Fest Task List 07
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International Fest 2007 Checklist Task Meet with Comm/Marketing Check supplies/Inventory Order invites Fest flyer - orientation Posters (50 - $100) Paper Rolls Invite Darsh/President Invite Vandercook/Shimer ISO website - Volunteer sign up IC mass email Booth Proposals Photographer/Karen Kring C&M Fest Volunteer T-shirts Meet with HUB Extra Public Safety (Eve) Email all students/orgs - mtgs Flyers for meeting/facebook Trophies/Plaques Registration Forms Registration Meeting Meeting schedule/agenda Regis form due Table Tents Booth Allocation Order plates,snacks, etc. Email volunteers MCs Audition Rehearsal Sign Up Choose Judges Videotape Fest/DMC Ticket agreement/CIC Sell tickets at MTCC Contact - Fac/Staff Mail invites Post Posters TechNews/IIT Today Article Tickets (800) Hand stamp Send Judges final letters Email all students/orgs - fest Hold volunteer meeting Organize volunteers into groups Judge Forms Programs Name tags-judges List of performers and contact
Deadline September September September September September September September September 9/17/07 9/17/07 4/18/07 September September 9/14/07 9/14/07 9/17/07 September September 9/21/07 9/22/07 9/16/07 10/05/07? October October October 10/14/07 October 10/26/07 September 10/22,24, 29, 30
Assigned Person ISO/Julie ISO Julie Marketing group Julie Julie Sahil ISO/Julie ISO ISO ISO/Julie ISO/Julie Hub ISO Savina Julie Savina,Meng ISO Kamal,Minh organizations ISO/Julie ISO ISO/Julie ISO ISO ISO Julie ISO Kamal? ISO Julie Julie Everyone Minh,Kirthi,Julie ISO Kamal? Julie ISO ISO ISO ISO/Julie ISO ISO ISO
Done done done Julie done Marketing done
Meeting with CCC/HUB - September 14 Rehearsals for Evening: Wednesday, Oct 24 Sunday, Oct 28 Dress Rehearsal Wednesday, Oct 31 Booth Set up Thursday, Nov 1 International Fest: Friday, November 2, 2007
Suggestions for 2007 Have IC advisor be judge Reason: recognize the effort that students put forth. Judges--cannot be vegetarian Must have back up judges available for the event, in case official judge backs out
at Office Services
email
done done Minh
Budget?
ISO done
Just need to be updated. 12-1 : volunteer, 1-2pm : Organization
after organizations turn in the reg form done
Meeting for Registration/Rules: September 28 at 12pm in 403MB Meeting for Rehearsal sign-up/Booth allocation: September 13th at 12pm in 403 MB Registration forms are due October 5th by 2:00pm
Notes
will need to revise this don't do 800 programs, too many do 600 at rehearsal
Deadline September September September September September September September September 9/17/07 9/17/07 4/18/07 September September 9/14/07 9/14/07 9/17/07 September September 9/21/07 9/22/07 9/16/07 10/05/07? October October October 10/14/07 October 10/26/07 September 10/22,24, 29, 30
Assigned Person ISO/Julie ISO Julie Marketing group Julie Julie Sahil ISO/Julie ISO ISO ISO/Julie ISO/Julie Hub ISO Savina Julie Savina,Meng ISO Kamal,Minh organizations ISO/Julie ISO ISO/Julie ISO ISO ISO Julie ISO Kamal? ISO Julie Julie Everyone Minh,Kirthi,Julie ISO Kamal? Julie ISO ISO ISO ISO/Julie ISO ISO ISO
Done done done Julie done Marketing done
Meeting with CCC/HUB - September 14 Rehearsals for Evening: Wednesday, Oct 24 Sunday, Oct 28 Dress Rehearsal Wednesday, Oct 31 Booth Set up Thursday, Nov 1 International Fest: Friday, November 2, 2007
Suggestions for 2007 Have IC advisor be judge Reason: recognize the effort that students put forth. Judges--cannot be vegetarian Must have back up judges available for the event, in case official judge backs out
at Office Services
done done Minh
Budget?
ISO done
Just need to be updated. 12-1 : volunteer, 1-2pm : Organization
after organizations turn in the reg form done
Meeting for Registration/Rules: September 28 at 12pm in 403MB Meeting for Rehearsal sign-up/Booth allocation: September 13th at 12pm in 403 MB Registration forms are due October 5th by 2:00pm
Notes
will need to revise this don't do 800 programs, too many do 600 at rehearsal
