Help Guide V1

Intel Education ®

Help Guide

v.1.0

Intel Education ®

Help Guide

The Help Guide curriculum materials were developed by Intel Corporation in cooperation with the Institute of Computer Technology (ICT), a nonprofit organization.

Copyright

©

2006 Intel Corporation. All rights reserved. Intel and the Intel logo are trademarks or registered trademarks of Intel Corporation or its subsidiaries in the United States and other countries. *Other names and brands may be claimed as the property of others.

v.1.0 for Microsoft Office*

Contents

Getting Started Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Graphics Graphics Group 1: Getting to Know Microsoft Paint* . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Graphics Group 2: Painting Shapes and Lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 2.1

To pick colors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

2.2

To paint a straight line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

2.3

To paint a curvy line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

2.4

To paint a rectangle or square . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

2.5

To paint a triangle, star, or another shape with straight lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

2.6

To paint an oval or a circle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

2.7

To change the color of shapes and lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

2.8

To paint with a brush . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

2.9

To paint with spray paint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

2.10

To add words to a picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

2.11

To undo the last thing you just did . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

2.12

To change the size of a painting canvas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

2.13

To zoom in or out on your picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Graphics Group 3: Making Changes to Pictures and Photos in Microsoft Paint . . . . . . . . . . . . . . . . . . . . . . . 27 3.1

To select part of a picture or photo so you can make changes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

3.2

To erase a small part of a picture or photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

3.3

To remove or delete a large part of a picture or photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

3.4

To move part of a picture or photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

3.5

To make part of a picture or photo bigger. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

3.6

To make part of a picture or photo smaller. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

3.7

To make a copy of, or duplicate, part of a picture or photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

3.8

To flip part of a picture or photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

3.9

To spin or rotate part of a picture or photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

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Intel® Eduction 1.0 Help Guide

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Contents

3.10

To stretch part of a picture or photo so it is taller or wider . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

3.11

To tilt, slant, or skew part of a picture or photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

3.12

To copy and use a color already found in a picture or photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

3.13

To make and use your own colors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

3.14

To save a picture for different uses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

3.15

To copy and save a picture from the Clip Art Gallery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

3.16

To copy and save a picture from the Internet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

3.17

To take and save a picture of what is on your screen, or a screenshot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Graphics Group 4: Getting to Know Microsoft Draw* . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Graphics Group 5: Using the Drawing Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 5.1

To show the Drawing toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

5.2

To draw a straight line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

5.3

To draw a curvy line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

5.4

To draw or scribble a line by hand . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

5.5

To draw an arrow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

5.6

To draw a rectangle or square . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

5.7

To draw an oval or a circle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

5.8

To draw triangles, diamonds, and other common shapes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

5.9

To draw fancy arrows, stars, and other shapes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Graphics Group 6: Changing the Look of Lines and Shapes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 6.1

To select a line, shape, or other object in a drawing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

6.2

To remove or delete a line, shape, or other object from a drawing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

6.3

To move a line, shape, or other object in a drawing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

6.4

To make a line, shape, or other object bigger or smaller. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

6.5

To make a line or shape's border thicker or thinner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

6.6

To change the look or style of a line or shape's border. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

6.7

To change the color of a line or shape's border. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

6.8

To change the fill color inside a shape . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

6.9

To get more line, border, or fill colors to pick from . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

6.10

To make your own line, border, and fill colors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

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6.11

To fill a shape with a colorful pattern. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

6.12

To fill a shape with an interesting texture effect. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

6.13

To fill a shape with colors that blend together, or a gradient . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Graphics Group 7: Adding Words to Your Drawings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 7.1

To make a box so you can add words to a drawing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

7.2

To type words into a text box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

7.3

To select or highlight words in a text box so you can make changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

7.4

To pick the letter design, or font, of words in a drawing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

7.5

To make the words in your drawing bigger or smaller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

7.6

To change the style of words in a drawing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

7.7

To change the color of words in a drawing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

7.8

To make words in your drawing blink, shimmer, and sparkle. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

7.9

To change the direction of words in a text box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

7.10

To add a color border around a text box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

7.11

To change the width of a text box border . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

7.12

To change the line style of a text box border . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

7.13

To remove a border from a text box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

7.14

To add a fill color inside a text box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

7.15

To remove a fill color inside a text box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Graphics Group 8: Working with Objects in Your Drawings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 8.1

To select several objects at once. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

8.2

To bundle or group objects together . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

8.3

To break apart or ungroup a grouped object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

8.4

To make a copy of, or duplicate, an object. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

8.5

To flip an object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

8.6

To spin or rotate an object in a drawing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

8.7

To change the order of objects placed on top of each other. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

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Intel® Eduction 1.0 Help Guide

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Graphics Group 9: Adding Special Effects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 9.1

To make art out of words, or WordArt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

9.2

To change the words in your WordArt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

9.3

To pick a different WordArt look or style . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

9.4

To change the colors of your WordArt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

9.5

To change the WordArt shape . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

9.6

To put words inside a shape . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

9.7

To add a shadow to an object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

9.8

To make changes to an object's shadow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

9.9

To remove an object’s shadow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

9.10

To make something look 3-D. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

9.11

To make changes to a 3-D object. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Word Processing Word Processing Group 1: Getting to Know Microsoft Word* . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Word Processing Group 2: Typing and Changing Words . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 2.1

To type words, or to enter text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

2.2

To highlight words so you can make changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

2.3

To erase or delete words or text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

2.4

To change or replace words that you have already typed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

2.5

To fix or undo words that you just typed or changes that you just made. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

2.6

To copy words or text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

2.7

To remove, or cut, words or text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

2.8

To paste words or text in a new place . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

2.9

To add a math, science, or other symbol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

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Word Processing Group 3: Changing the Look of Your Words . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 3.1

To pick the letter design or font for your words . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

3.2

To make words bigger or smaller. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

3.3

To change the style of words . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

3.4

To change the color of words . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

3.5

To make words shimmer, shine, and sparkle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Word Processing Group 4: Making Paragraphs and Lines of Words Look Good . . . . . . . . . . . . . . . . . . . . . . . . . . 85 4.1

To change the space between lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

4.2

To change the left/right position or alignment of lines of words. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

4.3

To move lines in a paragraph in or out, or to change the indent. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

4.4

To set and use a tab to space your words from left to right . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

4.5

To change or remove a tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

4.6

To make a numbered list of information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

4.7

To make a list of information with different symbols, or a bulleted list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

4.8

To add a border around words or paragraphs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

4.9

To add a background color or shading behind paragraphs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

4.10

To start a new line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Word Processing Group 5: Adding Pictures to Your Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 5.1

To add premade computer pictures, or clip art . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

5.2

To add a picture you have already made and saved on your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

5.3

To add a picture you have copied from a Web site or another document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

5.4

To change the way words flow, or wrap, around a picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

5.5

To make a picture bigger or smaller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

5.6

To move a picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

5.7

To trim the edges off of or crop a picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

5.8

To make the background of a picture see-through, or transparent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

5.9

To add a border or frame around a picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

5.10

To make a picture brighter or darker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

5.11

To turn a color picture into a grayscale or black-and-white picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

5.12

To add a light background picture, or a watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

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Intel® Eduction 1.0 Help Guide

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Contents

Word Processing Group 6: Designing Your Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 6.1

To make a page bigger or smaller on the screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

6.2

To show or hide the ruler . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

6.3

To use the page grid to place and size objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

6.4

To set up a document to print sideways, or landscape. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

6.5

To set the empty spaces or margins around the edges of a page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

6.6

To set up a page with columns, like a newspaper or magazine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

6.7

To end the information in one column and start it in the next. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

6.8

To end one page and start the next . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

6.9

To add a box that you can type words into . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

6.10

To link text boxes so words flow from one into another . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

6.11

To add a border around the edges of a page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

6.12

To set the exact size of a picture, text box, or shape. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

6.13

To line up several pictures, text boxes, or other objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

6.14

To even out the space between pictures, text boxes, and other objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

6.15

To add repeated information at the top and bottom of your pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

6.16

To set up a document with a different first page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

6.17

To see how a document will look before you print it . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Word Processing Group 7: Working with Tables. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122 7.1

To add or insert a new table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

7.2

To select a cell . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

7.3

To select a row or many rows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

7.4

To select a column or many columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

7.5

To select an entire table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

7.6

To remove or delete a row or many rows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

7.7

To remove or delete a column or many columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

7.8

To remove or delete an entire table. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

7.9

To add or insert a new row into a table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

7.10

To add or insert a new column into a table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

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7.11

To move a row . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

7.12

To move a column . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

7.13

To put two or more cells together, or to merge them . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

7.14

To divide or split a cell into many cells. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

7.15

To automatically change the width of all the columns in a table. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

7.16

To change the position or alignment of information in a table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

7.17

To use a preset design to change the way a table looks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

7.18

To make your own changes to the way your table looks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Word Processing Group 8: Using Preset and Advanced Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134 8.1

To put today's date into a document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

8.2

To put page numbers into a document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

8.3

To use a built-in document style, or template, to start a new document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

8.4

To make and use your own document style, or template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

8.5

To make and use shortcuts to change the look of words . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

8.6

To insert another document as an object. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

8.7

To create a form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

8.8

To check the spelling in a document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

8.9

To use the Thesaurus to help you come up with the word you want . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Word Processing Group 9: Creating Web Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143 9.1

To use a preset design to start a new Web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

9.2

To view a document as it would look on the Internet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

9.3

To add a background to your Web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

9.4

To use a theme to change the look of your Web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

9.5

To save a regular word processing document as a Web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

9.6

To add a link to another Web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

9.7

To insert a link to a document saved on your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

9.8

To use the Web Page Wizard to create a Web site with many pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

9.9

To add a frame to a Web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

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Contents

Spreadsheets Spreadsheets Group 1: Getting to Know Microsoft Excel* . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153 Spreadsheets Group 2: Selecting Cells, Rows, and Columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155 2.1

To select a single box or cell. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155

2.2

To select several boxes or cells that are next to each other . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155

2.3

To select several boxes or cells that are not next to each other. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

2.4

To select an entire row . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

2.5

To select several rows that are next to each other . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

2.6

To select several rows that are not next to each other . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

2.7

To select an entire column . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

2.8

To select several columns that are next to each other . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

2.9

To select several columns that are not next to each other. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

2.10

To select an entire worksheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

Spreadsheets Group 3: Using Worksheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159 3.1

To move between worksheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

3.2

To give a worksheet a new name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

3.3

To remove or delete a worksheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

3.4

To add or insert a worksheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

3.5

To move a worksheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

3.6

To make a copy of a worksheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

3.7

To link information between worksheets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Spreadsheets Group 4: Adding and Working with Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165 4.1

To put words and numbers into a worksheet cell . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

4.2

To change or fix information that is already in a cell . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

4.3

To remove or delete information from a cell . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

4.4

To copy information and put it in another cell. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167

4.5

To remove or cut information and put it in another cell. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

4.6

To repeat or fill information in neighboring cells . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

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4.7

To show numbers as decimals, currency, and percentages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

4.8

To change the look of dates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

4.9

To type a comment in a worksheet cell. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

Spreadsheets Group 5: Changing the Look of Information and Worksheets . . . . . . . . . . . . . . . . . . . . . . . . . . 173 5.1

To change the letter design, or font, of words and numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

5.2

To make words and numbers bigger or smaller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174

5.3

To change the style of words and numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174

5.4

To change the color of words and numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

5.5

To change row height. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

5.6

To change column width . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

5.7

To change the alignment of information within a cell or cells . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

5.8

To add borders to cells, rows, columns, and worksheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

5.9

To add background color or shading to cells, rows, or columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

5.10

To combine or merge cells. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

5.11

To apply an AutoFormat to a worksheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

5.12

To remove or clear cell formatting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

5.13

To add a premade computer picture, or clip art, to a worksheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

5.14

To add a background picture to a worksheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183

5.15

To automatically change the look of a cell based on certain information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184

Spreadsheets Group 6: Organizing Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186 6.1

To move a row or several rows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186

6.2

To move a column or several columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187

6.3

To add or insert a row or several new rows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188

6.4

To add or insert a column or several new columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189

6.5

To remove or delete a row or several rows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

6.6

To remove or delete a column or several columns. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

6.7

To sort or change the order of rows based on certain information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192

6.8

To hide information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

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Spreadsheets Group 7: Doing Math . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195 7.1

To sum or add the numbers in a row or column . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

7.2

To figure out the average of numbers in a row or column . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

7.3

To add numbers by writing your own math sentence or formula . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198

7.4

To subtract numbers by writing your own math sentence or formula . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

7.5

To multiply numbers by writing your own math sentence or formula. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201

7.6

To divide numbers by writing your own math sentence or formula. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203

7.7

To type a complex math sentence or formula with many values . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204

7.8

To copy and paste a math sentence or formula . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207

7.9

To reuse a formula in many cells in the same row or column . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208

7.10

To keep a cell reference from shifting when filling a formula . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209

Spreadsheets Group 8: Making Charts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210 8.1

To make a column or bar chart that compares values or amounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210

8.2

To make a pie chart that shows the relationship of parts to a whole . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

8.3

To make a line chart that shows changes over time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216

8.4

To change the information in a chart that has already been made . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219

8.5

To change the look of words and numbers in a chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

8.6

To change the color of a chart's background. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221

8.7

To change the colors of the bars in a column or bar chart. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222

8.8

To change the colors of the slices in a pie chart. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223

8.9

To change the colors and lines in a line chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224

8.10

To make a pictograph . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225

Multimedia Multimedia Group 1: Getting to Know Microsoft PowerPoint* . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228 Multimedia Group 2: Viewing and Working with Slides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230 2.1

To switch to and work in Normal view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230

2.2

To switch to and work in Outline view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231

2.3

To switch to and work in Slide view. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232

2.4

To switch to and work in Slide Sorter view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233

2.5

To move between slides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234

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Multimedia Group 3: Building Presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235 3.1

To add or insert a new slide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235

3.2

To copy or duplicate a slide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236

3.3

To remove or delete a slide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236

3.4

To put slides in order . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237

Multimedia Group 4: Making Slides Look Good . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239 4.1

To pick and use a design template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239

4.2

To pick and use a color scheme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240

4.3

To change a slide's background color. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241

4.4

To change a slide's current layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243

Multimedia Group 5: Adding Words . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244 5.1

To type a slide title in the Outline Pane . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244

5.2

To type titles and other words in the Slide Pane . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

5.3

To make a copy of, or duplicate, a text box for use on the same slide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246

5.4

To copy and paste a text box for use on a different slide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247

5.5

To remove or delete a text box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249

5.6

To change the design or font of words in a slide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250

5.7

To make the words in a slide bigger or smaller. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251

5.8

To change the style of words in a slide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 253

5.9

To change the color of words in a slide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 254

5.10

To add or insert a table into a slide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 255

5.11

To add or insert a chart into a slide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256

5.12

To use the Slide Master to change the look of the words in all slides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 258

Multimedia Group 6: Adding Pictures and Artistic Effects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 260 6.1

To add premade computer pictures, or clip art, to a slide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 260

6.2

To add a picture saved on your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262

6.3

To add borders to pictures, text boxes, and other objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 263

6.4

To fill shapes and text boxes with color and fill effects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 264

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6.5

To add a shadow effect . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 265

6.6

To add a 3-D effect . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 266

6.7

To use the Slide Master to add the same picture on all slides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 267

Multimedia Group 7: Adding Sound, Movies, and Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 269 7.1

To add a sound or music file from the Clip Gallery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 269

7.2

To add a sound or music file saved on your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 271

7.3

To record your voice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 272

7.4

To add a movie or video file from the Clip Gallery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 274

7.5

To add a movie or video file saved on your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 276

7.6

To insert another document as an object. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 277

Multimedia Group 8: Adding Animation and Special Effects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 279 8.1

To add a special effect that plays between slides, or a slide transition. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 279

8.2

To remove a slide transition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 281

8.3

To add animation or movement to an object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 282

8.4

To add animation effects to words. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 283

8.5

To make and add your own animation effect . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 284

8.6

To turn off an animation effect. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 286

8.7

To add an action button that takes you to a certain slide when clicked . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 286

8.8

To add an action button that plays sound or music when clicked . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 288

8.9

To make changes to an action button's settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 289

8.10

To remove an action button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 290

8.11

To set the order and timing on a slide with many special effects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 290

Multimedia Group 9: Setting Up and Playing a Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 292 9.1

To print your presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 292

9.2

To set up the way a presentation will play . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 293

9.3

To rehearse and set the timing of slides in a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 294

9.4

To play a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 295

9.5

To save a presentation as a Web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 295

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Getting Started

Overview Dictionaries and encyclopedias are two resources designed for fast reference at the time of need, and not intended to be read cover to cover like a book. Similarly, the Intel® Education Help Guide is meant to be used to quickly learn how to do certain tasks on the computer. The skills in the Help Guide are organized by four technology areas — graphics, word processing, spreadsheets, and multimedia. Within each technology area, the skills are further organized into groups, such as Word Processing Group 3: Changing the Look of Your Words. Within each group, there are specific related skills such as Word Processing Skill 3.2 To make words bigger or smaller and Word Processing Skill 3.4 To change the color of words. For each individual skill there are both words that describe the process and pictures that show the steps. There is often more than one way to perform a particular skill. In many instances, the Help Guide will show you step-by-step directions for how to do a skill in multiple ways. However, you may decide to do a skill in a way that is different from the way described or shown. No one way is right or wrong — the way that you do a skill is usually a matter of personal preference. Additionally, there are thousands, if not millions, of skills that can be performed using all the software programs featured in most the Intel® Education programs. To explain how to do every skill would result in a huge book. Rather than doing this, only those skills that you are likely to use as you complete the activities and projects for the Intel Education programs have been included in the Help Guide. As you complete the activities, you can reference the Help Guide as you complete activity steps. You can also review instructions in the Help Guide as you create materials for your own use. It is possible that you may not find a specific skill that you need in the Help Guide. If this is the case, you should go back and check the Contents pages to see if the skill exists. If it does not, there are several strategies you can use to find answers to your questions. You can try to explore different things on the computer. You can also search the Help menus within each software program. Moreover, you can always ask your partner or others involved in the Intel Education program you are participating in.

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Graphics

Group 1:

Getting to Know Microsoft Paint* Menu bar: where you go to do basic things such as open, close, view, and print your paintings Tool panel: where you can pick different tools to paint lines and shapes, add words, and make changes Options box: where you can make different choices based on the tool you are using Color box: where you pick the colors you want to use

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Free-form Select tool: selects areas that are not rectangles or squares

Select tool: selects areas shaped like rectangles or squares

Erase/Color Erase tool: erases or removes small areas of color

Fill With Color tool: adds color to lines and shapes

Eyedropper tool: picks colors already seen in a picture or photo

Magnifier tool: makes areas of your painting bigger or smaller

Pencil tool: draws squiggles, spirals, and other curly lines by hand

Brush tool: paints like a paintbrush

Airbrush tool: paints with spray paint Line tool: paints straight lines Rectangle tool: paints rectangles and squares Ellipse tool: paints ovals and circles

Text tool: adds words to your pictures Curve tool: paints curved lines Polygon tool: paints shapes with straight sides, like triangles and stars Rounded Rectangle tool: paints rectangles and squares with round corners

Click the left mouse button to pick a foreground color. Foreground Color: used to paint shapes, lines, and words Background Color: used to paint the inside of some shapes and to fill the empty space when you erase or move something

Click the right mouse button to pick a background color.

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Graphics

Group 2:

Painting Shapes and Lines 2.1

To pick colors

1. Use the left mouse button to pick the color you want in the Color box. This will be your foreground color, which you will see when you use any of the tools to paint shapes or lines.

2. Use the right mouse button to pick another color in the Color box. This will be your background color, which you will see inside shapes (such as rectangles and circles that you paint). It will also be the color you see when you use the Eraser/Color Eraser tool. (See Graphics Skill 3.2: To erase a small part of a picture or photo.)

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2.2

To paint a straight line

1. Click the Line tool.

2. Pick a foreground color. (See Graphics Skill 2.1: To pick colors.)

3. Pick a line width.

4 . Hold down the left mouse button, and drag the mouse to paint your line.

2.3

To paint a curvy line

1. Click the Curve tool.

2. Pick a foreground color. (See Graphics Skill 2.1: To pick colors.)

3. Pick a line width.

4 . Hold down the left mouse button, and drag the mouse to paint your line.

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Graphics

2.3

To paint a curvy line (cont.)

5. Hold down the left mouse button on the line, and drag up, down, left, or right to make the line curvy.

6. Click the Select tool (or any other tool) to turn off the Curve tool.

2.4

To paint a rectangle or square

1. Click the Rectangle tool. Or if you want a rectangle or square with round corners, click the Rounded Rectangle tool.

or

2. Pick a shape outline and fill option.

18

•

The first paints only the shape outline with the foreground color.

•

The second paints the shape outline with the foreground color and fills the shape with the background color.

•

The third paints only the inside of the shape with the foreground color and no border.

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Graphics

2.4

To paint a rectangle or square (cont.)

3. Pick a foreground color, and if needed, a background color. (See Graphics Skill 2.1: To pick colors.)

4. If your shape will have an outline or border, click the Line tool, and pick a line width. Then, click the Rectangle or Rounded Rectangle tool again. or

5. Hold down the left mouse button, and drag to paint a rectangle or a square.

2.5

To paint a triangle, star, or another shape with straight lines

1. Click the Polygon tool.

2. Pick a shape outline and fill option. •

The first paints only the shape outline with the foreground color.

•

The second paints the shape outline with the foreground color and fills the shape with the background color.

•

The third paints only the inside of the shape with the foreground color and no border.

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Graphics

2.5

To paint a triangle, star, or another shape with straight lines (cont.)

3. Pick a foreground color, and if needed, a background color. (See Graphics Skill 2.1.)

4. If your shape will have an outline or border, click the Line tool, and pick a line width. Then, click the Polygon tool again.

5. Hold down the left mouse button, and drag the mouse to paint the first line of your shape. Let go of the mouse button, then hold it down again and drag to make the next line. Do this as many times as you need to finish your shape.

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Graphics

2.6

To paint an oval or a circle

1. Click the Ellipse tool.

2. Pick a shape outline and fill option. •

The first paints only the shape outline with the foreground color.

•

The second paints the shape outline with the foreground color and fills the shape with the background color.

•

The third paints only the inside of the shape with the foreground color and no border

3. Pick a foreground color, and if needed, a background color. (See Graphics Skill 2.1: To pick colors.)

4. If your shape will have an outline or border, click the Line tool and pick a line width. Then, click the Ellipse tool again.

5. Hold down the left mouse button, and drag to paint an oval.

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Graphics

2.7

To change the color of shapes and lines

1. Click the Fill With Color tool.

2. Pick a foreground color. (See Graphics Skill 2.1: To pick colors.) 3. Click the shape or line you want to change.

2.8

To paint with a brush

1. Click the Brush tool.

2. Pick a foreground color. (See Graphics Skill 2.1: To pick colors.) 3. Pick a brush shape and size.

4. Hold down the left mouse button, and drag to paint.

2.9

To paint with spray paint

1. Click the Airbrush tool.

2. Pick a foreground color. (See Graphics Skill 2.1.)

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Graphics

2.9

To paint with spray paint (cont.)

3. Pick a spray paint size.

4. Hold down the left mouse button, and drag to spray color.

2.10 To add words to a picture 1. Click the Text tool.

2. Hold down the left mouse button, and drag to make a text box for your words.

3. If you want the background color to fill the text box, click the Opaque button. If you do not want a fill color in your text box, click the Transparent button instead.

4. Pick the foreground color you want for the color of your words. And if you want a different fill color for the text box, pick a background color also. (See Graphics Skill 2.1: To pick colors.)

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Graphics

2.10 To add words to a picture (cont.) 5. Type your words.

6. If you do not see the Fonts toolbar already, click View D Text Toolbar.

7.

To change the way your words look, click the first arrow on the Fonts toolbar. Then, pick a word design, or font.

8. To make words bigger or smaller, click the second arrow on the Fonts toolbar and pick a number, or font size.

9. If you want to make the letters in your words thicker, or bold, click the Bold button on the Fonts toolbar. To make your words slanted, or to put them in italics, click the Italic button. And to underline your words, click the Underline button.

10. To make the text box bigger, put the cursor over one of the squares along the edges of the box. When the cursor turns into an arrow with two points, hold down the left mouse button and drag to change the box’s size.

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Graphics

2.11 To undo the last thing you just did 1. If you make a mistake, just click Edit D Undo.

2.12 To change the size of a painting canvas 1. Put the pointer over one of the blue squares along the edge of the painting canvas.

2. Hold down the left mouse button, and drag outward to make the canvas bigger

or

Hold down the left mouse button, and drag inward to make the canvas smaller.

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Graphics

2.13 To zoom in or out on your picture 1. Click View D Zoom D Large.

2. To go back to your painting’s normal size, click View D Zoom D Normal Size.

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Graphics

Group 3:

Making Changes to Pictures and Photos in Microsoft Paint 3.1

To select part of a picture or photo so you can make changes

1. To select and make changes to a square- or rectangle-shaped part of your painting, click the Select tool. To select areas that are not squares or rectangles, click the Free-form Select tool instead. 2. Hold down the left mouse button, and drag to select the part of your painting you want to change or fix.

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Graphics

3.2

To erase a small part of a picture or photo

1. Click the Eraser/Color Eraser tool.

2. Any area you erase will be filled with the last background color you picked. So pick a background color that you really want to fill that space. (See Graphics Skill 2.1: To pick colors.) 3. Pick an eraser size.

4. Hold down the left mouse button, and drag to erase.

3.3

To remove or delete a large part of a picture or photo

1. Select the part of your painting you want to get rid of. (See Graphics Skill 3.1: To select part of a picture or photo so you can make changes.)

2. Any area you remove or delete will be filled with the last background color you picked. So pick a background color that you really want to fill that space. (See Graphics Skill 2.1: To pick colors.)

3. Press the Delete key on your keyboard.

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Graphics

3.4

To move part of a picture or photo

1. Select the part of your painting you want to move. (See Graphics Skill 3.1: To select part of a picture or photo so you can make changes.)

2. The empty space created when you move the selection will be filled with the last background color you picked. So pick a background color that you really want to fill that space. (See Graphics Skill 2.1: To pick colors.) 3. Put the pointer over the selected area. Hold down the left mouse button, and drag to move the that part of your painting.

3.5

To make part of a picture or photo bigger

1. Select the part of your painting you want to make bigger. (See Graphics Skill 3.1: To select part of a picture or photo so you can make changes.)

2. Put the pointer over one of the squares on the edges of the dotted-line border. Hold down the left mouse button, and drag outward to make that part of your painting bigger.

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Graphics

3.6

To make part of a picture or photo smaller

1. Select the part of your painting you want to make smaller. (See Graphics Skill 3.1: To select part of a picture or photo so you can make changes.)

2. The empty space created when you make a selection smaller will be filled with the last background color you picked. So pick a background color you really want to fill that space. (See Graphics Skill 2.1: To pick colors) 3. Put the pointer over one of the squares on the edges of the dotted-line border. Hold down the left mouse button, and drag inward to make that part of your painting smaller.

3.7

To make a copy of, or duplicate, part of a picture or photo

1. Select the part of your painting you want to copy. (See Graphics Skill 3.1: To select part of a picture or photo so you can make changes.)

2. Click Edit D Copy.

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3.7

To make a copy of, or duplicate, part of a picture or photo (cont.)

3. Click Edit D Paste.

3.8

To flip part of a picture or photo

1. Select the part of your painting you want to flip. (See Graphics Skill 3.1: To select part of a picture or photo so you can make changes.)

2. Click Image D Flip/Rotate.

3. Pick Flip horizontal to flip the selected area from left to right. Or, pick Flip vertical to flip from top to bottom.

4. Click OK.

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Graphics

3.9

To spin or rotate part of a picture or photo

1. Select the part of your painting you want to spin or rotate. (See Graphics Skill 3.1: To select part of a picture or photo so you can make changes.)

2. When you spin or rotate part of a painting, the space that opens up will be filled with the last background color you picked. So pick a background color you really want to fill that space. (See Graphics Skill 2.1: To pick colors.) 3. Click Image D Flip/Rotate.

4. Pick Rotate by angle. Then, pick one of the these three options:

•

90° will spin the selection one-quarter of the way around

•

180° will spin the selection one-half of the way around

•

270° will spin the selection three-quarters of the way around.

5. Click OK.

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Graphics

3.10 To stretch part of a picture or photo so it is taller or wider 1. Select the part of your painting you want to make taller or wider. (See Graphics Skill 3.1: To select part of a picture or photo so you can make changes.) 2. Click Image D Stretch/Skew.

3. Type a number over 100 in the Horizontal box to stretch the selected part of your painting so it is wider. or Type a number over 100 in the Vertical box to stretch that part of your painting so it is taller.

4. Click OK.

3.11 To tilt, slant, or skew part of a picture or photo 1. Select the part of your painting you want to tilt, slant, or skew. (See Graphics Skill 3.1: To select part of a picture or photo so you can make changes.) 2. When you tilt or slant the selected area, any open space around it will be filled with the last background color you picked. So pick a background color that you really want to fill that space. (See Graphics Skill 2.1: To pick colors.)

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Graphics

3.11 To tilt, slant, or skew part of a picture or photo (cont.) 3. Click Image D Stretch/Skew.

4. Type a number below 90 in the Horizontal box to tilt the selected part of your painting to the right. or Type a number below 90 in the Vertical box to tilt that part of your painting up and down.

5. Click OK.

3.12 To copy and use a color already found in a picture or photo 1. Click the Pick Color tool.

2. Use the left mouse button to click the color you want as the foreground color. Or, use the right mouse button to click the color you want as the background color. NOTE: Now you can use that color to paint shapes and lines, or to add words.

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Graphics

3.13 To make and use your own colors 1. Click Colors D Edit Colors.

2. Click Define Custom Colors.

3. Pick the color you want in the large box in the Edit Colors window. Then in the tall, skinny color bar to the right of the box, pick a light, medium, or dark shade for your new color.

4. Pick Add to Custom Colors, and click OK.

5. To use the color, click Colors D Edit Colors.The color you just made is now in the Custom Colors box.

3.14 To save a picture for different uses 1. Click File D Save As.

2. Click the down arrow in the Save in menu. Find the place where you are supposed to save your work.

3. Type a name for your picture in the File name box.

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Graphics

3.14 To save a picture for different uses (cont.) 4. Now, there are two different ways to save your painting: •

If you want to use the finished painting on a Web page or a multimedia presentation, click the Save as type arrow and pick 256 Color Bitmap (*.bmp,*.dib). NOTE: This means there will be fewer colors in your picture, but because the picture file is small, it will show up in a Web page or a multimedia presentation quickly.

•

If you want to print your painting or put it in another print document, click the Save as type arrow, and pick 24-bit Bitmap (*.bmp,*.dib). NOTE: This type of file will print your picture at the best quality with the highest number of colors possible.

5. Click Save.

3.15 To copy and save a picture from the Clip Art Gallery 1. Start Microsoft Word*, and pick Insert D Picture D Clip Art.

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Graphics

3.15 To copy and save a picture from the Clip Art Gallery (cont.) 2. In the Search for clips box, type a word for the type of clip art picture you want to find. Then, press the Enter key. NOTE: You can also find clip art by picking one of the picture categories.

3. Pick the clip art option you want for your document.

4. Click the Copy button in the top-right corner of the window. 5. Start Microsoft Paint, and click Edit D Paste.

6. If a box pops up asking you if you want to enlarge the bitmap, click Yes.

or

If the pasted picture is smaller than the canvas, make the canvas smaller. (See Graphics Skill 2.12: To change the size of a painting canvas.)

7.

Save the picture. (See Graphics Skill 3.14: To save a picture for different uses.)

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Graphics

3.16 To copy and save a picture from the Internet 1. Right-click a picture on an Internet page.

2. Click Save Picture As.

3. Save the picture. (See Graphics Skill 3.14: To save a picture for different uses.)

3.17 To take and save a picture of what is on your screen, or a screenshot 1. Press the Print Screen key on the keyboard.

2. Start Microsoft Paint, and click Edit D Paste. NOTE: If a box pops up asking you if you want to enlarge the bitmap, click Yes.

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3.17 To take and save a picture of what is on your screen, or a screenshot (cont.) 3. Select only the part of the screenshot that you want to keep. (See Graphics Skill 3.1: To select part of a picture or photo so you can make changes.)

4. Click Edit D Copy.

5. Click File D New. A box will pop up asking if you want to save the changes to the first screenshot picture. Click No.

6. Click Edit D Paste.

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Graphics

3.17 To take and save a picture of what is on your screen, or a screenshot (cont.) 7.

If asked, click Yes to enlarge the bitmap. Or if the pasted picture is smaller than the canvas, drag the blue squares on the edge of the canvas inward to size the canvas to the art. (See Graphics Skill 2.12: To change the size of a painting canvas.)

8. Save your screenshot. (See Graphics Skill 3.14: To save a picture for different uses.)

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Graphics

Group 4:

Getting to Know Microsoft Draw* Menu bar: where you can pick general commands such as opening, saving, printing, and closing a file Standard toolbar: where you can click shortcut buttons for many Menu bar commands Formatting toolbar: where you can make changes to the look of words in your documents Drawing toolbar: where you pick tools to draw shapes and change the way they look

Menu bar

Standard toolbar

Formatting toolbar

Drawing toolbar

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Graphics

Group 5:

Using the Drawing Tools 5.1

To show the Drawing toolbar

1. Click View D Toolbars D Drawing.

5.2

To draw a straight line

1. Click the Line tool on the Drawing toolbar.

2. Hold down the left mouse button, and drag to draw a line.

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Graphics

5.3

To draw a curvy lin

1. Click AutoShapes D Lines D Curve.

2. Hold down the left mouse button, and drag to draw the first part of your line. 3. Right now, the line is straight. But quickly let go of the mouse button, and then hold it down again and drag in the direction you want your curvy line to go. Then the straight line will become curved. Do this as many times as you need to draw the curvy line you want.

4. Once you are done drawing your curvy line, double-click the left mouse button.

5.4

To draw or scribble a line by hand

1. Click AutoShapes D Lines D Scribble.

2. Hold down the left mouse button, and move the mouse to draw any type of line you want, such as a spiral or looping line.

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Graphics

5.5

To draw an arrow

1. Click the Arrow tool on the Drawing toolbar.

2. Hold down the left mouse button, and drag to draw an arrow.

5.6

To draw a rectangle or square

1. Click the Rectangle tool on the Drawing toolbar.

2. Hold down the left mouse button, and drag to draw a rectangle.

5.7

To draw an oval or circle

1. Click the Oval tool on the Drawing toolbar. 2. Hold down the left mouse button, and drag to draw an oval shape.

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Graphics

5.8

To draw triangles, diamonds, and other common shapes

1. Click AutoShapes D Basic Shapes. Then, pick the type of shape you want.

2. Hold down the left mouse button, and drag to draw your shape.

5.9

To draw fancy arrows, stars, and other shapes

1. Click AutoShapes D Block Arrows, and pick a shape.

or or Click AutoShapes D Stars and Banners, and pick a shape.

2. Hold down the left mouse button, and drag to draw the shape. or

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Graphics

Group 6:

Changing the Look of Lines and Shapes 6.1

To select a line, shape, or other object in a drawing

1. Click the Select Objects tool on the Drawing toolbar. 2. Click a line, shape, or object in your drawing. You can tell something is selected when it has a border with squares along the sides and corners.

6.2

To remove or delete a line, shape, or other object from a drawing

1. Click a line, shape, or object to select it.

2. Press the Delete key on the keyboard.

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Graphics

6.3

To move a line, shape, or other object in a drawing

1. Click a line, shape, or object to select it.

2. Hold down the left mouse button, and drag to move the object. Or if you want to move something precisely and only a short distance, you can press the arrow keys on the keyboard.

6.4

To make a line, shape, or other object bigger or smaller

1. Click a line, shape, or object to select it.

2. Put the cursor over one of the squares along the border of the selected object. Notice that it now looks like an arrow with two points. Hold down the left mouse button and drag inward to make that object smaller Or, drag outward to make the object bigger.

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6.5

To make a line or shape’s border thicker or thinner

1. Click a line, shape, or object to select it.

2. Click the Line Style button on the Drawing toolbar.

3. Pick a line width.

6.6

To change the look or style of a line or shape’s border

1. Click a line, shape, or object to select it.

2. Click the Dash Style button on the Drawing toolbar. 3. Pick a line style.

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6.7

To change the color of a line or shape’s border

1. Click a line, shape, or object to select it.

2. Click the Line Color arrow on the Drawing toolbar.

3. Pick one of the colors.

6.8

To change the fill color inside a shape

1. Click a shape or object to select it.

2. Click the Fill Color arrow on the Drawing toolbar.

3. Pick one of the colors.

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Graphics

6.9

To get more line, border, or fill colors to pick from

1. Click a line, shape, or object to select it.

2. To get more colors for a line or shape border, click the Line Color arrow, and pick More Line Colors. Or to get more fill colors for the inside of a shape, click the Fill Color arrow, and pick More Fill Colors. 3. Click the Standard tab.

4. Pick one of the colors, and click OK.

6.10 To make your own line, border, and fill colors 1. Click a shape or object to select it.

2. To get more colors for a line or shape border, click the Line Color arrow, and pick More Line Colors. Or to get more fill colors for the inside of a shape, click the Fill Color arrow, and pick More Fill Colors.

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6.10 To make your own line, border, and fill colors (cont.) 3. Click the Custom tab.

4. Pick the color you want in the Colors box. Then, pick the shade of the color you just selected in the tall, skinny color bar to the right of the Colors box.

5. Click OK. NOTE: The color you just made is now found in the color menu if you want to use it again to change a line or fill color.

6.11 To fill a shape with a colorful pattern 1. Click a shape or an object to select it.

2. Click the Fill Color arrow on the Drawing toolbar, and pick Fill Effects. 3. Click the Pattern tab.

4. Pick one of the patterns.

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6.11 To fill a shape with a colorful pattern (cont.) 5. Click the Foreground arrow, and pick a color for your pattern.

Then, click the Background arrow, and pick another color.

6. Click OK.

6.12 To fill a shape with an interesting texture effect 1. Click a shape or an object to select it.

2. Click the Fill Color arrow on the Drawing toolbar, and pick Fill Effects. 3. Click the Texture tab.

4. Pick one of the options, and click OK.

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6.13 To fill a shape with colors that blend together, or a gradient 1. Click a shape or an object to select it.

2. Click the Fill Color arrow on the Drawing toolbar, and pick Fill Effects. 3. Click the Gradient tab, and pick Two colors.

4. Click the Color 1 arrow, and pick a color for your pattern.

Then, click the Color 2 arrow, and pick another color.

5. Pick one of the shading styles. Then, click the option you want in the Variants

6. Click OK.

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Graphics

Group 7:

Adding Words to Your Drawings 7.1

To make a box so you can add words to a drawing

1. Click the Text Box tool on the Drawing toolbar.

2. Hold down the left mouse button, and drag to draw a line.

7.2

To type words into a text box

1. Click inside a text box.

2. When you see the cursor flashing inside the box, start typing your words.

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Graphics

7.3

To select or highlight words in a text box so you can make changes

1. Click to put the cursor in front of the first letter of the first word you want to change.

2. Hold down the mouse button, and drag until the color changes behind all of the words you want to select. This means the words are highlighted. You can then let go of the mouse button.

7.4

To pick the letter design, or font, of words in a drawing

1. Highlight the word or words you want to change. (See Graphics Skill 7.3: To select or highlight words in a text box so you can make changes.)

2. Click the Font arrow on the Formatting toolbar.

3. Pick one of the designs, or fonts, from the menu.

7.5

To make the words in your drawing bigger or smaller

1. Highlight the word or words you want to change. (See Graphics Skill 7.3: To select or highlight words in a text box so you can make changes.)

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7.5

To make the words in your drawing bigger or smaller (cont.)

2. Click the Font Size arrow on the Formatting toolbar. 3. Pick one of the numbers, or a font size, from the menu. NOTE: The smaller the number, the smaller the word size, and the bigger the number, the bigger the word size.

7.6

To change the style of words in a drawing

1. Highlight the word or words you want to change. (See Graphics Skill 7.3: To select or highlight words in a text box so you can make changes.)

2. To make the letters in your words thicker or bold, click the Bold button on the Formatting toolbar. NOTE: If you want to remove the bold style, just highlight the words and click the Bold button again.

3. To make the letters in your words slanted, or to put them in italics, click the Italic button on the Formatting toolbar. NOTE: If you want to remove the italic style, just highlight the words and click the Italic button again.

4. And if you want a line under your words, click the Underline button. NOTE: If you want to remove the underline style, just highlight the words and click the Underline button again.

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Graphics

7.7

To change the color of words in a drawing

1. Highlight the word or words you want to change. (See Graphics Skill 7.3: To select or highlight words in a text box so you can make changes.)

2. Click the Font arrow on the Formatting toolbar.

3. Pick one of the colors from the menu. NOTE: If you do not see the color you want, click More Colors, and pick another standard color (see Graphics Skill 6.9: To get more line, border, or fill colors) or mix your own custom color (see Graphics Skill 6.10: To make your own line, border, and fill colors).

7.8

To make the words in your drawing blink, shimmer, and sparkle

1. Highlight the word or words you want to change. (See Graphics Skill 7.3: To select or highlight words in a text box so you can make changes.)

2. Click Format D Font.

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7.8

To make the words in your drawing blink, shimmer, and sparkle (cont.)

3. Click Text Effects. Then, pick one of the options in the Animation list.

4. Click OK.

7.9

To change the direction of words in a text box

1. Click a text box to select it.

2. Click Format D Text Direction.

3. Pick one of the orientation options. Then, click OK.

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7.9

To change the direction of words in a text box (cont.)

4. Change the shape and size of the text box as needed.

7.10 To add a color border around a text box 1. Select a text box.

2. Click the Line Color arrow on the Drawing toolbar.

3. Pick one of the colors. NOTE: You can also click More Colors and pick one of the other standard colors (see Graphics Skill 6.9: To get more line, border, or fill colors) or mix your own custom color (see Graphics Skill 6.10: To make your own line, border, and fill colors).

7.11 To change the width of a text box border 1. Select a text box.

2. Click the Line Style button on the Drawing toolbar.

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7.11 To change the width of a text box border (cont.) 3. Pick the line width.

7.12 To change the line style of a text box border 1. Select a text box.

2. Click the Dash Style button on the Drawing toolbar. 3. Pick a line style.

7.13 To remove a border from a text box 1. Select a text box.

2. Click the Line Color arrow on the Drawing toolbar. Then, pick No Line.

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Graphics

7.14 To add a fill color inside a text box 1. Select a text box.

2. Click the Fill Color arrow on the Drawing toolbar.

3. Pick one of the colors. NOTE: For other color choices, click More Fill Colors, and pick one of the other options.

7.15 To remove a fill color inside a text box 1. Select a text box.

2. Click the Fill Color arrow on the Drawing toolbar. Then, pick No Fill.

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Group 8:

Working with Objects in Your Drawings 8.1

To select several objects at once

1. Click the Select Objects tool on the Drawing toolbar. 2. Hold down the Shift key, and click the lines, shapes, text boxes, or any other objects you might want to move or fix at the same time.

8.2

To bundle or group objects together

1. Use the Select Objects tool to select the objects you want to group. (See Graphics Skill 8.1: To select several objects at the same time.) 2. Click Draw D Group. The items that have been grouped can now be moved or changed together at the same time.

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8.3

To break apart or ungroup a grouped object

1. Use the Select Objects tool to click the grouped object. 2. Click Draw D Ungroup. You can now move or change each item all by itself.

8.4

To make a copy of, or duplicate, an object

1. Use the Select Objects tool to click a line, shape, text box, or another object you want to group.

2. Click Edit D Copy. or

or

Click the Copy button on the Standard toolbar.

3. Click Edit D Paste.

or

or Click the Paste button on the Standard toolbar.

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8.5

To flip an object

1. Use the Select Objects tool to click a line, shape, text box, or another object in your drawing.

2. Click Draw D Rotate or Flip.

3. Pick Flip Horizontal to flip the object from left to right. Or pick Flip Vertical to flip the objet from top to bottom.

8.6

To spin or rotate an object in a drawing

1. Use the Select Objects tool to click a line, shape, text box, or another object in your drawing. 2. Click Draw D Rotate or Flip.

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Graphics

8.6

To spin or rotate an object in a drawing (cont.)

3. There are several different ways to rotate an object: •

Pick Rotate Left to spin the object one quarter of a turn to the left.

•

Pick Rotate Right to spin the object one quarter of a turn to the right.

•

Or if you want to spin the object more than one quarter of a turn, pick Free Rotate. Then hold down the left mouse button one one of the green dots, and drag to spin the object as much as you want.

8.7

To change the order of objects placed on top of each other

1. Use the Select Objects tool to click an object that you want to put on top of or behind another object.

2. Click Draw D Order.

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8.7

To change the order of objects placed on top of each other (cont.)

3. Now you have a few choices to make:

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•

Pick Bring to Front to move the selected object on top of all the others.

•

Pick Send to Back to move that object behind all the others.

•

Pick Bring Forward to move the selected item forward one spot.

•

Pick Send Backward to move the selected item backward one spot.

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Graphics

Group 9:

Adding Special Effects 9.1

To make art out of words, or WordArt

1. Click the Insert WordArt button on the Drawing toolbar. 2. Pick a WordArt style from the Word Art Gallery.

Then, click OK.

3. In the text box in the next window, type the words that you want to turn into WordArt.

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9.1

To make art out of words, or WordArt (cont.)

4. Change the letter design, or font, by clicking the Font arrow. Then, pick one of the font options. (See Graphics Skill 7.4: To pick the letter design, or font, or words in a drawing.) NOTE: You do not need to highlight the words to make this change.

5. Make the words bigger or smaller by clicking the Size arrow. Then, pick a number, or font size. (See Graphics Skill 7.5: To make words in a drawing bigger or smaller.)

6. And to change the way the words look, or their style, click the Bold button or the Italic button. (See Graphics Skill 7.6: To change the style of words in a drawing.)

7.

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Click OK when you are finished.

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Graphics

9.2

To change the words in your WordArt

1. Double-click the WordArt.

2. Type your new words in the text box in the Edit WordArt Text window.

3. If you want, pick a different font, size, or style for the words.

4. Click OK when you are finished making changes.

9.3

To pick a different WordArt look or style

1. Click the WordArt once to select it. Now you will see the WordArt toolbar on your screen.

2. Click the WordArt Gallery button on the WordArt toolbar.

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9.3

To pick a different WordArt look or style (cont.)

3. Pick a different WordArt style.

4. Click OK.

9.4

To change the colors of your WordArt

1. Click the WordArt once to select it. Now you will see the WordArt toolbar on your screen.

2. Click the Format WordArt button on the WordArt toolbar. 3. Click the Colors and Lines tab.

4. In the Fill section, click the Color arrow. Then, pick one of the colors.

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9.4

To change the colors of your WordArt (cont.)

5. In the Line section, click the Color arrow. Then, pick another color.

6. To change the look of the WordArt border, click the Dashed arrow. Pick a line or border style. Pick a line or border style. And to make the border thicker or thinner, click the arrows in the Weight box.

7.

Click OK when you are finished making changes.

9.5

To change the WordArt shape

1. Click the WordArt once to select it. Now you will see the WordArt toolbar on your screen.

2. Click the Format WordArt button on the WordArt toolbar.

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9.5

To change the WordArt shape (cont.)

3. Pick a new WordArt shape.

9.6

To put words inside a shape

1. Right-click the shape. Then, pick Add Text.

2. Type the words you want to put inside that shape.

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Graphics

9.7

To add a shadow to an object

1. Click an object to select it.

2. Click the Shadow button on the Drawing toolbar.

3. Pick a shadow style.

9.8

To make changes to an object’s shadow

1. Click to select an object with a shadow.

2. Click the Shadow button on the Drawing toolbar, and pick Shadow Settings. You will now see the Shadow Settings toolbar on your screen.

3. To change the shadow color, click the Shadow Color arrow on the Shadow Settings toolbar. Then, pick another color.

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9.8

To make changes to an object’s shadow (cont.)

4. You can also change the shadow directions by clicking the Nudge Shadow buttons on the Shadow Settings toolbar.

9.9

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To remove an object’s shadow

1. Click to select an object with a shadow.

2. Click the Shadow button on the Drawing toolbar.

3. Pick No Shadow.

9.10 To make something look 3-D 1. Click an object to select it.

2. Click the 3-D button on the Drawing toolbar.

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9.10 To make something look 3-D (cont.) 3. Pick a 3-D style.

9.11 To make changes to a 3-D object 1. Click a 3-D object to select it.

2. Click the 3-D button on the Drawing toolbar, and pick 3-D Settings. You will now see the Shadow Settings toolbar on your screen.

3. If you want to change the 3-D color, click the 3-D Color arrow on the 3-D Settings toolbar. Then, pick another color.

4. To change how far back the 3-D part of the object goes, click the Depth button on the 3-D Settings toolbar. Then, pick the depth option you want.

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9.11 To make changes to a 3-D object (cont.) 5. To change the direction of your 3-D object, click the Direction button. Then, pick the lighting direction you want.

6. To change the way light shines on the 3-D object, click the Lighting button on the 3-D Settings toolbar. Then, pick the lighting direction you want. You can also set how strong the light shines on your object by clicking the Lighting button again and picking Bright, Normal, or Dim.

7.

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You can also spin and rotate your 3-D object by clicking the Tilt buttons on the 3-D Settings toolbar.

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Word Processing

Group 1:

Getting to Know Microsoft Word* Menu bar: where you can pick general commands such as opening, saving, printing, and closing a file Standard toolbar: where you can click shortcut buttons for many Menu bar commands Formatting toolbar: where you can make changes to the look of words in your documents Drawing toolbar: where you pick tools to draw shapes and change the way they look

Menu bar

Standard toolbar

Formatting toolbar

Drawing toolbar

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Word Processing

Group 2:

Typing and Changing Words 2.1

To type words, or to enter text

1. Click to place the cursor in your document.

2. Start typing your words.

2.2

To highlight words so you can make changes

1. Click in front of the first letter of the first word that you would like to highlight.

2. Hold down the left mouse button, and drag until you have highlighted all of the words you want to change. NOTE: You can also highlight a single word by double-clicking it. And to highlight an entire paragraph, try triple-clicking it.

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Word Processing

2.3

To erase or delete words or text

1. Highlight the letters or words you want to erase or delete. 2. Press the Delete key. NOTE: If you only want to get rid of a few letters at the end of a word or sentence, you can put the cursor at the end and then press the Backspace key.

2.4

To change or replace words that you have already typed

1. Highlight the word or words that you want to replace.

2. Type your new words.

2.5

To fix or undo words that you just typed or changes that you just made

1. Click Edit D Undo Typing. NOTE: You can also click the Undo button on the Standard toolbar.

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2.6

To copy words or text

1. Highlight the word or words that you want to copy.

2. Click Edit D Copy. or

or Click the Copy button on the Standard toolbar.

2.7

To remove, or cut, words or text

1. Highlight the word or words that you want to remove or cut.

2. Click Edit D Cut. or or Click the Cut button on the Standard toolbar.

2.8

To paste words or text in a new place

1. Make sure you have already copied or cut your words. Then, click to put the cursor where you want to put those words. 2. Click Edit D Paste. or

or Click the Paste button on the Standard toolbar.

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Word Processing

2.9

To add a math, science, or other symbol

1. Click to put the cursor where you want the symbol to go. 2. Click Insert D Symbol.

3. Click the Symbols tab.

4 . Find and pick the symbol you want.

5. Click Insert.

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Group 3:

Changing the Look of Your Words 3.1

To pick the letter design or font for your words

1. Highlight the word or words you want to change. (See Word Processing Skill 2.2: To highlight words so you can make changes.) 2. Click the Font arrow on the Formatting toolbar.

3. Pick one of the letter designs, or fonts.

3.2

To make words bigger or smaller

1. Highlight the word or words you want to change. (See Word Processing Skill 2.2: To highlight words so you can make changes.)

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Word Processing

3.2

To make words bigger or smaller (cont.)

2. Click the Font Size arrow on the Formatting toolbar. 3. Pick one of the numbers, or a font size, from the menu.

3.3

To change the style of words

1. Highlight the word or words you want to change. (See Word Processing Skill 2.2: To highlight words so you can make changes.) 2. To make the letters in your words thicker or bold, click the Bold button on the Formatting toolbar. NOTE: Highlight your words and click the Bold button again to remove that style.

3. To make the letters in your words slanted, or to put them in italics, click the Italic button on the Formatting toolbar. NOTE: Highlight your words and click the Italic button again to remove that style. 4. And if you want a line under your words, click the Underline button on the Formatting toolbar. NOTE: Highlight your words and click the Underline button again to remove that

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Word Processing

3.4

To change the color of words

1. Highlight the word or words you want to change. (See Word Processing Skill 2.2: To highlight words so you can make changes.) 2. Click the Font Color arrow on the Formatting toolbar. 3. Pick one of the colors.

3.5

To make words shimmer, shine, and sparkle

1. Highlight the word or words you want to change. (See Graphics Skill 7.3: To select or highlight words in a text box so you can make changes.) 2. Click Format D Font.

3. Click the Text Effects tab. Then, pick one of the options in the Animations list.

4. Click OK.

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Word Processing

Group 4:

Making Paragraphs and Lines of Words Look Good 4.1

To change the space between lines

1. Highlight the lines of words or paragraphs you want to change.

2. Click Format D Paragraph.

3. Click the Indents and Spacing tab.

4. Click the Line Spacing arrow, and pick one of the line spacing options: •

Single (which is the automatic line spacing until you change it)

•

1.5 lines

•

Double

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4.1

To change the space between lines (cont.) •

Exactly (which is measured in points, just as font sizes are; click the arrows in the At box to pick the spacing you want)

5. Look at the Preview box to make sure you like the new line spacing.

6. Click OK.

4.2

To change the left/right position or alignment of lines of words

1. Highlight the lines of words or paragraphs you want to change. (See Word Processing Skill 2.2: To highlight words so you can make changes.)

2. Click an alignment button:

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•

Left

•

Centered

•

Right

•

Justified

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Word Processing

4.3

To move lines in a paragraph in or out, or to change the indent

1. Highlight the lines of words or paragraphs you want to change.

2. Make sure you can see the rulers on the edge of the document. If they are not there, click View D Ruler.

3. Set one of these indents: •

Drag the Left Indent marker on the ruler to indent the left side of all the lines in a paragraph.

•

Drag the First Line Indent marker on the ruler to indent the first line in a paragraph.

•

Drag the Hanging Indent marker on the ruler to indent all lines but the first.

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4.4

To set and use a tab to space your words from left to right

1. Highlight the lines of words or paragraphs you want to change.

2. Make sure you can see the rulers on the edge of the document. If they are not there, click View D Ruler.

3. Click Format D Tabs.

4. In the Tab stop position box, type a number that stands for the measurement you want to space out the words from left to right. NOTE: You might find it helpful to look at the ruler to figure out what number to type.

5. Pick the alignment option you want in the Alignment section.

6. Click Set.

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Word Processing

4.4 7.

To set and use a tab to space your words from left to right (cont.) If you want to set another tab to use for your highlighted words, go through steps 3 through 6 again.

8. Click OK when you are done adding tabs.

9. Put the cursor between the words that you want to space apart. Press the Tab key. Continue to place the cursor and press the Tab key until you have finished spacing out all of your words.

4.5

To change or remove a tab

1. Highlight the lines of words or paragraphs you want to change.

2. Click Format D Tabs.

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Word Processing

4.5

To change or remove a tab (cont.)

3. In the Tab stop position list, click the tab you want to change. Now you can type a new tab stop position, or pick another tab alignment and leader. When you are done making changes, click Set. NOTE: If you just want to change the position of your tab, the easiest thing to do is drag that tab stop’s marker on the ruler to the new position.

4. And if you want to remove a tab, just pick the tab in the Tab stop position list and click Clear.

5. When you are done making changes, click OK.

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Word Processing

4.6

To make a numbered list of information

1. Highlight the lines of words or paragraphs you want to change.

2. Click Format D Bullets and Numbering.

3. Click the Numbered tab.

4. Pick one of the numbered list options.

5. Click OK.

6. If you want, you can drag the First Line Indent and Left Tab Markers on the ruler to change the indent and tab position of the items in the numbered list. NOTE: For a shortcut, you can try clicking the Numbering button on the Formatting toolbar. This will automatically add the last numbered list style to the highlighted text.

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4.7

To make a list of information with different symbols, or a bulleted list

1. Highlight the lines of words or paragraphs you want to change. (See Word Processing Skill 2.2: To highlight words so you can make changes.)

2. Click Format D Bullets and Numbering.

3. Click the Bulleted tab.

4. Pick the bullet style you want for your list.

5. Click OK.

6. If you want, you can drag the First Line Indent and Left Tab Markers on the ruler to change the indent and tab position of the items in the bulleted list. NOTE: For a shortcut, you can try clicking the Bullets button on the Formatting toolbar. This will automatically add the last bulleted list style to the highlighted text.

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Word Processing

4.8

To add a border around words or paragraphs

1. Highlight the lines of words or paragraphs you want to change.

2. Click Format D Borders and Shading.

3. Click the Borders tab.

4. Click the Box setting.

5. Pick a line style, color, and width for the border.

6. Click OK.

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4.9

To add a background color or shading behind paragraphs

1. Highlight the lines of words or paragraphs you want to change.

2. Click Format D Borders and Shading.

3. Click the Shading tab.

4. Pick a fill color.

5. Click OK.

4.10 To start a new line 1. Put the cursor in front of the word that you want to use to start a new line. 2. Hold down the Shift key, and press the Enter key.

+

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Word Processing

Group 5:

Adding Pictures to Your Pages 5.1

To add premade computer pictures, or clip art

1. Click to place the cursor where you want to put a clip art picture.

2. Click Insert D Picture D Clip Art.

3. In the Search for clips box, type a word that describes the picture you want to find. Then, press the Enter key.

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5.1

To add premade computer pictures, or clip art (cont.) NOTE: You can also find clip art by picking one of the picture categories.

4. Find and click the clip art picture you want. Then, pick the Insert clip button.

5.2

To add a picture you have already made and saved on your computer

1. Click to place the cursor where you want to put a saved picture.

2. Click Insert D Picture D From file.

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Word Processing

5.2

To add a picture you have already made and saved on your computer (cont.)

3. Click the Look in arrow. Then go to the place where the picture file is saved.

4. Pick the picture file, and click Insert.

5.3

To add a picture you have copied from a Web site or another document

1. Right-click an image on a Web site or in another document. Pick Copy.

2. Go to your Word document, and put the cursor where you want the picture.

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5.3

To add a picture you have copied from a Web site or another document (cont.)

3. Click Edit D Paste Special.

4. Click Device Independent Bitmap, and then click OK.

5.4

To change the way words flow, or wrap, around a picture

1. Click the picture.

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Word Processing

5.4

To change the way words flow, or wrap, around a picture (cont.)

2. Click Format D Picture.

3. Click the Layout tab.

4. Pick one of the text wrapping styles: •

In line with text (This is the way most pictures are when you first add them to a page.)

•

Square

•

Tight

•

Behind text

•

In front of text (This is a popular setting that lets you drag to move and resize pictures.)

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5.5

To make a picture bigger or smaller

1. Click the picture.

2. Put the pointer over one of the squares along the picture’s border.

3. Hold down the left mouse button, and drag outward to make the picture bigger.

or

To make the picture smaller, hold down the left mouse button and drag inward.

5.6

To move a picture

1. Click the picture.

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Word Processing

5.6

To move a picture (cont.)

2. Hold down the left mouse button, and drag to move the picture. NOTE: If your picture’s wrapping is set in line with the text (see Word Processing Skill 5.3), you cannot drag to move it. Instead, click Edit D Cut to remove it from its current place. Then, put the cursor where you want the picture to go, click Edit D Paste.

5.7

To trim the edges off of or crop a picture

1. Click the picture.

2. Notice that you can now see the Picture toolbar on your screen. Click the Crop button on the Picture toolbar.

3. Put the pointer over one of the squares along the edge of the picture that you would like to trim.

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5.7

To trim the edges off of or crop a picture (cont.)

4. Hold down the mouse button, and drag inward to crop that edge of the picture.

5. When you are done, click the Crop button again to turn that tool off.

5.8

To make the background of a picture see-through, or transparent

1. Click the picture with the background that you want to get rid of.

2. Click the Set Transparent Color button on the Picture toolbar. 3. Click the picture’s background. NOTE: This feature works best on pictures that you have pasted from the Internet or have created yourself in Paint. It might not work on clip art on pictures with colorful backgrounds.

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Word Processing

5.9

To add a border or frame around a picture

1. Click the picture you want to put a border or frame around.

2. Click the Line Style button on the Drawing toolbar. NOTE: You can also click the Line Style button on the Picture toolbar.

3. Pick one of the Line Width options.

4. If you want to change the border color, click the Line Color arrow on the Drawing toolbar.

5. If you want to change the line style, click the Dash Style button. Then, pick one of the line styles.

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5.10 To make a picture brighter or darker 1. Click the picture you would like to make brighter or darker.

2. Click the More Brightness button on the Picture toolbar to make the picture brighter.

or

or

Click the Less Brightness button on the Picture toolbar to make the picture darker.

5.11 To turn a color picture into a grayscale or black-and-white picture 1. Click the picture.

2. Click the Image Control button on the Picture toolbar. 3. Pick Grayscale.

or or Pick Black & White.

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Word Processing

5.12 To add a light background picture, or a watermark 1. Click the picture you want to turn into a watermark.

2. Click the Image Control button on the Picture toolbar. 3. Pick Watermark.

4. Move the watermark as you wish. NOTE: If the watermark is not automatically placed behind the words and other objects on page, change the text wrapping by clicking the Text Wrapping button on the Picture toolbar and picking Behind Text.

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Group 6:

Designing Your Pages 6.1

To make a page bigger or smaller on the screen

1. Click the Zoom arrow on the Standard toolbar.

2. Pick one of the percentages or page view options.

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Word Processing

6.2

To show or hide the ruler

1. Click View D Ruler.

6.3

To use the page grid to place and size objects

1. Click Draw D Grid.

2. Click Display gridlines on screen.

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6.3

To use the page grid to place and size objects (cont.)

3. Click Snap objects to grid to force your objects to line up along gridlines.

or

Leave Snap objects to grid unchecked so you can put objects wherever you want.

4. Click OK.

6.4

To set up a document to print sideways, or landscape

1. Click File D Page Setup.

2. Click the Margins tab.

3. In the Orientation group, pick Landscape.

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Word Processing

6.4

To set up a document to print sideways, or landscape (cont.)

4. Click OK.

6.5

To set the empty spaces, or margins, around the edges of a page

1. Click File D Page Setup.

2. Click the Margins tab.

3. In the Top, Bottom, Left, and Right boxes, type numbers that stand for the amount of empty space you want along each edge of the page. NOTE: You can also click the arrows in each box to set the margins.

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6.5

To set the empty spaces, or margins, around the edges of a page (cont.)

4. Check the Preview box to make sure you like the new page margins.

5. Then, click OK.

6.6

To set up a page with columns, like a newspaper or magazine

1. Click Format D Columns.

2. Pick the preset option you want.

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Word Processing

6.6

To set up a page with columns, like a newspaper or magazine (cont.)

3. To change the width of your columns and the amount of space between them, click the Width and Spacing arrows. 4. Click the Apply to arrow, and pick Whole document to format your entire document in columns. Or pick This point forward if you only want columns to start after the cursor.

or

5. Check the Preview box to make sure you like the column layouts.

Then, click OK.

6.7

To end the information in one column and start it in the next

1. Click to put the cursor after the last picture or word that you want in a column.

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6.7

To end the information in one column and start it in the next (cont.)

2. Click Insert D Break.

3. Pick Column break. Then, click OK.

6.8

To end one page and start the next

1. Click to put the cursor after the last picture or word you want on a page.

2. Click Insert D Break.

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Word Processing

6.8

To end one page and start the next (cont.)

3. Click Page Break. Then, click OK.

6.9

To add a box that you can type words into

1. Click the Text Box tool on the Drawing toolbar.

2. Hold down the mouse button, and drag to make a box.

3. Type your words.

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6.10 To link text boxes so words flow from one into another 1. Right click the outer edge of the first text box.

2. Pick Create Text Box Link.

3. Click inside an empty text box that you want the words to flow into.

6.11 To add a border around the edges of a page 1. Click Format D Borders and Shading.

2. Click the Page Border tab.

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Word Processing

6.11 To add a border around the edges of a page (cont.) 3. Pick a line style.

Click the Color arrow, and pick a line color.

Click the Width arrow, and pick a line width.

or

or

If you want a colorful, artistic page border, click the Art arrow and pick a border.

4. Check the Preview box to make sure you like the new page border. Then, click OK.

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6.12 To set the exact size of a picture, text box, or shape 1. To set the exact size of a picture or piece of clip art, click that item. Then, click Format D Picture.

If you want to set the size of a text box, click that item. Then, click Format D Text Box.

If you want to size a shape or line, click that item. Then, click Format D AutoShape.

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Word Processing

6.12 To set the exact size of a picture, text box, or shape (cont.) 2. Click the Size tab.

3. Use the Height and Width arrows to change the size of the picture. You can also type the measurement you want in the boxes. 4. Click OK.

6.13 To line up several pictures, text boxes, or other objects 1. Hold down the Shift key, and click the items you want to line up.

or

or

Click the Select Objects tool, and drag a selection rectangle around the objects.

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6.13 To line up several pictures, text boxes, or other objects (cont.) 2. Click Draw D Align or Distribute.

3. Pick one of the options to line up your objects. NOTE: Pay attention to the little pictures next to each option. These will help you figure out which option to pick.

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Word Processing

6.14 To even out the space between pictures, text boxes, and other objects 1. Hold down the Shift key, and click the items you want to space out evenly.

or

or

Click the Select Objects tool, and drag a selection rectangle around the objects.

2. Click Draw D Align or Distribute.

3. Pick Distribute Horizontally to evenly space apart the objects from left to right.

or or Pick Distribute Vertically to evenly space out the objects from top to bottom.

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6.15 To add repeated information at the top and bottom of your pages 1. Click View D Header and Footer.

2. In the Header box at the top of the page, type any words that you want at the top of every page in your document. NOTE: Headers are especially good for putting titles and even your name at the top of each page.

3. Click the Switch Between Header and Footer button on the Header and Footer toolbar. Here you can type words that you want at the bottom of every page in your document. NOTE: Many people like to put dates and page numbers in the footer. To add the date, just click the Insert Date button on the Header and Footer toolbar. Then press the Tab key twice, and click the Insert Page Number button.

4. When you are done, click the Close button on the Header and Footer toolbar.

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Word Processing

6.16 To set up a document with a different first page 1. Click File D Page Setup.

2. Click the Layout tab.

3. Click the Different first page box, and then click OK. NOTE: This feature is normally used for documents with headers and footers that you might not want on a title page.

6.17 To see how a document will look before you print it 1. Click File D Print Preview.

2. Click Close to return to your document.

or

Or click the Print button to print it.

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Group 7:

Working with Tables 7.1

To add or insert a new table

1. Click Table D Insert D Table.

2. Type the number of columns you want in the Number of columns box. Then, type the number of rows you want in the Number of rows box. 3. Click OK.

7.2

To select a cell

1. Click inside a box or cell to select it. NOTE: To select more than one cell, hold down the left mouse button and drag.

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Word Processing

7.3

To select a row or many rows

1. Click to put the cursor in the left cell of the row you want to select. 2. Click Table D Select D Row. NOTE: You can also hold down the left mouse button and drag to select the entire row or multiple rows.

7.4

To select a column or many columns

1. Click to put the cursor in the top cell of the column you want to select. 2. Click Table D Select D Column. NOTE: You can also hold down the left mouse button and drag to select the entire column or multiple columns.

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7.5

To select an entire table

1. Click to put the cursor in the top-left cell of the table you want to select. 2. Click Table D Select D Table. NOTE: You can also hold down the left mouse button and drag to select the entire table.

7.6

To remove or delete a row or many rows

1. Select the row or rows that you want to get rid of. (See Word Processing Skill 7.3: To select a row or many rows.) 2. Click Table D Delete D Rows.

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Word Processing

7.7

To remove or delete a column or many columns

1. Select the column or columns that you want to get rid of. (See Word Processing Skill 7.4: To select a column or many columns.) 2. Click Table D Delete D Columns.

7.8

To remove or delete an entire table

1. Select the entire table that you want to get rid of. (See Word Processing Skill 7.5: To select an entire table.) 2. Click Table D Delete D Table.

7.9

To add or insert a new row into a table

1. Select the row that you want to add a new row next to. (See Word Processing Skill 7.3: To select a row or many rows.) 2. Click Table D Insert.

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7.9

To add or insert a new row into a table (cont.)

3. Pick Rows Above to put the new row above the one you selected.

or

or

Pick Rows Below to put the new row below.

7.10 To add or insert a new column into a table 1. Select the column that you want to add a new column next to. (See Word Processing Skill 7.4: To select a column or many columns.) 2. Click Table D Insert.

3. Pick Columns to the Left to put the new column to the left of the one you selected.

or

or

Pick Columns to the Right to put the new row on the right.

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Word Processing

7.11 To move a row 1. Select the row that you want to move. (See Word Processing Skill 7.3: To select a row or many rows.)

2. Click Edit D Cut.

3. Click the row that you want to put the cut row above. 4. Click Edit D Paste Rows.

7.12 To move a column 1. Select the column that you want to move. (See Word Processing Skill 7.4: To select a column or many columns.) 2. Click Edit D Cut.

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7.12 To move a column (cont.) 3. Click the column that you want to put the cut column in front of.

4. Click Edit D Paste Columns.

7.13 To put two or more cells together, or to merge them 1. Select the cells you want to put together, or merge.

2. Click Table D Merge Cells.

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Word Processing

7.14 To divide or split a cell into many cells 1. Select the cell you want to split.

2. Click Table D Split Cells.

3. In the Number of columns box, type the number of columns you want to split the cell into.

or

or

In the Number of rows box, type the number of rows you want to split the cell into.

4. Click OK.

7.15 To automatically change the width of all the columns in a table 1. Click any cell in the table.

2. Click Table D AutoFit.

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7.15 To automatically change the width of all the columns in a table (cont.) 3. Pick AutoFit to Contents to change the width of the table’s columns to fit the information.

or or Pick Distribute Columns Evenly to make all of the table’s columns the same width. NOTE: If you want to change the width of only one column, you can also put the pointer over one of that column’s borders, hold down the left mouse button, and drag.

7.16 To change the position or alignment of information in a table 1. Select the cell, row, column, or entire table with the words whose position you would like to change.

2. To change the alignment of the words between the left and right borders of the cells, click the Align Left, Center, or Align Right buttons on the Formatting toolbar. (See Word Processing Skill 4.2: To change the left/right position of lines of words.)

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Word Processing

7.16 To change the position or alignment of information in a table (cont.) 3. To change the alignment of the words between the top and bottom borders of the cells, click Table D Table Properties.

Pick the Cell tab.

Then, click the Top, Center, or Bottom vertical alignment options.

4. Click OK when you are finished making changes.

7.17 To use a preset design to change the way a table looks 1. Select the entire table. (See Word Processing Skill 7.5: To select an entire table.)

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7.17 To use a preset design to change the way a table looks (cont.) 2. Click Table D Table AutoFormat. Then in the Formats list, pick one of the options.

3. In the Formats to apply group, click the box for each part of the AutoFormat that you want to use for your own table. Also, click the boxes in the Apply special formats to group to change the look of important rows and columns. NOTE: Be certain to look at the Preview box to see how the options you pick will change the look of the table.

4. Click OK when you are finished.

7.18 To make your own changes to the way your table looks 1. Select the cells, rows, or columns that you want to change the look of. You can also select the entire table if you want.

2. To change the borders around the selected cells, click Format D Borders and Shading.

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Word Processing

7.18 To make your own changes to the way your table looks (cont.) 3. Click the Borders tab.

Pick a line style, color, and width.

Then, click OK. 4. To add a fill color, or shading, select a group of cells.

Then, click Format D Borders and Shading.

Click the Shading tab, and pick a fill color. Click OK.

5. The look of the words can also be changed. First, highlight the words whose look you want to change. Then, pick a different font, size, and style. (See Word Processing Group 3: Changing the Look of Your Words.)

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Group 8:

Using Preset and Advanced Features 8.1

To put today’s date into a document

1. Click to put the cursor where you would like to put today’s date.

2. Click Insert D Date and Time.

3. Pick one of options in the Available Formats list. Then, click OK.

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Word Processing

8.2

To put page numbers into a document

1. Click to put the cursor anywhere on the page.

2. Click Insert D Page Numbers.

3. Click the Position arrow, and pick one of the position options. Then, click the Alignment arrow, and pick an option. And to number the first page, click Show number on first page.

4. Check the Preview box to make sure that the page numbers will appear where you want them.

5. Click OK. The page number will automatically be placed in the document’s footer.

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8.3

To use a built-in document style, or template, to start a new document

1. Click File D New.

2. Pick one of these tabs: •

Letters & Faxes has templates for different types of letters, faxes, and even envelopes.

•

Publications has templates for brochures, manuals, and other types of documents.

•

Reports has templates for different types of reports.

3. Pick one of the template style options.

Be certain to check the Preview box to make sure you have picked the template you want.

4. Then, click OK.

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Word Processing

8.4

To make and use your own document style, or template

1. Take a finished document that you think you might like to use again in the future. Then, click File D Save As.

2. In the File name box, type a name for your new template file. Then click the Save as type arrow, and pick Document Template. 3. Check the Save in box, and make sure Templates shows up automatically as the place to save your new template. 4. Click Save. NOTE: The next time you want to use your new template to start a new document, just click File D New. Then, pick the General tab, and you will see your new template.

8.5

To make and use shortcuts to change the look of words

1. Highlight any words whose look you want to use again.

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8.5

To make and use shortcuts to change the look of words (cont.)

2. Click Format D Style. Then, click New.

3. In the Name box, type a name for your new style.

4. Next, click the Style for following paragraph arrow, and pick your new style’s name. Then, click Add to template, and click OK.

5. Click Apply.

6. Now to use your new formatting style, highlight a new group of words that you want to change.

7.

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Then, click the Style arrow on the Formatting toolbar, and pick your new style from the list.

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Word Processing

8.6

To insert another document as an object

1. Click to place the cursor where you want to insert the document. Then, click Insert D Object.

2. Click the Create from File tab. Then, click Browse. 3. Click the Look in arrow, and then find and click the file you want to add to your document. Then, pick Insert.

4. Click OK.

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8.7

To create a form

1. Click View D Toolbars D Forms to show the Forms toolbar.

2. Type a question that you want people to answer. Leave the cursor at the end of the question.

3. Then, decide which of these types of forms you want to make: •

To make a blank box for people to type their answers in, click the Text Form Field button on the Forms toolbar.

•

To make check boxes that people can click to answer the question, click the Check Box Form Field button on the Forms toolbar. After the check box, type an answer for people to pick. Add more text boxes and answers if you wish.

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Word Processing

8.7

To create a form (cont.) •

To make a drop-down list of answers to pick from, click the Drop-Down Form Field button on the Forms toolbar. Then, click the Form Field Options button. Type each answer in the Drop-down item box, and then click Add.

When you are done adding answers, click OK.

4. Click the Protect Form button. Now the form is ready for people to use.

8.8

To check the spelling in a document

1. Click to put the cursor at the beginning of your document.

2. Click Tools D Spelling and Grammar. Any misspelled words will then be shown.

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8.8

To check the spelling in a document (cont.)

3. Click one of the correct spelling choices in the Suggestions box, and then click Change. NOTE: Click Ignore for any words, such as the names of people and places, that are spelled correctly.

4. When the Spell Check is done, the window will close all by itself. Or if you want to stop it yourself, just click Close or Cancel.

8.9

To use the Thesaurus to help you come up with the word you want

1. Highlight the word you want to replace with another word with a similar meaning.

2. Click Tools D Language D Thesaurus.

3.

In the Meanings box, pick the word that is most similar to the word you want to replace.

4. In the Replace with Synonym list, pick the actual word you want. Then, click Replace.

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Word Processing

Group 9:

Creating Web Pages 9.1

To use a preset design to start a new Web page

1. Click File D New.

2. Click the Web Pages tab.

3. Pick one of the Web page design options:

•

Column with Contents

•

Left-aligned Column

•

Personal Web Page

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9.1

To use a preset design to start a new Web page (cont.)

•

Right-aligned Column

•

Simple Layout

4. Click OK.

9.2

To view your document as it would look on the Internet

1. Click View D Web Layout.

9.3

To add a background to your Web page

1. Make sure your Web page is on your screen in Web Layout view. (See Word Processing Skill 9.2: To view a document in Web layout.)

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Word Processing

9.3

To add a background to your Web page (cont.)

2. Click Format D Background.

3. Pick one of the colors. If you want another color, click More Colors. Or, click Fill Effects to add a colorful pattern, texture, or gradient. NOTE: Keep in mind that dark colors or very colorful backgrounds might make it hard for others to read your Web page. Light colors and simple fill effects work best.

9.4

To use a theme to change the look of your Web page

1. Make sure your Web page is on your screen in Web Layout view. (See Word Processing Skill 9.2: To view a document in Web layout.)

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9.4

To use a theme to change the look of your Web page (cont.)

2. Click Format D Theme.

3. Pick one of the themes. Then, click OK.

9.5

To save a regular word processing document as a Web page

1. Click File D Save As Web Page.

2. Click the Save in arrow, and find the place on your computer where you want to save your Web page file.

3. In the File Name box, type the name for your Web page file.

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9.5

To save a regular word processing document as a Web page (cont.)

4. Make sure Web Page is chosen in the Save as type list. 5. Click Save.

9.6

To add a link to another Web page

1. Put the cursor in the place where you want to add the hyperlink.

2. Click Insert D Hyperlink.

3. In the Text to display box, type the words you want for your hyperlink. NOTE: The words for hyperlinks are often descriptive and not the name of the Web page file or the URL.

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9.6

To add a link to another Web page (cont.)

4. In the Type the file or Web page name box, type the URL of the Web site you would like to link to.

5. Click OK to add the link to your page.

9.7

To insert a link to a document saved on your computer

1. Put the cursor in the place where you want to add the hyperlink.

2. Click Insert D Hyperlink.

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9.7

To insert a link to a document saved on your computer (cont.)

3. In the Text to display box, type a name for or description of the file you are linking to. 4. Click File, and then click the Look in arrow to find the file you want to link to. Click the file, and click OK.

5. Click OK one more time to add the link to your page.

9.8

To use the Web Page Wizard to create a Web site with many pages

1. Click File D New.

2. Click the Web Pages tab.

3. Double-click the Web Page Wizard. Then, click Next.

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9.8

To use the Web Page Wizard to create a Web site with many pages (cont.)

4. Type a name for your Web site in the Web site title box. 5. Click Browse, and pick the folder on your computer where you want to save your Web site.

Click Open. Then, click Next.

6. Pick the navigation option that you want.

Click Next.

7.

Click Add New Blank Page to put another empty page in your Web site. or

or Click Add Template Page, pick one of the preset page layouts, and click OK. (See Word Processing Skill 9.1: To use a preset design to start a new Web page.)

And if you want to get rid of a page that you have added, just pick that page in the Current pages in Web site list, and click Remove Page.

When you are done adding and removing pages, click Next.

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9.8

To use the Web Page Wizard to create a Web site with many pages (cont.)

8. If you want to change the order of the pages in your Web site, pick a page in the Current pages in Web site list.

Then, click Move Up or Move Down.

When you are done, click Next.

9. Pick Add a visual theme to use a preset design style to change the look of all of the pages. Then, click Browse Themes.

Pick one of the themes, and click OK.

or Pick No visual theme for pages with a plain white background.

or

When you are done, click Next.

10. Click Finish to see your new Web site.

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9.9

To add a frame to a Web page

1. Click View D Toolbars D Frames.

2. Click one of these buttons on the Frames toolbar to add the frame you want to your Web page: •

New Frame Left

•

New Frame Right

•

New Frame Above

•

New Frame Below

NOTE: You can then drag the frame border to change the size of the frame.

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Spreadsheets

Group 1:

Getting to Know Microsoft Excel* Menu bar: where you can pick general commands, such as opening, saving, printing, and closing a file

Formula bar: where you can make changes to the words, numbers, and formula in a selected cell

Column headings: letters that label worksheet columns; can be clicked to select an entire column

Standard toolbar: where you can click shortcut buttons for many Menu bar commands Formatting toolbar: where you can make changes to the look of words in your documents Name box: shows the column letter and row number, or the name, of a selected cell Row headings: numbers that label worksheet rows; can be clicked to select an entire row

Worksheet tabs and arrows: click these to move from one worksheet to another

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Cell: a box that you can put words, numbers, and math formulas into

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Menu bar

Standard toolbar

Formatting toolbar

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Spreadsheets

Group 2:

Selecting Cells, Rows, and Columns 2.1

To select a single box or cell

1. Click the box, or cell, that has the information you want to select.

2.2

To select several boxes or cells that are next to each other

1. Click the first box, or cell, that has the information you want to select.

2. Hold down the left mouse button, and drag to select the other cells that you want.

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2.3

To select several boxes or cells that are not next to each other

1. Click the first box, or cell, that has the information you want to select.

2. Hold down the Control key while you click the other cells you want to select.

2.4

To select an entire row

1. Click the number to the left of the row you want to select.

2.5

To select several rows that are next to each other

1. Click the number to the left of the first row you want to select.

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2.5

To select several rows that are next to each other (cont.)

2. Hold down the left mouse button, and drag down over the row numbers below to select those rows.

2.6

To select several rows that are not next to each other

1. Click the number to the left of the first row you want to select.

2. Hold down the Control key while you click the numbers of the other rows you want to select.

2.7

To select an entire column

1. Click the letter at the top of the column you want to select.

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2.8

To select several columns that are next to each other

1. Click the letter at the top of the column you want to select.

2. Hold down the left mouse button, and drag over the column letters to the right to select those columns.

2.9

To select several columns that are not next to each other

1. Click the letter at the top of the column you want to select.

2. Hold down the Control key while you click the letters of the other columns you want to select.

2.10 To select an entire worksheet 1. Click the empty box in the top-left corner of the worksheet, just to the left of the column A label and just above the row 1 label.

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Spreadsheets

Group 3:

Using Worksheets 3.1

To move between worksheets

1. Click the tab of the worksheet you want to view.

or

or

Click the Arrow buttons to move forward or backward through the worksheets.

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3.2

To give a worksheet a new name

1. Make sure the worksheet you want to rename is on your screen.

2. Click Format D Sheet D Rename.

or or You can also double-click the tab of the worksheet you want to rename.

3. Type a new name for the worksheet. 4. Press the Enter key.

3.3

To remove or delete a worksheet

1. Click the tab of the worksheet you want to delete.

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3.3

To remove or delete a worksheet (cont.)

2. Click Edit D Delete Sheet.

3. Click OK.

3.4

To add or insert a worksheet

1. Click Insert D Worksheet. NOTE: The new worksheet will be put in front of the one you were just on.

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3.5

To move a worksheet

1. Click the tab of the worksheet you want to move.

2. Click Edit D Move or Copy Sheet.

3. Click the To book arrow, and pick the spreadsheet file that you want to move the selected worksheet to. 4. In the Before sheet list, pick where in that list order you want to put the selected worksheet.

5. Click OK.

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Spreadsheets

3.6

To make a copy of a worksheet

1. Click the tab of the worksheet you want to make a copy of.

2. Click Edit D Move or Copy Sheet.

3. Click the To book arrow, and pick the spreadsheet file that you want to move the copied worksheet to. 4. In the Before sheet list, pick where in that list order you want to put the selected worksheet. Then, click Create a copy.

5. Click OK.

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3.7

To link information between worksheets

1. Click the cell that you want to put the linked information into.

2. Press the Equal Sign key.

3. Go to the worksheet with the information that you want to link to the first cell.

4. Click the cell with the information that you want to link, and press the Enter key.

The worksheet where the link was added will appear on your screen, and notice that the linked information is there now.

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Spreadsheets

Group 4:

Adding and Working with Information 4.1

To put words and numbers into a worksheet cell

1. Click the cell that you want to add information to.

2. Type your information.

3. Press the Enter key.

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4.2

To change or fix information that is already in a cell

1. Click the cell with information that you want to fix.

2. There are a few different ways to change the old information: •

If you want to change only a few letters in a word or a few digits in a number, click inside the Formula Bar to put the cursor after the letters or digits you want to change. Press the Backspace key to get rid of the letters or digits you do not want. Type the new information, and then press the Enter key.

•

4.3

If you want to change all of the information in a cell, just type the new information, and then press the Enter key.

To remove or delete information from a cell

1. Select the boxes or cells with the information you want to remove.

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Spreadsheets

4.3

To remove or delete information from a cell (cont.)

2. Press the Delete key.

4.4

To copy information and put it in another cell

1. Select the cell or cells with the information you would like to use again.

2. Click Edit D Copy. or

or

Click the Copy button on the Standard toolbar.

3. Select the cell or cells that you want to put the copied information into.

4. Click Edit D Paste. or

or

Click the Paste button on the Standard toolbar.

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4.5

To remove or cut information and put it in another cell

1. Select the cell or cells with the information you would like to remove and put elsewhere.

2. Click Edit D Cut. or

or You can also click the Cut button on the Standard toolbar. 3. Select the cell or cells that you want to put the cut information into.

4. Click Edit D Paste. You can also click the Paste button on the Standard toolbar.

4.6

or

To repeat or fill information in neighboring cells

1. Click the cell with the information you want to put into other cells in that row or column.

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4.6

To repeat or fill information in neighboring cells (cont.)

2. Hold down the left mouse button, and drag to select the cells that you want.

3. Click Edit D Fill.

4. Pick one of the fill direction options: •

Down

•

Right

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4.6

To repeat or fill information in neighboring cells (cont.)

•

Up

•

Left

4.7

To show numbers as decimals, currency, and percentages

1. Select the cells with numbers that you want to format differently. 2. Click Format D Cells.

3. Click the Number tab.

4. Pick the type of number you want from the Category list: •

To set how many decimal points there are in your numbers, pick Number. Then, type the number of decimal places you want, and click OK.

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Spreadsheets

4.7

To show numbers as decimals, currency, and percentages (cont.) •

To show numbers as money, pick Currency. Click the Symbol arrow, and pick the symbol for the currency you want. If needed, type the number of decimal places you want. Then, click OK.

•

To show numbers as percentages, pick Percentage. Then, type the number of decimal places you want, and click OK.

4.8

To change the look of dates

1. Select the cell or cells with date information.

2. Click Format D Cells.

3. Click the Number tab.

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4.8

To change the look of dates (cont.)

4. In the Category list, pick Date. Then, pick one of the date types.

5. Click OK.

4.9

To type a comment in a worksheet cell

1. Select the cell that you would like to write a comment or explanation about. Then, click Insert D Comment.

2. Type your information in the comment box. If you want, you can type over any words that appear in the box automatically. Then, press the Enter key.

3. Put the pointer over that cell to read the comment.

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Spreadsheets

Group 5:

Changing the Look of Information and Worksheets 5.1

To change the letter design, or font, of words and numbers

1. Select the cell or cells with the information you would like to change.

2. Click the Font arrow on the Standard toolbar, and pick one of the options.

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5.2

To make words and numbers bigger or smaller

1. Select the cell or cells with the information you would like to make bigger or smaller.

2. Click the Font Size arrow on the Standard toolbar, and pick a font size number.

5.3

To change the style of words and numbers

1. Select the cell or cells with the information you want to change.

2. Click the Bold, Italic, or Underline buttons.

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5.4

To change the color of words and numbers

1. Select the cell or cells with the information you want to set in a different color.

2. Click the Font Color arrow, and pick one of the colors.

5.5

To change row height

1. Select the rows whose height you want to change.

2. Click Format D Row D AutoFit.

or

or

Drag one of the row’s border lines to change the row’s height.

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5.6

To change column width

1. Select the columns whose width you want to change.

2. Click Format D Column D AutoFit Selection.

or

or

Drag one of the column’s border lines to change the column’s width.

5.7

To change the alignment of information within a cell or cells

1. Select the cell or cells with the information that you would like to position differently.

2. Click Format D Cells.

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5.7

To change the alignment of information within a cell or cells (cont.)

3. Click the Alignment tab.

4. To change the horizontal alignment of the information in your cells, click the Align Left, Center, or Align Right buttons. (See Word Processing Skill 4.2: To change the left/right position of lines of words.)

5. To change the top/bottom position of the information in the cells, click the Vertical arrow, and pick one of the options. 6. To tilt the information, drag the red diamond in the Orientation box up or down.

7.

When you are finished, click OK.

5.8

To add borders to cells, rows, columns, and worksheets

1. Select the cells you want to add borders around.

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5.8

To add borders to cells, rows, columns, and worksheets (cont.)

2. Click Format D Cells.

3. Click the Border tab.

4. Pick one of the border styles. Then, click the Color arrow, and pick a border color.

5. Click the Outline and Inside buttons to add the border style along the outer edge and in between the selected cells. 6. Check the Preview box to make sure you like the look of the new borders.

7.

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5.9

To add background color or shading to cells, rows, or columns

1. Select the cells you want to add background color or shading to.

2. Click Format D Cells.

3. Click the Patterns tab.

4. Pick a cell shading color.

5. If you want a shading pattern, click the Pattern arrow. Then, pick a shading option and a color for that shading pattern.

6. Click OK.

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5.10 To combine or merge cells 1. Select the cells that you would like to combine or merge into one.

2. Click Format D Cells.

3. Click the Alignment tab.

4. Click Merge cells.

5. Click OK.

5.11 To apply an AutoFormat to a worksheet 1. Select all of the cells with information in a worksheet.

2. Click Format D AutoFormat.

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5.11 To apply an AutoFormat to a worksheet (cont.) 3. Pick one of the AutoFormats.

4. Click OK.

5.12 To remove or clear cell formatting 1. Select the cell or cells with the borders, shading, or formatting you want to get rid of.

2. Click Edit D Clear D Formats.

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5.12 To remove or clear cell formatting (cont.) NOTE: If you want to get rid of just one part of a cell’s formatting, such as the borders or the shading, you can click the Border arrow and pick No Border, or click the Fill Color arrow and pick No Fill.

5.13 To add a premade computer picture, or clip art, to a worksheet 1. Click Insert D Picture D Clip Art.

2. In the Search for clips box, type a word that describes the type of picture you want. Then, press the Enter key. NOTE: You can also find clip art by picking one of the picture categories. (See Word Processing Skill 5.1: To add premade computer pictures, or clip art.)

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5.13 To add a premade computer picture, or clip art, to a worksheet (cont.) 3. Pick the clip art picture you want, and click Insert clip.

5.14 To add a background picture to a worksheet 1. Click Format D Sheet D Background.

2. Click the Look in arrow, and find the place on your computer where the picture you want to add is saved.

3. Pick a picture file, and click Insert.

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5.15 To automatically change the look of a cell based on certain information 1. Select the cells with specific information or values that you want to stand out.

2. Click Format D Conditional Formatting.

3. Fill in all of the Condition 1 information.

4. Click Format.

5. Click the Font tab, and change the font, size, style, or color of the information. (See Spreadsheet Skills 5.1, 5.2, 5.3, and 5.4.)

6. Click the Border tab, and add borders as you wish. (See Spreadsheet Skill 5.8: To add borders to cells, rows, columns, and worksheets.)

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5.15 To automatically change the look of a cell based on certain information (cont.) 7.

Click the Patterns tab, and add a fill color. (See Spreadsheet Skill 5.9: To add background color or shading to cells, rows and columns.)

8. When you are finished, click OK.

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Group 6:

Organizing Information 6.1

To move a row or several rows

1. Select the number of the row or rows that you want to move.

2. Click Edit D Cut. or

or

Click the Cut button on the Standard toolbar.

3. Select the number of the row or rows that you want to put the cut information into. NOTE: You need to select the same number of rows as the number that you cut.

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6.1

To move a row or several rows (cont.)

4. Click Edit D Paste. or Click the Paste button on the Standard toolbar.

6.2

or

To move a column or several columns

1. Select the letter of the column or columns that you want to move.

2. Click Edit D Cut. or

or

Click the Cut button on the Standard toolbar.

3. Select the letter of the column or columns that you want to put the cut information into. NOTE: You need to select the same number of columns as the number that you cut.

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6.2

To move a column or several columns (cont.)

4. Click Edit D Paste. or

or

Click the Paste button on the Standard toolbar.

6.3

To add or insert a row or several new rows

1. Select the row or rows that you want to add new rows above. NOTE: A new row will be inserted for every row you have selected.

or

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6.3

To add or insert a row or several new rows (cont.)

2. Click Insert D Rows.

or

6.4

To add or insert a column or several new columns

1. Select the column or columns that you want to add new columns in front of. NOTE: A new column will be inserted for every column you have selected.

or

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6.4

To add or insert a column or several new columns (cont.)

2. Click Insert D Columns.

or

6.5

To remove or delete a row or several rows

1. Select the number label of the row or rows you want to remove.

or

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6.5

To remove or delete a row or several rows (cont.)

2. Click Edit D Delete.

or

6.6

To remove or delete a column or several columns

1. Select the letter label of the column or columns you want to remove.

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6.6

To remove or delete a column or several columns (cont.)

2. Click Edit D Delete.

or

6.7

To sort or change the order of rows based on certain information

1. Select all of the rows that you want to put in a different order.

2. Click Data D Sort.

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6.7

To sort or change the order of rows based on certain information (cont.)

3. Pick the column with the information that you want to sort by. or

4. Pick Ascending to put the information alphabetical order or in numeric order from the lowest to highest. Then, click OK.

or or Pick Descending to put the information in reverse alphabetical order or in numeric order from highest to lowest. Then, click OK.

6.8

To hide information

1. Select a row or column that you want to hide.

or

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6.8

To hide information (cont.)

2. Click Format D Row D Hide.

or

or

Click Format D Column D Hide.

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Spreadsheets

Group 7:

Doing Math 7.1

To sum or add the numbers in a row or column

1. Click the first empty box, or cell, to the right of the row of numbers you want to add. or Click the first empty cell below the column of numbers you want to add.

or

2. Click the AutoSum button on the Standard toolbar.

3. You will see a border around the cells the program thinks you want to add. You will also see the Sum formula in the empty cell you first clicked. or

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7.1

To sum or add the numbers in a row or column (cont.) NOTE: If the numbers in the border are not what you want to add, click the cell with the first number you want. Then, hold down the Control key and click the other numbers. Notice that the Sum formula changes to show those new cells.

4. Press the Enter key.

7.2

To figure out the average of numbers in a row or column

1. Click the first empty box, or cell, to the right of the row of numbers you want to find the average for.

or

or

Click the first empty cell below the column of numbers you want to find the average for.

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7.2

To figure out the average of numbers in a row or column (cont.)

2. Click Insert D Function. or Click the Paste Function button on the Standard toolbar.

3. In the Function category list, click Most Recently Used. Then, pick Average in the Function name list. Click OK.

4. Look at the formula in the cell or the Average box, and make sure the range of cell values to be averaged is correct.

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7.2

To figure out the average of numbers in a row or column (cont.)

5. Click OK, or press the Enter key.

7.3

or

To add numbers by writing your own math sentence or formula

1. Click the empty box, or cell, that you want to put the formula into.

2. Press the Equal Sign key.

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7.3

To add numbers by writing your own math sentence or formula (cont.)

3. Type the first number that you want to add.

or Click the worksheet cell with the first number that you want to add.

or

or

or

Type the column letter and row number of the cell with that number.

4. Press the Plus key.

5. Type the next number that you want to add.

or Click the worksheet cell with the next number that you want to add.

or

or

or

Type the column letter and row number of the cell with that second number

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7.3

To add numbers by writing your own math sentence or formula (cont.)

6. Press the Enter key.

7.4

To subtract numbers by writing your own math sentence or formula

1. Click the empty box, or cell, that you want to put the formula into.

2. Press the Equal Sign key.

3. Type the first number that you want to subtract from.

or

or

Click the worksheet cell with the first number that you want to subtract from.

or or Type the column letter and row number of the cell with that number.

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7.4

To subtract numbers by writing your own math sentence or formula (cont.)

4. Press the Minus key.

5. Type the number that you want to subtract from the first.

or Click the worksheet cell with the next number that you want to subtract from the first.

or

or or Type the column letter and row number of the cell with that second number.

6. Press the Enter key.

7.5

To multiply numbers by writing your own math sentence or formula

1. Click the empty box, or cell, that you want to put the formula into.

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7.5

To multiply numbers by writing your own math sentence or formula (cont.)

2. Press the Equal Sign key.

3. Type the first number that you want to multiply.

or Click the worksheet cell with the first number that you want to multiply.

or

or or Type the column letter and row number of the cell with that number.

4. Press the Asterisk key, which is the spreadsheet symbol for multiplication. 5. Type the number that you want to multiply the first number by.

or

or Click the worksheet cell with the next number that you want to multiply the first number by.

or

or Type the column letter and row number of the cell with that second number.

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7.5

To multiply numbers by writing your own math sentence or formula (cont.)

6. Press the Enter key.

7.6

To divide numbers by writing your own math sentence or formula

1. Click the empty box, or cell, that you want to put the formula into.

2. Press the Equal Sign key.

3. Type the first number that you want to divide.

or

or

Click the worksheet cell with the first number that you want to divide. or or Type the column letter and row number of the cell with that number.

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7.6

To divide numbers by writing your own math sentence or formula (cont.)

4. Press the Slash key, which is the spreadsheet symbol for division. 5. Type the number that you want to divide the first number by.

or

or

Click the worksheet cell with the next number that you want to divide the first number by. or or Type the column letter and row number of the cell with that second number.

6. Press the Enter key.

7.7

To type a complex math sentence or formula with many values

1. Click the empty box, or cell, that you want to put the formula into.

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7.7

To type a complex math sentence or formula with many values (cont.)

2. Press the Equal Sign key.

3. Type the first number that you want in your formula.

or Click the worksheet cell with the first number that you want.

or

or Type the column letter and row number of the cell with that first number.

or

4. Press the first math symbol key.

5. Type the second number for your formula.

or

Click the worksheet cell with the second number.

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7.7

To type a complex math sentence or formula with many values (cont.) or Type the column letter and row number of the cell with the second number.

or

6. Press the next math symbol key that you need.

7.

Type the third number.

or

Click the worksheet cell with the third number.

or

or Type the column letter and row number of the cell with the third number.

or

8. Click inside the Formula Bar, and put parentheses around any calculations that need to be done first or together. 9. Press the Enter key.

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7.8

To copy and paste a math sentence or formula

1. Click the cell with the formula you want to copy. NOTE: Pay attention to the column letters and row numbers for the cells in any of your formulas.

2. Click Edit D Copy. or Click the Copy button on the Standard toolbar.

or

3. Click the cell where you want to put the copied formula.

4. Click Edit D Paste. or Click the Paste button on the Standard toolbar.

or

NOTE: Any column letters and row numbers for the cells in the pasted formula will automatically change based on the new column and row position in the worksheet.

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7.9

To reuse a formula in many cells in the same row or column

1. Click the cell with the formula you want to copy.

2. Hold down the mouse button, and drag to select the cells that you want to put the formula into.

3. Click Edit D Fill D Down.

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7.9

To reuse a formula in many cells in the same row or column (cont.) or Click Edit D Fill D Right.

7.10 To keep a cell reference from shifting when filling a formula 1. Click the first cell containing the formula whose column and row position you do not want to change when you fill that formula into other cells.

2. In the Formula Bar, type a dollar sign symbol $ in front of both the column letter and the row number of the cell reference you want to stay the same. Then, press the Enter key.

3. You can now fill the formula as needed. (See Spreadsheet Skill 7.9: To reuse a formula in many cells in the same row or column.) Notice that the cell reference stays the same in the other cells with that filled formula.

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Group 8:

Making Charts 8.1

To make a column or bar chart that compares values or amounts

1. Select the cells with the information you want to include in your chart. NOTE: If the information you want is in cells that are not next to each other, select the first group of cells. Then hold down the Control key to select the next group of cells.

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8.1

To make a column or bar chart that compares values or amounts (cont.)

2. Click Insert D Chart.

3. Click Column, and then pick one of the column chart options.

or or

Click Bar, and then pick one of the bar chart options.

4. Click Press and Hold to View Sample to make sure you have picked the chart option that you want. or

5. Click Next.

6. On the Data Range tab, click Next again.

7.

Click the Titles tab.

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8.1

To make a column or bar chart that compares values or amounts (cont.) For column charts, type a chart title, a label for the X axis (which runs across the bottom of the chart) and the Y axis (which runs up and down along the left side of the chart). or For bar charts, type a chart title, a label for the X axis (which runs up and down along the left side of the chart) and the Z axis (which runs along the bottom of the chart).

or

8. Click Next.

9. Save the chart as a new sheet with its own tab. or Save the chart as an object in the worksheet with the information you used to make the chart.

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8.1

To make a column or bar chart that compares values or amounts (cont.)

10. Click Finish.

or

8.2

To make a pie chart that shows the relationship of parts to a whole

1. Select the cells with the information you want to include in your chart.

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8.2

To make a pie chart that shows the relationship of parts to a whole (cont.) NOTE: If the information you want is in cells that are not next to each other, select the first group of cells. Then hold down the Control key to select the next group of cells.

2. Click Insert D Chart.

3. Click Pie, and then pick one of the pie chart options.

4. Click Press and Hold to View Sample to make sure you have picked the chart option that you want.

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8.2

To make a pie chart that shows the relationship of parts to a whole (cont.)

5. Click Next. 6. On the Data Range tab, click Next again.

7.

Click the Titles tab, and type a chart title.

8. Click the Data Labels tab, and pick the types of information you want in your pie chart.

Then, click Next.

9. Save the chart as a new sheet with its own tab.

or or Save the chart as an object in the worksheet with the information you used to make the chart.

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8.2

To make a pie chart that shows the relationship of parts to a whole (cont.)

10. Click Finish.

or

8.3

To make a line chart that shows changes over time

1. Select the cells with the information you want to include in your chart.

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8.3

To make a line chart that shows changes over time (cont.)

2. Click Insert D Chart.

3. Click Line, and then pick one of the line chart options.

4. Click Press and Hold to View Sample to make sure you have picked the chart option that you want.

5. Click Next. 6. On the Data Range tab, click Next again.

7.

Click the Titles tab. Type a chart title, a label for the X axis (which runs across the bottom of the chart), and the Y axis (which runs up and down along the left side of the chart). Then, click Next.

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8.3

To make a line chart that shows changes over time (cont.)

8. Save the chart as a new sheet with its own tab.

or

or

Save the chart as an object in the worksheet with the information you used to make the chart.

9. Click Finish.

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8.4

To change the information in a chart that has already been made

1. Go to the worksheet with the information you used to make the chart.

2. You can change the information in cells that are already in the worksheet.

or You can add entirely new information. NOTE: You will need to insert a new row or column inside the area that was first selected for the chart. (See Spreadsheet Skills 6.3: To add or insert a row or several new rows, or Spreadsheet Skill 6.4: To add or insert a column or several new columns.)

or

3. Go back to the chart.

4. Notice that the chart has changed automatically based on the new information.

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8.5

To change the look of words and numbers in a chart

1. Click the information that you want to change.

2. Change the font, style, size, and color of the information as you wish. (See Word Processing Group 3: Changing the Look of Your Words.)

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8.6

To change the color of a chart’s background

1. Right-click the chart background.

Then, pick Format Plot Area.

2. Pick an area color. or Pick Fill Effects, and add a pattern, texture, or gradient.

or

3. When you are through making changes, click OK.

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8.7

To change the colors of the bars in a column or bar chart

1. Right-click the bars in a column or bar chart.

Then, pick Format Data Series.

2. Click the Patterns tab.

3. Pick an area color. or

or

Pick Fill Effects, and add a pattern, texture, or gradient.

4. When you are through making changes, click OK.

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8.8

To change the colors of the slices in a pie chart

1. Click the pie in a pie chart.

2. Click one of the slices to select only that slice.

3. Right-click that same slice.

Then, pick Format Data Point.

4. Click the Patterns tab.

5. Pick an area color. or Pick Fill Effects, and add a pattern, texture, or gradient.

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8.8

To change the colors of the slices in a pie chart (cont.)

6. When you are through making changes, click OK.

8.9

To change the colors and lines in a line chart

1. Right-click a line in a line chart.

Then, pick Format Data Series.

2. Click the Patterns tab.

3. In the Line group, click the Color arrow, and pick another color. Then, click the Weight arrow, and pick a line thickness.

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8.9

To change the colors and lines in a line chart (cont.)

4. In the Marker group, click the Style arrow, and pick one of the options. You can also change the Foreground and Background colors.

5. Click OK when you are done making changes.

8.10 To make a pictograph 1. Make a bar or column chart. (See Spreadsheet Skill 8.1: To make a bar or column chart that compares values.)

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8.10 To make a pictograph (cont.) 2. Right-click the bars.

Then, pick Format Data Series. NOTE: You can add a different picture for each bar in your pictograph by clicking the bars once, and then clicking a single bar and following the remaining steps. 3. Click the Patterns tab, and click Fill Effects.

4. Click the Picture tab, and click Select Picture.

5. Click the Look in arrow, and pick the folder with the picture you want to use. (See Graphics Skill 3.15: To copy and save a picture from the Clip Art Gallery, if you do not already have a picture saved for your pictograph.)

6. Select the picture file, and click Insert.

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8.10 To make a pictograph (cont.) 7.

Click Stack and scale to, and if you want, change the number in the Units/Picture box.

8. When you are finished, click OK.

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Group 1:

Getting to Know Microsoft PowerPoint* Menu bar: where you can pick general commands such as opening, saving, printing, and closing a file

Slide pane: where you can add words, pictures, animation, and sound to a slide

Standard toolbar: where you can click shortcut buttons for many Menu bar commands Formatting toolbar: where you can make changes to the look of words in your documents Outline pane: shows the titles of your slides and any written information that has been added to each View buttons: click these to change from one view to another Drawing toolbar: where you can pick tools to draw shapes and change the way they look

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Notes pane: where you can type notes for a person who will be speaking while playing the presentation

Previous Slide and Next Slide buttons: click these to move between slides in a presentation

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Multimedia

Menu bar

Standard toolbar

Formatting toolbar

Drawing toolbar

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Group 2:

Viewing and Working with Slides 2.1

To switch to and work in Normal view

1. Click View D Normal. or

or Click the Normal View button.

2. In Normal view, you can: •

230

Make changes to the words and reorder the slides in the Outline pane. (See Multimedia Skill 2.2: To switch to and work in Outline view.)

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2.1

To switch to and work in Normal view (cont.) •

Add and change words, pictures, animation, and sounds in the Slide pane. (See Multimedia Skill 2.3: To switch to and work in Slide view.)

•

Type notes in the Notes pane.

2.2

To switch to and work in Outline view

1. Click the Outline View button.

2. In Outline view, you can: •

Make changes to the words in the Outline pane. (See Multimedia Skill 2.2: To switch to and work in Outline view.)

•

Drag the small slide picture to change the order of the slides.

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2.3

To switch to and work in Slide view

1. Click the Slide View button.

2. In Slide view, you can make most of the changes you want to slides including:

232

•

Typing and changing words (See Multimedia Group 5: Adding Words.)

•

Adding and changing pictures (See Multimedia Group 6: Adding Pictures and Artistic Effects.)

•

Adding and changing sounds (See Multimedia Skills Group 7: Adding Sound, Movies, and Links.)

•

Adding and changing animation and special effects (See Multimedia Skills Group 8: Adding Animation and Special Effects.)

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2.4

To switch to and work in Slide Sorter view

1. Click View D Slide Sorter. or

or Click the Slide Sorter View button.

2. In Slide Sorter view, you can: •

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Make changes to the order of the slides in a presentation. (See Multimedia Skill 3.4: To put slides in order.)

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2.5

To move between slides

1. To go to the next slide, click the Next Slide button.

2. To go back one slide, click the Previous Slide button.

NOTE: To move several slides, you can go to the Outline pane and click the small slide picture of the slide you want to go to. You can also drag the scroll bar.

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Multimedia

Group 3:

Building Presentations 3.1

To add or insert a new slide

1. Click Insert D New Slide.

2. Pick an AutoLayout.

3. Click OK.

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3.2

To copy or duplicate a slide

1. Go to the slide you want to copy or duplicate.

or

2. Click Insert D Duplicate Slide.

3.3

To remove or delete a slide

1. Go to the slide you want to remove or delete.

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3.3

To remove or delete a slide (cont.)

2. Click Edit D Delete Slide.

3.4

To put slides in order

1. Go to Slide Sorter view. or

2. Click the slide you want to move.

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3.4

To put slides in order (cont.)

3. Hold down the left mouse button, and drag the slide to put it in the order you want.

NOTE: You can also change the order of slides in the Outline pane by dragging the small picture of the slide you want to move.

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Multimedia

Group 4:

Making Slides Look Good 4.1

To pick and use a design template

1. Click Format D Apply Design Template.

2. Pick one of the design templates.

3. Click Apply.

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4.2

To pick and use a color scheme

1. Click Format D Slide Color Scheme.

2. Pick a color scheme on the Standard tab.

3. Click Apply to use the color scheme on the current slide.

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Multimedia

4.2

To pick and use a color scheme (cont.) or Click Apply to All to use the color scheme on all slides in the presentation.

4.3

To change a slide’s background color

1. Click Format D Background.

2. Click the Background fill arrow.

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4.3

To change a slide’s background color (cont.)

3. Pick one of the fill colors you see.

or or Click More Colors to pick another color. You can also click Fill Effects to add a pattern, texture, gradient, or picture.

4. Click Apply to add the background color the current slide.

or or Click Apply to All to add the background color to all slides in the presentation.

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Multimedia

4.4

To change a slide’s current layout

1. Click Format D Slide Layout.

2. Pick a different AutoLayout.

3. Click OK.

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Group 5:

Adding Words 5.1

To type a slide title in the Outline Pane

1. Look at your slide in Normal View or Outline View. (See Multimedia Skills 2.1: To switch to and work in Normal view, and 2.2: To switch to and work in Outline view.)

or

2. In the Outline Pane, click in the space to the right of a small slide picture.

3. Type the slide title. Notice that this title can now be seen in the slide also.

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Multimedia

5.2

To type titles and other words in the Slide Pane

1. Look at your slide in Normal View or Slide View. (See Multimedia Skills 2.1: To switch to and work in Normal view, and 2.3: To switch to and work in Slide view.)

or

2. In the Slide Pane, click the boxes that you want to type words into.

3. Type your words.

Notice that the new information can now be seen in the Outline Pane also.

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5.3

To make a copy of, or duplicate, a text box for use on the same slide

1. Look at your slide in Normal View or Slide View. (See Multimedia Skills 2.1: To switch to and work in Normal view, and 2.3: To switch to and work in Slide view.)

or

2. Click the text box you want to copy.

Then, click the edge of the text box.

3. Click Edit D Duplicate.

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5.3

To make a copy of, or duplicate, a text box for use on the same slide (cont.)

4. Drag to move the pasted text box as needed.

You can also make the box bigger or smaller.

5. Type your new words.

5.4

To copy and paste a text box for use on a different slide

1. Look at your slide in Normal View or Slide View. (See Multimedia Skills 2.1: To switch to and work in Normal view, and 2.3: To switch to and work in Slide view.)

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5.4

To copy and paste a text box for use on a different slide (cont.)

2. Click the text box you want to copy.

Then, click the edge of the text box.

3. Click Edit D Copy. or

or

You can click the Copy button on the Standard toolbar.

4. Go to the slide where you want to put the copied text box.

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5.4

To copy and paste a text box for use on a different slide (cont.)

5. Click Edit D Paste. or

or

You can click the Paste button on the Standard toolbar.

6. Drag the pasted text box inside an empty text box in the new slide’s layout.

7.

Type your new words.

5.5

To remove or delete a text box

1. Look at your slide in Normal View or Slide View. (See Multimedia Skills 2.1: To switch to and work in Normal view, and 2.3: To switch to and work in Slide view.)

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5.5

To remove or delete a text box (cont.)

2. Click the text box you want to remove or delete.

Then, click the edge of the text box.

3. Press the Delete key on the keyboard.

5.6

To change the design or font of words in a slide

1. Look at your slide in Normal View or Slide View. (See Multimedia Skills 2.1: To switch to and work in Normal view, and 2.3: To switch to and work in Slide view.)

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5.6

To change the design or font of words in a slide (cont.)

2. Highlight the words you want to change.

3. Click the Font arrow, and pick one of the options.

5.7

To make the words in a slide bigger or smaller

1. Look at your slide in Normal View or Slide View. (See Multimedia Skills 2.1: To switch to and work in Normal view, and 2.3: To switch to and work in Slide view.)

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5.7

To make the words in a slide bigger or smaller (cont.)

2. Highlight the words you want to change.

3. Click the Increase Font Size button to make the words bigger.

or or

Click the Decrease Font Size button to make the words smaller.

NOTE: You can also click the Font Size arrow and pick a font size number.

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5.8

To change the style of words in a slide

1. Look at your slide in Normal View or Slide View. (See Multimedia Skills 2.1: To switch to and work in Normal view, and 2.3: To switch to and work in Slide view.)

or

2. Highlight the words you want to change.

3. Change the style by clicking: •

the Bold button

•

the Italic button

•

the Underline button

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5.9

To change the color of words in a slide

1. Look at your slide in Normal View or Slide View. (See Multimedia Skills 2.1: To switch to and work in Normal view, and 2.3: To switch to and work in Slide view.)

or

2. Highlight the words you want to change.

3. Click the Font Color arrow on the Drawing toolbar.

4. Pick one of the colors.

or or Click More Font Colors to pick another color.

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5.10 To add or insert a table into a slide 1. Look at your slide in Normal View or Slide View. (See Multimedia Skills 2.1: To switch to and work in Normal view, and 2.3: To switch to and work in Slide view.)

or

2. Click Insert D Table.

3. Type the number of columns you want. Then, type the number of rows, and click OK.

4. Click the Select Objects tool on the Drawing toolbar. 5. Drag the squares on the outer edges to make the table bigger or smaller, as needed.

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5.10 To add or insert a table into a slide (cont.) You can also drag the table to move it.

6.

Type your new information in the table.

5.11 To add or insert a chart into a slide 1. Look at your slide in Normal View or Slide View. (See Multimedia Skills 2.1: To switch to and work in Normal view, and 2.3: To switch to and work in Slide view.)

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5.11 To add or insert a chart into a slide (cont.) 2. Click Insert D Chart. or If you have added a slide AutoLayout with a chart box, just double-click that box.

or

3. In the Datasheet window, replace the existing chart information by typing the information you want for your own chart. Be certain to delete the existing information from cells you are not using.

4. Click outside the Datasheet window, and the chart will appear in your slide.

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5.12 To use the Slide Master to change the look of the words in all slides 1. Click View D Master D Slide Master.

2. Click the title box at the top.

3. Change the look of the words however you wish.

4. In the second box, click and change the look of the lines of words any way you want.

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5.12 To use the Slide Master to change the look of the words in all slides (cont.) 5. Select any boxes you are not using, such as the three boxes at the bottom of the slide. Press the Delete key to remove them from the Slide Master.

6. Go back to Slide Sorter view. or

Notice that the titles and other words in your slides all look the same.

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Group 6:

Adding Pictures and Artistic Effects 6.1

To add premade computer pictures, or clip art, to a slide

1. Look at your slide in Normal View or Slide View.

or

2. Click Insert D Picture D Clip Art. (See Word Processing Skill 5.1: To add premade computer pictures, or clip art.)

or or

If you have added a slide AutoLayout with a clip art box, just double-click that box.

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6.1

To add premade computer pictures, or clip art, to a slide (cont.)

3. In the Search for clips box, type a word that describes the picture you want. Then, press the Enter key. NOTE: You can also find clip art by picking one of the picture categories.

4. Pick the clip art picture your want, and click Insert clip.

5. Resize and move the picture as needed.

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6.2

To add a picture saved on your computer

1. Look at your slide in Normal View or Slide View.

or

2. Click Insert D Picture D From File. (See Word Processing Skill 5.2: To add a picture you have already made and saved on your computer.)

3. Click the Look in arrow, and go to the folder where the picture is saved.

4. Pick the picture file, and click Insert.

5. If you have added a slide AutoLayout with a picture box, move the picture inside the box.

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6.2

To add a picture saved on your computer (cont.) or If there is no clip art box, resize and move the picture any way you want.

6.3

To add borders to pictures, text boxes, and other objects or

1. Look at your slide in Normal View or Slide View.

2. Click an object, such as a title box or a picture. or

3. To add or change the look of the line or border: •

Click the Line Color arrow on the Drawing toolbar, and pick a color. or Click More Line Colors to pick another color.

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6.3

6.4

To add borders to pictures, text boxes, and other objects (cont.)

•

Click the Line Style button on the Drawing toolbar, and pick a line width.

•

Click the Dash Style button on the Drawing toolbar, and pick one of the dash styles.

To fill shapes and text boxes with color and fill effects

1. Look at your slide in Normal View or Slide View.

or

2. Click an object, such as a title box.

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6.4

To fill shapes and text boxes with color and fill effects (cont.)

3. Click the Fill Color arrow on the Drawing toolbar.

4. Pick one of the colors.

or

Click More Fill Colors, and pick another color. Click Fill Effects, and add a pattern, texture, or gradient effect.

6.5

To add a shadow effect

1. Look at your slide in Normal View or Slide View.

or

2. Click an object, such as a picture.

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6.5

To add a shadow effect (cont.)

3. Click the Shadow button on the Drawing toolbar.

4. Pick a shadow style.

NOTE: Click Shadow Settings to change the look of the shadow. (See Graphics Skill 9.8: To make changes to an object’s shadow.)

6.6

To add a 3-D effect

1. Look at your slide in Normal View or Slide View.

or

2. Click an object, such as a title text box.

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6.6

To add a 3-D effect (cont.)

3. Click the 3-D button on the Drawing toolbar.

4. Pick a shadow style.

NOTE: Click 3-D Settings to change the look of the shadow. (See Graphics Skill 9.11: To make changes to a 3-D object.)

6.7

To use the Slide Master to add the same picture on all slides

1. Click View D Master D Slide Master.

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6.7

To use the Slide Master to add the same picture on all slides (cont.)

2. To add a picture that you would like to put on every slide in your presentation: •

Click Insert D Picture D Clip Art to add a clip art picture. (See Multimedia Skill 6.1: To add premade computer pictures, or clip art, to a slide.)

or

•

or

Click Insert D Picture D From File to add a picture that is saved on your computer. (See Multimedia Skill 6.1: To add a picture saved on your computer.)

3. Resize and move the picture as you wish.

4. Go to Slide Sorter view. Notice that the picture is now in the same place on all slides in your presentation.

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Group 7:

Adding Sound, Movies, and Links 7.1

To add a sound or music file from the Clip Gallery

1. Look at your slide in Normal View or Slide View.

or

2. Click Insert D Movies and Sounds D Sound from Gallery.

3. In the Search for clips box, type a word that describes the sound or music file you want. Then, press the Enter key.

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7.1

To add sound or music from the Clip Gallery (cont.) NOTE: You can also find sound or music by picking one of the picture categories.

4. Pick the sound or music file you want, and click Insert clip.

5. Click Yes if you want the sound file to play automatically. or

or

Click No to play the sound file only when you click the icon.

6. Make the sound icon bigger if you want.

You can also move it to another place on your slide.

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7.2

To add a sound or music file saved on your computer

1. Look at your slide in Normal View or Slide View.

or

2. Click Insert D Movies and Sounds D Sound from File.

3. Click the Look in arrow, and go to the folder where the sound or music file is saved.

4. Pick the sound or music file, and click OK.

5. Click Yes if you want the sound file to play automatically. or

or

Click No to play the sound file only when you click the icon.

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7.2

To add a sound or music file saved on your computer (cont.)

6. Make the sound icon bigger if you want.

You can also move it to another place on your slide.

7.3

To record your voice

1. Look at your slide in Normal View or Slide View.

or

2. Click Insert D Movies and Sounds D Record Sound.

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7.3

To record your voice (cont.)

3. Type a name for your recording.

4. Click the Record button, and speak or sing into your computer’s microphone. NOTE: You can use a hand-held microphone plugged into the computer, or there might be a microphone on the monitor.

5. Click the Stop button. Then, click the Play button to listen to the recording.

6. Click OK to add recorded sound to the slide.

7.

Make the sound icon bigger if you want.

You can also move it to another place on your slide.

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7.4

To add a movie or video file from the Clip Gallery

1. Look at your slide in Normal View or Slide View.

or

2. Click Insert D Movies and Sounds D Movie from Gallery.

or

or

If you have added a slide AutoLayout with a media clip box, double-click the box.

3. In the Search for clips box, type a word that describes the movie or video file you want. Then, press the Enter key.

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7.4

To add a movie or video file from the Clip Gallery (cont.) NOTE: You can also find movie or video files by picking one of the picture categories.

4. Pick the movie or video file you want, and click Insert clip.

5. Make the movie clip bigger or smaller if you wish.

You can also move it to another place on your slide.

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7.5

To add a movie or video file saved on your computer

1. Look at your slide in Normal View or Slide View.

or

2. Click Insert D Movies and Sounds D Movie from File.

3. Click the Look in arrow, and go to the folder where the movie or video file is saved.

4. Pick the file you want, and click OK.

5. Make the movie clip bigger or smaller if you wish.

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7.5

To add a movie or video file saved on your computer (cont.) You can also move it to another place on your slide.

7.6

To insert another document as an object

1. Look at your slide in Normal View or Slide View.

or

2. Click Insert D Object.

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7.6

To insert another document as an object (cont.)

3. Click Create from file, and then click Browse.

4. Click the Look in arrow, and find the file you want to insert. Click the document file, and then click OK.

5. Click OK again.

6. Move the document object as needed.

You can also make the object bigger or smaller.

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Group 8:

Adding Animation and Special Effects 8.1

To add a special effect that plays between slides, or a slide transition

1. Go to the slide that you want to add a transition after. or

2. Click Slide Show D Slide Transition.

3. Click the Effect arrow. Then, pick one of the transition effects. NOTE: To help you decide which effect you want, look at the preview example in the Effect box.

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8.1

To add a special effect that plays between slides, or a slide transition (cont.)

4. Set your slide transition’s speed by clicking the Slow, Medium, or Fast option. 5. In the Advance section, pick On mouse click if you want to move to the next slide and play the transition effect only when you click. or To make the transition play all by itself, pick Automatically after. Then, click the arrows in the box below to set how long you want to wait before the transition plays.

or

6. If you want a sound to play during your slide transition, click the Sound arrow. Then, pick a sound. 7.

Click Apply to play the transition only between this and the next slide. or

or

Click Apply to All to play the same transition effect between all slides.

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8.2

To remove a slide transition

1. Go to the slide with the transition that you want to remove. or

2. Click Slide Show D Slide Transition.

3. Click the Effect arrow, and pick No Transition.

4. If you added a sound effect that also needs to be removed, click the Sound arrow, and pick No Sound. 5. Click Apply to remove the transition effect and sound from this slide only. or

or

Click Apply to All if you want to remove the transition effect and sound from all slides.

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8.3

To add animation or movement to an object

1. Go to the slide you want to add animation or movement to. or

2. Click the object you want to animate.

3. Click Slide Show D Preset Animation. Then, pick one of the animation options. NOTE: Not all animation effects work with every type of object. For example, some only work with words.

4. To see if you like the animation you just added, click Slide Show D Animation Preview. Then, click the Close box to close the Animation Preview window.

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8.4

To add animation effects to words

1. Go to the slide with the words you want to animate. or

2. Click the box with the words you want to animate.

3. Click Slide Show D Preset Animation. Then, pick one of the animation options that work only with words, such as Laser Text, Typewriter, and Drive-In.

4. To see if you like the animation you just added, click Slide Show D Animation Preview. Then, click the Close box to close the Animation Preview window.

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8.5

To make and add your own animation effect

1. Go to the slide that you want to add movement or animation to. or

2. Click the object that you want to animate.

3. Click Slide Show D Custom Animation.

4. Click the Effects tab.

5. Click the Effects arrow. Then, pick one of the animation effects.

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8.5

To make and add your own animation effect (cont.)

6. Click the Direction arrow on the right. Then, pick the direction that you want the animated object to move in. NOTE: Some animation effects may not have any direction options to pick from. And if you are adding animation to words, be certain to click the Introduce text arrow and pick one of the options.

7.

If you want sound to go with your animation, click the Sound arrow. Then, pick one of the sound effects.

8. Click Preview to see if you like your custom animation effect. 9. When you are done, click OK.

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8.6

To turn off an animation effect

1. Go to the slide with the animation you want to turn off. or

2. Click the object with the animation that you want to turn off.

3. Click Slide Show D Preset Animation. Then, click Off.

8.7

To add an action button that takes you to a certain slide when clicked

1. Go to the slide that you want to add the action button to. or

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8.7

To add an action button that takes you to a certain slide when clicked (cont.)

2. Click Slide Show D Action Buttons. Then, pick the action button style you want for your slide.

3. Hold down the left mouse button, and drag to draw an action button on your slide.

4. Click the Mouse Click tab.

5. Click Hyperlink to. Then, click the Hyperlink arrow below. From the list, pick the slide you want the action button to take you to.

6. If you want a sound that plays when your action button is used, click Play sound.

Then, click the Play sound arrow below, and pick a sound.

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8.7 7.

8.8

To add an action button that takes you to a certain slide when clicked (cont.) When you are done, click OK.

To add an action button that plays sound or music when clicked

1. Go to the slide that you want to add the action button to. or

2. Click Slide Show D Action Buttons. Pick the Sound action button style.

3. Hold down the left mouse button, and drag to draw an action button on your slide.

4. Click the Mouse Click tab.

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8.8

To add an action button that plays sound or music when clicked (cont.)

5. Click Play sound. Then, click the Play sound arrow, and pick a sound effect. Or, if you have a sound or music file saved on your computer, click the Play sound arrow, and pick Other Sound. (See Multimedia Skill 7.2: To add a sound or music file saved on your computer.).

6. When you are done, click OK.

8.9

To make changes to an action button’s settings

1. Click the action button that you want to make changes to. Then, click Slide Show D Action Settings, and make your changes.

2. When you are done, click OK.

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8.10 To remove an action button 1. Click the action button that you want to remove.

2. Press the Delete key.

8.11 To set the order and timing on a slide with many special effects 1. Go to the slide with many animation effects.

or

2. Click Slide Show D Custom Animation.

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8.11 To set the order and timing on a slide with many special effects (cont.) 3. Click the Order & Timing tab.

4. To change the order of the animations in a slide, click an animated item in the Animation order list. Then, click the Move arrows to move that animated item before or after others on that slide.

5. To set the timing that controls when and how your animations play, click the first item in the Animation order list. Pick On mouse click if you want to the animation to start when you click the mouse button. or If you want the animation to play all by itself, pick Automatically. Then in the box below, type the number of seconds you want to wait before this animation plays.

or

6. Repeat Step 5 for each of the animated items in the Animation order list.

7.

Click Preview to see if you like the new order and timing of the animations on your slide.

8. When you are done, click OK.

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Group 9:

Setting Up and Playing a Presentation 9.1

To print your presentation

1. Click File D Print.

2. Click the Print what arrow, and pick what you want to print: •

the Slides

•

the slides as Handouts

•

the Notes Pages

3. Click OK.

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9.2

To set up the way a presentation will play

1. Click Slide Show D Set Up Show

2. Pick one of these show types: •

Presented by a speaker if there will be a person talking while the presentation plays

•

Browsed by an individual if the presentation will be played and seen by one person on a computer

•

Browsed at a kiosk if you want the show to play over and over again by itself

3. If you want to move from slide to slide by clicking, pick Manually.

or

or

If you want the show to move from slide to slide all by itself, pick Using timings, if present.

4. Click OK.

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9.3

To rehearse and set the timing of slides in a presentation

1. Click Slide Show D Rehearse Timings.

2. Practice reading and speaking about the information on your slides. Click the Next button to play animations and other effects. And if you need to stop for a moment or start over on that slide, click Pause or Repeat.

3. When you are done with each slide, click the Next button. 4. Press the Escape key when you are done rehearsing all of the slides.

5. Click Yes to use your rehearsal times for each slide when you play the presentation. 6. You will automatically go to Slide Sorter view, where you will see your slides with the new timings.

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9.4

To play a presentation

1. Click Slide Show D View Show. or Click the Slide Show button.

or

If you set timings for your slides, animation, and other effects, the presentation will play all by itself. Otherwise, click to move from slide to slide and to play animation and effects. 2. When the presentation is over, press the Escape key.

9.5

To save a presentation as a Web page

1. Click File D Save as Web Page.

2. Click the Save in arrow, and find the place on your computer where you want to save your Web page file. 3. Click the Publish button.

4. Click Complete presentation to put all of the slides in the Web page.

5. Click Publish again.

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