name, and click on Open button.
3.Simply done! OpenOffice.org – Impress
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2.6
Opening a Presentation Using the AutoPilot Just as you can open any presentation that has been named and previously saved from the File Menu, you can also open any presentation with the AutoPilot.. Follow the given below procedure. Procedure: 1.Click the Open existing presentation radio button.
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress 2.Now click on Open button. The Open dialogue box opens.
3.Select the file and click on Open button. File will be in front of you in Impress Window. 4.OR Finally simplest method to open a presentation is to press Ctrl+O & select the file name from Open dialogue box. 5.Simply done!
OpenOffice.org – Impress
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Unit 3: 3.1
Working with Presentations
Navigate between slides in a presentation OpenOffice.org – Impress offers various methods to navigate among different slides. Lets have a discussion regarding this. 3.1.a Using Mouse Technique
3.1.b Using Keyboard Technique Its very simple, just press Page Up & Page Down keys to navigate among different slides of the presentation. 3.1.c Using Navigator Navigator is another alternative to move from one slide to another. To open Navigator, press Ctrl+Shift+F5 or click on Icon on Standard Toolbar.
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Illustration 3: Navigator Window to move accross the presentation!
3.2
Illustration 4: How to open Navigator Window from Menu!
Inserting a slide in a presentation Each Impress presentation that you create will begin with a single slide. After you change the opening slide, you'll want to add more slides to your presentation. The number of slides that you add to the presentation is dependent on the length of your presentation. There are two main methods to add a slide inside a presentation. Method 1: 1. Choose Insert → Slide from the menu bar.
Illustration 5: Inserting a Blank Slide from Menu
2. OR Click on
Icon on Presentation Toolbar.
3. A Blank presentation slide will be added just after the current selected slide. 4. Simply done! Method 2: 1. Right Click in Blank Area between two slides in the Slide bar towards left side of the screen. 2. Click on New Slide option. 3. A Blank Slide will be inserted between the two slides. Simply done! OpenOffice.org – Impress
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Illustration 6: Right Click in Blank Area between two slides in the Slide bar towards left side of the screen.
3.3
Illustration 7: A Blank New Slide is inserted between the two slides where Right Click was made
Inserting a duplicate slide in a presentation Impress also offers feature to add a duplicate slide in the presentation to minimize the efforts to make the presentation more effective and easy. Like the previous section, there are two main methods to add a slide inside a presentation. Method 1: 1. Choose Insert → Duplicate Slide from the menu bar. 2. A new slide, an exact duplicate of the copied slide, will appear on screen just after the selected slide in the presentation. 3. Simply done!
OpenOffice.org – Impress
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Illustration 8: Inserting a duplicate slide from Menu
Method 2: 1. Right Click on a slide in the Slide bar & click on Copy option. 2. Now Right Click in Blank Area between two slides in the Slide bar & click on Paste option. 3. You will see exact copy of the coped slide – i.e., Duplicate Slide of the selected slide. 4. Simply done!
Illustration 9: Right Click and Click on Illustration 10: Right Click in blank area Illustration 11: Here you can see the Copy option to copy the Slide and click on Paste option Newly Pasted Slide - Duplicate Slide
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
3.4
Deleting a slide in a presentation There are Two methods to delete a slide from a presentation. Lets discuss on these methods. Method 1: 1. First of all, bring the specific slide in focus. 2. Choose Edit → Delete Slide. Current slide will be deleted. 3. Simply done! Method 2: 1. Right Click on a slide in the Slide bar & click on Delete Slide option. 2. Current selected slide will be deleted. 3. Simply done!
Illustration 12: Deleting a slide from menu
OpenOffice.org – Impress
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Illustration 13: Deleting a Slide from Slide bar
By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
3.5
Moving a slide in a presentation Sometimes you may want to move slides around in the presentation to better support an argument or point that you want to make. With Impress, you can move any slide from one location to another in the presentation. Method 1: 1. First of all, select the specific slide in slide bar and press the Left Mouse Button. 2. Now use Drag & Drop Technique to move the slide within the presentation (in slide bar). 3. Now release the mouse and place the slide where you want to place it. 4. Simply done!
Illustration 14: Click on specific slide Illustration 15: Use Drag & Drop Illustration 16: Release the Mouse and and hold on the Left Mouse Button Technque to place the Slide see the Result! Here it is!
Method 2: 1. Right Click on a slide in the Slide bar & click on Cut option. 2. Now Right Click in Blank Area in the Slide bar & click on Paste option. 3. Selected slide is moved from original position to your selected place. Simply done! OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
Unit 4: 4.1
Working with Workspaces / Presentation Views
The Normal View Normal View offers, all the facilities to add / edit multiple objects / elements inside the presentation as per requirement of the user. Normally when a presentation is created, by default view is Normal View.
Illustration 17: Normal View - By default workspace for a presentation
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4.2
The Outline View Outline View offers bullet structure for a slide. In this view we can add all the points of the presentation in the form of bullets (points) without torching the graphics. This view is helpful for the experienced users who don't want to be involved in unnecessary graphics, except want to work on main points. OR for those who have enlisted their presentation points in any word processor (such as Microsoft Word or OpenOffice.org – Writer). To enable this view, choose View → Outline.
Illustration 18: Outline View - Helpful to add presentation points
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4.3
The Slide Sorter View This workspace helps users in viewing multiple slides at the same time. You can perform many operations over the slides at one place. For instance, you can cut, copy, paste and delete multiple slides at the same time without going into detailed options. To use this view, choose View → Slide Sorter.
Illustration 19: Sliede Sorter View
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4.4
The Slide Show View If you want to view that how will your presentation will look! Use Slide Show View. This will preview the presentation for screen display. F5 is the shortcut key for presentation's slide show. Alternative way is to use menu bar, choose View → Slide Show.
Illustration 20: Slide Show View - Displays presentation's full screen view on screen
To exit from Slide Show, press Esc (Escape) key from Keyboard or choose End Show from context menu.
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4.5
The Notes Page View This workspace helps in adding Slide Notes to presentation. These helps user to present their ideas in an effective way. They can be used to describe things in detail, because slides only include main points, while we can add descriptions in form of these notes. To use this workspace, choose View → Notes Page.
Illustration 21: Slide Notes View - Workspace to add Notes to a Presentation
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4.6
The Handout View This workspace helps in viewing the presentation in perspective to get the slides in making handouts. For example, we can merge 2, 3 or more slides inside single page to get them printed in a single sheet except of using separate page for each slide. This can save a lot number of papers when the presentation is made of many slides. To use this workspace, choose View → Handout Page.
Illustration 22: Handout Page View - Worspace for making handouts if a presentation
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4.7
The Master View If you work for a company, you may be asked to prepare long presentations. Or, you may want to prepare slides about a special event or occasion. The Master View allows you to create a presentation with different types of slides but enable them to all have the same "look". The elements that you add to the Master View - such as a company logo, background, and font colour - will be applied to all of your slides. How a Master View is presented in your presentation depends on how the presentation was initially created. Empty presentations generate a Master View with a plain, white background. On slide 1 you saw a reference to “Click to add title” and “Click to add text.” These three elements – background color and two text placeholders – are contained on the Master View. These three elements are available on every new slide that you add to your presentation.
Illustration 23: Master Template Bullet Structure - Design View
If, however, you created a new presentation with a colored background or from a template, the Master Slide of that presentation will also display those unique style definitions and/or color scheme. OpenOffice.org – Impress
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Illustration 24: Master Template Bullet Structure - Drawing Workspace View
To enable this workspace, choose View → Master → Slide Master.
To disable this workspace, click on
option in the Master View Toolbar.
Please note that changes made to master slide will effect the complete presentation where ever such kind of slide is used in the same presentation. OpenOffice.org – Impress
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Unit 5: 5.1
Working with Presentation Elements
Working with Text (Text box) Text is the basic unit to insert information inside the presentation. To insert text, we use Text Box. There are two methods. Method 1: Using Predefined Text Boxes There are 20 Slide Layouts in Impress that can be used to prepare a presentation, out of which 19 can be used to enter the text. While the only remaining is Blank Slide, where you can also add text using manual method to insert the text. To add text using predefined text boxes: 1. Click on Heading or Sub Heading inside the slide and add the Text that you want to present. 2. Now remove the focus from that element. Simply done!
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress Method 2: Using Text Boxes Manually Although current slide layouts are enough to add information inside the slide, but even then if a user wants to add more text, it is easy to do this. To add text boxes manually, click on Icon on Drawing Toolbar & place it where you want to add text. When done, loose the focus. Simply done! Illustration 25: Drawing Toolbar
Illustration 26: Click on Text Icon, and place it where you want to add Text
Illustration 27: Add Text to newly added text box & loose the focus!
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5.2
Working with Fontwork (WordArt Gallery) Despite of Text Boxes, Impress offers Font Gallery to add Text in Graphical Format. To add it, 1. Click on on Drawing Toolbar. 2. Change the Text and loose the focus. 3. Simply done!
Illustration 28: Add the Font Gallery
Illustration 29: Add Text & Loose the focus - Simply Done!
OpenOffice.org – Impress
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5.3
Working with Images During creation of presentation, we need images to be added in it. Although contrary to Microsoft Office, there are limited no. of Gallery Images (that can be added using Icon on Drawing Toolbar). Alternatively to do is to use system images stored in your computer. To do this, 1. Choose Insert → Picture → From File. 2. Select an image file from Insert Picture Dialogue Box and click on Open Button. 3. Your selected picture is inserted in the presentation. 4. Simply done! Illustration 30: Drawing Toolbar
Illustration 31: Inserting Images from Menu - Insert → Picture → From File...
Illustration 32: Right click and choose Copy OR Double Click to Inster an Image from Gallery
Slide Layouts OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
5.4
Working with Bullets & Numbers Bullets & Numbers are mostly used to enlist the major points for any presentation. There are 13 Slide Layouts in Impress that can be used to insert Bullets and Numbers.
Illustration 33: Slide ayout - Bulllets and Numbers - Blank Slide
Illustration 34: Slide Layout - Bullets and Numbers - With Information
OpenOffice.org – Impress
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5.5
Working with Tables & Spreadsheets Sometimes tabular data needs to be presented in presentations. Using Impress, we can add Tables / Spreadsheets via methods. Method 1: Using Title, Spreadsheet (Slide Layout)
Illustration 35: Double-Click in the Slide and Add the Data in Spreadsheet!
Illustration 36: Here is the Result - Tabular Data is entered in the Spreadsheet!
OpenOffice.org – Impress
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5.6
Working with Charts
Impress allows you to create many different kinds of charts to visually accent data. 5.6.a Chart Types Icon Name Description Area Chart
An area chart emphasizes the trend of each value over time. An area chart also shows the relationship of parts to a whole.
Column Chart A column chart uses vertical bars or columns to display values over different categories. This chart shows variation in value over time. Bar Chart
A bar chart is similar to a column chart except these use horizontal instead of vertical bars. Like the column chart, the bar chart shows variation in value over time.
Line Chart
A line chart shows trends and variations in data over time. A line chart displays a series of points that are connected over time.
Pie Chart
A pie chart displays the contribution of each value to the total. Pie charts are a very effective way to display information when you want to represent different parts of the whole, or the percentages of a total.
Other Charts
Some of the other charts that you can create in Impress include XY Chart, Net chart, Stock chart, Line (3D) chart, Area (3D) chart, Bar (3D) chart, Column (3D) chart, and Pie (3D) charts.
5.6.b Identifying the Parts of a Chart
Y-Axix Value
Legend
Data Series
X-Axis : Category Axis OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress Source Data The range of cells that make up a chart. The chart is updated automatically whenever the information in these cells change. Legend The chart key lists each colour and identifies what that colour represents on the chart. Axis The vertical and horizontal parts of a chart. The vertical axis is often referred to as the Y-Axis, and the horizontal axis is referred to as the X-Axis. Data Series The actual charted values, usually rows or columns of the source data. Y-Axis - Value Axis The axis that represents the values or units of the source data. X-Axis - Category Axis The axis identifies each data series. 5.6.c Identifying the Parts of a Chart Impress allows you to insert charts into your slide presentation to display different types of information to your audience. 1. Insert a new slide or navigate to the slide where you want to insert the chart. 2. Choose Insert → Chart from Menu OR Double-Click in the Title, Chart Slide (Layout).
Illustration 37: Choose Insert->Chart
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Illustration 38: Double-Click in Middle of the Slide to Add Chart
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress 3. Impress will show following screen in front of you. Click on
Icon to Add Tabular Data.
Illustration 39: Click on Chart Data Table to Add Data
4. Add the Data in Data Table. When finished close it.
Illustration 40: Data Table - Used to insert Data
OpenOffice.org – Impress
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7. Simply done!
OpenOffice.org – Impress
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Unit 6: 6.1
Working with Animations
Using Custom Animation Custom Animation helps the users to set the presentation animations as per requirement and with great customizable capabilities. To use this feature: 1. Click on presentation element (such as Text Box) in the slide.
Illustration 41: Click on Text Box to select it!
2. Click on Add... Button in Custom Animation at Right Pane (Task Pane).
3. Now select Animation Type & Animation Speed from Custom Animation dialog box. OpenOffice.org – Impress
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Illustration 42: Custom Animation
4. Impress will show Automatic Preview of the slide also. When done, press OK Button. 5. Same process can be repeated for each element in the slide. 6. Simply done!
6.2
Using Slide Transition Slide Transition helps the users to set the Animation over whole slide instead of single element. This can be set from Task Pane → Slide Transition. From this, you can set following attributes of the slide transition: 1. Transition Type 2. Transition Speed 3. Sound when Slide Change occurs 4. Slide Transition Method (Automatic / On Mouse Click) Slide transition helps in setting the pace of the as per our own requirement.
OpenOffice.org – Impress
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Sr. #
Name
1
Slide Transition
Main Title in the Task Pane to Open Slide Transition.
2
Transition Slides
Used to set the transition styles in the slide.
3
Speed
Used to set the speed of the transition (Slow, Medium, Fast)
4
Sound
Used to set sound when any slide transition starts.
5
Advance Slide – On Mouse Click
Used to set the next slide transition occurrence when mouse click is made.
6
Advance Slide – Automatically after
Used to set the next slide transition occurrence when particular period of time passes.
7
Play
OpenOffice.org – Impress
Description
Used to preview the slide transition.
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6.3
Sr. #
Name
8
Automatic Preview
9
Time
10
Apply of All Slides
11
Slide Show
Description Used to preview slide transition automatically. Used to set the time span for next slide transition. Used to set the current settings to all slides. Used to view the slide show.
Running a Slide Show Once you have formatted the presentation the way you like, and after you have timed and defined all of your settings, animations, and transitions, you can run the presentation in Slide Show format. To run a Slide Show: 1. Click Slide Show → Slide Show (F5) on the menu bar.
2. If you have set up the presentation to advance manually, click the mouse, press the Page Down button, or press the Enter key to advance to the next slide. You can move backward one slide at a time using the Page Up button. 3. Press the ESC button at any time to exit the slide show. NOTE: If you have set the slides to advance automatically (see lesson 16), you don't need to click through the slides. Just sit back and enjoy the show as the slides automatically advance according to the time sequence you have defined. At the end of the show, click the left mouse button to return to Impress.
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
Unit 7: 7.1
Printing
Printing a Presentation Printing an Impress presentation is much like printing in other OpenOffice.org applications, like Writer or Calc, or even like Microsoft Word or Microsoft Excel. Impress defaults to printing the entire presentation. However, Impress also allows you to print select slides in a presentation. To print a presentation: 1. Choose File Print from the menu bar. 2. The Print dialog box opens.
3. Specify the printer Name where you want to print your presentation. 4. Click to add a check mark in the Print to file field only if you are going to print the presentation to a computer file and not to a printer. A Save As dialog box will open to save a .PRN format file to any location that you choose. A .PRN file is a special type of file that contains instructions for a printer (e.g., tells the printer what to print on the page, where to print, which paper tray to use, paper size, and other controls 5. In Print Range, choose whether you want to print All pages or a certain range of Pages, where n and y are the beginning and ending page numbers. 6. Choose the Number of Copies that you want to print by clicking the up or down arrows. 7. Click the OK button to print the spreadsheet. 8. Only the area that you define in the print range will print when you send the presentation to the printer for printing. OpenOffice.org – Impress
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By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
7.2
Printing Handouts, Notes, and Outlines
You can print Impress presentations in several different ways. Impress defaults to the Drawing view, which allows you to print your slides. You can also print Handouts to pass out to your audience while you give your presentation, Notes -- a printout of the slides and accompanying notes that you took while you prepared your presentation -- and an Outline format. To print a presentation: 1. Choose File → Print from the menu bar. 2. The Print dialog box opens.
3. Specify the printer Name where you want to print your presentation. 4. Click to add a check mark in the Print to file field only if you want to print your presentation to a computer file and not to a printer. A Save As dialog box will open to save a .PRN format file to any location that you choose. (A .PRN file is a special type of file that contains instructions for a printer. It tells the printer what to print on the page, which paper tray to use, what the paper size is and a number of other controls.) 5. In Print Range, choose whether you want to print All pages or a certain range of Pages, where n and y are the beginning and ending page numbers. 6. Choose the Number of Copies to print by clicking on the up or down arrows. 7. Click the Options button to display the Printer Options dialog box.
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
8. Specify the printer Name where you want to print your presentation. 9. Click to add a check mark in the Print to file field only if you want to print your presentation to a computer file and not to a printer. A Save As dialogged box will open to save a .PRN format file to any location that you choose. (A .PRN file is a special type of file that contains instructions for a printer. It tells the printer what to print on the page, which paper tray to use, what the paper size is and a number of other controls.) 10. In Print Range, choose whether you want to print All pages or a certain range of Pages, where n and y are the beginning and ending page numbers. 11. Choose the Number of Copies to print by clicking on the up or down arrows. 12. Click the Options button to display the Printer Options dialog box.
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
13. Click to select either Drawing, Notes, Handouts, or Outline on the Printer Options dialog box.
14. Click the OK button to print the job. OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
Unit 8: 8.1
Compatibility with Microsoft PowerPoint & PDF Export
Opening a File Created by Microsoft PowerPoint Impress has the capability to open files that were created in Microsoft PowerPoint and to update them in an Impress presentation. To open a Microsoft PowerPoint file: 1. Choose File Open from the menu bar.
2. The Open dialogue box appears.
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
3. In the Look-in list, click the drive, folder, or Internet location that contains the file you want to open. 4. If you have created any folders, look in the folder list, and open the folder that contains the file. Once the file is displayed, click on the file you want to open. 5. Click in the Files of Type drop-down menu and select any of the following choices:
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
Microsoft PowerPoint 97/200o/XP (*.ppt, *.pos) Microsoft PowerPoint 97/200/XP Template (*.pot) 6. Select the file you want to open. 7. Click the Open button.
OpenOffice.org – Impress
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By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
8.2
Saving a File in Microsoft PowerPoint Format You can save any file that was originally created or updated in an Impress presentation -- whether it was created in Impress or Microsoft PowerPoint -- in Microsoft PowerPoint format. You can then share files with Microsoft PowerPoint users even though you may not use Microsoft PowerPoint. To save a file in Microsoft PowerPoint format: 1. Choose File Save As from the menu bar.
2. The Save As dialogue box appears. Click on the Save In: drop-down menu and find the location where you want to save the file. 3. Type a name for your file in the File Name: box. 4. Click in the Save As type drop-down menu and select any of the following choices:
OpenOffice.org – Impress
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By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
Microsoft PowerPoint 97/2000/XP (*.ppt, *.pps) Microsoft PowerPoint 97/2000/XP Template (*.pot) 5. Click the Save button. 6. Simply done!
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
8.3
Exporting an Impress presentation to PDF Format The Portable Document Format (PDF) is a file format that the Adobe Corporation created. These files are used frequently on the web because you can view and print this format on a variety of computers that use different operating systems. PDF files look very much like the original document -- the PDF maintains the same formatting, graphics, and color. In addition, these files tend to be smaller in size than the original format that they were created in. Someone trying to read a PDF file needs to download Adobe Acrobat Reader, which is available as a free download from Adobe. To create PDF files in the past, users had to purchase a product called Adobe Acrobat to transform their OpenOffice.org or other software documents into PDF files. Now, Impress allows you to create a PDF file directly from its software, without having to purchase Adobe Acrobat. You can view any PDF file that you created in Impress in Acrobat Reader. To export a file to PDF: 1. Choose File Export as PDF from the menu bar.
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress 2. PDF Options Dialogue Box opens. Set the parameter as per requirement or leave it as it is and click on Export button.
OpenOffice.org – Impress
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By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress 3. The Export Dialogue Box opens.
4. Click on Save In from the drop-down menu and locate where you would like to save your file. Choose 3 ½ Floppy (A:) to save the file to a floppy disk or My Documents to save the file to your computer. 5. Type a name for your file in the File Name: box. 6. Click the Save button. Notice that File Format field of the Export Dialogue Box is pre-filled with "PDF – Portable Document Format (.pdf)"”. You can open any PDF file that you create in Impress with Adobe Acrobat Reader.
OpenOffice.org – Impress
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By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress
Unit 9: 9.1
9.2
Shortcut Keys for OpenOffice.org – Impress
Function Keys for OpenOffice.org Impress Shortcut Keys
Effect
F2
Edit text.
F3
Edit group.
Ctrl+F3
Exit group.
Shift+F3
Duplicate
F4
Position and Size
F5
View Slide Show.
Ctrl+Shift+F5
Navigator
F7
Spellcheck
Ctrl+F7
Thesaurus
F8
Edit Points.
Ctrl+Shift+F8
Fit text to frame.
F11
Styles and Formatting
Shortcut Keys in Slide Shows Shortcut Keys
Effect
Esc
End presentation.
Spacebar or Right arrow or Down arrow or Page Down or Enter or Return or N
Play next effect (if any, else go to next slide).
Alt+Page Down
Go to next slide without playing effects.
[number] + Enter
Type a number of a slide and press Enter to go to the slide.
Left arrow or Up arrow or Page Up or Backspace or P
Play previous effect again. If no previous effect exists on this slide, show previous slide.
Alt+Page Up
Go to the previous slide without playing effects.
Home
Jump to first slide in the slide show.
End
Jump to the last slide in the slide
OpenOffice.org – Impress
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.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress show.
9.3
9.4
Ctrl +Page Up
Go to the previous slide.
Ctrl +Page Down
Go to the next slide.
B or .
Show black screen until next key or mouse wheel event.
W or ,
Show white screen until next key or mouse wheel event.
Shortcut Keys in the Normal View Shortcut Keys
Effect
Plus(+) Key
Zoom in.
Minus(-) Key
Zoom out.
Times(×) Key (number pad)
Fit page in window.
Divide(÷) Key (number pad)
Zoom in on current selection.
Shift+Ctrl+G
Group selected objects.
Shift+Ctrl+Alt+A
Ungroup selected group.
Ctrl + click
Enter a group, so that you can edit the individual objects of the group. Click outside the group to return to the normal view.
Shift+Ctrl+K
Combine selected objects.
Shift+Ctrl+K
Split selected object. This combination only works on an object that was created by combining two or more objects.
Ctrl+ Plus key
Bring to Front.
Shift+Ctrl+Plus key
Bring Forward.
Ctrl+Minus key
Send Backward.
Shift+Ctrl+Minus key
Send to Back.
Shortcut Keys for OpenOffice.org Shortcut Keys
Effect
Arrow key
Moves the selected object or the page view in the direction of the arrow.
Ctrl+Arrow Key
Move around in the page view.
Shift + drag
Constrains the movement of the selected object
OpenOffice.org – Impress
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By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::. Learning OpenOffice.org – Impress horizontally or vertically.
9.5
Ctrl + drag (with Copy when moving option active)
Hold down Ctrl and drag an object to create a copy of the object.
Alt Key
Hold down Alt to draw or resize objects by dragging from the center of the object outward.
Alt key+click
Select the object behind the currently selected object.
Alt+Shift+click
Select the object in front of the currently selected object.
Shift+click
Select adjacent items or a text passage. Click at the start of a selection, move to the end of the selection, and then hold down Shift while you click.
Shift+drag (when resizing)
Hold down Shift while dragging to resize an object to maintain the proportions of the object.
Tab key
Select objects in the order in which they were created.
Shift+Tab
Select objects in the reverse order in which they were created.
Escape
Exit current mode.
Enter
Activate a placeholder object in a new presentation (only if the frame is selected).
Ctrl+Enter
Moves to the next text object on the slide. If there are no text objects on the slide, or if you reached the last text object, a new slide is inserted after the current slide. The new slide uses the same layout as the current slide.
PageUp
Switch to the previous slide. No function on the first slide.
PageDown
Switch to the next slide. No function on the last slide.
Navigating with the Keyboard in Slide Sorter Shortcut Keys
Effect
Escape
Sets the focus to the first slide.
Arrow key
Sets the focus to the next slide.
Spacebar
Makes the slide with the focus the current slide.
OpenOffice.org – Impress
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By: Mushtaque Asghar Shaikh
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