From:-gaurav Drall Roll No. 05

A Presentation On Report Writing From:Gaurav Drall Roll No. 05 Gaurav Drall

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Preparing A Report Five Steps To Write A Report :  Investigating the source of information  Collecting Data  Analysing the data  Making an outline  Writing the report

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Types Of Writing A Report Report can be written in two ways:

Letter Form

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Memorandum Form

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Structure Of Report 

Introductory Part

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Body Of The Report

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Addenda

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Introduction Part 

Letter Of Presentation:It is a routine letter written to transmit the report from the writer to the reader.

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Title Page It gives the title or heading to the report.

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Table Of contents It facilitates the title and page number of each chapter.

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Introductory Part Cont…. 

List Of Illustrations It gives the number, title and page reference of each illustration.

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Abstract It allows the reader to gain a very brief but complete overview of your project.

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Body Of The Report 

Introduction It covers the information like Authorization, Background etc.

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Discussion Here you analyse your results & discuss the main findings of your experiment.

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Body Of The Report Cont…. 

Conclusions and Recommendations:Here the writer discusses the advances he has made and makes suggestions for the future.

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Addenda 

References The works cited in the text are either credited in the footnotes on the page on which they are cited or mentioned together in the list of references.

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Acknowledgements

Here all those people are listed who have contributed to the work.

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Glossary

It is the list of technical words used in the report and their explanations. Gaurav Drall

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Addenda Cont…. 

Appendices It includes statistical data, charts and diagrams etc.

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Index It consist of index of the contents of the report.

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A

Part

Checklist

Title

Does i t explain what the re port is about succi nctly ?

Abstract

Does i t explain why the work was done ? Does i t outline the entire report, includi ng the findings ? Have you ma naged t o kee p the abst ract to one pa ragraph ? Are al l t he se ct ions covered ? Are t he page numbers correct ? Does i t contain enough background material and cite the rel eva nt references ? Have you de fi ned all t he technic al t erms used ? Is i t clear why you have invest igated t he probl em ? Have you explai ned why you have chosen the experimental or mat hematical approach adopted for your work ? Is t here suffici ent detail to al low repe tition of t he work ? Are c orre ct names use d for all chemi cals used ? Is t he seque nce of e xperi mental re sul ts presented logicall y ? Are t he data presented i n the cl ea rest possible way ? Have SI unit s been use d throughout ? Have adequate sta tistical tec hniques been used ? Are al l figures and t ables numbe red i n the order the y appear ? Tables Are al l your tables clear ? Do the tables have a ca pti on placed above the table ? Does t he ca ption provi de all t he nece ssary informa tion without reference t o the main text ? Have you refe rred, in t he main t ext, to al l table s ? Figures Are al l your figures clear ? Are al l t he symbol s used explained i n a key or in the capti on ? Do al l maps have a scale ba r and north arrows ? Do al l figures have a caption pl aced beneat h the figure ? Does t he ca ption provi de all t he nece ssary informa tion without reference t o the main text ? Have you refe rred, in t he main t ext, to al l fi gures ? Have you explai ned t he si gnificance of t he re sul ts ? Have you compare d your result s wi th published work ? Are your conclusions just ified by the dat a a nd statist ical techni ques used ? Have you ma naged t o suggest what furthe r work is useful ? Have you li sted all people who ha ve cont ribut ed to the work you have reported ? Do al l t he references in t he mai n text (and appendices) appear in the li st ? Is t he li st in al phabeti ca l order ? Have you use d a consi stent format for a ll references i n the list ?

Contents list Introduction

Methodology Results

Final Chec k

Discussion/ Conclusions

Acknowledgements References

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