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Business Blueprint Document Human Capital Management (HCM) (HCM) Faisalabad Electric Supply Company (FESCO)
20th Dec, 2017
Copyright © 2017 AbacusConsulting. All rights reserved.
Revision History Revision #
Revision Date
Summary of Changes
Updated by
0
20.12.2017
Prepared
Syed Aijlal Jillani
1
09.01.2018
Changed by
Syed Aijlal Jillani
Distribution This document has been distributed to: Name/Signature Title Mr. Muhammad Zahid Hassan Project Director – FESCO Mr. Ahmad Hussain Maan Mr. Nasar Hayat Maken Mr. Athar Ayub Umair Ejaz Waseem Abbas Syed Haris Raza
Project Manager – FESCO Addl: DG(Admin) – FESCO Director (HR) - FESCO Head of SAP Solution Delivery – Abacus Consulting Project Manager – Abacus Consulting Track Lead (HCM) – Abacus Consulting
Approved By This document should be approved/ signed by: Name Designation/ Role
Signature
Mr. Muhammad Zahid Hassan Project Director – FESCO Mr. Ahmed Hussain Maan
Project Manager - FESCO
Mr. Muhammad Ali
DG HR - FESCO
Mr. Nasar Hayat Maken
Addl: DG(Admin) – FESCO
Mr. Athar Ayub
Director (HR) - FESCO
Mr. Salman Zia
Project Manager - AF Ferguson
Waseem Abbas
Project Manager – Abacus Consulting
Syed Aijlal Jillani
Lead Consultant (HCM) – Abacus Consulting
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Document Change Control This document has been changed by: Revision # Process # Revision Date Reason for Change
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Personnel area (Names), Subarea
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Recruitment Process Chart -Grades Syed Aijlal Jillani
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Upload for recruitment
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Information Sub Types (Family Member/Dependents)
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Information Sub Types (Education) Syed Aijlal Jillani
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Information Sub Types (ID Data)
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Information Sub Types (Objects on Syed Aijlal Jillani loan)
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Retirement & Seniority Report
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Overtime
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Leave Processing (Deductions type) Syed Aijlal Jillani
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Leave / Salary deduction Program
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Loan Types
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Loan Wage Type
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RICEF
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Annexure: FESCO Organiztional Structure
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Table of Contents 1. HUMAN CAPITAL MANAGEMENT ......................................................................... 12 1.A Overview ..................................................................................................................... 12 1.A.1 Purpose of the document ......................................................................................... 13 1.A.2 Scope of implementation ......................................................................................... 13 1.B Organizational Structure ............................................................................................ 14 1.B.1 Enterprise Structure ............................................................................................................... 14 1.B.1.1 Personnel Area ................................................................................................................. 14 1.B.1.2 Personnel Subarea ........................................................................................................... 15 1.B.2 Personnel Structure ................................................................................................................ 18 1.B.2.1 Employee Group ............................................................................................................. 18 1.B.2.2 Employee Subgroup ........................................................................................................ 19 2 ORGANIZATIONAL MANAGEMENT .................................................................... 24 2.A Business Process Definition .................................................................................................. 24 2.B Business Process Overview ................................................................................................... 24 2.1 Master Data / Configuration Objects ..................................................................... 25 2.1.1 Organizational Unit: .............................................................................................................. 25 2.1.2 Position:..................................................................................................................................... 25 2.1.3 Cost Center: .............................................................................................................................. 26 2.1.4 Job: .............................................................................................................................................. 26 2.1.5 Person ........................................................................................................................................ 26 2.1.6 Task ............................................................................................................................................ 26 2.1.7 Number ranges in Organizational Management Master Data ................................. 27 2.1.8 Information Types (Info-types) ......................................................................................... 27 2.2 SAP-enabled Business Processes ............................................................................ 28 2.2.1 Creation/Maintenance of Organizational Units ........................................................ 28 2.2.1.1 Process Description ......................................................................................................... 28 2.2.1.2 Process Overview............................................................................................................. 28 2.2.1.3 Process Chart .................................................................................................................... 29 2.2.2 Creation/Maintenance of Positions ................................................................................. 30 2.2.2.1 Process Description ......................................................................................................... 30 2.2.2.2 Process Overview............................................................................................................. 30 2.2.2.3 Process Chart .................................................................................................................... 31 2.2.3 Creation of Jobs ...................................................................................................................... 32 2.2.3.1 Process Description ......................................................................................................... 32 2.2.3.2 Process Overview............................................................................................................. 32 2.2.2.3 Process Chart .................................................................................................................... 33 2.2.4 Creation of Tasks ................................................................................................................... 34 2.2.4.1 Process Description ......................................................................................................... 34 2.2.4.2 Process Overview............................................................................................................. 34 2.2.4.3 Process Chart .................................................................................................................... 35 LAST SAVED - 09/01/2018 04:39:00 FESCO_ SAP_ HCM_ Implementation_ Business Blueprint
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2.3 Integration .................................................................................................................. 36 2.3.1 Personnel Administration ...................................................................................................... 36 2.3.2 Payroll ....................................................................................................................................... 36 2.3.3 Recruitment ................................................................................................................................ 36 2.4 Value Additions .......................................................................................................... 36 2.5 RICEF ........................................................................................................................ 36 2.5.1 Reports....................................................................................................................................... 36 2.5.2 Interface .................................................................................................................................... 37 2.5.3 Conversion................................................................................................................................ 37 2.5.4 Enhancement .......................................................................................................................... 37 2.5.5 Scripts & Forms ...................................................................................................................... 37 3 RECRUITMENT ......................................................................................................... 38 3.A Business Process Definition ...................................................................................... 38 3.B Business Process Overview ....................................................................................... 38 3.C Module Specific Details ............................................................................................ 39 3.C.1 Manpower Planning ............................................................................................................. 40 3.C.2 Maintenance of Vacancies .................................................................................................. 40 3.C.3 Applicant Structure ............................................................................................................... 40 3.C.4 Applicant Group .................................................................................................................... 40 3.C.5 Applicant Range .................................................................................................................... 41 3.C.6 Vacancies ................................................................................................................................. 41 3.C.7 Advertising .............................................................................................................................. 41 3.C.8 Applicant Class ...................................................................................................................... 41 3.C.9 Instrument ............................................................................................................................... 42 3.C.10 Unsolicited Application Group........................................................................................ 42 3.1 Master Data / Configuration Objects ..................................................................... 43 3.1.1 Applicant Type and Number Ranges ............................................................................... 43 3.1.2 Information types (Info-types) ........................................................................................... 43 3.1.3 Applicant Actions ................................................................................................................... 44 3.1.3.1 Initial Applicant Data Entry ............................................................................................. 44 3.1.3.2 Additional Applicant Data Entry ..................................................................................... 45 3.1.3.3 Putting an Applicant on Hold .......................................................................................... 45 3.1.3.4 Applicant Rejects ................................................................................................................ 45 3.1.3.5 Invitation for Interview ..................................................................................................... 45 3.1.3.6 Offer Letter ......................................................................................................................... 45 3.1.3.7 Reject Applicant.................................................................................................................. 45 3.1.3.8 Prepare for Hiring .............................................................................................................. 45 3.1.3.9 Applicant Status and Reasons........................................................................................... 46 3.1.4 Applicant Activity Types ...................................................................................................... 47 3.1.15 Transfer of Applicant data to Personnel Administration .......................................... 47 3.2 SAP - enabled Business Processes........................................................................... 48 3.2.1 Requirement Analysis ........................................................................................................... 48 3.2.2 Applicants Process 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3.2.2.2 Process Overview............................................................................................................. 48 3.2.2.3 Process Chart .................................................................................................................... 49 3.2.2.4 Process Overview............................................................................................................. 50 3.2.3 Applicant Activities................................................................................................................ 52 3.2.3.1 Maintain Vacancy ............................................................................................................. 52 3.2.3.2 Maintain Shortlisted Applicants data............................................................................. 52 3.2.3.3 Process Applicants ........................................................................................................... 52 3.2.3.4 Reject Applicants.............................................................................................................. 52 3.2.3.5 Prepare for Hiring ............................................................................................................ 52 3.2.3.6 Terminator ........................................................................................................................ 52 3.2.3.7 Offer Employment Contract .......................................................................................... 52 3.2.3.8 Employee Hiring Complete ............................................................................................ 52 3.3 Integration .................................................................................................................. 53 3.3.1 Organizational Management .................................................................................................... 53 3.3.2 Personnel Administration ........................................................................................................ 53 3.4 Value Additions .......................................................................................................... 53 3.5 RICEF ........................................................................................................................ 54 3.5.1 Reports....................................................................................................................................... 54 3.5.2 Interface .................................................................................................................................... 54 3.5.3 Conversion................................................................................................................................ 54 3.5.4 Enhancement .......................................................................................................................... 54 3.5.5 Scripts & Forms ...................................................................................................................... 54 4 PERSONNEL ADMINISTRATION .......................................................................... 55 4.A Business Process Definition ...................................................................................... 55 4.B Business Process Overview ....................................................................................... 55 4.1 Master Data / Configuration Objects ..................................................................... 56 4.1.1 Personnel Number Ranges: ................................................................................................. 56 4.1.2 Information Types (Info types) .......................................................................................... 56 4.1.3 Information Sub Types ......................................................................................................... 57 4.2 SAP - enabled Business Processes ............................................................................. 60 4.2.A Requirement Analysis .......................................................................................................... 60 4.2.1 Personnel Actions ................................................................................................................... 60 4.2.2 Hiring / Appointment ....................................................................................... 62 4.2.2.1 Process Description ......................................................................................................... 62 4.2.2.2 Process Overview............................................................................................................. 62 4.2.2.3 Process Chart .................................................................................................................... 64 4.2.3 Contract Renewal ............................................................................................... 65 4.2.3.1 Process Description ......................................................................................................... 65 4.2.3.2 Process Overview .............................................................................................................. 65 4.2.3.3 Process Chart .................................................................................................................... 66 4.2.4 Up-gradation ...................................................................................................... 67 4.2.4.1 Process Description ........................................................................................................... 67 4.2.4.2 Process Overview ............................................................................................................... 67 4.2.4.3 Process Chart ...................................................................................................................... 68 LAST SAVED - 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4.2.5 Promotion ........................................................................................................... 69 4.2.5.1 Process Description ......................................................................................................... 69 4.2.5.2 Process Overview............................................................................................................. 69 4.2.5.3 Process Chart .................................................................................................................... 70 4.2.6 Organizational Reassignment ............................................................................ 71 4.2.6.1 Process Description ......................................................................................................... 71 4.2.6.2 Process Overview............................................................................................................. 71 4.2.6.3 Process Chart .................................................................................................................... 72 4.2.7 Ex-Pakistan Leave ............................................................................................. 73 4.2.7.1 Process Description ......................................................................................................... 73 4.2.7.2 Process Overview............................................................................................................. 73 4.2.7.3 Process Chart ........................................................................................................................ 74 4.2.8 Transfer/Posting................................................................................................. 75 4.2.8.1 Process Description ......................................................................................................... 75 4.2.8.2 Process Overview............................................................................................................. 75 4.2.8.3 Process Chart .................................................................................................................... 76 4.2.9 Deputation Out .................................................................................................. 77 4.2.9.1 Process Description ......................................................................................................... 77 4.2.9.2 Process Overview............................................................................................................. 77 4.2.9.3 Process Chart .................................................................................................................... 79 4.2.10 Deputation In ................................................................................................... 80 4.2.10.1 Process Description ....................................................................................................... 80 4.2.10.1 Process Overview........................................................................................................... 80 4.2.10.3 Process Chart .................................................................................................................. 81 4.2.11 Contract Regularization .................................................................................... 82 4.2.11.1 Process Description ....................................................................................................... 82 4.2.11.2 Process Overview........................................................................................................... 82 4.2.11.3 Process Chart .................................................................................................................. 83 4.2.12 Exit from Company ........................................................................................... 84 4.2.12.1 Process Description ....................................................................................................... 84 4.2.11.2 Process Overview........................................................................................................... 84 4.2.11.3 Process Chart .................................................................................................................. 86 4.2.12 Absorption from other DISCO's ...................................................................... 87 4.2.12.1 Process Description ....................................................................................................... 87 4.2.12.2 Process Overview........................................................................................................... 87 4.2.12.3 Process Chart .................................................................................................................. 88 4.2.2 Penalties and Disciplinary Action Procedures .............................................................. 89 4.2.B Requirement Analysis ........................................................................................................... 89 4.2.2.1 Process Description ........................................................................................................... 89 4.2.2.2 Process Overview ............................................................................................................... 89 4.3 Integration ................................................................................................................... 91 4.3.1 Recruitment.............................................................................................................................. 91 4.3.2 Organizational Structure ........................................................................................................ 91 4.4 Value Additions ........................................................................................................... 91 4.5 RICEF ........................................................................................................................ 92 4.5.1 Reports....................................................................................................................................... 92 4.5.2 Interface .................................................................................................................................... 92 LAST SAVED - 09/01/2018 04:39:00 FESCO_ SAP_ HCM_ Implementation_ Business Blueprint
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4.5.3 Conversion................................................................................................................................ 92 4.5.4 Enhancement .......................................................................................................................... 92 4.5.5 Scripts & Forms ...................................................................................................................... 93 5 TIME MANAGEMENT .............................................................................................. 94 5.A Business Process Definition ...................................................................................... 94 5.B Business Process Overview ....................................................................................... 94 5.1 Master Data / Configuration Objects ..................................................................... 95 5.1.1 Info-Types: ............................................................................................................................... 95 5.1.2 Leaves-Types: .......................................................................................................................... 96 5.1.3 Calendar: ................................................................................................................................... 96 5.1.3.1 Holiday Calendar ................................................................................................................ 96 5.1.4 Overtime.................................................................................................................................... 97 5.2 SAP - enabled Business Processes ............................................................................. 98 5.2.A Requirement Analysis .......................................................................................................... 98 5.2.3 Attendance Recording ....................................................................................... 98 5.2.3.1 Process Description ......................................................................................................... 98 5.2.3.2 Process Overview............................................................................................................. 98 5.2.3.3 Process Chart .................................................................................................................... 99 5.2.4 Leave Processing................................................................................................. 100 5.2.4.1 Process Description ....................................................................................................... 100 5.2.4.2 Process Overview........................................................................................................... 103 9.1.4.3 Process Chart .................................................................................................................. 103 5.2.5 Shifts & Work Schedules ..................................................................................... 104 5.2.6 Shift Planning ...................................................................................................... 105 5.2.6.1 Process Description ......................................................................................................... 105 5.2.6.2 Process Overview ............................................................................................................. 105 5.2.6.3 Process Chart .................................................................................................................... 106 5.3 Integration ................................................................................................................. 107 5.4 Value Additions ......................................................................................................... 107 5.5 RICEF ....................................................................................................................... 108 5.5.1 Reports..................................................................................................................................... 108 5.5.2 Interface .................................................................................................................................. 108 5.5.3 Conversion.............................................................................................................................. 108 5.5.4 Enhancement ........................................................................................................................ 108 5.5.5 Scripts & Forms .................................................................................................................... 108 6 PAYROLL .................................................................................................................... 109 6.A Business Process Definition..................................................................................... 109 6.B Business Process Overview ...................................................................................... 109 6.C Payroll Integrations .................................................................................................. 109 6.D Retroactive Accounting ........................................................................................... 110 6.1
Master Data / Configuration Objects .....................................................................111
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6.1.1 Payroll Area: ........................................................................................................................... 111 6.1.2 Pay Scale Structure:.............................................................................................................. 111 6.1.3 Payroll Period: ....................................................................................................................... 112 6.1.4 Posting Date: ......................................................................................................................... 112 6.1.5 Info Types: ............................................................................................................................. 112 6.1.6 Wage Types: ........................................................................................................................... 113 6.1.7 Standard/Fixed Salary – Info type 0008: ....................................................................... 115 6.1.8 Recurring Payments – Info type 0014: ............................................................................ 117 6.1.9 Recurring Deductions – Info type 0014: ........................................................................ 120 6.1.10 Additional Payments / Deductions – Info type 0015: .............................................. 121 6.1.11 Loans Types ......................................................................................................................... 122 6.1.12 Loan Wage Type ................................................................................................................. 122 6.2 SAP - enabled Business Processes ............................................................................ 123 6.2.A Requirement Analysis ........................................................................................................ 123 6.2.1 Payroll Processing ............................................................................................... 123 6.2.1.1 Process Description ......................................................................................................... 123 6.2.1.2 Process Overview ............................................................................................................. 124 6.2.1.3 Process Chart .................................................................................................................... 125 6.2.2 Loan and Advances ............................................................................................. 126 6.2.2.1 Process Description ......................................................................................................... 126 6.2.2.2 Process Overview ............................................................................................................. 126 6.2.2.3 Process Chart .................................................................................................................... 127 6.2.3 Off-Cycle Payroll ................................................................................................. 128 6.2.3.2 Process Description ......................................................................................................... 128 6.2.3.3 Process Overview ............................................................................................................. 128 6.3 Integration ................................................................................................................. 129 6.4 Value Additions ......................................................................................................... 129 6.5 RICEF ....................................................................................................................... 130 6.5.1 Reports..................................................................................................................................... 130 6.5.2 Interface .................................................................................................................................. 130 6.5.3 Conversion.............................................................................................................................. 130 6.5.4 Enhancement ........................................................................................................................ 130 6.5.5 Scripts & Forms .................................................................................................................... 130 7 POSTING TO ACCOUNTING (FINANCE) ........................................................... 131 7.1 Process Description ................................................................................................................. 131 7.2 Process Overview ..................................................................................................................... 131 7.3 Process Chart ............................................................................................................................ 132 8 FINAL SETTLEMENT ............................................................................................. 133 8.A Requirement Analysis ........................................................................................................... 133 8.1 Process Description ................................................................................................................ 133 8.2 Process Overview..................................................................................................................... 133 8.2 Integration ................................................................................................................. 136 8.3 RICEF ....................................................................................................................... 136 LAST SAVED - 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8.3.1 8.3.2 8.3.3 8.3.4 8.3.5
Reports..................................................................................................................................... 136 Interface .................................................................................................................................. 136 Conversion.............................................................................................................................. 136 Enhancement ........................................................................................................................ 136 Scripts & Forms .................................................................................................................... 136
9 ANNEXURE ............................................................................................................... 137 9.2 FESCO Organization Structure ................................................................................ 137
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Legends The following symbols have been used to describe the process maps:
Start
Process Start
Manual Activity
Process End
SAP Process
Approved?
Decision
Document
Database Update
Process Execute
Document Filing
Reference
Sub-Process
Process End
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1. HUMAN CAPITAL MANAGEMENT 1.A Overview Implementation of Human Capital Management will enable FESCO to efficiently manage various processes and information relevant to its workforce. HCM supports all phases of the employee life cycle, providing solutions that are integrated into planning and results. The outcome is improved data collection, knowledge transformation and information delivery. It helps attract, develop, retain and reward the right people who will drive bottom-line results.
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1.A.1 Purpose of the document The purpose of this document is to provide the users an understanding of SAP-enabled Human Capital Management business processes that are being implemented at FESCO. This document will propose and explain business processes for FESCO; it also lays emphasis on integration aspects by addressing and attending to cross-modular flow of data and information. This document will serve as the basis on which the major configuration related activities will be undertaken during realization phase of the SAP Implementation project at FESCO. Finally, this document is intended as an invaluable reference to several of the value-additions that FESCO will immediately begin to realize and take advantage of, after the implementation of SAP. This includes, but is not limited to, plethora of standard SAP reports available in each module for analysis and decision-making purposes.
1.A.2 Scope of implementation Scope of implementation of Human Capital Management Module at FESCO comprises of the following sub-modules/ functionalities:
Organizational Management
Recruitment
Personnel Administration
Time Management
Payroll
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1.B Organizational Structure The two main components of organizational structure which will be created at FESCO in HCM Module are Enterprise Structure and Personnel Structure. Both structures are described below: 1.B.1
Enterprise Structure
Initial settings at FESCO which will enable the usage of HCM Module will start with the definition of the Enterprise structure. The enterprise structure consists of the following: 1.B.1.1
Personnel Area
Personnel Area is an organizational unit. According to a personnel administration, time management and payroll point of view, a Personnel Area represents a delimited enterprise area. The personnel Area is only used in Personnel Administration and is unique within a client. Personnel Areas are sub-divided into Personnel Subareas. Organizational data and guidelines on how to assign it are stored on a Personnel Area and Personnel Subarea Level. The rules and guidelines for its implementation will be determined by the legal, pay scale, collective agreement and internal nature of FESCO’ s business setup. A personnel Area is assigned to a Company Code which has the financial accounting values that are relevant for the Personnel Area. A Pay Scale Area, a Pay Scale Type and a Public Holiday Calendar are precisely defined for a Personnel Subarea.
(Client) Company Code
Personnel Area
PM (1000) PD Construction
PD GSC
Pers. Subarea
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Proposed personnel area for FESCO: Personnel Area 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 1.B.1.2
Description Administration Project Management GSO Circle Material Management Stores Repair & Maintenance Workshop Faisalabad Circle 1 Faisalabad Circle 2 Jhang Circle Sargodha Circle
Personnel Subarea
A Personnel Subarea represents a subunit of the Personnel Area. The Personnel Subareas contain the business characteristics. A Personnel Subarea is an organizational unit of Personnel Administration that will represent a specific area of FESCO, organized according to certain aspects of Personnel Administration, Time Management and Payroll. It is at this level that the organizational control of Pay Scale Structures, Wage Type Structures and Work Schedules will occur. Proposed Personnel Subareas for FESCO: Personnel Area
Description
1000
Administration
1100
Project Management
1200
GSO Circle
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Personnel Subarea 1001 1002 1003 1004 1005 1101 1102 1103 1201 1202 1203 1204 1205
Description FESCO Head Office Manager Internal Audit Regional Training Center Civil Works 1 Faisalabad Civil Works 2 Faisalabad PMU PD Construction PD GSC P&I Faisalabad SS&T 1 Faisalabad SS&T 2 Faisalabad SS&T Sargodha SS&T Mianwali
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Personnel Area
Description
1300
Material Management Stores
1400 1500
Technical Service Workshop
1600
Faisalabad Circle 1
Personnel Subarea 1301 1302 1303 1304 1305 1401 1501 1601 1602 1603 1604 1605 1606 1607 1608 1609 1610 1611 1612 1613 1614 1615 1701 1702 1703 1704 1705
1700
Faisalabad Circle 2
1706 1707 1708 1709
1800
Jhang Circle
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1710 1711 1712 1713 1714 1801 1802 1803
Description Faisalabad Sargodha Jhang Mianwali Warehouse Metering & Testing TRW Faisalabad 1 Circle Office Civil Line Revenue Office Civil Line Division Office Abdullah Pur Revenue Office Abdullah Pur Division Office Jaranwala Revenue Office Jaranwala Division Office Chiniot Revenue office Chiniot Division Office Chak Jhumra Revenue Office Chak Jhumra Division Office Lalian Revenue Office Lalian Division Office Shiekhpura Road AM(CS) RO Shiekhpura Road Divn Faisalabad 2 Circle Office Nazimabad Revenue Office Nazimabad Division Office Ghulam Muhammad Abad Revenue Office Ghulam Muhammad Abad Division Office Samundri Revenue Office Samundri Division Office Peoples Colony Revenue office Peoples Colony Division Office Tandlian Wala Revenue Office Tandlian Wala Division Office Tandilianwala-II AM (CS) RO Tandilianwala-II Divn Gulberg AM(CS) RO Jhang Circle Office Jhang I Revenue Office Jhang I Division Office
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Personnel Area
Description
Personnel Subarea 1804 1805
1900
Sargodha Circle
1806 1807 1808 1809 1810 1811 1812 1813 1814 1815 1816 1817 1901 1902 1903 1904 1905 1906 1907 1908 1909 1910 1911 1912 1913 1914 1915
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Description Toba Taik Singh Revenue Office Toba Taik Singh Division Office Gojra Revenue Office Gojra City Division Office Bhakkar Revenue Office Bhakkar Division Office Sultan Bahu Revenue Office Sultan bahu Division Office Kamalia Revenue Office Kamalia Division Office Jhang II Revenue Office Jhang II Division Office Darya Khan Revenue Office Darya Khan Division Office Sargodha Circle Office Sargodha - 1 Revenue Office Sargodha - 1 Division Office Sargodha - II Revenue Office Sargodha - II Division Office Sargodha - III Revenue Office Sargodha - III Division Office Bhalwal Revenue Office Bhalwal Division Office Johar Abad Revenue Office Johar Abad Division Office Mianwali Revenue Office Mianwali Diviison Office 2nd Division Mianwali AM(CS) RO 2nd Division Mianwali Divn
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1.B.2
Personnel Structure
The personnel structure will represent each individual employee’s position at FESCO. It contains employee group and subgroup. 1.B.2.1
Employee Group
The Employee Group is the primary subdivision of personnel and allows groupings that are required for payroll and Time Processing. The employee group which an employee is assigned to is generally based on the nature of their employment. The employee group has the following organizational functions:
Employee groups allow generation of data entry default values, for example, for the payroll accounting area or an employee’s basic pay.
Employee groups serve as selection criteria for reporting.
Employee groups constitute an authorization check unit.
Employee Group Employee Subgroup Expatriat
e
Management
Permanent
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At ESCO a distinction will be made between the following Employee Groups: Sr.#
Employee Group
1 2 3 4 5 6 7 8 9
R C D W P S L T Q
Description Regular Contract Deputation Daily Wages Work / Part Time Sports Contract Lump sum Pakg. Permanent. Teaching Contract Teaching
In Customizing, each employee group will be defined with one-Character identification. 1.B.2.2
Employee Subgroup
Employee subgroups subdivide employee groups. Within the employee group for FESCO’s Management employees, for example, a distinction will be made between the following employee subgroups: In customizing, the employee subgroup will be defined by a two-digit, numeric code. (See Appendix C) Employee Group
Description
R
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Regular
Employee Sub Group 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16
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Description BPS 1 BPS 2 BPS 3 BPS 4 BPS 5 BPS 6 BPS 7 BPS 8 BPS 9 BPS 10 BPS 11 BPS 12 BPS 13 BPS 14 BPS 15 BPS 16 Page 19 of 177 Private and Confidential
Employee Group
Description
C
Contract
D
Deputation
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Employee Sub Group 17 18 19 20 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15
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Description BPS 17 BPS 18 BPS 19 BPS 20 BPS 1 BPS 2 BPS 3 BPS 4 BPS 5 BPS 6 BPS 7 BPS 8 BPS 9 BPS 10 BPS 11 BPS 12 BPS 13 BPS 14 BPS 15 BPS 16 BPS 17 BPS 18 BPS 19 BPS 20 BPS 1 BPS 2 BPS 3 BPS 4 BPS 5 BPS 6 BPS 7 BPS 8 BPS 9 BPS 10 BPS 11 BPS 12 BPS 13 BPS 14 BPS 15 Page 20 of 177 Private and Confidential
Employee Group
Description
W
Daily Wages
P
Work Charge/Part Time
Employee Sub Group 16 17 18 19 20 W1 W2 W3 T1
Part Time BPS 1 BPS 2 BPS 3 BPS 4 BPS 5 BPS 6 BPS 7 BPS 8 BPS 9 BPS 10 BPS 11 BPS 12 BPS 13 BPS 14 BPS 15 BPS 16 BPS 17 BPS 18 BPS 19 BPS 20 Contract Lump sum Pakg. BPS 1 BPS 2 BPS 3 BPS 4 BPS 5 BPS 6 BPS 7
S
Sports
L
Contract Lump sum Pakg.
S1
Permanent Teaching
01 02 03 04 05 06 07
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BPS 16 BPS 17 BPS 18 BPS 19 BPS 20 Unskilled Semi-Skilled Skilled Work Charge
T2 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20
T
Description
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Employee Group
Description
Q
Contract Teaching
Employee Sub Group 08 09 10 11 12 13 14 15 16 17 18 19 20 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20
Description BPS 8 BPS 9 BPS 10 BPS 11 BPS 12 BPS 13 BPS 14 BPS 15 BPS 16 BPS 17 BPS 18 BPS 19 BPS 20 BPS 1 BPS 2 BPS 3 BPS 4 BPS 5 BPS 6 BPS 7 BPS 8 BPS 9 BPS 10 BPS 11 BPS 12 BPS 13 BPS 14 BPS 15 BPS 16 BPS 17 BPS 18 BPS 19 BPS 20
All of the control features for the personnel structure will be defined at the employee subgroup level. The most important control features are as follows:
Grouping of employee subgroups will enable standardization or differentiation of how an employee is dealt with for a personnel calculation rule. For example, this grouping will allow control of whether an FESCO employee’s remuneration is calculated on a monthly.
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Employee subgroup grouping for primary wage types will allow setting up permissibility of different wage types for specific employee subgroups at FESCO.
Employee subgroup grouping for collective agreement provision will enable restricting eligibility of pay scale groups. This will mean that only certain pay scale groups will be valid for specific employee subgroups.
Employee subgroup grouping for work schedules will make it possible for certain work schedules to be only permissible for specific employee subgroups.
Employee Subgroup will enable definition of data entry values such as FESCO’s payroll area or employee’s basic pay.
The employee subgroup will be used as a selection criterion for evaluations.
Employee subgroup will be an authorization check unit.
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2 Organizational Management 2.A Business Process Definition The Organizational Management component will be used to plan and map any kind of organizational restructuring or reorganization of FESCO. All data will be created with a start and end date. This will allow record keeping of all historical data and scheduling of any changes in future. 2.B Business Process Overview The hierarchical interrelationships that will exist between the organizational units will represent the organizational structure of FESCO. An organizational structure will be created when organizational units are added and a relationship is created between those organizational units. In addition to organizational units, individual positions will also be created. The positions in an organizational structure and their relationship will form FESCO’s reporting structure (chain of command). An unlimited number of plan versions of the organizational Structure can be maintained by FESCO. One of the plan versions will represent the current organizational plan that can be integrated with data from Personnel Administration. This plan version will be indicated as FESCO’s active plan version. An organizational plan is a complete model of the structural and personnel environment of an enterprise. Hierarchies and report structures are clearly laid out. The organizational plan is the foundation of Organizational Management. The organizational plan uses elements, called objects. The most important objects are organizational units, jobs, and positions. Organizational Unit • Department • Division, etc.
Jobs • Manager • Executive, etc.
Positions • HR Manager • Finance Manager, etc.
Cost center • Controlling • Production, etc.
Persons • Employee (various type)
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2.1
Master Data / Configuration Objects
Master data by definition is data that remains unchanged over an extended period of time. Master data contains information that is always used in the same way. The most important objective of Master Data Administration in Human Capital Management is to enter employee related data for administrative, time recording and payroll purposes. Master Data related to Organizational Management is discussed below. 2.1.1 Organizational Unit: This object will represent a functional unit of FESCO. According to how tasks are divided up within FESCO, each department will be an organizational unit, for example Finance Department. Organizational Units differ from other units in an enterprise such as Personnel Areas, Company Codes, and Business Areas etc. These will be used to depict structures (administration or accounting, for example) in the corresponding components. To define characteristics of an Organizational Unit, time-specific data will be stored for the following areas in the Organization and Staffing view:
Basic Data Account Assignment Cost Distribution Address
2.1.2 Position: This object will represent an organizational element within the organizational plan of FESCO. Position summarizes the tasks, competencies, and responsibilities that can be expected from one or more suitable employees. The personnel capacity (headcount) of an organizational unit will be determined by positions. By representing the current status of an organizational unit and foreseeable requirements, the basis of the Staff Assignments will be created. Once a position is created, Persons or Users will be assigned and in so doing, the staff assignments will be completed. Positions can have the following statuses: Position Status Vacancy Open Vacancy Occupied or put on hold Obsolete A position will be flagged as Chief position if held by a Department Head. A position can be promotion based or Induction based. A position can be technical or non-technical.
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To define characteristics of a position, time-specific data will be stored by HR users in the following areas in the Organization and Staffing view:
Basic Data Account assignments Address Cost distribution
2.1.3 Cost Center: Cost centers will be used for allocation of FESCO Payroll costs among different departments or any other Organizational unit level. Cost centers will be created in SAP Controlling module and will set the integration between HCM and Accounting modules. 2.1.4 Job: This object in SAP is a resource for creating positions. A Job is not concrete but rather the basis for the creation of various positions with similar tasks and characteristics. Positions are concrete and are held by persons at FESCO (Finance Manager, for example). Jobs, in contrast, are classifications of functions (Manager, for example), which are defined by the assignment of characteristics. Jobs serve as job descriptions that apply to several Positions with similar Tasks or characteristics. When a new position is created (Finance Manager, for example), it will be related to a job that already exists (Manager, for example). The Position will then automatically inherit the tasks and characteristics of the job. If there is no corresponding Job, it will be created and tasks and characteristics will be assigned to it. This will then be available when new Positions are added. Jobs are created in order to simplify the procedure of creating Positions. The following job related functions will be performed by FESCO’s HR users:
Create jobs Display jobs Assign jobs Assign characteristics to jobs
2.1.5 Person Person is an individual, who will be listed as an FESCO Employee in Personnel Administration. By assigning a person (employee) to a Position, it will be determined where a Person (employee) is functionally assigned in FESCO and which tasks a Person (employee) will perform. Persons (employees) can have Tasks assigned to them. 2.1.6 Task Task is an activity, which is performed within an Organizational Unit. Using Tasks, the Task profile of Organizational Units can be described by FESCO’s HR users in the Organization and Staffing view. Tasks can be assigned to: LAST SAVED - 09/01/2018 04:39:00 FESCO_ SAP_ HCM_ Implementation_ Business Blueprint
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An organizational unit, if it is to apply to all subordinate positions A job, if it is to apply to all positions described by the job A position, if it is to apply to those persons(employees) or users who hold the position A person (employee), if it is to apply to this person
Tasks can be combined to form a Task Group. 2.1.7 Number ranges in Organizational Management Master Data FESCO will use the following Internal Number ranges in organizational management: Category
Number Range
Organizational Unit
10000000 – 19999999
Position
20000000 – 29999999
Job
30000000 – 39999999
Tasks
80000000 – 89999999
Note: The Organization Structure (Department, Position, Jobs, and Tasks) and their relationship will be maintain by the user. Also, the positions will be mapped by the user. For FESCO existing Organization structure, see annexure 9.1 2.1.8 Information Types (Info-types) An Information type is a collection of logically related data fields for maintenance of Organizational Objects in SAP HR Module. FESCO can store all type of information about an employee in Human Resources Info-types. They provide information with a structure, facilitate data entry, and enable you to store data for specific periods. An Info-type has four digit codes i.e. 0000 to 9999 Information Type Range for FESCO Info type Ranges
Info type Categories
1000 to 1999
Organizational Management
Organizational Management Info types to be frequently used for FESCO Info-type Number
Descriptions
1000
Object
1001
Relationships
1002
Description
1003
Department/Staff
1007
Vacancy
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2.2
SAP-enabled Business Processes
2.2.1
Creation/Maintenance of Organizational Units
2.2.1.1
Process Description
The organizational structure will depict the hierarchy that exists between the various organizational units at FESCO. The organizational structure will be formed when organizational units are created and related to one another. An organogram maps the line structure in the company. Any of the following can be an organizational unit: 2.2.1.2
Company Division Department Section Unit
Process Overview
SAP transaction code for this process: PPOCE/PPOME To initially create FESCO’s Organizational chart in SAP, FESCO will have to provide an approved organogram. Once the organogram becomes available, the process of creating the Organizational chart will begin. The organizational chart will be created as part of SAP implementation, but with the passage of time it may need to be periodically updated. There may be instances where new departments may be added to the chart, or existing departments may become obsolete. The transaction code PPOME will allow user access to the Organization and Staffing Interface to carry out necessary maintenance. The following for creation of Organizational Units is suggested for FESCO after consultation with the core team members. I. HR Manager will review if addition of new Division/Sub Division to FESCO’s Organizational structure. II. APPROVAL AUTHORITY will give the approval. III. On receiving notification after approval, end-user will execute the transaction code PPOCE/PPOME to gain access to the Organization and Staffing interface. IV. HR user will add the Organizational unit to Organizational chart. V. To enter Organizational Data, information will be entered into the following info types: Object: FESCO specific names of Organizational objects will be maintained in this Info type. Relationship: The interrelationships of Organizational Objects will be maintained e.g. the reporting structure of various departments at FESCO. Description: The Job Descriptions and Job Specifications will be maintained in this Info type. Department/Staff: The staff assignments within the reporting structure of FESCO will be maintained. Account Assignment: In this info type the organizational units are assigned to Personnel Areas and Personnel Sub Areas. LAST SAVED - 09/01/2018 04:39:00 FESCO_ SAP_ HCM_ Implementation_ Business Blueprint
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2.2.1.3
Process Chart
Human Resources
Process:
Creation of Organizational Unit
Start
I
HR Manager will review if newaddition of new Division/Sub Division
II
APPROVAL AUTHORITY
III
HR User will Execute Organization & Staffing Interface
IV
NO HR User will add the Org unit to the Org Chart
V HR User will enter Organizational data
Process Ends
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2.2.2 Creation/Maintenance of Positions 2.2.2.1
Process Description
Position represents a post, which can be occupied by a person (employee) in the staff assignments of an organizational unit. Positions differ from jobs. Positions represent the personnel capacity (headcount) of an organizational unit. Only when a position is created, can a person be assigned and in so doing complete the staff assignments. Positions that are no longer in use (not filled by a person) after a certain date would have to be delimited so that they would not appear in the organizational chart. 2.2.2.2
Process Overview
SAP transaction code for this process: PPOME During the implementation phase when FESCO’s Organizational Chart is created, positions will be added to the Organizational Units. The positions will be the ones present in FESCO’s approved organogram. After its initial setup, the organizational chart may need to be periodically updated. There may be instances where new positions may be added, or existing positions may become obsolete. The transaction code PPOME will allow the HR user access to the Organization and Staffing Interface to carry out necessary maintenance. The following business process for creation of Positions is suggested for FESCO after consultation with the core team members. I. II. III. IV. V.
HR Manager will review if addition of new Position to FESCO’s Organizational structure. APPROVAL AUTHORITY will give the approval. On receiving instructions from HR Manager, HR users will execute the transaction code PPOCE/PPOME to gain access to the Organization and Staffing interface. HR user will add the Position in respective organizational chart. To enter Organizational Data for this Position, information will be entered into the following info types: Object: FESCO specific names of Organizational objects will be maintained in this Info type. Relationship: The interrelationships of Organizational Objects will be maintained e.g. the reporting structure of various departments at FESCO. Description: The Job Descriptions and Job Specifications will be maintained in this Info type. Department/Staff: The staff assignments within the reporting structure of FESCO will be maintained. Vacancy: To identify if any of the positions is vacant or occupied by employee.
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2.2.2.3
Process Chart
Human Resources
Process: Creation of Position Start
I Hr Manager will review if addition of new Position
II APPROVAL AUTHORITY will give the approval
YES III
HR User will Execute Organization & Staffing Interface
NO IV
V
HR User will add the Position to the Org Chart
HR User will enter Organizational data
Process Ends
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2.2.3 Creation of Jobs 2.2.3.1
Process Description
Jobs are a classification of functions in an enterprise, for example, secretary, defined by the tasks and characteristics assigned to them. Job descriptions apply to different positions with similar tasks and characteristics. For example the requirement profiles maintained at Job level can be transferred automatically to the Positions created using this job. 2.2.3.2
Process Overview
SAP transaction code for this process: PPOME During the implementation phase when FESCO’s Organizational Chart is created, jobs will be created and assigned to positions. The jobs will be defined by FESCO. After its initial setup, the organizational chart may need to be periodically updated. There may be instances where new jobs may be added. The transaction code PPOME will allow the HR user access to the Organization and Staffing Interface to carry out necessary maintenance. The following business process for creation of Jobs is suggested for FESCO after consultation with the core team members. I. II.
HR Manager will review if addition of new Job to FESCO’s Organizational structure. APPROVAL AUTHORITY will give the approval.
III.
On receiving instructions from HR Manager, HR users will execute the transaction code PPOME to gain access to the Organization and Staffing interface.
IV.
HR user will create a new Job.
V.
HR user will assign a Job to the relevant Position.
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2.2.2.3
Process Chart
Human Resources
Process: Creation of Job Start
I HR Manager will review if addition of new Job
YES
II APPROVAL AUTHORITY will give the approval
III
HR User will Execute Organization & Staffing Interface
NO
IV HR User will create a new Job
V
HR User will assign Job to relevant position
Process Ends
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2.2.4 Creation of Tasks 2.2.4.1
Process Description
Tasks are activities performed within an organizational unit. Tasks can be assigned to organizational units, jobs, positions and persons to describe their functions within the organization. 2.2.4.2
Process Overview
SAP transaction code for this process: PPOME During the implementation phase when FESCO’s Organizational Chart is created, Tasks will be created and assigned to jobs/positions. The Tasks will be defined by FESCO. After its initial setup, the organizational chart may need to be periodically updated. There may be instances where new Tasks may be added. The transaction code PPOME will allow the HR user access to the Organization and Staffing Interface to carry out necessary maintenance. The following business process for creation of Tasks is suggested for FESCO after consultation with the core team members. I. II.
Addition of new Task to FESCO’s Organizational structure will be reviewed & approved by the HR Manager. APPROVAL AUTHORITY will give the approval if required.
III.
On receiving instructions from HR Manager, HR users will execute the transaction code PPOME to gain access to the Organization and Staffing interface.
IV.
The new Task will be added by the HR end user.
V.
HR end user will assign the task to the relevant Job/Position.
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2.2.4.3
Process Chart
Human Resources
Process:
Creation of Task
Start
I HR Manager will review & approves addition of new Task
YES
II If APPROVAL AUTHORITY s approval is required
III
HR User will Execute Organization & Staffing Interface NO
IV HR User will add the Task
V HR User will assign Task to new position/job
Process Ends
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2.3 Integration 2.3.1
Personnel Administration
An employee will automatically be assigned to the Organization chart on execution of hiring action in the Personnel Administration module. 2.3.2
Payroll
Cost Centre will be used for allocation of FESCO’s Payroll costs among different departments or any other Organizational unit level. Cost Centers will be created in SAP controlling module and will set the integration between HR and Accounting modules. 2.3.3 Recruitment Vacant positions maintained in Organizational Management are immediately available in recruitment.
2.4 Value Additions
Implementation of Organizational Management will enable depiction of FESCO’s Organizational and Reporting Structure in SAP.
It will enable creation of additional organizational plans as planning scenarios in order to simulate new structures in the context of business process re-engineering.
It will enable creation of effective workflow management through access to the reporting structure.
Organizational Management will offer numerous reports with which all relevant data will be accessed in order to efficiently manage FESCO’s Organizational Plan.
2.5 RICEF 2.5.1 Reports Following are some of the reports available in SAP Organization Management. Sr. # Report Name
Availability
1
Existing Organizational Units
S_AHR_61016491
2
Organizational Structure
S_AHR_61016493
3
Organizational Structure with Positions
S_AHR_61016494
4
Organizational Structure with Persons
S_AHR_61016495
5
Existing Positions
S_AHR_61016502
6
Staff Assignments
S_AHR_61016503
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Sr. # Report Name
Availability
7
Position Description
S_AHR_61016504
8
Vacant Positions
S_AHR_61016509
9
Obsolete Positions
S_AHR_61018831
10
Complete Position Description
S_AHR_61016511
11
Job Index
S_AHR_61016498
12
Job Description
S_AHR_61016499
13
Task Description for Jobs
S_AHR_61016500
14
Complete Job Description
S_AHR_61016501
15
Structure Display/Maintenance
S_AHR_61016528
2.5.2 Interface Sr. # Interface
Availability
N/A
N/A
2.5.3 Conversion Sr. # Conversion
Availability
N/A
N/A
2.5.4 Enhancement Sr. # Enhancement
Availability
N/A
N/A
2.5.5 Scripts & Forms Sr. # Scripts & Forms 1
Availability
Employee Strength Variance Report
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3 Recruitment 3.A Business Process Definition Sap Recruitment has recruitment, planning instrument that will help your company to find new employee, employ them in position that suit their capabilities, promote their professional development, and retain them in long term. Sap recruitment ensures that you drive up-to-date human resource management by proactively maintaining contact with applicant, potential candidates, and subsequently, with your employees, by setting up a talent pool. You ensures that you not only identify the best possible candidate for a position from all potential candidates, but also that you are in a position to staff critical key position in the long term and thus safeguard you company’s success in the future.
3.B Business Process Overview The ability to meet personnel requirements is a key for enterprises. The success of an enterprise depends on such factors as the quality and availability of personnel. It is particularly important for the development and success of expanding enterprises that they have quick access to adequate personnel. This component has all the functions User need for working through the entire recruitment procedure, from creating applicant data to filling vacant positions.
Vacancy
Hiring as Employee
Job Advertisement
Profile
Applicant
Matchup
Data
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3.C Module Specific Details Recruitment module will facilitate entire Recruitment process of FESCO from the creation of a Vacancy in Organizational Management Module to the appointment of the most suitable candidate on the Position. It covers the following topics
Integration with OM for Workforce Requirements Creation of Job Advertisements. Advertisement unique number. Recording of applicant data such as qualifications, family details, other personal information, previous employment history etc. Archive applicant’s database, retrieval , search criteria Qualifications Catalogue Integration with Personnel Administration for Applicant Hiring
Master data objects are key variables that are relatively constant; e.g. vacancy, job, applicant etc. These data objects may change, but they change infrequently.
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3.C.1 Manpower Planning At FESCO manpower planning would be used to identify the need for manpower. All the requisitions are raised by the respective Department Managers and sent to the HR. The requirement could be because of an employee leaving or a new position identified. The HR then checks whether the Job description for the position exists or not. If the Job Description is not available then a new JD has to be created and approved by the Department Head. If it is a new position then it has to be created in the Organizational Management component of SAP and assigned to an existing or a new job. If it is an old position then it has to be marked ‘vacant’ so that it can be free for recruitment process to progress. 3.C.2 Maintenance of Vacancies A vacancy is a description of a position that must be staffed. The recruitment process is triggered by the creation of a vacancy. Vacancies can be advertised newspapers. Recruitment is integrated with Organizational Management and it is required to set a vacant flag in Organizational Management (OM) for any position that needs to be filled. All positions marked "vacant" in Organizational Management are automatically available in the Recruitment component. At FESCO, the trigger for vacancies could be several, for example, termination/removal, transfer, promotion and new position, etc. SAP provides a standard report for unfilled positions which can be used as a basis for manpower planning. Manpower planning as such will be a process outside of SAP. As a result of manpower planning, positions will be either created by the OM Administrator or existing positions will be flagged as “vacant” to make them available for Recruitment in SAP. (Refer OM BBP for Organization Management). 3.C.3 Applicant Structure The applicant structure consists of the following in SAP: Applicant Group Applicant Range Vacancy Advertisement Medium Instrument Unsolicited Applicant Groups (Functional Search) 3.C.4 Applicant Group The applicant group is used to classify applicants according to the type of employment contract, for which they are applying. Applicant Group Example: Internal Applicants External Applicants
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Internal or External Applicants This classification is made on the basis, whether the applicant is an existing employee or not. For the FESCO Company in scope recruitment would be carried out only for Internal and External Applicants. The recruitment process will be through the out sourced testing agency and the recruitment of deceased employee’s children will be directly. Without advertisement through standing selection committee. 3.C.5 Applicant Range The applicant range is used to classify applicants according to either hierarchical or functional criteria, which will appear as a list in accordance with the Applicant group selected. 3.C.6 Vacancies A company’s workforce requirements are presented in the recruitment by means of vacancies. A vacancy is a position that must be staffed, either completely or partially. Vacancies are maintained by Line Manager or Personnel officer. 3.C.7 Advertising The advertisement process describes all the activities performed in connection with advertisement vacancies. In addition, you carry out activities in the system that relate to selecting recruitment, instruments and storing advertisement in the system, in this system, you record the advertisement for the vacancies that you have publicized. You can also maintain the vacancy assignment for the advertisement and store the advertisement text and to publication costs in the system 3.C.8 Applicant Class The applicant class is an attribute of the medium and indicates whether a medium is used to attract internal or external applicants. Examples of Medium
Recruitment Media
Newspapers
Recruitment Agency
Referrals
Web Site
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3.C.9 Instrument Channels of medium is called instrument. Every job advertisement is published in a recruitment instrument. Recruitment instruments are classified according to the media used. Examples of Instrument Newspapers Recruitment agency Internet
Dawn Jang The News Recruitment agency ABC Recruitment agency XYZ Recruitment agency123 Website
3.C.10 Unsolicited Application Group If a candidate applies without reference to an advertisement, he/she can be assigned to an Unsolicited Applicant Group.
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3.1
Master Data / Configuration Objects
3.1.1 Applicant Type and Number Ranges The following number range will be generated internally by the system and defaulted in the ‘Applicant Number’ field at the time of ‘Initial Data Entry’ Action. Applicant Number Ranges Company Code 1000
Start of range 60000000
End of range 69999999
3.1.2 Information types (Info-types) An Information type is a collection of logically related data fields for maintenance of Applicant data in SAP HCM Recruitment Module. FESCO can store all types of information about an Applicant in Human Resources Info-types. These Info-types provide information with a structure, facilitate data entry, and enable storage of data for specific periods. An Info-type has four digit codes i.e. 0000 to 9999. Some of the infotypes that will be maintained for FESCO Applicants are given hereunder: Info-type Number 0001 0002 0006 0022 0023 0024 0105 4000 4001 4002 4003 4004 4005
Info-type Text Organizational Assignment Personal Data Address Education Previous Employers Skills Communication Applicant Actions Applications Vacancy Assignment Applicant Activities Applicant Activity Status Applicant’s Personnel Number
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Nature of Information Assignment to structures Name, D.O.B, Gender etc. Permanent/Temporary Address Education Previous Employment Information Qualifications/Special Skills Email, cell, fax etc. Applicant Action Records Advertisement/Unsolicited Vacancy Assignments of Applicant Test, Interview, etc. Planned/Completed Activity For Internal Applicants
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Sr. No 01 02 03 04 05 06 07
Reason for Recruitment Women Quota Disable Person Quota 20% Employee Children Quota under Direct Quota Employee Children Quota (Cat-I, II & III) (Cat-IV, V & VI) Open Merit Minority Quota Sports
3.1.3 Applicant Actions The applicant action transaction enables the user to perform system controlled operations (applicant action types) which change the applicant’s overall status. Each operation can be assigned a sequence of infotypes which are processed in sequence in the course of the action. When the Applicant Actions transaction is carried out, a new record of the applicant is added to infotype Applicant Actions. The type of action carried out along with the status reason is recorded in the infotype. The applicant’s overall status (e.g. additional data, to be hired) is also recorded here. 3.1.3.1 Initial Applicant Data Entry This Applicant Action will be executed when an application is entered in the FESCO Applicant Database. This step involves the entry of Applicant Information required for correspondence and reporting purposes. Following Info-types will be maintained for this action in a single SAP screen for facilitation of Applicant Data. Info-type Number
Info-type Text
Nature of Information
0001
Organizational Assignment
Assignment To Structures
0002
Personal Data
Name, D.O.B, Gender Etc.
0006
Address
Permanent/ Temp Address
4001
Applications
Advertisement/Unsolicited
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3.1.3.2 Additional Applicant Data Entry This Applicant Action will be executed for only those applicants who will be of further interest for FESCO. Following Info-types will be maintained for this action in a single SAP screen for facilitation of Applicant Data. Info type Number
Info-type Text
Nature of Information
0022
Education
Education
0023
Previous Employers
Previous Employment Info
0024
Skills
Qualifications/Special Skills
4002
Vacancy Assignment
Vacancy Assignments of App.
3.1.3.3 Putting an Applicant on Hold An applicant is put on hold if he/she seems to be suitable for FESCO but at the moment, Overqualified, under qualified, Degree Results Awaiting. By putting the applicant on hold. 3.1.3.4 Applicant Rejects An applicant rejected if he/she seems to be not suitable for FESCO, failed in test, interview, security ground and medical ground. 3.1.3.5 Invitation for Interview This Applicant Action will be executed when an applicant has to be invited for Interview. The Applicant Action Info-type will be maintained on execution of this Applicant Action. 3.1.3.6 Offer Letter This action will be performed if the applicant passes the recruitment process and FESCO decides to hire the applicant. The applicant will be informed at this stage that his appointment will be subject to his passing the medical exam. 3.1.3.7 Reject Applicant This Applicant Action will be executed when an applicant is rejected for all the FESCO Positions and is of no interest for FESCO, the action to reject applicant will be carried out. 3.1.3.8 Prepare for Hiring On acceptance of offer, this action will be performed. This will create an activity which will enable the HR department to transfer the applicant data to Personnel Administration. At this stage the applicant will also be asked to sign the appointment letter.
Note: The tow applicant actions cannot be performed on same date as per SAP standard.
If you run two applicant actions which change the employment status then the last record will be overwritten by the new one. LAST SAVED - 09/01/2018 04:39:00 FESCO_ SAP_ HCM_ Implementation_ Business Blueprint
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3.1.3.9 Applicant Status and Reasons Following are the reason codes for applicant’s statuses; Action's
Status
Status Reason
Initial Applicant Data Entry
In Process
Putting an Applicant on Hold
On Hold
Applicant Rejects
Rejected
Invitation for Interview
Invite
Offer Letter Reject Applicant Prepare for Hiring
Contract Offered Offer Rejected To be hired
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New Application Disable Person Quota 20% Employee Children Quota Employee children quota (Died during service) Keep in view Overqualified Under qualified Degree Results Awaiting Initial rejection (before vacancy assignment Rejection – Prescreening Rejection – Failed in tests Rejection – Failed in Technical Interview Rejection – Failed in First Interview Rejection – Failed in Second Interview Rejection – Failed in HR Interview Rejection – Failed in Management Interview Rejection – Security check not granted Rejection – Non agreement on offer terms Rejection – Failed medical/fingerprint test Rejection – Non agreement on salary Rejection – Fake Degree Prescreening Technical Interview First Interview Second Interview Management Interview HR Interview Test Contract Offered Rejected by applicant Pre hire activities
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3.1.4 Applicant Activity Types Applicant Activities document the administrative steps through which an applicant passes during the selection procedure. An activity is assigned uniquely to one applicant and to one of his/her applications. Below is the list of activities that will be used for FESCO. Applicant Activity Types Activity Type NTS Test HR Interview Offer Letter Medical Test Issue Contract Transfer Applicant Data Hire Applicant
Correspondance Manual Manual Hard Copy out of SAP Manual Hard Copy out of SAP Applicable Applicable
3.1.15 Transfer of Applicant data to Personnel Administration Once the applicant is selected, the data is transferred to the Personnel Administration component of SAP. The info types that are maintained as part of the Recruitment module are transferred to Personnel Administration. Additional info types that are not maintained as part of the recruitment process have to be then maintained in Personnel Administration.
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3.2
SAP - enabled Business Processes
3.2.1 Requirement Analysis In FESCO, applicants’ data maintenance is required for record purposes. And on the basis of data captured in recruitment module of SAP, reports are required in order to meet company needs.
Recruitment of Applicants on different scales
Quota-wise recruitment process segregation
Integration with organizational Management and Personnel Administration
Creation of Advertisement with or without reference to a vacant position
Entry and efficient processing of Applicant Master Data in SAP from FESCO website
Applicant Selection through profile matchup
Processing of various Applicant Actions and sending relevant correspondence to the applicant
Transfer of data of selected applicant to Personnel Administration
3.2.2 Applicants Process 3.2.2.1
Process Description
FESCO uses its website for advertisement of new job openings & filling of forms as prescribed by Federal Government. Technology is used at the minimal level mostly for drafting office communication 3.2.2.2
Process Overview
There exists a conventional system for recruitment at the FESCO. As prescribed by the Federal Government the process begins by job advertisement and receiving the applications against it. The applicants are required to take the screening tests administered by the out sourced testing agency. Applicant Long list is prepared, Applicant Short List is prepared, Interviews are conducted and contract is offered to the successful applicants, waitlist is prepared during the activity. If for some reason the contract is not signed, applicant from the waitlist is considered. This process loops back until the vacant positions are filled.
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3.2.2.3
Process Chart
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3.2.2.4
Process Overview
This overview documents the administrative steps through which an applicant passes during the selection procedure. The processing of the applicants begins outside the system. They are shortlisted and ranked, only then the applicants are entered into the SAP for further processing. I.
The recruitment module begins when an applicant sends in his application. This application could be against a posted job or maybe an unsolicited job application. The job can be announced using any given media like newspaper.
II.
In response to the advertisement for the jobs, the management normally receives loads of application. Data entry of every application received, calls for numerous resources. FESCO will prepare a long list of the applicants. This action will be performed out of SAP. All the received application will be included in this list.
III.
The Long list will be screened based on the management predefined criteria. Applicants not matching the criteria exit the Recruitment process. This screening considerably reduces the applicants’ list size. This screening is performed outside the system.
IV.
The shortlisted applicants’ data will be entered in the system. This is the first step when an applicant’s information is entered in the SAP system. Pertinent information about the applicants will be maintained in a customized info type. The details about the info type are attached with this document. Please refer Section 6.1.
V.
Assessment is the second stage screening. This screening is based on tests and interview. The assessments will be conducted outside the system and ranked, however the applicants’ status will be updated based on the screening results.
VI. VII.
The applicants who could not pass this screening will exit the recruitment processing. The applicants who reach this stage will be offered the contract.
VIII.
In case an applicant does not accept the offer, he would exit the recruitment process. Those applicants, who agree to employment terms, will be transferred to the next step. Statuses will be updated in the SAP. All offers or other applicant letters will be maintained out of SAP. The applicant who will be considered for hiring will then be handled in the Personnel Administration Module.
IX.
The statuses of all the applicants who were screened out the recruitment process will be handled in this part of the processing.
X. XI.
Applicants, who pass the hiring pre requisites, will be put on the hiring course. Recruitment process will be completed in this step. Incoming employees will be assigned a unique personnel Number, Seniority Number and organizational Assignment will also be maintained.
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Following are the reason codes for applicant’s statuses; Status Reasons Status In Process
On Hold
Invite
To be hired
Rejected
Contract Offered Offer Rejected
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Status Reason New Application Shortlisted Application Keep in view Overqualified Under qualified Degree Results Awaiting Prescreening Technical Interview First Interview Second Interview Management Interview HR Interview Test Pre hire activities Initial rejection (before vacancy assignment Rejection – Prescreening Rejection – Failed in tests Rejection – Failed in Technical Interview Rejection – Failed in First Interview Rejection – Failed in Second Interview Rejection – Failed in HR Interview Rejection – Failed in Management Interview Rejection – Security check not granted Rejection – Non agreement on offer terms Rejection – Failed medical/fingerprint test Rejection – Non agreement on salary Rejection – Fake Degree No response from applicant Contract Offered Rejected by applicant
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3.2.3 Applicant Activities Below is the list of activities that will be used during recruitment at FESCO: 3.2.3.1
Maintain Vacancy
Whenever an existing Position will be declared Vacant in Organizational Management Module or a new Position will be created and declared Vacant, the information will become available for staffing in the Recruitment Module. Based on this information the Management may decide to initiate the Hiring. This action will be performed outside the system and the Job Requirements will be announced using the conventional methods. 3.2.3.2
Maintain Shortlisted Applicants data
In response to the advertisement for the jobs, the management normally receives loads of application. Data entry of every application received, calls for numerous resources. FESCO will prepare a long list of the applicants. This action will be performed out of SAP. A Long List is prepared for all the applications received. The Long list will be screened based on the management predefined criteria. Then administration will prepare a shortlist of the applicants outside the system. 3.2.3.3
Process Applicants
The shortlisted applicants’ data will be entered in the system. This is the first step when an applicant’s information is entered in the SAP system. Pertinent information about the applicants will be maintained in a customized info type with the following information. 3.2.3.4
Reject Applicants
All of this processing will be handled outside the system. However, the statuses of the applicants will be updated in the system. Applicants who pass this check will move on to the next step. 3.2.3.5
Prepare for Hiring
Applicants, who pass the hiring pre requisites, will be put on the hiring course. 3.2.3.6
Terminator
If any reason, an applicant is rejected, the statuses will be updated in this area. 3.2.3.7
Offer Employment Contract
The applicants at this stage will be offered the contract. In case an applicant does not accept the offer, applicant would exit the recruitment process but the applicant data will remain in database. The record of the applicant that accepts the offer will be transferred to the next step. Statuses will be updated in the SAP. All offers or other applicant letters will be maintained out of SAP. The applicant who will be considered for hiring will then be handled in the Personnel Administration Module. 3.2.3.8
Employee Hiring Complete
Recruitment process will be completed in this step. Incoming employees will be assigned a unique personnel Number, Seniority Number and organizational Assignment will also be maintained. LAST SAVED - 09/01/2018 04:39:00 FESCO_ SAP_ HCM_ Implementation_ Business Blueprint
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3.3 Integration This process is integrated with OM and PA Modules; 3.3.1 Organizational Management Vacancies maintained in Organizational Management are automatically available in Recruitment. 3.3.2 Personnel Administration The applicant data on selection of the applicant has to be transferred to the Personnel Management component as employee master. Also, a requirement for a position can be fulfilled internally. To enable this employee has to be transferred or promoted.
3.4 Value Additions
The Recruitment component will offer several reports with which all relevant data will be accessed in order to efficiently manage FESCO Applicant Master Data. Examples of such reports are Ad-Hoc query and other reports that access data of applicants such as qualifications.
The Selection of Applicant component will help manage the complex selection procedure. This can be done by making profile comparisons between the requirements for a position and an applicant’s qualification to determine whether an applicant should be assigned to a particular vacancy.
Due to integration between Personnel Administration and Recruitment, the system transfer’s the applicant data directly from the applicant database to the employee database. This way applicant data that was entered at the time of initial entry or additional data entry does not have to be reentered into Personnel Administration.
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3.5 RICEF 3.5.1 Reports Following are some of the reports available in SAP Organization Management. Sr. # Report Name
Availability
1 2 3 4 5
Variable Applicant List Applicants by Name Applicants by Action Applicants' Education and Training Applications
S_AHR_61015508 S_AHR_61015509 S_AHR_61015510 S_AHR_61015511 S_AHR_61015512
6 7
Applicant Statistics Planned Activities
S_AHR_61015513 S_AHR_61015514
8 9 10
Vacancy Assignments Vacancies Job Advertisements
S_AHR_61015515 S_AHR_61015516 S_AHR_61015517
11
Recruitment Instruments
S_AHR_61015518
3.5.2 Interface Sr. # Interface
Availability
N/A
N/A
3.5.3 Conversion Sr. # Conversion
Availability
Upload Program for successful candidates from third party
To be developed
3.5.4 Enhancement Sr. # Enhancement
Availability
N/A
N/A
3.5.5 Scripts & Forms Sr. # Scripts & Forms
Availability
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N/A
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4 Personnel Administration 4.A Business Process Definition Personnel Administration application component of SAP HCM is a highly effective tool to manage all modern Personnel Administration tasks. It is an efficient and transparent administration system for personnel data. The employee master data for FESCO will be created and maintained in the Personnel Administration module. Personnel Administration will be integrated to other SAP HCM modules like Time Management, Payroll and Organizational Management etc. Integration will allow Employee Master Data maintained in Personnel Administration module to be utilized in all HCM Modules.
4.B Business Process Overview Using this application component, you can enter and process employee-related data within your company. Personnel Administration automatically checks all data as it is entered to ensure that it is plausible. All employee-related data is logged with the exact date. Data remains transparent in your time progression at all times, and creates the basis for sound personnel decisions. The following personnel administration functions are available in Personnel Administration:
You can store all types of information about an employee in Human Resources Infotypes. They provide information with a structure, facilitate data entry, and enable you to store data for specific periods.
Basic personnel procedures within master data administration, such as hiring employees, performing organizational reassignments, and entering the data required for employees who leave the enterprise, are represented by separate personnel actions . Each personnel action contains the infotypes for which data must be entered in regard to the action in question, and displays them sequentially for you to process. You can use the personnel action fast entry for specific personnel actions, thus making data entry even quicker. When using the personnel action fast entry function, you are presented with a view in which only the input fields where you must enter data for the selected personnel action are displayed.
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4.1
Master Data / Configuration Objects
4.1.1 Personnel Number Ranges: FESCO will use SAP generated Personnel numbers when an employee is hired in the system. FESCO specific employee codes will be maintained automatically by the System. The Personnel Numbers that FESCO has previously used for its existing employees will also be uploaded in to SAP for cross referencing under the category “Previous Personnel Number”. FESCO will use the following Personnel Number ranges: Category
Personnel Number Range
Regular Contract Deputation Sports Permanent. Teaching Contract Teaching Daily Wages Work / Part Time Contract Lump sum Pakg.
00000000-19999999
20000000-29999999 30000000-39999999
4.1.2 Information Types (Info types) FESCO can store all types of information about an employee in Human Capital Management Info-types. These Info-types provide information with a structure, facilitate data entry, and enable storage of data for specific periods. An Info-type has four digit codes i.e. 0000 to 9999. Some of the info-types that will be maintained for FESCO’s personnel administration are given hereunder: Info-type Number
Info-type Text
Nature of Information
0000
Actions
Service History Records
0001
Organizational Assignment
Position, Department etc.
0002
Personal Data
Name, D.O.B, Gender etc.
0003
Payroll Status
Payroll status Information
0006
Address
Permanent/Temp Address
0007
Planned Working Time
Working days and timings
0008
Basic Pay
All recurring Payments
0009
Bank Details
Bank Key, Account No.
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Info-type Number
Info-type Text
Nature of Information
0014
Recurring Payments and Deductions All recurring Payments/deductions
0015
Additional Payments/deductions
Non recurring Payments & Deductions
0016
Contract Elements
Probation period etc.
0019
Monitoring of Task
Monitoring expiry of probation etc.
0021
Family Member/Dependents
Spouse, Children
0022
Education
Education
0023
Previous Employers
Previous Employment Information
0027
Cost Distribution
Payroll Cost Allocation
0028
Internal Medical Service
Blood groups
0032
Internal Data
Previous Personnel No.
0041
Date Specifications
D.O Confirmation, Date of Joining, Date of Promotion, Date of regularization etc.
0045
Loans
Loans details
0105
Communication
Email, Cell phone, Fax
0185
Personal IDs
2001
Leave
CNIC, passport, EOBI, Social Security NTN Leave
2006
Leave Entitlement
Leave Entitlements
In addition to above, a few customized Info-types will be developed for FESCO to record Income Tax related data. 4.1.3 Information Sub Types Some Info-types are divided into different categories called the Information subtypes. Some of the subtypes that will be used at FESCO are as follows: Info-type
Information Sub Types
Address
Permanent Address Current Address Next of Kin
Family Member/ Dependents
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Spouse 1 Spouse 2 Spouse 3 Spouse 4
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Info-type
Information Sub Types
Son Daughter Father Mother
Bank Details
Main Bank
Education
Communication
Leave Type
Medical Leave Casual Leave Annual Leaves
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Primary School Secondary School High School / College Technical Education Professional Education University Ph.D. Trainings for Officers Senior Management Course (SMC) Refresher Course for Superintending Engineers (SEs) Middle Management Course (MMC) Technical Refresher Course for Executive Engineers (XENs) Junior Management Course (JMC) Sector Specific Course for Junior Engineers (SDOs) Technical Induction Course for Technical Categories Management Induction Course for Non Technical Categories Trainings for Officials (Departmental Promotional Trainings) C-100 C-200 C-300 C-400 C-470 S-100 T-100 T-300 T-500 Cell phone #1 Cell phone #2 Telephone Email Fax
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Info-type
Information Sub Types
LPR R&R Disability (Half) Disability (Full) Leave Not Due (LND) Special Leave Maternity Leave Study Leave Earned Leave (Full) Earned Leave (Half) Extra ordinary Leave (EOL) Hajj Leaves Ex-Pakistan Leave Social Security leaves
Leave Title
Casual (25) Annual Leaves (4 per Month)
Loans
Construction/Repair of House Purchase of Plot Purchase of Car Purchase of Motorcycle EPF Advance
ID Data
CNIC Passport No. EPF No. NTN No. Domicile No. Domicile City Seniority No. Driving License Pseudo Code Free Supply Code
Objects on loan
Car for official use Laptop Mobile Phone Employee Card
Whenever an employee is hired, all relevant Master Data will be entered as part of HCM’s through “Personnel Actions” transaction.
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4.2 SAP - enabled Business Processes 4.2.A Requirement Analysis FESCO users will utilize SAP-HCM for Personnel Administration. Following are the requirements:
Effective maintenance of Employee Master Data in SAP and Integration with Organizational Management and Recruitment.
Hiring of various categories of employees.
Hiring of Contractual Employees and Renewal of Contract when previous contract ends.
Promotions/Up gradations of FESCO’s employees based on recommendation of concerned department head with HR department.
Change in pay of employees.
Resignation Process of Employees
Termination of Employees
Relevant reports availability in order to get up to date and comprehensive information relevant to Employee Master Data
4.2.1 Personnel Actions In the standard system, different types of employee data are stored in individual info-type. Rather than accessing each info-type individually and entering data into them, the system can group together the most important info-types into personnel actions and lead you through processing the employee data. Personnel procedures, such as hiring an employee, organizational reassignment, or an employee leaving the enterprise are represented by individual personnel actions in Personnel Administration. Each personnel action contains the info-types that you must maintain to record the personnel action at hand. The info-types are retrieved in succession so that you can maintain them.
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The FESCO will be use the following personnel procedures are represented as personnel actions in the HR master data system:
Hiring / Appointment
Contract Renewal
Up-Gradation
Promotion
Organizational Reassignment
Ex-Pakistan Leave
Transfer/Posting
Deputation Out
Deputation In
Contract Regularization
Exit from Company
Absorption from other DISCO's
Hire - Applicant
Note: The two actions cannot be performed on same date as per SAP standard.
If you run two actions which change the employment status then the last record will be overwritten by the new one.
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4.2.2 4.2.2.1
Hiring / Appointment Process Description
Hiring can be performed in response to a new position getting created, restructuring or expansion. An employee may also be hired as a replacement for another employee. When a new employee is hired, data for the new employee has to be entered into SAP in various Info-types. Hiring in SAP is performed using a transaction called Personnel Action. When Personnel Action is performed, all relevant Info-types that need to be maintained are displayed sequentially. 4.2.2.2
Process Overview
SAP transaction code for this process: PA40 (Personnel Actions) The following business process for Hiring is suggested for FESCO I.
After completes the recruitment process and applicant accepts a position or a candidate is directly hired at FESCO, HR department will receive a signed copy of the employment terms and conditions letter to proceed hiring action.
II.
By executing the transaction code PA40, the user in Human Resources will initiate the Hiring Action. Initial hiring date of an employee is cut over date.
III.
Data will be maintained in the following Info-types: Info-type Number 0000
Info-type Text
0002 0006
Actions Organizational Assignment Personal Data Address
0007 0009 0032
Planned Working Time Bank Details Internal Data
0001
0105
Communication
0185
ID Data
9109
Office Order Number
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Subtype Subtype Text
01 02
Permanent Address Current Address
0
Main Bank
0002 0003 0004 0005
Cell phone #1 Cell phone #2 Telephone Email ID
0006
Emergency Contact
01 05
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Other information i.e., basic pay, recurring payments/deduction, Additional Payments/deductions, Family data, Blood group etc., will be maintained through Employee master data maintenance (PA30) These Info types will be displayed by the sequence presented and user can cancel entering any of these Info types based on the availability of data to be entered.
Sr. No 1 2 3 4 5 6 7 8
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Reason for Action Aghaz-e-Haqooq-e-Baluchistan Quota Women Quota Disable Person Quota 20% Employee Children Quota under Direct Quota Employee Children Quota (Cat-I, II & III) (Cat-IV, V & VI) Open Merit Minority Quota Sports Quota
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4.2.2.3
Process Chart
Human Resources
Process: Hiring Acceptance of Appointment
Recruitment
HR Department
Start I
Hire Applicant Data transfer to PA
BBP Ref No. 3.2
II
Acceptance of Appointment Terms & Conditions
III
Personnel Action are Initiated
IV
Data will be maintained in various Infotypes
Process Ends
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4.2.3 4.2.3.1
Contract Renewal Process Description
Contractual employees are hired for a specific length of time. At the end of the contract, the employer may offer to renew the contract. The process carried out to process the renewal is discussed here. 4.2.3.2
Process Overview
SAP transaction code for this process: PA40 If FESCO offers to renew the contract and the employee accepts, the following business process is suggested for FESCO I. II.
HR checks for employees completing their contract terms. HR user will contact the Head of concerned Department for feedback.
III.
Head of Department provides feedback to HR user
IV.
HR department receives feedback
V.
HR sends contract renewal request to APPROVING AUTHORITY/ in accordance to reporting channel of employee
VI.
APPROVING AUTHORITY reviews and approves request for contract renewal
VII. VIII. IX.
Action updated Following info-types are maintained in contract renewal action New contract letter will issue to employee. Info-type Number
Info-type Text
0000
Action
0001
Organizational Assignment
0007
Planned working time
0016
Contract Elements
9109
Office Order Number
Sr. No
Reason for Action
1
Expiry of Contract
2
Satisfactory Performance / Work & Conduct
3
Recommendations
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4.2.3.3
Process Chart
Human Resources Approving Authority
Process: Human Resources
Contract Renewal
Concerned Department
Start I HR user checks which employees are completing contract II
HR user Contacts Dept. Head for feedback IV
III Feedback received from Dept. Head
VI
APPROVING AUTHORITY receives request for approval of Contract Renewal
Dept. Head provides feedback to HR user
V HR user sends request to APPROVING AUTHORITY according to employee reporting channel for approval
VII
Action Updated VIII Infotypes in action are maintained IX
New Contract Letter sent to concerned employee
Process Ends
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4.2.4
Up-gradation
4.2.4.1 Process Description Based on DPT, DPE, length of service, prescribed period also include on their performance, seniority or skills, employees are periodically upgraded to higher level positions. 4.2.4.2 Process Overview SAP transaction code for this process: PA40 The following business process for Up-graded is suggested for FESCO. I. II. III. IV. V. VI. VII. VIII. IX.
The Detail of employees eligible for time scale up gradation submitted to competent authority for calling of Documents. Letter for Documents issue Pre-Requisites(ACRs/PER, DPE, DPT, No Inquiry/ Disciplinary case / NAB/ FIA/ Audit para, Pending certificates) obtain HR process the case for board / Committee After Conducting Departmental Board, the recommendation of the Board is submitted for Approval of Concerned authority On Approval from Concerned authority, the up gradation order is issued with copy to all concerned Personnel Action will be initiated Various Infotypes will be updated The following Info-types will be updated: Info-type Number Info-type Text 0000
Action
0001
Organizational Assignment
9109
Office Order Number
Sr. No
Reason for Action
1
Against Quota (Time Scale Up gradation)
2
Length of Service
3
Seniority Based
4
Department Promotion Training
5
Department Promotion Exam
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4.2.4.3 Process Chart
Human Resources
Process: Up-gradation Human Resources
Concerned Dept.
Start
I The Detail of employees eligible for time scale upgradation submitted to competent authority for calling of Documents
VI On Approval from Concerned authority, the upgradation order is issued with copy to all concerned
II Letter for Documents issue
VII
III Pre-Requisites(ACRs/PER, DPE, DPT, No Inquiry/ Disciplinary case / NAB/ FIA/ Audit para, Pending certificates) obtain
Personnel Action will be initiated
VIII Various Infotypes will be updated
IV
HR process the case for board / Committee Process Ends V
After Conducting Departmental Board, the recommendation of the Board is submitted for Approval of Concerned authority
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4.2.5
Promotion
4.2.5.1
Process Description
Based on DPE, DPT, employee’s performance or skills, employees are periodically promoted to higher level positions. 4.2.5.2
Process Overview
SAP transaction code for this process: PA40 The following business process for Promotion is suggested for FESCO. I. II. III. IV. V. VI. VII. VIII. IX.
Availability of Post under promotion Quota examine by HR List of senior most employees as per seniority of respective cadre submitted to concerned authority for calling of document. Pre-Requisites(ACRs/PER, DPE, DPT, No Inquiry/ Disciplinary case / NAB/ FIA/ Audit para, Pending certificates) obtain. HR process the case for board / Committee. After Conducting Departmental Board, the recommendation of the Board is submitted for Approval of Concerned authority. On Approval from Concerned authority, the Promotion order is issued with copy to all concerned. Personnel Action will be initiated. Various Info types will be updated. The following Info-types will be updated: Info-type Number Info-type Text 0000
Action
0001
Organizational Assignment
0008
Basic Pay
9109
Office Order Number
Sr. No
Reason for Action
1
Subject to availability of Promotion Quota
2
Seniority Based
3
Accelerated Promotion (20%)
4
Department Promotion Training
5
Department Promotion Examination
6
Posting on Promotion
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4.2.5.3
Process Chart
Human Resources
Process:
Concerned Dept.
Promotion
Human Resources
Start
I
Availability of Post under promotion Quota examine by HR
VI On Approval from Concerned authority, the Promotion order is issued with copy to all concerned
II
List of Senior most employees as per seniority of respective cadre submitted to Concerned authority for calling of document.
VII
III Pre-Requisites(ACRs/ PER, DPE, DPT, No Inquiry/ Disciplinary case / NAB/ FIA/ Audit para, Pending certificates) obtain
Personnel Action will be initiated
VIII Various Infotypes will be updated
IV HR process the case for board / Committee
Process Ends V
After Conducting Departmental Board, the recommendation of the Board is submitted for Approval of Concerned authority
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4.2.6
Organizational Reassignment
4.2.6.1
Process Description
Employees may get transferred to other positions for various reasons, such as: An employee leaves the company and a vacancy gets created. The vacant position may be offered to another employee within the company. An employee may have updated his skills or qualifications that are better suited to another position than his current one. An employee may get assigned to another position as a temporary replacement for another employee. 4.2.6.2
Process Overview
SAP transaction code for this process: PA40 HR Department may receive a request from the concerned department regarding the transfer of an employee from one position to another. The following business process for Organizational Reassignment is suggested for FESCO after consultation with the core team members. I.
Department Head will request a transfer.
II.
On receiving a request for transfer, HR user will check to confirm that there is a vacant position. If there is no vacancy, then HR will follow process mentioned in organization management blueprint document for creation of organization unit, position, job and tasks.
III.
If there is a vacant position, HR user will initiate the Personnel Action for Organizational Reassignment.
IV.
The following info-types will be updated: Info-type Number
Info-type Text
0000
Action
0001
Organizational Assignment
9109
Office Order Number
Sr. No
Reason for Action
1
Additional Responsibility to look after
2
Acting charge
3
Additional / Dual Charge
4
Current Charge
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4.2.6.3
Process Chart
Human Resources
Process: Organizational Reassignment
Concerned Dept.
Human Resources
II HR will check to see if position is vacant
Start
Vacancy I Dept Head will request a transfer Yes
III Personnel Action will be initiated
No
IV Various Infotypes will be updated
Process Ends
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4.2.7
Ex-Pakistan Leave
4.2.7.1
Process Description
Employees may get leave for various reasons, such as: 4.2.7.2
Process Overview
SAP transaction code for this process: PA40 HR Department may receive a request from the concerned department regarding the ExPakistan leave of an employee. The following business process for Ex-Pakistan is suggested for FESCO after consultation with the core team members. I. II.
Department Head will request to give Ex-Pakistan Leave. On receiving a request for Ex-Pakistan leave, HR user will maintain the ExPakistan leave.
III.
HR user will initiate the Personnel Action.
IV.
The following info-types will be updated: Info-type Number
Info-type Text
0000
Action
0001
Organizational Assignment
0007
Planned Working Time
2001
Leave
9109
Office Order Number
Sr. No
Reason for Action
1
Higher Studies
2
Personal Visit
3
Hajj
4
Umrah
5
Medical Treatment
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4.2.7.3
Process Chart
Human Resources
Process: Ex-Pakistan Leave
Concerned Dept.
Human Resources
II HR User maintain the Ex-Pakistan leave
Start
Yes III
Personnel Action will be initiated
I
Dept Head give approval for an Employee for ExPakistan Leave
IV Various Infotypes will be updated
Process Ends
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4.2.8
Transfer/Posting
4.2.8.1
Process Description
Employees may get posted to other positions for various reasons, such as: An employee has reached maximum years of service at the current location. An employee wishes to work at another location An employee may be posted to another location if the result of inquiry has been negative. 4.2.8.2
Process Overview
SAP transaction code for this process: PA40 HR Department may receive a request from the concerned department regarding the transfer of an employee from one position to another. The following business process for Transfer/Posting is suggested for FESCO after consultation with the core team members. I. II.
Department Head will request a transfer posting through share point. On receiving a request for posting, HR user will check to confirm that there is a vacant position. If there is no vacancy, then HR will follow process mentioned in organization management blueprint document for creation of organization unit, position, job and tasks.
III.
HR user will initiate the Personnel Action for Transfer /Posting.
IV.
The following info-types will be updated: Info-type Number Info-type Text 0000
Action
0001
Organizational Assignment
0007
Planned Working Time
9109
Office Order Number
Sr. No
Reason for Action
1
Interest of FESCO/Company
2
Administrative grounds
3
Own Request of employee
4
Attachment basis
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4.2.8.3
Process Chart
Human Resources
Process: Transfer Posting
Concerned Dept./ Sharepoint
Human Resources
Start
I
Dept. Head or individual will request a Posting for employee through Sharepoint
SRS Reference: 1.1 II Personnel Action will be initiated
III Various Infotypes will be updated
Process Ends
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4.2.9
Deputation Out
4.2.9.1
Process Description
Employees may request to go on Deputation for a certain period of time for gaining more experience from another industry or Company within or outside Pakistan. 4.2.9.2
Process Overview
SAP transaction code for this process: PA40 The following business process for Deputation Out is suggested for FESCO. I.
HR will receive business case for Deputation from head of concerned department or Employee.
II.
HR user will run the Deputation In and update info-type 0000 by entering the employee’s new position.
III.
The following Info-types will be updated: Info-type Number Info-type Text 0000
Action
0001
Organizational Assignment
9109
Office Order Number
Sr. No 1 2
Reason for Action On the request of the employee On the demand of other Department/organization
3
GEPCO
4
HESCO
5
SEPCO
6
IESCO
7
LESCO
8
MEPCO
9
PESCO
10
QESCO
11
TESCO
12
GENCOs
13
NTDC
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Sr. No 1 2
Reason for Action On the request of the employee On the demand of other Department/organization
3
GEPCO
4
HESCO
5
SEPCO
6
IESCO
7
LESCO
8
MEPCO
9
PESCO
10
QESCO
11
TESCO
12
GENCOs
13
NTDC Abroad
14
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4.2.9.3
Process Chart
Human Resources
Process: Deputation Out
Concerned Dept.
Human Resources
II
Start
HR Will review prerequisites and send recommendation to APPROVING AUTHORITY
III Approval by APPROVING AUTHORITY I APPROVING AUTHORITY will recommend employee for deputation Yes
IV
V
Personnel Action will be initiated
Various Infotypes will be updated
Process Ends
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4.2.10 4.2.10.1
Deputation In Process Description
The request for adjustment of employee in FESCO on deputation received from concerned department along with terms & condition of deputation. The employee comes on deputation in FESCO hiring process will apply in the system as employee with the employee group as deputation.
4.2.10.1
Process Overview
SAP transaction code for this process: PA40 The following business process for Deputation is suggested for FESCO. I.
HR will receive information on resuming duties after deputation from head of concerned department.
II.
HR department will analyse the information and send to APPROVING AUTHORITY for approval.
III.
Approval by APPROVING AUTHORITY
IV.
HR user will run the Deputation in Action and update info-type 0000 by entering the employee’s new position.
V.
The following Info-types will be updated: Info-type Number 0000
Action
0001
Organizational Assignment
9109
Office Order Number
Sr. No 1 2 3 4 5 6 7 8 9 10 11 12 13
Info-type Text
Reason for Action On the request of the employee On the demand of FESCO GEPCO HESCO SEPCO IESCO LESCO MEPCO PESCO QESCO TESCO GENCOs NTDC
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4.2.10.3
Process Chart
Human Resources
Process: Deputation In
Concerned Dept.
Human Resources
II
HR Will review prerequisites and send recommendation to APPROVING AUTHORITY
Start
I APPROVING AUTHORITY will recommend Deputation In
III Approval by APPROVING AUTHORITY
Yes IV
Personnel Action will be initiated
V Various Infotypes will be updated
Process Ends
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4.2.11
Contract Regularization
4.2.11.1
Process Description
Contractual employees are hired for a specific length of time. On recommendation from the Head of department and approval from concerned authorities the contract can be regularized. The process carried out to regularize an employee is discussed here. 4.2.11.2
Process Overview
SAP transaction code for this process: PA40 If FESCO offers to regularize the contract and the employee accepts, the following business process is suggested for FESCO. I.
HR checks for employees original contract terms
II.
HR user contacts head of concerned department for feedback
III.
Head of concerned department provides feedback to HR user
IV.
HR department receives feedback
V. VI. VII. VIII. IX.
HR sends contract regularization request to APPROVING AUTHORITY/ in accordance to reporting channel of employee APPROVING AUTHORITY reviews and approves request for contract renewal Action updated Following info-types are maintained in contract renewal action New contract letter sent to employee Info-type Number Info-type Text 0000
Action
0001
Organizational Assignment
0007
Planned working time
0016
Contract Elements
9109
Office Order Number
Sr. No 1
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Reason for Action Service length completed
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4.2.11.3
Process Chart
Human Resources Approving Authority
Process: Contract Regularization Human Resources
Concerned Department
Start I HR user checks which employees are completing contract II
HR user Contacts Dept. Head for feedback IV
III Feedback received from Dept. Head
VI
APPROVING AUTHORITY receives request for approval of Contract Regularization
Dept. Head provides feedback to HR user
V HR user sends request to APPROVING AUTHORITY according to employee reporting channel for approval
VII
Action Updated VIII Infotypes in action are maintained IX
New Contract Letter sent to concerned employee
Process Ends
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4.2.12
Exit from Company
4.2.12.1
Process Description
Employees leave a company for various reasons. The causes can be voluntary, such as, resignation, or involuntary, such as following reasons. 4.2.11.2
Process Overview
SAP transaction code for this process: PA40 For termination or resignation, certain processes have to be initially carried out which fall outside the scope of SAP. For example, in case of resignation HR interviews the employee to determine the cause of resignation, and in case of termination, HR investigates to see if termination is justified. Once these procedures have been completed, HR will initiate the Exit from Company Process making use of personnel action. The following business process for Leaving is suggested for FESCO. I.
II.
HR department/Head of concerned department will receive employee resignation. In case resignation is received by later. The concerned department sends resignation to HR department. HR council’s employee to learn grievances/reason for resignation
III.
HR sends resignation to concerned department head
IV.
Concerned department head approves resignation
V. VI. VII.
VIII. IX. X.
HR receives approved resignation from head of concerned department and sends it for APPROVING AUTHORITY approval APPROVING AUTHORITY receives resignation for approval HR department receives approved resignation from APPROVING AUTHORITY, determines notification period and sends clearance certificate to employee during notification period HR receives signed off clearance certificate from employee HR user initiates personnel action Various info-types are updated Info-type Number
Info-type Text
0000
Action
0001
Organizational Assignment
0003
Payroll Status
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Info-type Number
Info-type Text
0016
Contract Elements
2006
Leave Title
0040
Object on loans (Belongings)
9109
Office Order Number
Sr. No
Reason for Action
1
Resignation
2
Dismissal
3
Removal
4
Compulsory Retirement
5
Retirement
6
Death
7
Absorption in Other Department
8
Permanently Disabled
9
On Medical Ground
10
Out of Company Transfer
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4.2.11.3
Process Chart
Human Resources
Process:
Approving Authority
HR Dept
Exit from Company
Concerned Dept
I Head of department receives resignation
Start
I
HR receives resignation from employee/concerned head of Department
II
IV HR councils employee to learn employee grievances/reason
HR sends resignation to head of concerned department for approval
III VI APPROVING AUTHORITY receives resignation for approval
Head of department receives resignation for approval
HR receives approved resignation from head of department and sends it to APPROVING AUTHORITY for approval
V
HR receives approved resignation, determines notification period and sends clearance certificate to employee during notification period
VII
VIII HR receives signed off clearance certificate from employee
IX HR user initiates Personnel Action
X
XI
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Various infotypes maintained
Process Ends
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4.2.12
Absorption from other DISCO's
4.2.12.1
Process Description
Employees permanently transfer in FESCO. 4.2.12.2
Process Overview
SAP transaction code for this process: PA40 HR Department may receive a request from the concerned department regarding the transfer in of an employee from position. The following business process for Transfer in is suggested for FESCO after consultation with the core team members. I.
Department Head will request a post.
II.
On receiving a request for Transfer in, HR user will check to confirm that there is a vacant position. If there is no vacancy, then HR will follow process mentioned in organization management blueprint document for creation of organization unit, position, job and tasks.
III.
If there is a vacant position, HR user will initiate the Personnel Action for Absorption from other DISCO's
IV.
The following info-types will be updated: Info-type Number Info-type Text 0000
Action
0001
Organizational Assignment
0007
Planned Working Time
9109
Office Order Number
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Reason for Action Inter Company Transfer GEPCO HESCO SEPCO IESCO LESCO MEPCO PESCO QESCO TESCO GENCOs NTDC
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4.2.12.3
Process Chart
Human Resources
Process: Absorption from other DISCO's
Concerned Dept.
Human Resources
II HR will check to see if position is vacant
Start
Vacancy I
Dept Head or individual will request To Transfer IN Yes
III Personnel Action will be initiated
No
IV Various Infotypes will be updated
Process Ends
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4.2.2 Penalties and Disciplinary Action Procedures 4.2.B Requirement Analysis In FESCO, Penalties are an integral part of personnel administration. Penalties are charged against employees who are found involved in corruption & other embezzlements. Penalties are divided into major & minor categories according to nature of offense. Following are requirements of FESCO regarding Penalties:
Proper data maintenance of penalties in employee profile Recording of Penalties cases in SAP according to nature of offence Proper tracking & updating of disciplinary cases in SAP system according to action taken by competent authority. Reporting purpose for no. of disciplinary cases reported in each category for higher management & competent authorities
4.2.2.1 Process Description The process will start when a disciplinary case is reported & presented for hearing before competent authorities. The employee’s case will be updated with each hearing & final decision / outcome of competent authority. 4.2.2.2 Process Overview
A disciplinary case is reported The case is investigated by the disciplinary committee. If employee is really found guilty, the case is scheduled for hearing by competent authorities The competent authority listens to the entire case, examines proofs & reasoning by both sides & summons its final decision
If employee is found guilty, its proper penalty record shall be maintained in SAP. Penalties are charged against employees as a result of Disciplinary actions. There are two main kinds of penalties & further divided into subtypes according to severity & level of offence which are as following: Sr.# 1 2
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Penalties Subtypes Minor Penalties Major Penalties
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List of penalties subtype: Sr.#
Penalties Subtypes
1
Minor Penalties
2
Major Penalties
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List Censure Withholding of increment Withholding of Promotion Recovery Reduction to lower time scale Reduction to lower post Compulsory retirement from service Removal from service Dismissal from service
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4.3 Integration 4.3.1
Recruitment
It will allow easy transfer of applicant data from Recruitment to Personnel Administration once an applicant is hired. If an internal applicant (employee) applies for a job, it will also enable transfer of data from personnel administration to recruitment. 4.3.2
Organizational Structure
While running the hiring action in Personnel Administration, new employees will automatically get incorporated into FESCO’s Organizational Chart in SAP.
4.4 Value Additions
Personnel Administration will offer numerous reports with which all relevant data will be accessed in order to efficiently manage FESCO’s Employee Master Data. Examples of such reports are Date Monitoring and data of employees joining and leaving.
Personnel Administration will relieve FESCO’s HR user from many of the daily routine activities which are time consuming. Basic personnel procedures such as hiring, organizational reassignments, and leaving of employees will be easily managed through Personnel Actions. Personnel Actions will allow FESCO’s HR users to maintain employee data in various info-types which will be sequentially displayed during data entry.
Whenever any employee data at FESCO will be updated, the use of Info-types in personnel administration will allow storage of both old and new data. The old data will be automatically delimited. This way the historical data will not be lost and will always be available for evaluation.
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4.5 RICEF 4.5.1 Reports Following are some of the reports available in SAP Personnel Administration. Sr. # Report Name
Availability
1
EEs Entered and Left
S_PH9_46000223
2
Family Members
S_PH9_46000222
3
Flexible Employee Data
S_AHR_61016362
4
Employee List
S_AHR_61016369
5
Date Monitoring
S_PH0_48000450
6
Birthday List
S_PH9_46000221
7
Employee List
S_AHR_61016369
8
HR Master Data Sheet
S_AHR_61016360
9
Time Spent in Each Pay Scale Area/Type/Group/Level
S_AHR_61016356
10
Headcount Changes
S_L9C_94000095
11
Flexible Employee Data
S_AHR_61016362
12
Ad hoc Query
S_PHO_48000510
4.5.2 Interface Sr. # Interface
Availability
N/A
N/A
4.5.3 Conversion Sr. # Conversion
Availability
N/A
N/A
4.5.4 Enhancement Sr. # Enhancement
Availability
1
Office Order Number – Info-type
2
Medical Reimbursement – Info-type
To be Developed To be Developed
3
Funeral Charges / Marriage Grand – Info-type
To be Developed
4
Service Book – Info-type
To be Developed
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Sr. # Enhancement
Availability
4
Certificate Issuance – Info-type
To be Developed
5
Penalties – Info-type
To be Developed
4.5.5 Scripts & Forms Sr. # Scripts & Forms
Availability
1
Penalties - Report
To be Developed
2
Retirement & Seniority - Report
To be Developed
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5 Time Management 5.A Business Process Definition The Personnel Time Management component offers support in performing all human resources processes involving recording, evaluation and absence data of employees. Integration with Payroll of Personnel Time Management enables determination of the gross wage.
5.B Business Process Overview Time Management allows capturing of employee’s work schedule, Leave accrual and entitlement. There is a clear picture of Employee’s Leave balance, employee’s overtime. Time Management has user-oriented interfaces that support centralized and decentralized entry and administration of time and labor data. Data is processed centrally by administrators in the HR Department or else in individual departments by the designated Time Administrators such as supervisors and superiors. The Time Management component is closely integrated to the organizational structure of an organization. Hence it is essential that certain employee master data infotypes be maintained. One of the most important infotypes is Org Assignment (0001), which contains data on the org units to which the employee is assigned within the enterprise structure (personnel area, employee subgroup, and so on). The leave rules are defined at this level. SAP HCM Time Management will be used to implement business processes concerning the Maintenance of employee work schedules, recording of attendance / absences and deviations from the work schedule, maintenance of leave quotas and processing of recorded times and deviations for Payroll purposes. SAP Time Management is integrated with Personnel Administration and Payroll, for processing of time related payments for each employee. Data is restricted through authorizations in order to prevent unauthorized changes. Depending on how the master data is organized and depending on how the access should be controlled, authorization profiles can be created. These authorization profiles are attached to the users depending on the access level.
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5.1
Master Data / Configuration Objects
For Time Management the scope of implementation at FESCO includes:
Attendance / Leaves Leave title Integration to payroll accounting
As per management decision, negative time management will be applicable for FESCO employees. FESCO will use info-types of Absence Entitlements/Title (Info-type 2006), Absence deductions (Info-type 2001 Leaves), Attendance (info-type 2002) and Time events (info-type 2011), Overtime Payment in Payroll for the relevant employees in the organization. Through Personnel Time Management the HR user will:
Manage leave and illness times Plan workforce requirements Overtime or CPL (Compensatory leave) will be entered manually through upload program or employee master data maintenance.
5.1.1 Info-Types: An Info-type is a collection of logically related data fields for maintenance of employee data in SAP HR Module. Info-types have four digits. FESCO will use the following range of info-types for Time Management: Info Type Range
Info Type Category
2000 To 2999
Time Management
The following Info-types are relevant to Time Management: Info-type Number 0007 0050 2001 2002 2006 2010 2011
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Info-type Text Planned Working Time Time Recording information Leaves Attendance Leave Title/Quota Employee Remuneration Time events
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Nature of Information Working Days and Timings Time recording information Leave Attendance Leave entitlements Over Time Time events
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5.1.2 Leaves-Types: Some Info-types can be divided into various categories using subtypes. The following subtypes will be used for leaves at FESCO:
Info type 2001
Leave
Subtypes Earned Leave Casual Leave Leave Preparatory to Retirement (LPR) Recreation Leave Hajj Leave Special Leave Maternity leave Disability Leave Extra Ordinary Leave (LWP) Ex-Pakistan Leave Study Abroad/within Pakistan Leave Medical Leave Half Pay Leave
5.1.3 Calendar: 5.1.3.1 Holiday Calendar Holiday calendar for all FESCO personnel areas are same. The public holiday calendar will play a central role in the scheduling process. It will be used to generate monthly work schedules of FESCO employees. There are two categories of Holidays that will be defined, fixed holidays and movable holidays. Fixed holidays These holidays have fixed dates in the calendar. Examples of fixed holidays are: Description
Date
Kashmir Day
5th February
Pakistan Day
23rd March
Labor Day
1st May
Independence Day
14th August
Quaid-e-Azam’s Birthday
25th December
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These holidays are dependent on lunar cycle. These holidays will be defined in SAP but without specific dates. The dates will be entered every year once they are confirmed. Examples of moveable holidays are: Description
Date
Eid-ul-Fitr 1st Day Eid-ul-Fitr 2nd Day Eid-ul-Fitr 3rd Day Eid-ul-Azha 1st Day Eid-ul-Azha 2nd Day Eid-ul-Azha 3rd Day Eid Milad-un-Nabi
Floating Floating Floating Floating Floating
9th Moharram
Floating Floating
Floating Floating
10th Moharram (Ashura)
Unplanned holiday will be catered at the time of announcement. 5.1.4 Overtime In FESCO overtime is applicable to employees who work in excess of their planned working time and overtime amount paid to employee’s (overtime rate * no of hours) on the basis of following overtime calculation practice.
All the Overtime types for FESCO employees through SAP HR Payroll will be maintained in Employee Remuneration Information Info type (2010)
Overtime hours will be entered manually Fast Entry or employee master data maintenance into the system due to the differential for overtime rules
Formula: Normal: Overtime rate = Conditions: Maximum Basic Pay Admissible to officials Off Days: Overtime rate =
Basic Pay ----------------------------- / (8 * Hours Worked) Calendar days = =
Rs. 18,000/- (For non-gazetted officials) BPS-1 to 15.
Basic Pay ----------------------------- * (No. Of Claim Days) Calendar days
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5.2 SAP - enabled Business Processes 5.2.A Requirement Analysis The attendance of FESCO employees is manually marked in attendance register. Later on ad-hoc basis, time administrator (user) can mark employee attendance manually in the system. 5.2.3
Attendance Recording
5.2.3.1
Process Description
FESCO users will utilize SAP-HCM for Time Management. Following are the requirements:
5.2.3.2
Integration of Time Machines installed by a 3rd Party vendor with SAP.
Work schedules to be generated in SAP.
Leave title to be defined for employees in SAP according to FESCO’s policies.
Employee leave to be granted and adjusted against the allowed leave title.
Scheduling to be managed for employees working in shifts.
Forced time out entry will be made for the employees whom time out will be missing.
Availability of various reports in order to get up to date and comprehensive information relevant to Time Management. Process Overview
SAP transaction codes for this process:
PA61-Maintain Time Data, PA71-Fast Entry of Time Data
The following business process for Attendance Recording is suggested for FESCO after consultation with the core team members. I. II.
The attendance data of the employees will be uploaded or direct transfer from time machine to SAP Time Management System using time machine interface. The attendance data of the employees will be maintain online form (If time machine is not installed for specific location) and data will be saved in to SAP Time Management System.
III.
Data consistency will be checked by HR / Admin department using time reports.
IV.
In case of inconsistent time pairs, the HR department will manually maintain the employee attendance data in the system by using transaction code PA 61.
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5.2.3.3
Process Chart
Human Resources Time Machine
PROCESS: Attendance Recording Online Form
Human Resources
I
Time Machine
Start II
Online Form
III Call in Attendance info type
IV Enter attendance data
Attendance Recorded
Process Ends
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5.2.4 Leave Processing 5.2.4.1
Process Description
FESCO allows its employees to avail several categories of leaves. Each type of leave either has a maximum accrual per year or fixed number of days. In SAP, various types of leaves for FESCO will be configured and leave title will be generated based on predefined policies. Leave Type 2001
2002 2003
2004
2005
2006
2007
Leave Type Description
Conditions
Allowance Deducted
Earned leave
Balance deducted from Earned leave, 1. Conveyance Allowance 4 days per month and yearly 48 days 2. Head Quarter (Accumulated). Allowance 3. PMU Allowance 4. Risk Allowance 5. ERP Allowance 6. Shift Allowance Casual Leave Balance deducted from Casual No Deduction Leave. 25 days annual (Accumulated). Leave Preparatory to Balance deducted from Earned leave Only granted when Retirement (LPR) and maximum 365 days will allow. employee is retiring. 1. Conveyance Allowance 2. Head Quarter Allowance 3. PMU Allowance 4. Risk Allowance 5. ERP Allowance 6. Shift Allowance Recreation Leave CL Balance Deducted from Casual leave No Deduction (leave availed 15 days but balance deducted only 10 days). Allow only once in a calendar year. Hajj Leave Hajj leaves for 45 days. Balance 1. Conveyance Allowance deducted from earned leave. 2. Head Quarter Allowance 3. PMU Allowance 4. Risk Allowance 5. ERP Allowance 6. Shift Allowance Special Leave Granted to female this leave shall 1. Conveyance Allowance not be debited to her leave account 2. Head Quarter and not exceeding 130 days. Allowance On death of her husband 3. PMU Allowance 4. Risk Allowance 5. ERP Allowance 6. Shift Allowance Maternity leave On full pay for a period which may 1. Conveyance Allowance extend up to the end of 90 days and 2. Head Quarter
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Leave Type
2008
2009
Leave Type Description
Conditions
Allowance Deducted
not be debited to leave account. Allowance Leave not be granted for more than 3. PMU Allowance three times in the entire service. 4. Risk Allowance 5. ERP Allowance 6. Shift Allowance Disability Leave Disability Leave may be granted 1. Conveyance Allowance outside the leave account, up to a 2. Head Quarter maximum of 720 days on such Allowance medical advice. The leave salary 3. PMU Allowance during disability leave shall be equal 4. Risk Allowance to full pay for the first 180 days and 5. ERP Allowance on half pay for the remaining period. 6. Shift Allowance Extra Ordinary Leave Balance not deducted Full Salary Deduction (Leave Without Pay)
2010
Leave not due
Leave sanctioned on future earned basis. Allow 365 days in the entire period of service, subject to the condition that serving the first five years of service; it shall not exceed 90 days in all.
2011
Ex-Pakistan Leave
Balance deducted from Earned leave, 120 days full pay and remaining will half pay.
2012
Study Leave Abroad/within Pakistan
Study Leaves (Max up to 2 years, For M.Phil, PhD 4 and half years) deducted from Earned leave FCPS allow maximum period for 3 years and balance deducted from Earned leave Balance deducted from earned leave up to 30 days
2013
Medical Leave
2014
Earned leave on Half Balance deducted from Earned leave, Pay 120 days. 4 entitled each month if earned leave not availed
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1. Conveyance Allowance 2. Head Quarter Allowance 3. PMU Allowance 4. Risk Allowance 5. ERP Allowance 6. Shift Allowance 1. Conveyance Allowance 2. Head Quarter Allowance 3. PMU Allowance 4. Risk Allowance 5. ERP Allowance 6. Shift Allowance 1. Conveyance Allowance 2. Head Quarter Allowance 3. PMU Allowance 4. Risk Allowance 5. ERP Allowance 6. Shift Allowance 1. Conveyance Allowance 2. Head Quarter Allowance 3. PMU Allowance 4. Risk Allowance 5. ERP Allowance 6. Shift Allowance 1. Conveyance Allowance 2. Head Quarter Allowance 3. PMU Allowance Page 101 of 177 Private and Confidential
Leave Type
Leave Type Description
Conditions
Allowance Deducted 4. Risk Allowance 5. ERP Allowance 6. Shift Allowance
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5.2.4.2
Process Overview
SAP transaction code for this process:
PA30 - Maintain HR Master Data
Employee’s leave is approved through manual leaves application, the following business process is suggested for FESCO in consultation with the core team members. I. II. III.
9.1.4.3
Employee’s Leave request is approved through online (SharePoint) application Employee’s Leave request is approved through manual (If network issue) Employee’s leave record will be entered in SAP by the user. To check the leave record for an employee, info-type 2001 (Leave) can be accessed using transaction code PA30. Process Chart
Human Resources
PROCESS:
Share Point
Leave Processing
Human Resources
Start
I
SRS Reference: 1.9
Leave Approved from Share Point
II Leave Request is processed manually
III
Employee s leave record is created in SAP
Process Ends
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5.2.5 Shifts & Work Schedules SAP transaction code for this process: PT01 Employee work schedules at FESCO are based on the following shifts and general duty.
Employee Shift Group Category General Shift
Working Day
Weekly Working Days
Weekly Off Days
Timing
Weekly Hours
Mon to Fri
5
Sat & Sun
0800 to 1600
40
0600 to 1400
56
1400 to 2200
56
2200 to 0600
56
Morning
Mon to Sun
7
Evening
Mon to Sun
7
Night
Mon to Sun
7
All
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After 3 week ,4th week will be off After 3 week ,4th week will be off After 3 week ,4th week will be off
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5.2.6 Shift Planning 5.2.6.1 Process Description At FESCO, employees work in various shifts. These shifts will be configured in SAP using the shift planning component to reflect the correct time schedules of such employees. Consequently, the system will be able to correctly identify any absences. 5.2.6.2 Process Overview SAP transaction code for this process: PP61-Change Shift Plan In order to schedule shifts for employees, the following business process is suggested for FESCO after consultation with the core team members: I.
User will initiate Transaction code PP61.
II.
User will select the current plan version.
III.
User will select the organizational unit.
IV.
User will select the ID of the shift plan.
V. VI.
The Time Period will be selected for the shift plan. The employees will be selected that will be included in the shift plan.
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5.2.6.3 Process Chart
Human Resources
PROCESS: Shift Planning
Start
I User will initiate Transaction code PP61
II User will select current plan version
III User will select the organizational unit
IV User will select the shift plan
V User will enter the time period
VI User will select the employees
Process Ends
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5.3 Integration Payroll Integration between Payroll and Time Management enables determination of gross wage.
5.4 Value Additions
Time Management in HCM module will offer various reports with which all relevant data will be accessed in order to efficiently manage FESCO’s Time Management process.
Shift planning component will allow HR users to easily assign work schedules of employees that do not work regular shifts.
Integration between FESCO’s time machines and SAP will allow easy maintenance and record keeping of employee attendance data.
Title defined in SAP will prevent employees from taking unauthorized leaves.
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5.5 RICEF 5.5.1 Reports Following are some of the reports available in SAP Personnel Administration. Sr. # Report Name
Availability
1
Absence Quota
PT_QTA10
2
Generate quota leave
PT_QTA00
3
Quota overview
PT50
4
Attendance/Absence data overview
PT64
5
Attendance/Absence data overview Graphic
PT65
6
Attendance Register
To be Developed
5.5.2 Interface Sr. # Interface 1
Availability
Leave / Salary deduction Program
To be Developed
5.5.3 Conversion Sr. # Conversion 1
Availability
Overtime Upload
To be Developed
5.5.4 Enhancement Sr. # Enhancement
Availability
N/A
N/A
5.5.5 Scripts & Forms Sr. # Scripts & Forms
Availability
N/A
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N/A
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6 Payroll 6.A Business Process Definition This component enables the running of the payroll for all employees in line with business requirements. This module component integrates with other SAP HCM module such as Personnel Administration and Personnel Time Management. It has interface to financial accounting and controlling for posting the payroll results to respective GL accounts. The SAP payroll calculates all payments and deduction for an employee. SAP payroll offer a number of standard reports used in payroll, leave and advance payments. SAP payroll supports retroactive accounting. This function automatically recalculates payroll in the event of changes to master data and time data in periods for which payroll has already been completed.
6.B Business Process Overview Payroll demands the highest degree of accuracy and flexibility possible. Reliability, flexibility and quality performance are trademarks of SAP HCM payroll. SAP HCM payroll system provides and effective and reliable payroll solution. Lock mechanism ensures that data relevant to payroll run will not be changed during the run and at the same time they Allowance us to enter and edit data relevant for future runs. With SAP HCM Payroll’s comprehensive security and check mechanisms, one can and confident of accurate results every time. One will quickly and efficiently correct errors in master data or time data. The system automatically organizes and includes retroactive accounting changes. Integrated security mechanisms prevent the SAP system from inadvertently remunerating for gross payroll, net payroll and final payroll for all aspect of international payroll.
6.C Payroll Integrations The main purpose of this module is to administer payments and statutory deductions, loans, advances; third party deductions etc. in terms of various wage elements and define taxability on various wage elements to achieve ultimate net pay. To determine the wages and salaries and to prepare various types of payroll results & various statutory forms
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6.D Retroactive Accounting In payroll programs, it often occurs that you have to run payroll functions for periods in the past, which have already had payroll calculated. In this case, special wage types must be created to process the differences. An employee at your company receives a basic pay raise in payroll period 02 that is backdated to the middle of period 01. This means that the amount in period 01 must be recalculated in a retroactive accounting run. In addition, another employee receives another basic pay raise in payroll period 03 that is backdated to payroll period 01. This increase in basic pay comes into force in the first payroll period as well as at a later date in the payroll period.
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6.1
Master Data / Configuration Objects
The Payroll component in HCM will be used to calculate the remuneration for work done for each FESCO employee. However, Payroll does not just involve the calculation of remuneration. It also encompasses various other processes. After implementation at FESCO the payroll system will generate an exact, up to date payroll run. This payroll run can be easily corrected if overtime payments or increases in wages/salaries are to be taken into account. The Following Payroll Master Data for employees will be maintained: 6.1.1 Payroll Area: Payroll areas will be setup during customizing. This will allow grouping together of employees for whom payroll is run at the same time. Payroll areas will also be used to set the dates for the payroll period. The following Payroll Areas have been suggested for FESCO: Payroll Areas
Payroll Area Text
Z1
FESCO Monthly PR
Z2
FESCO DW/PT PR
Z3
FESCO Non-Payroll
Based on organizational assignment criteria, all of the employees who are accounted simultaneously in the payroll will be assigned to the same payroll area. Personnel numbers will be assigned to payroll areas in the Organizational Assignment info-type (0001). FESCO follows payroll cycle based on calendar months. 6.1.2 Pay Scale Structure: The pay scale structure covers regional, industry specific, financial and time related aspects. It takes into account the payroll differences between the various categories of employees. An employee will get assigned to a pay scale structure when the basic pay info-type (0008) will be maintained. The following four components of Pay Scale Structure will be configured in SAP for FESCO. Pay Scale Type: This represents the pay scale regulations or collective agreement according to which FESCO employees will be paid. The following Pay Scale Type has been suggested for FESCO: Pay Scale Type 99
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Pay Scale Type Text FESCO Employee
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Pay Scale Area: This component usually refers to the geographical location to which a pay scale or collective agreement applies. Based on FESCO’s requirements, the following pay scale areas have been suggested:
Pay Scale Area
Pay Scale Area Text
M NM W S T
Officers (17-20) Official (1-16) Daily Wages/PT Sports (1-20) Teaching (1-20)
Pay Scale Group & Level: Pay scale group and level is different for FESCO as per pay structure of the FESCO employees.
6.1.3 Payroll Period: A Payroll Period will be the date interval for which the employee is compensated in a Payroll run. The Payroll Period for FESCO will be consisting of 28/29/30/31 days as Payroll will be run on monthly basis. Monthly payroll cut-off date will be end of date of every month. 6.1.4 Posting Date: The Accounting components determine the posting period that is posted to, from the posting date. The Posting Date for FESCO will be consisting 8th of the next month. 6.1.5 Info Types: Info type is an integration data base between Personnel Administration, Payroll and Time Management. Standardized data retention enables the user master data and other payroll relevant data from Personnel Administration. Info Types
Info Types Text
0003
Payroll Status
0008
Basic Pay
0014
Recurring Payment / Deductions
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Description Facilitates to lock personnel number from payroll, can set retroactive accounting dates, Earliest master data change Pay scale type, Pay scale area, Pay scale group, Pay scale level, All salary component as Wage types Payment / Deduction which tends to repeat for a period of time, Start
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Info Types
Info Types Text
Description date and end date.
0015 2010
Additional Payments
One time Payments
Employee Remuneration One time payments related to Information Overtime
6.1.6 Wage Types: Wage types are the key element in the Payroll System. Wage types will be used to assign payments and deductions and to control the payroll program. Payments will include basic pay as well as special payments like overtime, awards, or recurring payments. Deductions will include both voluntary and involuntary elements such as Income Tax deductions and Loan repayments, etc. Characteristics are used to distinguish the individual wage types.
Primary Wage Types:
Each wage type will be a four digit numeric key. The wage types representing all of FESCO’s Payroll Payments and Deductions will be called Primary Wage Types. FESCO will use the following ranges of Wage Types for different Payroll Payments and Deductions.
Description
All employees
Standard Payments Info type 8
0001-0999
Common Payments Info Type 14
1000-1999
Common Deductions Info Type 14
2000-2999
Other Payment Info Type 15
3000-3999
Other Deductions Info Type 15
4000-4999
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Secondary Wage Types:
Some Wage Types will automatically be created by SAP during the actual Payroll run for accumulation of several Primary wage types like employee Gross Pay and Net Bank Transfer etc. These will be called the Secondary Wage Types Some of the Examples of Secondary wage types are: Wage Types
Description
/550
Statutory net
/551 /552
Retro calculation difference Difference prev. Period
/553 /559 /560
Recalc.diff.to last payroll. Payment Amount to be paid
/561 /562 /563 /565 /566
Claim Amount of balance paid Claim from prev. period Carry-over for next period. Carry-over from prev. period.
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6.1.7 Standard/Fixed Salary – Info type 0008: All the Standard/Fixed monthly payments to FESCO employees will be maintained in Basic Salary Info type (0008) Permissibility for Personnel Subarea
Allowance Name
0001
Basic Pay
Open (as per BPS)
FESCO Employees
Personal Pay
When the basic pay of an employee extents up to a maximum level of relevant pay scale in pay chart. The next increments will be paid as Personal pay.
FESCO Employees
FESCO Employees from BPS-01 to 20
Special Allowance will be admissible @ Rs. 10,000/- all officers BPS-17 & Above subject to the condition that they possess prescribed qualification for induction in respective cadre as per relevant Service Rules.
FESCO Employees
FESCO Employees from BPS-17 to 20
Payroll
Yes
ARA 2016 @ 10% shall stand frozen at the level of its admissibility as on 3006-2017 It shall be also admissible to the new entrance @ 10% of minimum of relevant RBPS-2016stand frozen at the level of its admissibility as on 30-06-2017
FESCO Employees
FESCO Employees from BPS-01 to 20
Payroll
Yes
It shall be admible @ 10% on the running basic pay.
FESCO Employees
FESCO Employees from BPS-01 to 20
Pay roll
Yes
0002
0003
0004
0005
Special Pay / Allowance
Adhoc Relief 2016
Adhoc Relief 2017
Amount Fix/Variable
Permissibility for Employee subgroup FESCO Employees from BPS-01 to 20
Wage Type
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Mode of Processing
Taxable
Pay roll
Yes
Pay roll
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Yes
Wage Type
Allowance Name
0006
House Rent
0007
0008
0009
Conveyance Allowance
Permissibility for Personnel Subarea
Permissibility for Employee subgroup
Mode of Processing
Taxable
a. 45% of Initial Basic Pay of RBPS-2008 in Faisalabad & Sargodha b.30% of Initial Basis Pay of BPS-2008 in other cities. c. The officers residing in FESCO / WAPDA accommodation are not entitled for grant of House Rent Allowance
FESCO Employees
FESCO Employees from BPS-01 to 20
Payroll
Yes
BPS-01 to 10 Rs.1785 BPS-11 to 15 Rs. 2856 BPS 16 & above Rs. 5000
FESCO Employees
FESCO Employees from BPS-01 to 20
Payroll
Yes
FESCO Employees
FESCO Employees from BPS-01 to 20
Payroll
Yes
FESCO Employees
Only Daily Wages
Payroll
Amount Fix/Variable
Working at HQ (HQ FESCO, CFO Office, PMU Office, P&D Office, RTC & Civil HQ Allowance Works Division No. 01) @ 20% of basic pay subject to maximum limit of Rs. 6,000/Salary Daily Wage Staff
Un-skilled @ Rs.558/Semi-Skilled @ Rs.581/Skilled @ Rs.634/-
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6.1.8 Recurring Payments – Info type 0014: Wage Allowance Type Name 1001
1002
1003
Qualification Pay
Amount Fix/Variable Rates of Qualification pay are as under: SAS / PFA @ Rs. 1200/- per month ICMA / ICWA (Part-3) @ Rs. 1200/- per month ICAM / ICWA /CIMA / ACCA @ Rs. 3150/per month Chartered Accountant @ Rs. 3450/- per month Staff College / NMC /NDC @ Rs. 3000/per month NIPA Advance / SMC @ Rs. 100/- per month Mid carrier / MMC @ Rs. 750/- per month
Permissibility for Personnel Subarea
FESCO Employees
Permissibility for Employee subgroup
Mode of Processing
FESCO Employees from BPS-16 to 20
ERP Allowance
ERP Allowance @ Rs. 3,000/- (BPS-16 & Above) will be admissible to the officers who Job related with ERP System 17 & Above subject to the condition that they possess prescribed qualification for induction in respective cadre as per relevant Service Rules.
FESCO Employees
FESCO Employees from BPS-01 to 20
Sr. Post Allowance
Sr. Post Allowance will be admissible to the officers working at the post of Grade-20 & Above BPS-20 @ Rs. 1250/BPS-21 @ Rs. 1350/-
FESCO Employees
FESCO Employees from BPS-20
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Taxable
Payroll
Yes
Pay roll
Yes
Payroll
Yes
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Amount Fix/Variable
Permissibility for Personnel Subarea
Permissibility for Employee subgroup
Mode of Processing
1004
Appointment Allowance
Sr. Post Allowance will be admissible to the officers working at the post of Grade-20 @ Rs. 10,000/-
FESCO Employees
FESCO Employees from BPS-20
Payroll
Yes
1005
Orderly Allowance
Orderly Allowance admissible to the officer holding the BPS-20 @ Rs. 14000/- per month
FESCO Employees
FESCO Employees from BPS-20
Payroll
Yes
Transports Subsidy
Transport Subsidy Allowance will be admissible to the officer holding the post BPS-20 @ Rs. 16,000/- and Officer holding the post of G.M / CEO @ Rs. 25,000/- in lieu of option-1 Car
FESCO Employees
FESCO Employees from BPS-20
Payroll
Yes
FESCO Employees
FESCO Employees from BPS-19 to 20
Payroll
Yes
Payroll
Yes
Payroll
Yes
Payroll
Yes
Wage Allowance Type Name
1006
1007
Entrainment Allowance
1008
PMU Allowance
1009
P&D Allowance
1010
DCC Allowance
Entrainment Allowance allowed to the officers BPS-19 &20 BPS-19 @ Rs. 500 BPS-20 @ Rs. 600 BPS-17 @ Rs. 2000/BPS-18 @ Rs. 2500/BPS-19 BPS-17 @ @ Rs. Rs. 4000/2000/BPS-18 @ Rs. 2500/BPS-19 @ Rs. 4000/BPS-20 @ Rs. 5000/10% of Frozen Level of drawn pay on 30-062015 and It shall be also admissible to the new entrance @ 10% of minimum of relevant RBPS-2011
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FESCO Employees
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FESCO Employees fromFESCO BPS-17 to 20 Employees from BPS-17 to 20 FESCO Employees from BPS-17 to 20
Taxable
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Amount Fix/Variable
Permissibility for Personnel Subarea
Permissibility for Employee subgroup
Mode of Processing
1011
CPC Allowance
25% of Frozen Level of drawn pay on 30-062015 and It shall be also admissible to the new entrance @ 25% of minimum of relevant RBPS-2011
FESCO Employees
FESCO Employees from BPS-17 to 20
Payroll
Yes
1012
Instruction Allowance
20% of basic pay subject to maximum limit of Rs. 3,000/-
FESCO Employees
FESCO Employees from BPS-17 to 20
Payroll
Yes
1013
Medical Allowance
Rs. 1500/-
FESCO Employees
FESCO Employees from BPS-01 to 16
Payroll
Yes
1014
Wapda Allowance
Rs .10000 Officer Rs.200 to Official
FESCO Employees
FESCO Employees from BPS-01 to 16 & 17 to 20
Payroll
Yes
1015
C. F. O All.
Rs.75000 working as a CFO
FESCO Employees
FESCO Employees from BPS- 20
Payroll
Yes
1016
Shift All
Payroll
Yes
1017
Integ. All
Payroll
Yes
1018
Senior Post Allowance
Payroll
Yes
1019
Other Allowance
Payroll
Yes
Wage Allowance Type Name
FESCO Employees FESCO Employees
Rs .450
Open + Rs. 1250/-
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FESCO Employees from BPSFESCO Employees from BPS- 01 to 04 FESCO Employees only BPS-20 FESCO Employees only BPS-01 to 20
Taxable
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6.1.9 Recurring Deductions – Info type 0014: Permissibility for Personnel Subarea FESCO Employees
Permissibility for Employee subgroup
Mode of Processing
BPS-01 to 20
Payroll
BPS-01 to 20
Payroll
BPS-01 to 16
Payroll
BPS-01 to 20
Payroll
BPS-01 to 20
Payroll
BPS-01 to 21
Payroll
BPS-01 to 20
Payroll
BPS-01 to 20
Payroll
BPS-01 to 20
Payroll
FESCO Employees
BPS-17 to 20
Payroll
FESCO Employees
BPS 01 TO 20
Payroll
Other Deduction
FESCO Employees
BPS 01 TO 20
Payroll
GP Fund Deduction
FESCO Employees
BPS 01 TO 20
Payroll
Wage Type
Allowance Name
Amount Fix/Variable
2001
Group Life Insurance
Deduction was made as per schedule issued by Director Insurance
2002
Employee Provident Fund
Deduction was made as per schedule issued by Director Fund
FESCO Employees
2003
Union Fund
Deduction Rs.20/from BPS-1 to 04 & Deduction Rs.50/from BPS-05 to 16
FESCO Employees
2004
Wapda Welfare Fund
Deduction was made as per schedule issued by Director Fund
FESCO Employees
2005
Employee Medical Benevolent Fund
Deduction Rs.20/from BPS-16 to 20 & Deduction Rs.10/from BPS-01 to 15
FESCO Employees
2006
Income Tax
According to Tax able Income
FESCO Employees
2007
Advance taken against EPF
Deduction was made as per instalment mentioned in one's advance letter.
FESCO Employees
2008
Residential accommodation
Deduction of 5% of Basic Pay
2009
Water Charges
Deduction Rs.15/from BPS-1 to 18 & Deduction Rs.20/from BPS-19 to 20
2010
Pensionary contribution
Deduction in case of contractual officer
2011
House Rent
5% of B.S Of Employee
2012 2013
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6.1.10 Additional Payments / Deductions – Info type 0015: All the Additional Payments / Deductions for FESCO employees through SAP HR Payroll will be maintained in Additional Payments/Deductions Info type (0015) Wage Allowance Type Name # 3001
3002 3003 3004 3005 3006
Amount
T A bills Miscellaneous Payment Miscellaneous Deduction Leave Encashment Gratuity
Pension
Permissibility for Personnel Subarea FESCO Employees FESCO Employees FESCO Employees
Calculating on Final Settlement Calculating on Final settlement Calculating on Final settlement
FESCO Employees
Permissibility for Employee subgroup
Mode of Processing
FESCO Employees from BPS-01 to 20
Payroll
FESCO Employees from BPS-01 to 20 FESCO Employees from BPS-01 to 20 FESCO Employees from BPS-01 to 20
Taxable
Payroll Payroll Payroll
YES
FESCO Employees
FESCO Employees from BPS-01 to 20
Payroll
YES
FESCO Employees
FESCO Employees from BPS-01 to 20
Payroll
YES
Note: All types of allowance/benefits/deduction which are based on position/department/qualification will be based on approval. System will provide the required information whether the employee does fulfill the requirements for certain allowance or not and the HR user will enter the allowance in the system for processing.
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6.1.11 Loans Types Loan Types Z100 Z200 Z300 Z400 Z500 Z600
Amount / Variable
Loan Type Text Purchase of House Purchase of Plot
Open Open
Purchase of Car Purchase of Motorcycle House Construction
Open Open Open
EPF Advance
Open
Permissibility
Max Limit
FESCO Permanent Employees BPS 01 to 20 FESCO Permanent Employees BPS 01 to 20 FESCO Permanent Employees BPS 01 to 20 FESCO Permanent Employees BPS 01 to 20 FESCO Permanent Employees BPS 01 to 20 FESCO Permanent Employees BPS 01 to 20
6.1.12 Loan Wage Type Wage Type Allowance Name # Loan Installment Y1RP Purchase of House Loan Installment Y2RP Purchase of Plot Loan Installment Y3RP Purchase of Car Loan Installment Y4RP Purchase M cycle Loan Installment Y5RP House Construction Installment of EPF Y6RP Advance
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Permissibility for Personnel Subarea FESCO Employees FESCO Employees FESCO Employees FESCO Employees FESCO Employees FESCO Employees
Permissibility for Mode of Employee Processing subgroup FESCO Employees Payroll from BPS-01 to 20 FESCO Employees Payroll from BPS-01 to 20 FESCO Employees Payroll from BPS-01 to 20 FESCO Employees Payroll from BPS-01 to 20 FESCO Employees Payroll from BPS-01 to 20 FESCO Employees Payroll from BPS-01 to 20
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6.2 SAP - enabled Business Processes 6.2.A Requirement Analysis FESCO users will utilize SAP-HCM for Payroll Processing. Following are the requirements:
Calculation of remuneration for each employee (as per employee categories mentioned in SAP HCM Personnel Administration blue print document) on FESCO’s payroll.
Separate payroll areas will be setup for FESCO Office
Configuration in SAP of all elements will be carried out that relate to Employee’s Pay such as Basic Salary, House Rent Allowance, and Medical Allowance and other allowances and deduction.
Integration with FI/CO to allow posting of Payroll data to accounting for financial reporting and cost accounting purposes.
Setting up of Final Settlement Processes.
Relevant reports availability in order to get up to date and comprehensive information relevant to Payroll.
6.2.1 Payroll Processing The Payroll program is run at a specific point in time, not only to calculate an employee’s basic remuneration but also to process any special payments or bonuses. 6.2.1.1 Process Description Payroll for FESCO will be run on monthly basis. The following business process for Payroll is suggested for FESCO after consultation with the core team members.
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6.2.1.2 Process Overview SAP transaction codes for this process:
PC00_M99_CALC_SIMU, PC00_M99_PA03_RELEA, PC00_M99_CALC, PC00_M99_PA03_CHECK, PC00_M99_PA03_CORR, PC00_M99_PA03_END
I.
The first step in Payroll processing is simulation. The transaction code for this process is PC00_M99_CALC_SIMU. Simulation will be run for each payroll area to confirm that no errors will be encountered when the actual payroll is run.
II.
If errors are found during payroll simulation, Master Data will be maintained to remove the errors.
III.
To run the actual Payroll process, transaction code, PC00_M99_PA03_RELEA, will release the Payroll Area for processing. When releasing the Payroll Run, the relevant Payroll Area will be selected. One or several Payroll Areas can be released simultaneously. The system will increase the period number in the Payroll Control Record of the respective Payroll Area by one. The master and time data for the personnel numbers belonging to this Payroll Area cannot be changed for Payroll past or present. Changes affecting the future will still be possible.
IV.
Transaction code, PC00_M99_CALC (start payroll) will run payroll in live mode. The system will determine the current Payroll Period from the Payroll Control Record and perform Payroll using the values that were entered in the Payroll program.
V.
PC00_M99_PA03_CHECK will be used to check payroll results. If errors are found during payroll processing they will be displayed.
VI.
Transaction code PC00_M99_PA03_CORR, will be used to make corrections to master or time data for personnel numbers which contain errors, and which the Payroll program could not process. During the Payroll run, the system will flag the Payroll Correction field in the Payroll Status Info-type (0003) for all rejected personnel numbers. These personnel numbers are grouped together in a list under Match code W (Payroll Correction Run). In a Payroll correction run, that is a Payroll run with Match code W; Payroll will only run for the corrected personnel numbers. After corrections, Payroll will be released again. Payroll Period will not change this time.
VII.
Payroll will be run again only for the personnel numbers that were previously rejected.
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VIII.
Transaction code PC00_M99_PA03_END will be used to exit Payroll when the Payroll Process has run successfully for all personnel numbers in the selected Payroll Area.
6.2.1.3 Process Chart
Human Resources
PROCESS: Payroll Processing
Payroll Department
Finance
Start
Payroll Posted to Finance
I Simulate Payroll Run
II Maintain Master Data
Yes
End Process
Errors
No
III Release Payroll
IV
Start Payroll
V Check Results
Data updated without error
VII
Yes
No VI VIII
Maintain Master Data
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Corrections
Exit Payroll
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6.2.2 Loan and Advances 6.2.2.1 Process Description Various types of loans and advances are made available by the employer will be called Loan types and store as subtype of Loan info type 0045. Employees can avail these loans if they meet certain requirements. Once the loan is granted, Loan amount will be paid through Finance or monthly payroll processing. A process has to be followed for the recovery of the loan will be made through monthly payroll processing. The process for granting and recovery of the loan is discussed here. Info type 0045 – Loan is used to enter all the loan data. This info type contains information on basic data, condition, payments and re-payments. The following Loan type will use in FESCO. 6.2.2.2 Process Overview SAP transaction code for this process: PA30 After the employee’s loan request is reviewed and approved through online (Share point), the following business process is suggested for FESCO after consultation with the core team members: I.
Admin will notify the approved loan amount of employees to the Finance Department.
II.
Finance Department will issue a cheque for the loan amount to the employee or Loan Amount will have to be paid through monthly payroll.
III.
After approval on online loan schedule automatically created in SAP HCM system. Or Admin User will initiate Transaction code PA30. After entering employee’s personnel number, the user will access Info-type 0045 (Loans).
IV.
A new record will be created in Info-type 0045 and the approved amount and number of instalments will be entered. This will trigger the process of recovery of loan from the employee’s monthly pay check.
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6.2.2.3 Process Chart Human Resources
PROCESS: Loan Processing Admin Directorate
Share Point
Finance
Start
SRS Reference: 1.11
I
Loan Request Approve on Online
HR user will initiate infotype 45
II
HR user will enter the amount of the loan and the number of installments for Repayment
IV
III
Admin will notify Finance
Finance will issue a check to the employee
Process Ends
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6.2.3 Off-Cycle Payroll 6.2.3.2 Process Description This process will be used to complete processing of employee Off-cycle payments. The OffCycle payroll will be used for payments including Final Settlement payment, claim voucher or other one-time payments. 6.2.3.3 Process Overview I. II.
Approved payments for Off Cycle execution will be sent to the Payroll department. HR administrator will enter the approved amount in relevant heads.
III.
Off cycle payroll will be executed by the payroll department in specific conditions e.g. Final Settlement, Grants, Bonuses etc. Off-Cycle payroll simulation will be executed along with the parameters e.g. reason, payment date etc.
IV.
If there are no error in the simulation, Live Off-Cycle payroll run will be executed with the same parameters.
V.
Off-Cycle payroll results will be posted to finance after successful execution through standard posting to finance program.
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6.3 Integration Finance/CO Integration between Payroll and FI/CO enables posting of Payroll results to Accounting, all posting information from the payroll results is selected, summarized, formatted, and posted to the Accounting components. Time Management Integration with Time Management will Allowance determination of overtime hours the employee has worked and its impact on Gross Pay
6.4 Value Additions
The Payroll module will offer numerous reports with which all relevant data will be accessed in order to efficiently manage FESCO’s Payroll process.
Before execution of live payroll, there is possibility to run payroll on simulation.
Before posting the payroll document, there is possibility to run payroll posting on simulation.
Income Tax determination will be customized according to Pakistan’s tax laws
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6.5 RICEF 6.5.1 Reports Following are some of the reports available in SAP Personnel Administration. Sr. # Report Name
Availability
1
Wage Reporter
PC00_M99_CWTR
2
Display Payroll Results
PC_PAYRESULTS
3
Loan Report
S_AHR_61016210
4
Salary Sheet
To be Developed
5
Income Tax Report (Upload format for FBR)
To be Developed
6.5.2 Interface Sr. # Interface
Availability
N/A
N/A
6.5.3 Conversion Sr. # Conversion 1
Availability
Increment Upload
To be Developed
6.5.4 Enhancement Sr. # Enhancement
Availability
1
Income Tax Program
To be Developed
2
Provident Fund - Infotype
To be Developed
6.5.5 Scripts & Forms Sr. # Scripts & Forms
Availability
1
Salary Slip - Officer
To be Developed
2
Pay Slip
To be Developed
3
Pay bill Register
To be Developed
4
Deduction Statement
To be Developed
5
Department wise Cost Variance Report
To be Developed
6
Bank Advice
To be Developed
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Sr. # Scripts & Forms
Availability
7
Provident Fund Register
To be Developed
8
Annual Tax Deduction Certificate
To be Developed
7 Posting to Accounting (Finance) 7.1
Process Description
Payroll results contain information that has relevance for financial accounting purposes. The process to transfer this data from HCM to accounting after payroll run every month is discussed here. 7.2
Process Overview
SAP transaction code for this process:
PC00_M99_CIPE
The function in SAP “Posting to accounting” is an interface between the Human Resources and Accounting systems. After payroll is run every month, the cost has to be booked in the relevant accounts in financial accounting. This process will create a posting document that will be transferred to Financial Accounting (FI), and the information will get posted to a document in the FI module. The following business process for posting is suggested for FESCO after consultation with the core team members. I.
II.
Transaction code, PC00_M99_CIPE, will create a posting run. Initially the posting run will be created in simulation mode to confirm that there are no errors. General Ledger accounts will not get posted to, in simulation. All errors displayed in the simulation document will to be rectified.
III.
The posting document will be released.
IV.
Transaction code, PC00_M99_CIPE, will be run again to create a live posting run. The accompanying posting documents will have the "Posted" status. If unsuccessful: The posting run will have the "Not posted" status.
V.
The user will check the completeness of the Run. In case the Run is not complete, the user will reverse the Run and repeat the whole process.
VI.
The General Ledger accounts in Financial Accounting and Cost Centres in controlling modules will be updated.
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7.3
Process Chart
Human Resources
PROCESS: Posting to Accounting
Start
I Create posting run with simulation documents
II
Check payroll user operation
Errors are displayed
Yes
No III Release Posting Document
IV
Perform Posting Run
V Errors are displayed
Yes
Reverse the run and remove errors
No
VI GL Accounts updated
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8 Final Settlement 8.A Requirement Analysis In FESCO, Employee needs to be clear his/her dues at the time of leaving/retirement, for the calculations of the pending dues and adjustments a process is required for the Final settlement of the employee as per policy. 8.1 Process Description The process will be used to calculate and pay the Final dues i.e. last salary, Leave encashment, Commutation, monthly pension and any other dues or recovery of employees after clearance in the organization at the time of Leaving as per policy. 8.2 Process Overview I.
The process starts after the HR administration initiation of the Acceptance of the Resignation, Termination, Retirement or Contract expiry information etc.
II.
The relevant HR administrator execute Leaving Action (The detailed process explained in the Personnel Administration Business Blue Print)
III.
Clearance will be done by the administration department outside the system.
IV.
Off-Cycle payroll run will be executed to calculate the final payments as per the policy; the final settlement program will be executed with the payroll driver and update relevant info types.
V. VI. VII.
Details final settlement sheet will be fetched in the form of report/form. Posting to finance program will post the result to the relevant GL accounts and the payments will be made through the Finance. In preparation of Final Settlement, following items are considered:
Leave Encashment Notification issued by HR Salary of last month to be paid to employee GP Funds details from Wapda House, Lahore for retiring employee Gratuity is paid as 35 % of gross pension to retiring employee at time of retirement Monthly drawing pension is paid as 65 % of gross pension to retiring employee as his / her monthly pension amount.
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Final Settlement for Employees on lump sum contract: Gratuity is equal to 70 % of one month pay for all completed years of service is payable to the employees on lump sum contract. If an employee on lump sum contract has served for less than 6 months, he shall not be eligible for gratuity. If an employee has served for more than 6 month will be eligible for gratuity. For contractual employees, leave payout is also considered along with last month salary to be paid to employee. There are four kinds of retirement as following: 1. Compulsory retirement, superannuation 2. Premature retirement (On disciplinary or miscellaneous grounds) 3. Family pension (Death during service) 4. Invalid Retirement (Retirement on basis of disability during service / medical grounds)
There is a chart of commuted rates for calculation of pension on basis of number of purchased years. Restoration year for an employee is determined by adding retirement date to commuted rate.
Pension is calculated by following formula: Basic Pay * 70 % * (Qualified Service / 30) = Gross amount to be paid to employee as pension
Gross amount of pension to be paid to employee is divided into two portions i.e. Gratuity Portion (25 % for family pension & 35 % for all other types) & Monthly Drawing Pension (75 % for family pension & 65 % for all other types)
Gratuity Portion (35 %):
The gratuity portion to be paid to retired employee is further extracted by below formula: Gross gratuity portion amount * Commuted Rate * 12
Monthly Drawing Pension (65 %):
Monthly drawing portion is paid to retiring employee by following formula: Gross monthly drawing pension amount * 15 % (w.e.f 01.07.2011) * 7.5 % (w.e.f. 01.07.2015) * 10 % (w.e.f. 01.07.2016) * 10 % ( w.e.f. 01.07.2017)
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Leave Encashment: In FESCO, employee is paid leave encashment at time of retirement, maximum encashment paid to an employee is of 365 days. If he has earned leaves less than 365 days, then he / she shall be eligible for number of earned leaves. Formula: (Basic Pay + Personal Pay + Qualification pay + Special pay + Senior post allowance) = Gross Gross Pay ------------------------ * (365 or Less) Calendar days
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8.2 Integration This process is integrated with FI.
8.3 RICEF 8.3.1 Reports Following are some of the reports available in SAP Personnel Administration. Sr. # Report Name
Availability
1
Wage Reporter
PC00_M99_CWTR
2
Display Payroll Results
PC_PAYRESULTS
3
Wages G/L assignment report
PC00_M99_DKON
8.3.2 Interface Sr. # Interface
Availability
N/A
N/A
8.3.3 Conversion Sr. # Conversion
Availability
N/A
N/A
8.3.4 Enhancement Sr. # Enhancement 1
Availability
Full & Final Settlement –Infotype
To be Developed
8.3.5 Scripts & Forms Sr. # Scripts & Forms 1
Availability
Full & Final Settlement - Form
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9 Annexure
9.2 FESCO Organization Structure Sr.#
Main Office
Divisions
Sub Divisions
Sections
Grid Stations
Costing / Pricing Section-FD Budget Planning Section-FD Loan Management Section-FD System implementation & Post Audit Secti Administration Section-FD Banking Section-FD Imprest Section-FD
Finance Directorate
1
Administration
FESCO Head Office
Pension & Funds Section-FD Establishment & Pre Audit-FD Inter Office Transactions Reconciliation Assets Management Section-FD Accounts Consolidation SectionFD Receivables & Payables Section-FD Tax Cell-FD Cash Office-FD General Cost Poll-FD
Chief Executive Office
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Marketing Department-CEO Human Resource Department-CEO Planning & Development (P & D)CEO Customer Services Department (Commercial
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Sr.#
Main Office
Divisions
Sub Divisions
Manager Material Management
Sections
Grid Stations
Transportations Department-CEO Safety DepartmentCEO Distribution Control Centre-CEO Judicial Magistrate Directorate-CEO Legal DepartmentCEO Surveillance Department-CEO Vigilance DepartmentCEO Public Relation Department-CEO Property Management Cell-CEO Sports DepartmentCEO Security DepartmentCEO General Cost PollCEO Chief Engineer Operation-CEO Manager Material Management Director Material Disposal FESCO MIS FSD
MIS Faisalabad
MIS Jhang MIS Sargodha
Manager Internal Audit
Manager Internal Audit
Chief Internal Auditor RTC FSD
Regional Training Center
Regional Training Center
CTC Jhang CTC Sargodha Manager financing
2
Project Management
PMU
Chief Engineer Development
project
Manager procurement Manager PS&C
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Sr.#
Main Office
Divisions
Sub Divisions
Construction Division Sargodha
Manager Project Construction
Sections
Grid Stations
ERP-Directorate, CE (DEV) XEN Const Division Sargodha SDO Const Div Sargodha SDO Const Div Khoshab SDO Const Div Mianwali ELR 4 Const Div Sargodha Manager Project Construction XEN Const Division FSD SDO 1 Const. Div FSD SDO 2 Const. Div FSD
PD Construction
Construction Division Faisalabad
SDO 3 Const. Div FSD ELR 1 FSD (Const. Div FSD) ELR 2 FSD (Const. Div FSD) SDO (Const. Div Chiniot) XEN Const Division Jhang SDO Const Div Jhang
Construction Division Jhang
SDO Const Div TT SDO Const Div Athara Hazari SDO Const Div Bhakkar ELR 3 Const Div Jhang GSC Directorate XEN T&G Division
PD GSC
GSC Directorate
SDO GSC 1 SDO GSC 2 SDO TLC
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Sr.#
Main Office
Divisions
Sub Divisions
Sections
Grid Stations
SDO T&I
Civil Works 1 Faisalabad
XEN Civil Works 1 Faisalabad
Civil Works 2 Faisalabad
XEN Civil Works 2 Faisalabad
SDO Civil (Construction) Sub Division XEN Civil Works-I FSD SDO Civil Sub div Head Quarter SDO Civil Sub div 2nd Circle FSD SDO Civil Sub div Sargodha Circle XEN Civil Works-II SDO Civil Works GSO P&I FSD P&I Sub Div 1 FSD
P&I Faisalabad
Protection & Instrument Faisalabad
P&ISub Div 2 FSD P&I Sub Div Sargodha P&I Sub Div Mianwali XEN SS&T No.1 GSO Circle Office 132KV BANDALA
3
GSO Circle
SS&T 1 Faisalabad
XEN SS&T 1 Faisalabad SDO Nishatabad
SS&T
132KV CHAK JHUMRA 132KV CHAK 103/R.B 132KV GARAH FATEH SHAH 132KV JARANWALA 132KV KHURRIANWALA 132KV KHANUANA 132KV LUNDIANWALA 132KV NISHATABAD NEW 132KV SCARP COLONY
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Sr.#
Main Office
Divisions
Sub Divisions
Sections
Grid Stations 132KV SATIANA 132KV SMALL INDUSTRIAL 132KV TANDLIANWALA 132KV VAC 132KV SPS C-TYPE STORE NISHATABAD 132KV BARANA 132KV BHOWANA 132KV CHINIOT INDUSTRIAL 132KV KHEWA 132KV KAMAL PUR
SDO SS&T Chiniot
132KV LALIAN 132KV M-3 INDUSTRIAL ESTATE 132KV MILLAT ROAD 132KV CHENAB NAGAR 66KV SHAMMAS MILLS
SDO SS&T 1 FSD Maintenance Divi Resident Engineer 132KV Grid Stat Old Th Resident Engineer 132KV Grid Stat Agriculture Resident Engineer 132KV Grid Stat Chiniot
132KV GRID STATION OTP 66KV GRID STATION OTP 132KV GRID STATION AGRI: UNIVERSITY 132KV GRID STATION CHINIOT ROAD
XEN SS&T No. 2 SS&T 2 Faisalabad
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XEN SS&T 2 Faisalabad
SS&TJaranwala Road Sub Div
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Sr.#
Main Office
Divisions
Sub Divisions
Sections
Grid Stations Faisalabad
SS&TJhang Sub Div
SS&T.T Sing Sub Div
SDO SS&T 2 FSD Maintenance Divi Resident Engineer SS&T Samundri Road Resident Engineer SS&T Gojra SS&T Sargodha
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XEN SS&T Sargodha
132KV Grid Station Narwala Road Faisalabad 132KV Grid Station Manjla Bagh 132KV Grid Station Sammundri 132KV Grid Station Thekriwala 132 KV Grid Station Nia Lahore 132KV Grid Station Jhang City 132KV Grid Station Jhang -II 132KV Grid Station H.B.Shah 132 KV Grid Station A.P. Sial 132 KV Grid Station G.M.Raja 132 KV Grid Station 18-Hazari 66 KV Grid Station Ashiana 132KV Grid Station T.T.Singh 132KV Grid Station Pir Mohal 132KV Grid Station Shorkot Road 132KV Grid Station Kamalia 132KV Grid Station Muridwala 132KV Grid Station Shorkot City 132KV Grid Station Mamun Kanjan
132 KV Grid Station Samundri Road 132 KV Grid Station Gojra
XEN SS&T Sargodha SS&T Sargodha 1
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Sr.#
Main Office
Divisions
Sub Divisions
Sections
SS&T Sargodha 2
SS&T Bhalwal
SDO SS&T SGD Maintenance Divi Resident Engineer 132KV Grid Stat Quaid Resident Engineer 132KV Grid Station Lud Resident Engineer 132KV Grid Stat Head F
Grid Stations 66 KV Grid Station Adhi Kot 66 KV Grid Station Nowshera 132 KV Grid Station Shahpur 132 KV Grid Station ABC Grout 132 KV Grid Station Bhamb 132 KV Grid Station Kudlathi 132 KV Grid Station Sargodha City 132 KV Grid Station Sargodha-II 132 KV Grid Station Kirana 132 KV Grid Station Chak NO.126 S.B 66 KV Grid Station Jahania Shah 132 KV Grid Station PAF Mushaf 132 KV Grid Station S.P Noon 132 KV Grid Station Bhalwal 132 KV Grid Station Bhera Industrial 66 KV Grid Station Patha Kot 66 KV Grid Station Bhabra
132 KV Grid Station Quaidabad 132 KV Grid Station Ludewala 132 KV Grid Station Head Faqirian
XEN SS&T Mianwali SS&T Mianwali
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XEN SS&T Mianwali
SDO SS&T Mianwali 1
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Sr.#
Main Office
Divisions
Sub Divisions
Sections
Grid Stations 132 KV G/S FAZIL 66 KV G/S BHEL 66 KV G/S MANKERA 66 KV G/S HYERDERABAD THAL 132 KV G/S NPP 1 132 KV G/S CNPP 132 KV G/S C2 132 KV C-3 & C-4
SDO SS&T Mianwali 2
132 KV G/S CHASHMA 132 KV G/S WAN BHACHRAN 132 KV G/S CHASHMA 132 KV G/S KALABAUGH 66 KV G/S MARKERWAL 66 KV G/S TRUG 66 KV G/S CHASHMA 132 KV G/S MLCF OLD 132 KV G/S MLCF NEW
SDO SS&T Mianwali Maintenance Divi Resident Engineer 132KV Grid Stat Daud KHEL Resident Engineer 132KV Grid Station Pi Resident Engineer 132KV Grid Station Bh
4
Material Management Stores
Faisalabad
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Regional Store Faisalabad
Regional Faisalabad
132 KV DAUDKHEL
G/S
132 KV G/S PIPLAN 132 KV BHAKKAR 66 KV BHAKKAR
G/S G/S
Store
Field Store - FSD
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Sr.#
Main Office
Divisions
Sub Divisions
Sections
Grid Stations
Field Store Construction-FESCO Field Store - Samundri Field Store - Chiniot Regional Sargodha Sargodha
Regional Store Sargodha
Store
Field Store Bhalwal Field Abad.
Store
Johar
Regional Store Jhang Jhang
Mianwali Warehouse
Regional Store Jhang
Field Store Bhakkar
Regional Store Mianwali Warehouse Nishatabad
Field Store Toba Tek Singh Regional Store Mianwali XEN (Store) Ware House Manager Technical Services M&T FSD 1
5
Repair & Maintanence
Metering & Testing
Manager Technical Services
M&T FSD 2 M&T Sargodha M&T Mianwali M&T Jhang
6
Workshop
TRW Faisalabad 1 Circle Office Civil Line Revenue Office
7
Faisalabad Circle 1 Civil Line Division Office
Transformer Recalamation Workshop (TRW) Faisalabad 1 Circle Office Civil Line Revenue Office Civil Line Division Office
Faisalabad City Sub Division
TRW
Circle Office FSD 1 Civil Line Revenue Office Civil Line Division Office Faisalabad City Sub Division FSD City SDO-CS FSD City SDO-MRS
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Main Office
Divisions
Sub Divisions
Sections
Grid Stations
FSD City SDO-MS FSD City SDO-DRS
Faisalabad Civil Line Sub Division
Faisalabad Civil Line Sub Division FSD Civi Lines SDOCS FSD Civi Lines SDOMRS FSD Civi Lines SDOMS FSD Civi Lines SDODRS Islampura Civil Line Sub Division Islam Pura SDO-CS
Islampura Civil Line Sub Division
Islam Pura SDO-MRS Islam Pura SDO-MS Islam Pura SDO-DRS Tariqabad Division
Sub
Tariq Abad SDO-CS Tariqabad Sub Division
Tariq Abad SDO-MRS Tariq Abad SDO-MS Tariq Abad SDO-DRS
Sargodha Road Sub Division
Sargodha Division Sargodha CS Sargodha MRS Sargodha MS Sargodha DRS
Road
Sub
Road SDORoad SDORoad SDORoad SDO-
Hajiabad Sub Division Hajiabad Sub Division
Haji Abad SDO-CS Haji Abad SDO-MRS
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Divisions
Sub Divisions
Sections
Grid Stations
Haji Abad SDO-MS Haji Abad SDO-DRS Milat Road Division
Sub
Millat Road SDO-CS Milat Road Sub Division
Millat MRS
Road
SDO-
Millat Road SDO-MS Millat Road SDO-DRS
Muslim Town Sub Division
Abdullah Pur Revenue Office
Abdullah Pur Revenue Office Abdullah Pur Division Office
Madina Town Sub Division Office
Abdullah Pur Division Office
Mansoorabad Sub Division Office
Gutwala Sub Division Office LAST SAVED - 09/01/2018 04:39:00 FESCO_ SAP_ HCM_ Implementation_ Business Blueprint
Muslim Town Sub Division Muslim Town SDOCS Muslim Town SDOMRS Muslim Town SDOMS Muslim Town SDODRS Abdullah Pur Revenue Office Abdullah Pur Division Office Madina Town Sub Division Office Madina Town SDOCS Madina Town SDOMRS Madina Town SDOMS Madina Town SDODRS Mansoorabad Sub Division Office Mansoor Abad SDOCS Mansoor Abad SDOMRS Mansoor Abad SDOMS Mansoor Abad SDODRS Gutwala Sub Division Office
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Sub Divisions
Sections
Grid Stations
Gatwala SDO-CS Gatwala SDO-MRS Gatwala SDO-MS Gatwala SDO-DRS Manawala Division Office
Sub
Manawala SDO-CS Manawala Sub Division Office
Manawala SDO-MRS Manawala SDO-MS Manawala SDO-DRS
Jaranwala Road Sub Division Office
Jaranwala Revenue Office
Jaranwala Division Office
Nemat Colony S/Divn Jaranwala Revenue Office Jaranwala Division Office
Jaranwala City Sub Division Office
Lahore Road Sub Division Office
Jaranwala Road Sub Division Office Jaranwala Road SDOCS Jaranwala Road SDOMRS Jaranwala Road SDOMS Jaranwala Road SDODRS
Jaranwala Revenue Office Jaranwala Division Office Jaranwala City Sub Division Office City SDO JaranwalaCS City SDO JaranwalaMRS City SDO JaranwalaMS City SDO JaranwalaDRS Lahore Road Sub Division Office Lahore Road SDO-CS Lahore MRS
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Road
SDO-
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Sub Divisions
Sections
Grid Stations
Lahore Road SDO-MS
Faisalabad Road Sub Division Office
Lahore Road SDODRS Faisalabad Road Sub Division Office Faisalaba Road SDOCS Faisalaba Road SDOMRS Faisalaba Road SDOMS Faisalaba Road SDODRS Satiana Sub Division Office Satiana SDO-CS
Satiana Sub Division Office
Satiana SDO-MRS Satiana SDO-MS Satiana SDO-DRS Khanuana Division Office
Sub
Khanuana SDO-CS Khanuana Sub Division Office
Khanuana SDO-MRS Khanuana SDO-MS Khanuana SDO-DRS
Sarwar Shaheed Sub Division Office
Sarwar Shaheed Sub Division Office Sarwar Shaheed SDOCS Sarwar Shaheed SDOMRS Sarwar Shaheed SDOMS Sarwar Shaheed SDODRS
Awagat S/Divn Chiniot Revenue office Chiniot Division Office LAST SAVED - 09/01/2018 04:39:00 FESCO_ SAP_ HCM_ Implementation_ Business Blueprint
Chiniot Revenue office Chiniot Division Office
Chiniot Office Chiniot Office
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Revenue Division
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Divisions
Sub Divisions
Sections
Grid Stations
Chiniot 1 Sub Division Office Chiniot I SDO-CS Chiniot 1 Sub Division Office
Chiniot I SDO-MRS Chiniot I SDO-MS Chiniot I SDO-DRS Chiniot II Sub Division Office Chiniot II SDO-CS
Chiniot II Sub Division Office
Chiniot II SDO-MRS Chiniot II SDO-MS Chiniot II SDO-DRS Chiniot III Division Office
Sub
Chiniot III SDO-CS Chiniot III Sub Division Office
Chiniot III SDO-MRS Chiniot III SDO-MS Chiniot III SDO-DRS Bhawana Sub Division Office Bhawana SDO-CS
Bhawana Sub Division Office
Bhawana SDO-MRS Bhawana SDO-MS Bhawana SDO-DRS Bukharian Sub/Division Bukharian SDO-CS
Bukharian Sub Division Office
Bukharian SDO-MRS Bukharian SDO-MS Bukharian SDO-DRS
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Main Office
Divisions
Sub Divisions
Sections
Chak Jhumra Revenue Office
Chak Jhumra Revenue Office Chak Jhumra Division Office
Chak Jhumra Revenue Office Chak Jhumra Division Office Chak Jhumra I Sub Division Office Chak Jhumra I SDOCS Chak Jhumra I SDOMRS Chak Jhumra I SDOMS Chak Jhumra I SDODRS Chak Jhumra II Sub Division Office Chak Jhumra II SDOCS Chak Jhumra II SDOMRS Chak Jhumra II SDOMS Chak Jhumra II SDODRS Khurrianwala Sub Division Office
Chak Jhumra I Sub Division Office
Chak Jhumra II Sub Division Office Chak Jhumra Division Office
Grid Stations
Khurrianwala SDO-CS Khurrianwala Sub Division Office
Khurrianwala SDOMRS Khurrianwala SDOMS Khurrianwala SDODRS Bandala Sub Division Office Bandala SDO-CS
Bandala Sub Division Office
Bandala SDO-MRS Bandala SDO-MS Bandala SDO-DRS
Lalian Revenue Office Lalian Division Office
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Lalian Revenue Office Lalian Division Office Chanab Nagar Sub Division
Lalian Revenue Office Lalian Division Chanab Nagar Division Office
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Divisions
Sub Divisions Office
Sections
Grid Stations
Chenab Nagar CS Chenab Nagar MRS Chenab Nagar MS Chenab Nagar DRS Lalian Urban Division Office
SDOSDOSDOSDOSub
Lalian Urban SDO-CS Lalian Urban Sub Division Office
Lalian MRS
Urban
SDO-
Lalian Urban SDO-MS Lalian Urban SDODRS Lalian Rural Sub Division Office Lalian Roral SDO-CS Lalian Rural Sub Division Office
Lalian MRS
Roral
SDO-
Lalian Roral SDO-MS Lalian DRS Shiekhpura Road AM(CS) RO Shiekhpura Road Divn Faisalabad 2 Circle Office Nazimabad Revenue Office
8
Faisalabad 2 Circle Office Nazimabad Revenue Office Nazimabad Division Office
Faisalabad Circle 2
Roral
SDO-
Faisalabad 2 Circle Office Nazimabad Revenue Office Nazimabad Division Office Nazimabad Sub Division Office Nazim Abad SDO-CS
Nazimabad Division Office
Nazimabad Sub Division Office
Nazim MRS
Abad
SDO-
Nazim Abad SDO-MS
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Nazim Abad SDODRS Samanabad Sub Division Office
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Divisions
Sub Divisions
Sections
Grid Stations
Saman Abad SDO-CS Saman MRS
Abad
SDO-
Saman Abad SDO-MS Saman Abad SDODRS Factory Area Sub Division Office Factory Area SDO-CS Factory Area Sub Division Office
Factory MRS
Area
SDO-
Factory Area SDO-MS
Bakkar Mandi Sub Division Office
Jhang Road Faisalabad Sub Division Offic
Factory Area SDODRS Bakkar Mandi Sub Division Office Bakkar Mandi SDOCS Bakkar Mandi SDOMRS Bakkar Mandi SDOMS Bakkar Mandi SDODRS Jhang Road Faisalabad Sub Division Jhang Road FSD SDOCS Jhang Road FSD SDOMRS Jhang Road FSD SDOMS Jhang Road FSD SDODRS Thekriwala Sub Division Office Thekri Wala SDO-CS
Thekriwala Sub Division Office
Thekri MRS
Wala
SDO-
Thekri Wala SDO-MS Thekri DRS Ghulam Muhammad Abad Revenue LAST SAVED - 09/01/2018 04:39:00 FESCO_ SAP_ HCM_ Implementation_ Business Blueprint
Ghulam Muhammad Abad Revenue
Wala
SDO-
G.M Abad Revenue Office
Business Blueprint
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Divisions
Sub Divisions
Office
Office Ghulam Muhammad Abad Division Office
Sections
Grid Stations
G.M Abad Division Office Ghulam Muhammad Abad Sub Division
Ghulam Muhammad Abad Sub Division Office
G.M Abad SDO-CS G.M Abad SDO-MRS G.M Abad SDO-MS G.M Abad SDO-DRS Faizabad Sub Division Office Faizabad SDO-CS
Faizabad Sub Division Office
Faizabad SDO-MRS Faizabad SDO-MS
Ghulam Muhammad Abad Division Office
Faizabad SDO-DRS Gulberg Sub Division Office Gulberg SDO-CS Gulberg Sub Division Office
Gulberg SDO-MRS Gulberg SDO-MS Gulberg SDO-DRS Raza Abad Division Office
Sub
Raza Abad SDO-CS Raza Abad Sub Division Office
Raza Abad SDO-MRS Raza Abad SDO-MS Raza Abad SDO-DRS
Narwala Sub Division Office
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Narwala Sub Division Office Narwala SDO-CS
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Divisions
Sub Divisions
Sections
Grid Stations
Narwala SDO-MRS Narwala SDO-MS Narwala SDO-DRS
Sadar Bazar Sub Div Office
Rehmat Town Sub Division Office
Sadar Bazar Sub Division Office Sadar Bazar Sub Division Office-CS Sadar Bazar Sub Division Office-MRS Sadar Bazar Sub Division Office-MS Sadar Bazar Sub Division Office-DRS Rehmat Town Sub Division Office Rehmat Town Sub Division Office-CS Rehmat Town Sub Division Office-MRS Rehmat Town Sub Division Office-MS Rehmat Town Sub Division Office-DRS Madina Abad S Div Of
Madina Abad Sub Division Office
Samundri Revenue Office
Samundri Division Office
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Samundri Revenue Office Samundri Division Office
Samundri City Sub Division Office
Madina Abad Sub Division Office-CS Madina Abad Sub Division Office-MRS Madina Abad Sub Division Office-MS Madina Abad Sub Division Office-DRS Samundari Revenue Office Samundari Division Office Samundri City Sub Division Office Samundri City SDOCS Samundri City SDOMRS Samundri City SDOMS Samundri City SDODRS
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Main Office
Divisions
Sub Divisions
Samundri Rural Sub Division Office
Sections
Grid Stations
Samundri Rural Sub Division Office Samundri Rural SDOCS Samundri Rural SDOMRS Samundri Rural SDOMS Samundri Rural SDODRS Murid Wala Sub Division Office Murid Wala SDO-CS
Murid Wala Sub Division Office
Murid MRS
Wala
SDO-
Murid Wala SDO-MS Murid Wala SDO-DRS Gojra Road Division Office
Sub
Gojra Road SDO-CS Gojra Road Sub Division Office
Gojra Road SDO-MRS Gojra Road SDO-MS Gojra Road SDO-DRS
Peoples Colony Revenue office
Peoples Colony Division Office
Peoples Colony Revenue office Peoples Colony Division Office
Peoples Colony Sub Division Office
Samundri Road Sub Division Office
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Peoples Colony Revenue Office Peoples Colony Division Office Peoples Colony Sub Division Office Peoples Colony SDOCS Peoples Colony SDOMRS Peoples Colony SDOMS Peoples Colony SDODRS Samundri Road Sub Division Office Samundri Road SDOCS Samundri Road SDOMRS
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Main Office
Divisions
Sub Divisions
Batala Colony Sub Division Office
Alama Iqbal Colony Sub Division Office
Garden Colony Sub Division Office
Sections
Grid Stations
Samundri Road SDOMS Samundri Road SDODRS Batala Colony Sub Division Office Batala Colony SDOCS Batala Colony SDOMRS Batala Colony SDOMS Batala Colony SDODRS Alama Iqbal Colony Sub Division Office Allama Iqbal Colony SDO-CS Allama Iqbal Colony SDO-MRS Allama Iqbal Colony SDO-MS Allama Iqbal Colony SDO-DRS Garden Colony Sub Division Office Garden Colony SDOCS Garden Colony SDOMRS Garden Colony SDOMS Garden Colony SDODRS Dijkot Sub Division Office Dijkot SDO-CS
Dijkot Sub Division Office
Dijkot SDO-MRS Dijkot SDO-MS Dijkot SDO-DRS
Kareem Town Sub Division Office
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Kareem Town Sub Division Office Kareem Town Sub Division Office-CS Kareem Town Sub Division Office-MRS
Business Blueprint
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Main Office
Divisions
Tandlian Wala Revenue Office
Sub Divisions
Tandlian Wala Revenue Office Tandlian Wala Division Office
Sections
Grid Stations
Kareem Town Sub Division Office-MS Kareem Town Sub Division Office-DRS Tandlian Wala Revenue Office Tandlian Wala Division Office Rahmay Shah Sub Division Office Rehmay Shah SDO-CS
Rahmay Shah Sub Division Office
Rehmay Shah SDOMRS Rehmay Shah SDOMS Rehmay Shah SDODRS Tandianwala City Sub Division Office Tandianwala SDO-CS
Tandlian Wala Sub Division Office
Tandianwala MRS
SDO-
Tandianwala SDO-MS Tandlian Wala Division Office
Tandlian Wala II Sub Division Office
Tandianwala SDODRS Tandianwala Rural Sub Division Office Tandianwala II SDOCS Tandianwala II SDOMRS Tandianwala II SDOMS Tandianwala II SDODRS Killianwala Sub Division Office Killianwala SDO-CS
Killianwala Sub Division Office
Killianwala SDO-MRS Killianwala SDO-MS Killianwala SDO-DRS
Mamu Kanjan Sub Division LAST SAVED - 09/01/2018 04:39:00 FESCO_ SAP_ HCM_ Implementation_ Business Blueprint
Mamu Kanjan Division Office
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Divisions
Sub Divisions Office
Sections
Grid Stations
Mamukanjan SDO-CS Mamukanjan MRS
SDO-
Mamukanjan SDO-MS Mamukanjan DRS
SDO-
TandilianwalaII AM (CS) RO TandilianwalaII Divn Gulberg AM(CS) RO Gulberg Divn Jhang Circle Office Jhang I Revenue Office
Jhang Circle Office Jhang I Revenue Office Jhang I Division Office
Jhang Circle Office Jhang Office
I
Revenue
Jhang I Division Office Jhang Rural Division Office
Sub
Jhang City SDO-CS Jhang Rural Sub Division Office
Jhang City SDO-MRS Jhang City SDO-MS Jhang City SDO-DRS
9
Jhang Circle
Khewa Sub Division Office
Jhang I Division Office
Khewa SDO-CS Khewa Sub Division Office
Khewa SDO-MRS Khewa SDO-MS Khewa SDO-DRS
Civil Line S/Baho Sub Division Office
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Civil Line S/Baho Sub Division Office Civil Line S/Baho SDO-CS Civil Line S/Baho SDO-MRS
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Main Office
Divisions
Sub Divisions
Ashraf Shaheed Sub Division Office
Sections
Grid Stations
Civil Line S/Baho SDO-MS Civil Line S/Baho SDO-DRS Ashraf Shaheed Sub Division Office Ashraf Shaheed SDOCS Ashraf Shaheed SDOMRS Ashraf Shaheed SDOMS Ashraf Shaheed SDODRS Maghiana Sub Division Office Meghiana SDO-CS
Maghiana Sub Division Office
Meghiana SDO-MRS Meghiana SDO-MS Meghiana SDO-DRS
Satellite Town Sub Division Office
Toba Taik Singh Revenue Office
Satellite Town Division Office Satellite Town CS Satellite Town MRS Satellite Town MS Satellite Town DRS
Sub SDOSDOSDOSDO-
Toba Taik Singh Revenue Office
T.T Singh Office
Revenue
Toba Taik Singh Division Office
T.T Singh Division Office Toba Taik Singh City Sub Division Office T.T Sing City SDO-CS
Toba Taik Singh Division Office
Toba Taik Singh City Sub Division Office
Toba Taik Singh Rural Sub LAST SAVED - 09/01/2018 04:39:00 FESCO_ SAP_ HCM_ Implementation_ Business Blueprint
T.T Sing City SDOMRS T.T Sing City SDOMS T.T Sing City SDODRS Toba Taik Singh Rural Sub Division Offic
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Main Office
Divisions
Sub Divisions
Sections
Grid Stations
Division Offic
T.T Sing Rural SDOCS T.T Sing Rural SDOMRS T.T Sing Rural SDOMS T.T Sing Rural SDODRS Rajana Sub Division Offic Rajana SDO-CS
Rajana Sub Division Offic
Rajana SDO-MRS Rajana SDO-MS Rajana SDO-DRS Shorkot Cantt Division Office
Sub
Shorkot Cantt SDO-CS Shorkot Cantt Sub Division Office
Gojra Revenue Office
Civil Line T.T Singh S/Divn Gojra Revenue Office Gojra Division Office
Shorkot Cantt SDOMRS Shorkot Cantt SDOMS Shorkot Cantt SDODRS
Gojra City Revenue Office Gojra Division Office Gojra City Division Office
Sub
Gojra City SDO-CS Gojra City Sub Division Office Gojra City Division Office
Gojra City SDO-MRS Gojra City SDO-MS Gojra City SDO-DRS Gojra Rural Division Office
Gojra Rural Sub Division Office
Gojra Rural SDO-CS Gojra MRS
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Sub
Business Blueprint
Rural
SDO-
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Divisions
Sub Divisions
Sections
Grid Stations
Gojra Rural SDO-MS Gojra Rural SDO-DRS
Samundri Road Sub Division Office
Samundri Road Sub Division Office Samundri Road SDOCS Samundri Road SDOMRS Samundri Road SDOMS Samundri Road SDODRS Naya Lahore Sub Division Office Nia Lahore SDO-CS
Naya Lahore Sub Division Office
Nia Lahore SDO-MRS Nia Lahore SDO-MS Nia Lahore SDO-DRS
Gojra Pensra Road Sub Division Office
Bhakkar Revenue Office
Bhakkar Division Office
Toba Road Gojra S/Divn Jhang Road Gojra S/Divn Nia Lahore-2 S/Divn Bhakkar Revenue Office Bhakkar Division Office
Bhakkar City Sub Division Office
Gojra Pensra Road Sub Division Office Gojra Pensra Road SDO-CS Gojra Pensra Road SDO-MRS Gojra Pensra Road SDO-MS Gojra Pensra Road SDO-DRS
Bhakkar Revenue Office Bhakkar Division Office Bhakkar City Sub Division Office Bhakkar City SDO-CS Bhakkar MRS
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Divisions
Sub Divisions
Sections
Grid Stations
Bhakkar City SDO-MS
Behal Road Bhakkar Sub Division Office
Darya Khan Urban Sub Division Office
Darya Khan Rural Sub Division Office
Bhakkar City SDODRS Behal Road Bhakkar Sub Division Office Behal Road Bhakar SDO-CS Behal Road Bhakar SDO-MRS Behal Road Bhakar SDO-MS Behal Road Bhakar SDO-DRS Darya Khan Urban Sub Division Office Darya Khan Urban SDO-CS Darya Khan Urban SDO-MRS Darya Khan Urban SDO-MS Darya Khan Urban SDO-DRS Darya Khan Rural Sub Division Office Darya Khan Rural SDO-CS Darya Khan Rural SDO-MRS Darya Khan Rural SDO-MS Darya Khan Rural SDO-DRS Kaloor kot Sub Division Office Kaloor Kot SDO-CS
Kaloor kot Sub Division Office
Kaloor Kot SDO-MRS Kaloor Kot SDO-MS Kaloor Kot SDO-DRS
Jhang Road Bhakkar Sub Division Office
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Jhang Road Bhakkar Sub Division Office Jhang Road Bhakkar SDO-CS Jhang Road Bhakkar SDO-MRS
Business Blueprint
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Main Office
Divisions
Sub Divisions
Mankera Sub Division Office
Bhakkar Rural Sub Division Office
Sultan Bahu Revenue Office
Bhakkar Rural S/Divn Sultan Bahu Revenue Office Sultan bahu Division Office
Shorkot Rural Sub Division Office Sultan bahu Division Office
Sections
Grid Stations
Jhang Road Bhakkar SDO-MS Jhang Road Bhakkar SDO-DRS Mankera Sub Division Office Mankera Sub Division Office-CS Mankera Sub Division Office-MRS Mankera Sub Division Office-MS Mankera Sub Division Office-DRS Bhakkar Rural Sub Division Office Bhakkar Rural Sub Division Office-CS Bhakkar Rural Sub Division Office-MRS Bhakkar Rural Sub Division Office-MS Bhakkar Rural Sub Division Office-DRS
Sultan Bahu Revenue Office Sultan bahu Division Office Shorkot Rural Sub Division Office Shorkot Rural SDOCS Shorkot Rural SDOMRS Shorkot Rural SDOMS Shorkot Rural SDODRS Jhang Civil Sub Division Office Jhang Civil SDO-CS
Jhang Civil Sub Division Office
Jhang Civil SDO-MRS Jhang Civil SDO-MS Jhang Civil SDO-DRS
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Main Office
Divisions
Sub Divisions
18 Hazari Jhang Sub Division Office
Sections
Grid Stations
18 Hazari Jhang Sub Division Office 18-Hazari Jhang SDOCS 18-Hazari Jhang SDOMRS 18-Hazari Jhang SDOMS 18-Hazari Jhang SDODRS Garh Maharajah Sub Division Office Garh Mahraja SDO-CS
Garh Maharajah Sub Division Office
Garh Mahraja SDOMRS Garh Mahraja SDOMS Garh Mahraja SDODRS Shorkot City Sub Division Office Shorkot City SDO-CS
Shorkot City Sub Division Office
Shorkot MRS
City
SDO-
Shorkot City SDO-MS
Ahmad Pur Sial Sub Division Office
Kamalia Revenue Office
Kamalia Division Office
Kamalia Revenue Office Kamalia Division Office
Kamalia City Sub Division Office
Shorkot City SDODRS Ahmad Pur Sial Sub Division Office Ahmad Pur Sial SDOCS Ahmad Pur Sial SDOMRS Ahmad Pur Sial SDOMS Ahmad Pur Sial SDODRS Kamalia Revenue Office Kamalia Division Office Kamalia City Sub Division Office Kamalia City SDO-CS Kamalia MRS
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City SDO-
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Divisions
Sub Divisions
Sections
Grid Stations
Kamalia City SDO-MS
Kamalia Rural Sub Division Office
Pir Mahal City Sub Division Office
Pir Mahal Rural Sub Division Office
Jhang II Revenue Office
Jhang II Division Office
Kamalia 3rd S/Divn Jhang II Revenue Office Jhang II Division Office
Kamalia City SDODRS Kamalia Rural Sub Division Office Kamalia Rural SDOCS Kamalia Rural SDOMRS Kamalia Rural SDOMS Kamalia Rural SDODRS Pir Mahal City Sub Division Office Pir Mahal City SDOCS Pir Mahal City SDOMRS Pir Mahal City SDOMS Pir Mahal City SDODRS Pir Mahal Rural Sub Division Office Pir Mahal Rural SDOCS Pir Mahal Rural SDOMRS Pir Mahal Rural SDOMS Pir Mahal Rural SDODRS
Jhang II Revenue Office Jhang II Division Office Jhang Sadar Sub Division Office Jhang Sadar SDO-CS
Jhang Sadar Sub Division Office
Jhang MRS
Sadar
SDO-
Jhang Sadar SDO-MS Jhang Sadar SDO-DRS
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Main Office
Divisions
Sub Divisions
Shah Jewana Sub Division Office
Sections Shah Jewana Division Office Shah Jewana Disvision-CS Shah Jewana Disvision-MRS Shah Jewana Disvision-MS Shah Jewana Disvision-DRS Akrianwala Division Office
Grid Stations Sub Sub Sub Sub Sub Sub
Akrianwala SDO-CS Akrianwala Sub Division Office
Akrianwala SDO-MRS Akrianwala SDO-MS Akrianwala SDO-DRS Jhang City Division Office
Sub
Jhang City SDO-CS Jhang City Sub Division Office
Jhang City SDO-MRS Jhang City SDO-MS Jhang City SDO-DRS
Sargodha Road Sub Division Office
18-Hazari Sub Division
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Sargodha Road Sub Division Office Sargodha Road SDOCS Sargodha Road SDOMRS Sargodha Road SDOMS Sargodha Road SDODRS 18-Hazari Sub Divn Office Jhang II 18-Hazari Sub Div SDO-CS Jhang II 18-Hazari Sub Div SDO-MRS Jhang II 18-Hazari Sub Div SDO-MS Jhang II 18-Hazari Sub Div SDO-DRS Jhang II
Business Blueprint
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Main Office
Divisions
Sub Divisions
Sections
Darya Khan Revenue Office
Darya Khan Revenue Office Darya Khan Division Office
Darya Khan Revenue Office Darya Khan Division Office Darya Khan Urban Sub Division Office Darya Khan Urban Sub Division Office-CS Darya Khan Urban Sub Division Office-MRS Darya Khan Urban Sub Division Office-MS Darya Khan Urban Sub Division Office-DRS Darya Khan Rural Sub Division Office Darya Khan Rural Sub Division Office-CS Darya Khan Rural Sub Division Office-MRS Darya Khan Rural Sub Division Office-MS Darya Khan Rural Sub Division Office-DRS Kallur Kot Sub Division Office Kallur Kot Sub Division Office-CS Kallur Kot Sub Division Office-MRS Kallur Kot Sub Division Office-MS Kallur Kot Sub Division Office-DRS Jandan Wala Sub Division Office Jandan Wala Sub Division Office-CS Jandan Wala Sub Division Office-MRS Jandan Wala Sub Division Office-MS Jandan Wala Sub Division Office-DRS Dullay Wala Sub Division Office Dullay Wala Sub Division Office-CS Dullay Wala Sub Division Office-MRS
Darya Khan Urban Sub Division Office
Darya Khan Rural Sub Division Office
Darya Khan Division Office Kallur Kot Sub Division Office
Jandan Wala Sub Division Office
Dullay Wala Sub Division Office
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Grid Stations
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Main Office
Divisions
Sub Divisions
Sections
Grid Stations
Dullay Wala Sub Division Office-MS Dullay Wala Sub Division Office-DRS Sargodha Circle Office Sargodha - 1 Revenue Office
Sargodha Circle Office Sargodha - 1 Revenue Office Sargodha - 1 Division Office
Sargodha City Sub Division Office
10
Sargodha Rural Sub Division Office
Sargodha Circle Sargodha - 1 Division Office
Sargodha Circle Office Sargodha - 1 Revenue Office Sargodha - 1 Division Office Sargodha City Sub Division Office Sargodha City SDOCS Sargodha City SDOMRS Sargodha City SDOMS Sargodha City SDODRS Sargodha Rural Sub Division Office Sargodha Rural SDOCS Sargodha Rural SDOMRS Sargodha Rural SDOMS Sargodha Rural SDODRS Tariqabad Sub Division Office Tariqabad SDO-CS
Tariqabad Sub Division Office
Tariqabad SDO-MRS Tariqabad SDO-MS Tariqabad SDO-DRS
Aziz Bhatti Town Sub Division Office
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Divisions
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Sections
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Nishtarabad Division Office
Sub
Nishtarabad SDO-CS Nishtarabad Sub Division Office
Nishtarabad MRS
SDO-
Nishtarabad SDO-MS Nishtarabad SDO-DRS Sial More S/Divn Sargodha - II Revenue Office
Sargodha - II Revenue Office Sargodha - II Division Office
Sargodha - II Revenue Office Sargodha - II Division Office Islampura (Sargodha) Sub Division Office Islam Pura SDO-CS
Islampura (Sargodha) Sub Division Office
Islam Pura SDO-MRS Islam Pura SDO-MS Islam Pura SDO-DRS Kot Farid Sub Division Office Kot Farid SDO-CS
Sargodha - II Division Office
Kot Farid Sub Division Office
Kot Farid SDO-MRS Kot Farid SDO-MS Kot Farid SDO-DRS
Satellite Town Sub Division Office
Bhagtan Wala -I Sub Division Office
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Bhagtan Wala -II Sub Division Office
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Sargodha - III Revenue Office
Sargodha - III Revenue Office Sargodha - III Division Office
Sections
Grid Stations
Bhagtan Wala-I SDOMRS Bhagtan Wala-I SDOMS Bhagtan Wala-I SDODRS Bhagtan Wala -II Sub Division Office Bhagtan Wala-II SDOCS Bhagtan Wala-II SDOMRS Bhagtan Wala-II SDOMS Bhagtan Wala-II SDODRS New Satellite Town Sub Division Office New Satellite Town SDO-CS New Satellite Town SDO-MRS New Satellite Town SDO-MS New Satellite Town SDO-DRS Sargodha - III Revenue Office Sargodha - III Division Office Civil Line (Sargodha)Sub Division Civil Line SDO-CS
Civil Line (Sargodha)Sub Division Office
Civil Line SDO-MRS Civil Line SDO-MS
Sargodha - III Division Office
Civil Line SDO-DRS Sillanwali Division Office
Sub
Sillanwali SDO-CS Sillanwali Sub Division Office
Sillanwali SDO-MRS Sillanwali SDO-MS Sillanwali SDO-DRS
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Sahiwal Sub Division Office Sahiwal SDO-CS Sahiwal Sub Division Office
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Sub
Sahiwal-2 SDO-CS Sahiwal II Sub Division Office
Sahiwal-2 SDO-MRS Sahiwal-2 SDO-MS Sahiwal-2 SDO-DRS Shah Pur Sub Division Office Shah Pur SDO-CS
Shah Pur Sub Division Office
Shah Pur SDO-MRS Shah Pur SDO-MS Shah Pur SDO-DRS Jhawarian Division Office
Sub
Jhawarian SDO-CS Jhawarian Sub Division Office
Jhawarian SDO-MRS Jhawarian SDO-MS Jhawarian SDO-DRS
Bhalwal Revenue Office
Bhalwal Division Office
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Bhalwal SDO-MRS Bhalwal SDO-MS Bhalwal SDO-DRS Bhera Sub Office
Division
Bhera SDO-CS Bhera Sub Division Office
Bhera SDO-MRS Bhera SDO-MS Bhera SDO-DRS Kot Moman Division Office
Sub
Kot Moman SDO-CS Kot Moman Sub Division Office
Kot Moman MRS
SDO-
Kot Moman SDO-MS Kot Moman SDO-DRS Phularwan Division Office
Sub
Phularwan SDO-CS Phularwan Sub Division Office
Phularwan SDO-MRS Phularwan SDO-MS Phularwan SDO-DRS
Purana Bhalwal Sub Division Office
Sardar Pur Noon Sub Division Office
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Bhabra SDO-MRS Bhabra SDO-MS Bhabra SDO-DRS
Johar Abad Revenue Office
Johar Abad Revenue Office Johar Abad Division Office
Joharabad Revenue Office Johar Abad Division Office Joharabad Sub Division Office Joharabad SDO-CS
Johar Abad Sub Division Office
Joharabad SDO-MRS Joharabad SDO-MS Joharabad SDO-DRS Khushab-I Division Office
Johar Abad Division Office
Sub
Khushab-I SDO-CS Khushab-I Sub Division Office
Khushab-I SDO-MRS Khushab-I SDO-MS Khushab-I SDO-DRS Quaidabad Division Office
Sub
Quaidabad SDO-CS Quaidabad Sub Division Office
Quaidabad SDO-MRS Quaidabad SDO-MS Quaidabad SDO-DRS
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Nushehra Sub Division Office Nushehra SDO-CS Nushehra Sub Division Office
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Sub
Khushab-II SDO-CS Khushab-II Sub Division Office
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Jauharabad Rural Sub Division Office
Jauharabad Rural Sub Division Office Jauharabad Rural SDO-CS Jauharabad Rural SDO-MRS Jauharabad Rural SDO-MS Jauharabad Rural SDO-DRS Noorpur Thal Sub Division Office Noorpur Thal SDO-CS
Noorpur Thal Sub Division Office
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Kala Bagh Sub Diviison Office
Kala Bagh SDO-MRS Kala Bagh SDO-MS Kala Bagh SDO-DRS Liaqatabad Diviison Office
Sub
Liaqatabad SDO-CS Liaqatabad Sub Diviison Office
Liaqatabad SDO-MRS Liaqatabad SDO-MS Liaqatabad SDO-DRS Isa Khel Sub Diviison Office Isa Khel SDO-CS
Isa Khel Sub Diviison Office
Isa Khel SDO-MRS Isa Khel SDO-MS Isa Khel SDO-DRS
Khundian Sub Diviison Office
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Urban Mianwali2 S/Divn 2nd Division Mianwali AM(CS) RO 2nd Division Mianwali Divn
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20th Dec, 2017
Copyright © 2017 AbacusConsulting. All rights reserved.
Revision History Revision #
Revision Date
Summary of Changes
Updated by
0
20.12.2017
Prepared
Syed Aijlal Jillani
1
09.01.2018
Changed by
Syed Aijlal Jillani
Distribution This document has been distributed to: Name/Signature Title Mr. Muhammad Zahid Hassan Project Director – FESCO Mr. Ahmad Hussain Maan Mr. Nasar Hayat Maken Mr. Athar Ayub Umair Ejaz Waseem Abbas Syed Haris Raza
Project Manager – FESCO Addl: DG(Admin) – FESCO Director (HR) - FESCO Head of SAP Solution Delivery – Abacus Consulting Project Manager – Abacus Consulting Track Lead (HCM) – Abacus Consulting
Approved By This document should be approved/ signed by: Name Designation/ Role
Signature
Mr. Muhammad Zahid Hassan Project Director – FESCO Mr. Ahmed Hussain Maan
Project Manager - FESCO
Mr. Muhammad Ali
DG HR - FESCO
Mr. Nasar Hayat Maken
Addl: DG(Admin) – FESCO
Mr. Athar Ayub
Director (HR) - FESCO
Mr. Salman Zia
Project Manager - AF Ferguson
Waseem Abbas
Project Manager – Abacus Consulting
Syed Aijlal Jillani
Lead Consultant (HCM) – Abacus Consulting
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Document Change Control This document has been changed by: Revision # Process # Revision Date Reason for Change
Changed by
V1
1.B.1.2
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Personnel area (Names), Subarea
V1
3.2.2.3
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Recruitment Process Chart -Grades Syed Aijlal Jillani
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3.5.3
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Upload for recruitment
Syed Aijlal Jillani
V1
4.1.3
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Information Sub Types (Family Member/Dependents)
Syed Aijlal Jillani
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4.1.3
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Information Sub Types (Education) Syed Aijlal Jillani
V1
4.1.3
09.01.2018
Information Sub Types (ID Data)
V1
4.1.3
09.01.2018
Information Sub Types (Objects on Syed Aijlal Jillani loan)
V1
4.5
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Retirement & Seniority Report
Syed Aijlal Jillani
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5.1.4
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Overtime
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5.2.4
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Leave Processing (Deductions type) Syed Aijlal Jillani
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5.5
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Leave / Salary deduction Program
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6.1.11
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Loan Types
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6.1.12
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Loan Wage Type
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RICEF
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9.1
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Annexure: FESCO Organiztional Structure
Syed Aijlal Jillani
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Table of Contents 1. HUMAN CAPITAL MANAGEMENT ......................................................................... 12 1.A Overview ..................................................................................................................... 12 1.A.1 Purpose of the document ......................................................................................... 13 1.A.2 Scope of implementation ......................................................................................... 13 1.B Organizational Structure ............................................................................................ 14 1.B.1 Enterprise Structure ............................................................................................................... 14 1.B.1.1 Personnel Area ................................................................................................................. 14 1.B.1.2 Personnel Subarea ........................................................................................................... 15 1.B.2 Personnel Structure ................................................................................................................ 18 1.B.2.1 Employee Group ............................................................................................................. 18 1.B.2.2 Employee Subgroup ........................................................................................................ 19 2 ORGANIZATIONAL MANAGEMENT .................................................................... 24 2.A Business Process Definition .................................................................................................. 24 2.B Business Process Overview ................................................................................................... 24 2.1 Master Data / Configuration Objects ..................................................................... 25 2.1.1 Organizational Unit: .............................................................................................................. 25 2.1.2 Position:..................................................................................................................................... 25 2.1.3 Cost Center: .............................................................................................................................. 26 2.1.4 Job: .............................................................................................................................................. 26 2.1.5 Person ........................................................................................................................................ 26 2.1.6 Task ............................................................................................................................................ 26 2.1.7 Number ranges in Organizational Management Master Data ................................. 27 2.1.8 Information Types (Info-types) ......................................................................................... 27 2.2 SAP-enabled Business Processes ............................................................................ 28 2.2.1 Creation/Maintenance of Organizational Units ........................................................ 28 2.2.1.1 Process Description ......................................................................................................... 28 2.2.1.2 Process Overview............................................................................................................. 28 2.2.1.3 Process Chart .................................................................................................................... 29 2.2.2 Creation/Maintenance of Positions ................................................................................. 30 2.2.2.1 Process Description ......................................................................................................... 30 2.2.2.2 Process Overview............................................................................................................. 30 2.2.2.3 Process Chart .................................................................................................................... 31 2.2.3 Creation of Jobs ...................................................................................................................... 32 2.2.3.1 Process Description ......................................................................................................... 32 2.2.3.2 Process Overview............................................................................................................. 32 2.2.2.3 Process Chart .................................................................................................................... 33 2.2.4 Creation of Tasks ................................................................................................................... 34 2.2.4.1 Process Description ......................................................................................................... 34 2.2.4.2 Process Overview............................................................................................................. 34 2.2.4.3 Process Chart .................................................................................................................... 35 LAST SAVED - 09/01/2018 04:39:00 FESCO_ SAP_ HCM_ Implementation_ Business Blueprint
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2.3 Integration .................................................................................................................. 36 2.3.1 Personnel Administration ...................................................................................................... 36 2.3.2 Payroll ....................................................................................................................................... 36 2.3.3 Recruitment ................................................................................................................................ 36 2.4 Value Additions .......................................................................................................... 36 2.5 RICEF ........................................................................................................................ 36 2.5.1 Reports....................................................................................................................................... 36 2.5.2 Interface .................................................................................................................................... 37 2.5.3 Conversion................................................................................................................................ 37 2.5.4 Enhancement .......................................................................................................................... 37 2.5.5 Scripts & Forms ...................................................................................................................... 37 3 RECRUITMENT ......................................................................................................... 38 3.A Business Process Definition ...................................................................................... 38 3.B Business Process Overview ....................................................................................... 38 3.C Module Specific Details ............................................................................................ 39 3.C.1 Manpower Planning ............................................................................................................. 40 3.C.2 Maintenance of Vacancies .................................................................................................. 40 3.C.3 Applicant Structure ............................................................................................................... 40 3.C.4 Applicant Group .................................................................................................................... 40 3.C.5 Applicant Range .................................................................................................................... 41 3.C.6 Vacancies ................................................................................................................................. 41 3.C.7 Advertising .............................................................................................................................. 41 3.C.8 Applicant Class ...................................................................................................................... 41 3.C.9 Instrument ............................................................................................................................... 42 3.C.10 Unsolicited Application Group........................................................................................ 42 3.1 Master Data / Configuration Objects ..................................................................... 43 3.1.1 Applicant Type and Number Ranges ............................................................................... 43 3.1.2 Information types (Info-types) ........................................................................................... 43 3.1.3 Applicant Actions ................................................................................................................... 44 3.1.3.1 Initial Applicant Data Entry ............................................................................................. 44 3.1.3.2 Additional Applicant Data Entry ..................................................................................... 45 3.1.3.3 Putting an Applicant on Hold .......................................................................................... 45 3.1.3.4 Applicant Rejects ................................................................................................................ 45 3.1.3.5 Invitation for Interview ..................................................................................................... 45 3.1.3.6 Offer Letter ......................................................................................................................... 45 3.1.3.7 Reject Applicant.................................................................................................................. 45 3.1.3.8 Prepare for Hiring .............................................................................................................. 45 3.1.3.9 Applicant Status and Reasons........................................................................................... 46 3.1.4 Applicant Activity Types ...................................................................................................... 47 3.1.15 Transfer of Applicant data to Personnel Administration .......................................... 47 3.2 SAP - enabled Business Processes........................................................................... 48 3.2.1 Requirement Analysis ........................................................................................................... 48 3.2.2 Applicants Process 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3.2.2.2 Process Overview............................................................................................................. 48 3.2.2.3 Process Chart .................................................................................................................... 49 3.2.2.4 Process Overview............................................................................................................. 50 3.2.3 Applicant Activities................................................................................................................ 52 3.2.3.1 Maintain Vacancy ............................................................................................................. 52 3.2.3.2 Maintain Shortlisted Applicants data............................................................................. 52 3.2.3.3 Process Applicants ........................................................................................................... 52 3.2.3.4 Reject Applicants.............................................................................................................. 52 3.2.3.5 Prepare for Hiring ............................................................................................................ 52 3.2.3.6 Terminator ........................................................................................................................ 52 3.2.3.7 Offer Employment Contract .......................................................................................... 52 3.2.3.8 Employee Hiring Complete ............................................................................................ 52 3.3 Integration .................................................................................................................. 53 3.3.1 Organizational Management .................................................................................................... 53 3.3.2 Personnel Administration ........................................................................................................ 53 3.4 Value Additions .......................................................................................................... 53 3.5 RICEF ........................................................................................................................ 54 3.5.1 Reports....................................................................................................................................... 54 3.5.2 Interface .................................................................................................................................... 54 3.5.3 Conversion................................................................................................................................ 54 3.5.4 Enhancement .......................................................................................................................... 54 3.5.5 Scripts & Forms ...................................................................................................................... 54 4 PERSONNEL ADMINISTRATION .......................................................................... 55 4.A Business Process Definition ...................................................................................... 55 4.B Business Process Overview ....................................................................................... 55 4.1 Master Data / Configuration Objects ..................................................................... 56 4.1.1 Personnel Number Ranges: ................................................................................................. 56 4.1.2 Information Types (Info types) .......................................................................................... 56 4.1.3 Information Sub Types ......................................................................................................... 57 4.2 SAP - enabled Business Processes ............................................................................. 60 4.2.A Requirement Analysis .......................................................................................................... 60 4.2.1 Personnel Actions ................................................................................................................... 60 4.2.2 Hiring / Appointment ....................................................................................... 62 4.2.2.1 Process Description ......................................................................................................... 62 4.2.2.2 Process Overview............................................................................................................. 62 4.2.2.3 Process Chart .................................................................................................................... 64 4.2.3 Contract Renewal ............................................................................................... 65 4.2.3.1 Process Description ......................................................................................................... 65 4.2.3.2 Process Overview .............................................................................................................. 65 4.2.3.3 Process Chart .................................................................................................................... 66 4.2.4 Up-gradation ...................................................................................................... 67 4.2.4.1 Process Description ........................................................................................................... 67 4.2.4.2 Process Overview ............................................................................................................... 67 4.2.4.3 Process Chart ...................................................................................................................... 68 LAST SAVED - 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4.2.5 Promotion ........................................................................................................... 69 4.2.5.1 Process Description ......................................................................................................... 69 4.2.5.2 Process Overview............................................................................................................. 69 4.2.5.3 Process Chart .................................................................................................................... 70 4.2.6 Organizational Reassignment ............................................................................ 71 4.2.6.1 Process Description ......................................................................................................... 71 4.2.6.2 Process Overview............................................................................................................. 71 4.2.6.3 Process Chart .................................................................................................................... 72 4.2.7 Ex-Pakistan Leave ............................................................................................. 73 4.2.7.1 Process Description ......................................................................................................... 73 4.2.7.2 Process Overview............................................................................................................. 73 4.2.7.3 Process Chart ........................................................................................................................ 74 4.2.8 Transfer/Posting................................................................................................. 75 4.2.8.1 Process Description ......................................................................................................... 75 4.2.8.2 Process Overview............................................................................................................. 75 4.2.8.3 Process Chart .................................................................................................................... 76 4.2.9 Deputation Out .................................................................................................. 77 4.2.9.1 Process Description ......................................................................................................... 77 4.2.9.2 Process Overview............................................................................................................. 77 4.2.9.3 Process Chart .................................................................................................................... 79 4.2.10 Deputation In ................................................................................................... 80 4.2.10.1 Process Description ....................................................................................................... 80 4.2.10.1 Process Overview........................................................................................................... 80 4.2.10.3 Process Chart .................................................................................................................. 81 4.2.11 Contract Regularization .................................................................................... 82 4.2.11.1 Process Description ....................................................................................................... 82 4.2.11.2 Process Overview........................................................................................................... 82 4.2.11.3 Process Chart .................................................................................................................. 83 4.2.12 Exit from Company ........................................................................................... 84 4.2.12.1 Process Description ....................................................................................................... 84 4.2.11.2 Process Overview........................................................................................................... 84 4.2.11.3 Process Chart .................................................................................................................. 86 4.2.12 Absorption from other DISCO's ...................................................................... 87 4.2.12.1 Process Description ....................................................................................................... 87 4.2.12.2 Process Overview........................................................................................................... 87 4.2.12.3 Process Chart .................................................................................................................. 88 4.2.2 Penalties and Disciplinary Action Procedures .............................................................. 89 4.2.B Requirement Analysis ........................................................................................................... 89 4.2.2.1 Process Description ........................................................................................................... 89 4.2.2.2 Process Overview ............................................................................................................... 89 4.3 Integration ................................................................................................................... 91 4.3.1 Recruitment.............................................................................................................................. 91 4.3.2 Organizational Structure ........................................................................................................ 91 4.4 Value Additions ........................................................................................................... 91 4.5 RICEF ........................................................................................................................ 92 4.5.1 Reports....................................................................................................................................... 92 4.5.2 Interface .................................................................................................................................... 92 LAST SAVED - 09/01/2018 04:39:00 FESCO_ SAP_ HCM_ Implementation_ Business Blueprint
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4.5.3 Conversion................................................................................................................................ 92 4.5.4 Enhancement .......................................................................................................................... 92 4.5.5 Scripts & Forms ...................................................................................................................... 93 5 TIME MANAGEMENT .............................................................................................. 94 5.A Business Process Definition ...................................................................................... 94 5.B Business Process Overview ....................................................................................... 94 5.1 Master Data / Configuration Objects ..................................................................... 95 5.1.1 Info-Types: ............................................................................................................................... 95 5.1.2 Leaves-Types: .......................................................................................................................... 96 5.1.3 Calendar: ................................................................................................................................... 96 5.1.3.1 Holiday Calendar ................................................................................................................ 96 5.1.4 Overtime.................................................................................................................................... 97 5.2 SAP - enabled Business Processes ............................................................................. 98 5.2.A Requirement Analysis .......................................................................................................... 98 5.2.3 Attendance Recording ....................................................................................... 98 5.2.3.1 Process Description ......................................................................................................... 98 5.2.3.2 Process Overview............................................................................................................. 98 5.2.3.3 Process Chart .................................................................................................................... 99 5.2.4 Leave Processing................................................................................................. 100 5.2.4.1 Process Description ....................................................................................................... 100 5.2.4.2 Process Overview........................................................................................................... 103 9.1.4.3 Process Chart .................................................................................................................. 103 5.2.5 Shifts & Work Schedules ..................................................................................... 104 5.2.6 Shift Planning ...................................................................................................... 105 5.2.6.1 Process Description ......................................................................................................... 105 5.2.6.2 Process Overview ............................................................................................................. 105 5.2.6.3 Process Chart .................................................................................................................... 106 5.3 Integration ................................................................................................................. 107 5.4 Value Additions ......................................................................................................... 107 5.5 RICEF ....................................................................................................................... 108 5.5.1 Reports..................................................................................................................................... 108 5.5.2 Interface .................................................................................................................................. 108 5.5.3 Conversion.............................................................................................................................. 108 5.5.4 Enhancement ........................................................................................................................ 108 5.5.5 Scripts & Forms .................................................................................................................... 108 6 PAYROLL .................................................................................................................... 109 6.A Business Process Definition..................................................................................... 109 6.B Business Process Overview ...................................................................................... 109 6.C Payroll Integrations .................................................................................................. 109 6.D Retroactive Accounting ........................................................................................... 110 6.1
Master Data / Configuration Objects .....................................................................111
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6.1.1 Payroll Area: ........................................................................................................................... 111 6.1.2 Pay Scale Structure:.............................................................................................................. 111 6.1.3 Payroll Period: ....................................................................................................................... 112 6.1.4 Posting Date: ......................................................................................................................... 112 6.1.5 Info Types: ............................................................................................................................. 112 6.1.6 Wage Types: ........................................................................................................................... 113 6.1.7 Standard/Fixed Salary – Info type 0008: ....................................................................... 115 6.1.8 Recurring Payments – Info type 0014: ............................................................................ 117 6.1.9 Recurring Deductions – Info type 0014: ........................................................................ 120 6.1.10 Additional Payments / Deductions – Info type 0015: .............................................. 121 6.1.11 Loans Types ......................................................................................................................... 122 6.1.12 Loan Wage Type ................................................................................................................. 122 6.2 SAP - enabled Business Processes ............................................................................ 123 6.2.A Requirement Analysis ........................................................................................................ 123 6.2.1 Payroll Processing ............................................................................................... 123 6.2.1.1 Process Description ......................................................................................................... 123 6.2.1.2 Process Overview ............................................................................................................. 124 6.2.1.3 Process Chart .................................................................................................................... 125 6.2.2 Loan and Advances ............................................................................................. 126 6.2.2.1 Process Description ......................................................................................................... 126 6.2.2.2 Process Overview ............................................................................................................. 126 6.2.2.3 Process Chart .................................................................................................................... 127 6.2.3 Off-Cycle Payroll ................................................................................................. 128 6.2.3.2 Process Description ......................................................................................................... 128 6.2.3.3 Process Overview ............................................................................................................. 128 6.3 Integration ................................................................................................................. 129 6.4 Value Additions ......................................................................................................... 129 6.5 RICEF ....................................................................................................................... 130 6.5.1 Reports..................................................................................................................................... 130 6.5.2 Interface .................................................................................................................................. 130 6.5.3 Conversion.............................................................................................................................. 130 6.5.4 Enhancement ........................................................................................................................ 130 6.5.5 Scripts & Forms .................................................................................................................... 130 7 POSTING TO ACCOUNTING (FINANCE) ........................................................... 131 7.1 Process Description ................................................................................................................. 131 7.2 Process Overview ..................................................................................................................... 131 7.3 Process Chart ............................................................................................................................ 132 8 FINAL SETTLEMENT ............................................................................................. 133 8.A Requirement Analysis ........................................................................................................... 133 8.1 Process Description ................................................................................................................ 133 8.2 Process Overview..................................................................................................................... 133 8.2 Integration ................................................................................................................. 136 8.3 RICEF ....................................................................................................................... 136 LAST SAVED - 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8.3.1 8.3.2 8.3.3 8.3.4 8.3.5
Reports..................................................................................................................................... 136 Interface .................................................................................................................................. 136 Conversion.............................................................................................................................. 136 Enhancement ........................................................................................................................ 136 Scripts & Forms .................................................................................................................... 136
9 ANNEXURE ............................................................................................................... 137 9.2 FESCO Organization Structure ................................................................................ 137
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Legends The following symbols have been used to describe the process maps:
Start
Process Start
Manual Activity
Process End
SAP Process
Approved?
Decision
Document
Database Update
Process Execute
Document Filing
Reference
Sub-Process
Process End
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1. HUMAN CAPITAL MANAGEMENT 1.A Overview Implementation of Human Capital Management will enable FESCO to efficiently manage various processes and information relevant to its workforce. HCM supports all phases of the employee life cycle, providing solutions that are integrated into planning and results. The outcome is improved data collection, knowledge transformation and information delivery. It helps attract, develop, retain and reward the right people who will drive bottom-line results.
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1.A.1 Purpose of the document The purpose of this document is to provide the users an understanding of SAP-enabled Human Capital Management business processes that are being implemented at FESCO. This document will propose and explain business processes for FESCO; it also lays emphasis on integration aspects by addressing and attending to cross-modular flow of data and information. This document will serve as the basis on which the major configuration related activities will be undertaken during realization phase of the SAP Implementation project at FESCO. Finally, this document is intended as an invaluable reference to several of the value-additions that FESCO will immediately begin to realize and take advantage of, after the implementation of SAP. This includes, but is not limited to, plethora of standard SAP reports available in each module for analysis and decision-making purposes.
1.A.2 Scope of implementation Scope of implementation of Human Capital Management Module at FESCO comprises of the following sub-modules/ functionalities:
Organizational Management
Recruitment
Personnel Administration
Time Management
Payroll
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1.B Organizational Structure The two main components of organizational structure which will be created at FESCO in HCM Module are Enterprise Structure and Personnel Structure. Both structures are described below: 1.B.1
Enterprise Structure
Initial settings at FESCO which will enable the usage of HCM Module will start with the definition of the Enterprise structure. The enterprise structure consists of the following: 1.B.1.1
Personnel Area
Personnel Area is an organizational unit. According to a personnel administration, time management and payroll point of view, a Personnel Area represents a delimited enterprise area. The personnel Area is only used in Personnel Administration and is unique within a client. Personnel Areas are sub-divided into Personnel Subareas. Organizational data and guidelines on how to assign it are stored on a Personnel Area and Personnel Subarea Level. The rules and guidelines for its implementation will be determined by the legal, pay scale, collective agreement and internal nature of FESCO’ s business setup. A personnel Area is assigned to a Company Code which has the financial accounting values that are relevant for the Personnel Area. A Pay Scale Area, a Pay Scale Type and a Public Holiday Calendar are precisely defined for a Personnel Subarea.
(Client) Company Code
Personnel Area
PM (1000) PD Construction
PD GSC
Pers. Subarea
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Proposed personnel area for FESCO: Personnel Area 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 1.B.1.2
Description Administration Project Management GSO Circle Material Management Stores Repair & Maintenance Workshop Faisalabad Circle 1 Faisalabad Circle 2 Jhang Circle Sargodha Circle
Personnel Subarea
A Personnel Subarea represents a subunit of the Personnel Area. The Personnel Subareas contain the business characteristics. A Personnel Subarea is an organizational unit of Personnel Administration that will represent a specific area of FESCO, organized according to certain aspects of Personnel Administration, Time Management and Payroll. It is at this level that the organizational control of Pay Scale Structures, Wage Type Structures and Work Schedules will occur. Proposed Personnel Subareas for FESCO: Personnel Area
Description
1000
Administration
1100
Project Management
1200
GSO Circle
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Personnel Subarea 1001 1002 1003 1004 1005 1101 1102 1103 1201 1202 1203 1204 1205
Description FESCO Head Office Manager Internal Audit Regional Training Center Civil Works 1 Faisalabad Civil Works 2 Faisalabad PMU PD Construction PD GSC P&I Faisalabad SS&T 1 Faisalabad SS&T 2 Faisalabad SS&T Sargodha SS&T Mianwali
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Personnel Area
Description
1300
Material Management Stores
1400 1500
Technical Service Workshop
1600
Faisalabad Circle 1
Personnel Subarea 1301 1302 1303 1304 1305 1401 1501 1601 1602 1603 1604 1605 1606 1607 1608 1609 1610 1611 1612 1613 1614 1615 1701 1702 1703 1704 1705
1700
Faisalabad Circle 2
1706 1707 1708 1709
1800
Jhang Circle
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1710 1711 1712 1713 1714 1801 1802 1803
Description Faisalabad Sargodha Jhang Mianwali Warehouse Metering & Testing TRW Faisalabad 1 Circle Office Civil Line Revenue Office Civil Line Division Office Abdullah Pur Revenue Office Abdullah Pur Division Office Jaranwala Revenue Office Jaranwala Division Office Chiniot Revenue office Chiniot Division Office Chak Jhumra Revenue Office Chak Jhumra Division Office Lalian Revenue Office Lalian Division Office Shiekhpura Road AM(CS) RO Shiekhpura Road Divn Faisalabad 2 Circle Office Nazimabad Revenue Office Nazimabad Division Office Ghulam Muhammad Abad Revenue Office Ghulam Muhammad Abad Division Office Samundri Revenue Office Samundri Division Office Peoples Colony Revenue office Peoples Colony Division Office Tandlian Wala Revenue Office Tandlian Wala Division Office Tandilianwala-II AM (CS) RO Tandilianwala-II Divn Gulberg AM(CS) RO Jhang Circle Office Jhang I Revenue Office Jhang I Division Office
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Personnel Area
Description
Personnel Subarea 1804 1805
1900
Sargodha Circle
1806 1807 1808 1809 1810 1811 1812 1813 1814 1815 1816 1817 1901 1902 1903 1904 1905 1906 1907 1908 1909 1910 1911 1912 1913 1914 1915
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Description Toba Taik Singh Revenue Office Toba Taik Singh Division Office Gojra Revenue Office Gojra City Division Office Bhakkar Revenue Office Bhakkar Division Office Sultan Bahu Revenue Office Sultan bahu Division Office Kamalia Revenue Office Kamalia Division Office Jhang II Revenue Office Jhang II Division Office Darya Khan Revenue Office Darya Khan Division Office Sargodha Circle Office Sargodha - 1 Revenue Office Sargodha - 1 Division Office Sargodha - II Revenue Office Sargodha - II Division Office Sargodha - III Revenue Office Sargodha - III Division Office Bhalwal Revenue Office Bhalwal Division Office Johar Abad Revenue Office Johar Abad Division Office Mianwali Revenue Office Mianwali Diviison Office 2nd Division Mianwali AM(CS) RO 2nd Division Mianwali Divn
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1.B.2
Personnel Structure
The personnel structure will represent each individual employee’s position at FESCO. It contains employee group and subgroup. 1.B.2.1
Employee Group
The Employee Group is the primary subdivision of personnel and allows groupings that are required for payroll and Time Processing. The employee group which an employee is assigned to is generally based on the nature of their employment. The employee group has the following organizational functions:
Employee groups allow generation of data entry default values, for example, for the payroll accounting area or an employee’s basic pay.
Employee groups serve as selection criteria for reporting.
Employee groups constitute an authorization check unit.
Employee Group Employee Subgroup Expatriat
e
Management
Permanent
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At ESCO a distinction will be made between the following Employee Groups: Sr.#
Employee Group
1 2 3 4 5 6 7 8 9
R C D W P S L T Q
Description Regular Contract Deputation Daily Wages Work / Part Time Sports Contract Lump sum Pakg. Permanent. Teaching Contract Teaching
In Customizing, each employee group will be defined with one-Character identification. 1.B.2.2
Employee Subgroup
Employee subgroups subdivide employee groups. Within the employee group for FESCO’s Management employees, for example, a distinction will be made between the following employee subgroups: In customizing, the employee subgroup will be defined by a two-digit, numeric code. (See Appendix C) Employee Group
Description
R
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Regular
Employee Sub Group 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16
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Description BPS 1 BPS 2 BPS 3 BPS 4 BPS 5 BPS 6 BPS 7 BPS 8 BPS 9 BPS 10 BPS 11 BPS 12 BPS 13 BPS 14 BPS 15 BPS 16 Page 19 of 177 Private and Confidential
Employee Group
Description
C
Contract
D
Deputation
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Employee Sub Group 17 18 19 20 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15
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Description BPS 17 BPS 18 BPS 19 BPS 20 BPS 1 BPS 2 BPS 3 BPS 4 BPS 5 BPS 6 BPS 7 BPS 8 BPS 9 BPS 10 BPS 11 BPS 12 BPS 13 BPS 14 BPS 15 BPS 16 BPS 17 BPS 18 BPS 19 BPS 20 BPS 1 BPS 2 BPS 3 BPS 4 BPS 5 BPS 6 BPS 7 BPS 8 BPS 9 BPS 10 BPS 11 BPS 12 BPS 13 BPS 14 BPS 15 Page 20 of 177 Private and Confidential
Employee Group
Description
W
Daily Wages
P
Work Charge/Part Time
Employee Sub Group 16 17 18 19 20 W1 W2 W3 T1
Part Time BPS 1 BPS 2 BPS 3 BPS 4 BPS 5 BPS 6 BPS 7 BPS 8 BPS 9 BPS 10 BPS 11 BPS 12 BPS 13 BPS 14 BPS 15 BPS 16 BPS 17 BPS 18 BPS 19 BPS 20 Contract Lump sum Pakg. BPS 1 BPS 2 BPS 3 BPS 4 BPS 5 BPS 6 BPS 7
S
Sports
L
Contract Lump sum Pakg.
S1
Permanent Teaching
01 02 03 04 05 06 07
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BPS 16 BPS 17 BPS 18 BPS 19 BPS 20 Unskilled Semi-Skilled Skilled Work Charge
T2 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20
T
Description
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Employee Group
Description
Q
Contract Teaching
Employee Sub Group 08 09 10 11 12 13 14 15 16 17 18 19 20 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20
Description BPS 8 BPS 9 BPS 10 BPS 11 BPS 12 BPS 13 BPS 14 BPS 15 BPS 16 BPS 17 BPS 18 BPS 19 BPS 20 BPS 1 BPS 2 BPS 3 BPS 4 BPS 5 BPS 6 BPS 7 BPS 8 BPS 9 BPS 10 BPS 11 BPS 12 BPS 13 BPS 14 BPS 15 BPS 16 BPS 17 BPS 18 BPS 19 BPS 20
All of the control features for the personnel structure will be defined at the employee subgroup level. The most important control features are as follows:
Grouping of employee subgroups will enable standardization or differentiation of how an employee is dealt with for a personnel calculation rule. For example, this grouping will allow control of whether an FESCO employee’s remuneration is calculated on a monthly.
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Employee subgroup grouping for primary wage types will allow setting up permissibility of different wage types for specific employee subgroups at FESCO.
Employee subgroup grouping for collective agreement provision will enable restricting eligibility of pay scale groups. This will mean that only certain pay scale groups will be valid for specific employee subgroups.
Employee subgroup grouping for work schedules will make it possible for certain work schedules to be only permissible for specific employee subgroups.
Employee Subgroup will enable definition of data entry values such as FESCO’s payroll area or employee’s basic pay.
The employee subgroup will be used as a selection criterion for evaluations.
Employee subgroup will be an authorization check unit.
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2 Organizational Management 2.A Business Process Definition The Organizational Management component will be used to plan and map any kind of organizational restructuring or reorganization of FESCO. All data will be created with a start and end date. This will allow record keeping of all historical data and scheduling of any changes in future. 2.B Business Process Overview The hierarchical interrelationships that will exist between the organizational units will represent the organizational structure of FESCO. An organizational structure will be created when organizational units are added and a relationship is created between those organizational units. In addition to organizational units, individual positions will also be created. The positions in an organizational structure and their relationship will form FESCO’s reporting structure (chain of command). An unlimited number of plan versions of the organizational Structure can be maintained by FESCO. One of the plan versions will represent the current organizational plan that can be integrated with data from Personnel Administration. This plan version will be indicated as FESCO’s active plan version. An organizational plan is a complete model of the structural and personnel environment of an enterprise. Hierarchies and report structures are clearly laid out. The organizational plan is the foundation of Organizational Management. The organizational plan uses elements, called objects. The most important objects are organizational units, jobs, and positions. Organizational Unit • Department • Division, etc.
Jobs • Manager • Executive, etc.
Positions • HR Manager • Finance Manager, etc.
Cost center • Controlling • Production, etc.
Persons • Employee (various type)
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2.1
Master Data / Configuration Objects
Master data by definition is data that remains unchanged over an extended period of time. Master data contains information that is always used in the same way. The most important objective of Master Data Administration in Human Capital Management is to enter employee related data for administrative, time recording and payroll purposes. Master Data related to Organizational Management is discussed below. 2.1.1 Organizational Unit: This object will represent a functional unit of FESCO. According to how tasks are divided up within FESCO, each department will be an organizational unit, for example Finance Department. Organizational Units differ from other units in an enterprise such as Personnel Areas, Company Codes, and Business Areas etc. These will be used to depict structures (administration or accounting, for example) in the corresponding components. To define characteristics of an Organizational Unit, time-specific data will be stored for the following areas in the Organization and Staffing view:
Basic Data Account Assignment Cost Distribution Address
2.1.2 Position: This object will represent an organizational element within the organizational plan of FESCO. Position summarizes the tasks, competencies, and responsibilities that can be expected from one or more suitable employees. The personnel capacity (headcount) of an organizational unit will be determined by positions. By representing the current status of an organizational unit and foreseeable requirements, the basis of the Staff Assignments will be created. Once a position is created, Persons or Users will be assigned and in so doing, the staff assignments will be completed. Positions can have the following statuses: Position Status Vacancy Open Vacancy Occupied or put on hold Obsolete A position will be flagged as Chief position if held by a Department Head. A position can be promotion based or Induction based. A position can be technical or non-technical.
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To define characteristics of a position, time-specific data will be stored by HR users in the following areas in the Organization and Staffing view:
Basic Data Account assignments Address Cost distribution
2.1.3 Cost Center: Cost centers will be used for allocation of FESCO Payroll costs among different departments or any other Organizational unit level. Cost centers will be created in SAP Controlling module and will set the integration between HCM and Accounting modules. 2.1.4 Job: This object in SAP is a resource for creating positions. A Job is not concrete but rather the basis for the creation of various positions with similar tasks and characteristics. Positions are concrete and are held by persons at FESCO (Finance Manager, for example). Jobs, in contrast, are classifications of functions (Manager, for example), which are defined by the assignment of characteristics. Jobs serve as job descriptions that apply to several Positions with similar Tasks or characteristics. When a new position is created (Finance Manager, for example), it will be related to a job that already exists (Manager, for example). The Position will then automatically inherit the tasks and characteristics of the job. If there is no corresponding Job, it will be created and tasks and characteristics will be assigned to it. This will then be available when new Positions are added. Jobs are created in order to simplify the procedure of creating Positions. The following job related functions will be performed by FESCO’s HR users:
Create jobs Display jobs Assign jobs Assign characteristics to jobs
2.1.5 Person Person is an individual, who will be listed as an FESCO Employee in Personnel Administration. By assigning a person (employee) to a Position, it will be determined where a Person (employee) is functionally assigned in FESCO and which tasks a Person (employee) will perform. Persons (employees) can have Tasks assigned to them. 2.1.6 Task Task is an activity, which is performed within an Organizational Unit. Using Tasks, the Task profile of Organizational Units can be described by FESCO’s HR users in the Organization and Staffing view. Tasks can be assigned to: LAST SAVED - 09/01/2018 04:39:00 FESCO_ SAP_ HCM_ Implementation_ Business Blueprint
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An organizational unit, if it is to apply to all subordinate positions A job, if it is to apply to all positions described by the job A position, if it is to apply to those persons(employees) or users who hold the position A person (employee), if it is to apply to this person
Tasks can be combined to form a Task Group. 2.1.7 Number ranges in Organizational Management Master Data FESCO will use the following Internal Number ranges in organizational management: Category
Number Range
Organizational Unit
10000000 – 19999999
Position
20000000 – 29999999
Job
30000000 – 39999999
Tasks
80000000 – 89999999
Note: The Organization Structure (Department, Position, Jobs, and Tasks) and their relationship will be maintain by the user. Also, the positions will be mapped by the user. For FESCO existing Organization structure, see annexure 9.1 2.1.8 Information Types (Info-types) An Information type is a collection of logically related data fields for maintenance of Organizational Objects in SAP HR Module. FESCO can store all type of information about an employee in Human Resources Info-types. They provide information with a structure, facilitate data entry, and enable you to store data for specific periods. An Info-type has four digit codes i.e. 0000 to 9999 Information Type Range for FESCO Info type Ranges
Info type Categories
1000 to 1999
Organizational Management
Organizational Management Info types to be frequently used for FESCO Info-type Number
Descriptions
1000
Object
1001
Relationships
1002
Description
1003
Department/Staff
1007
Vacancy
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2.2
SAP-enabled Business Processes
2.2.1
Creation/Maintenance of Organizational Units
2.2.1.1
Process Description
The organizational structure will depict the hierarchy that exists between the various organizational units at FESCO. The organizational structure will be formed when organizational units are created and related to one another. An organogram maps the line structure in the company. Any of the following can be an organizational unit: 2.2.1.2
Company Division Department Section Unit
Process Overview
SAP transaction code for this process: PPOCE/PPOME To initially create FESCO’s Organizational chart in SAP, FESCO will have to provide an approved organogram. Once the organogram becomes available, the process of creating the Organizational chart will begin. The organizational chart will be created as part of SAP implementation, but with the passage of time it may need to be periodically updated. There may be instances where new departments may be added to the chart, or existing departments may become obsolete. The transaction code PPOME will allow user access to the Organization and Staffing Interface to carry out necessary maintenance. The following for creation of Organizational Units is suggested for FESCO after consultation with the core team members. I. HR Manager will review if addition of new Division/Sub Division to FESCO’s Organizational structure. II. APPROVAL AUTHORITY will give the approval. III. On receiving notification after approval, end-user will execute the transaction code PPOCE/PPOME to gain access to the Organization and Staffing interface. IV. HR user will add the Organizational unit to Organizational chart. V. To enter Organizational Data, information will be entered into the following info types: Object: FESCO specific names of Organizational objects will be maintained in this Info type. Relationship: The interrelationships of Organizational Objects will be maintained e.g. the reporting structure of various departments at FESCO. Description: The Job Descriptions and Job Specifications will be maintained in this Info type. Department/Staff: The staff assignments within the reporting structure of FESCO will be maintained. Account Assignment: In this info type the organizational units are assigned to Personnel Areas and Personnel Sub Areas. LAST SAVED - 09/01/2018 04:39:00 FESCO_ SAP_ HCM_ Implementation_ Business Blueprint
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2.2.1.3
Process Chart
Human Resources
Process:
Creation of Organizational Unit
Start
I
HR Manager will review if newaddition of new Division/Sub Division
II
APPROVAL AUTHORITY
III
HR User will Execute Organization & Staffing Interface
IV
NO HR User will add the Org unit to the Org Chart
V HR User will enter Organizational data
Process Ends
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2.2.2 Creation/Maintenance of Positions 2.2.2.1
Process Description
Position represents a post, which can be occupied by a person (employee) in the staff assignments of an organizational unit. Positions differ from jobs. Positions represent the personnel capacity (headcount) of an organizational unit. Only when a position is created, can a person be assigned and in so doing complete the staff assignments. Positions that are no longer in use (not filled by a person) after a certain date would have to be delimited so that they would not appear in the organizational chart. 2.2.2.2
Process Overview
SAP transaction code for this process: PPOME During the implementation phase when FESCO’s Organizational Chart is created, positions will be added to the Organizational Units. The positions will be the ones present in FESCO’s approved organogram. After its initial setup, the organizational chart may need to be periodically updated. There may be instances where new positions may be added, or existing positions may become obsolete. The transaction code PPOME will allow the HR user access to the Organization and Staffing Interface to carry out necessary maintenance. The following business process for creation of Positions is suggested for FESCO after consultation with the core team members. I. II. III. IV. V.
HR Manager will review if addition of new Position to FESCO’s Organizational structure. APPROVAL AUTHORITY will give the approval. On receiving instructions from HR Manager, HR users will execute the transaction code PPOCE/PPOME to gain access to the Organization and Staffing interface. HR user will add the Position in respective organizational chart. To enter Organizational Data for this Position, information will be entered into the following info types: Object: FESCO specific names of Organizational objects will be maintained in this Info type. Relationship: The interrelationships of Organizational Objects will be maintained e.g. the reporting structure of various departments at FESCO. Description: The Job Descriptions and Job Specifications will be maintained in this Info type. Department/Staff: The staff assignments within the reporting structure of FESCO will be maintained. Vacancy: To identify if any of the positions is vacant or occupied by employee.
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2.2.2.3
Process Chart
Human Resources
Process: Creation of Position Start
I Hr Manager will review if addition of new Position
II APPROVAL AUTHORITY will give the approval
YES III
HR User will Execute Organization & Staffing Interface
NO IV
V
HR User will add the Position to the Org Chart
HR User will enter Organizational data
Process Ends
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2.2.3 Creation of Jobs 2.2.3.1
Process Description
Jobs are a classification of functions in an enterprise, for example, secretary, defined by the tasks and characteristics assigned to them. Job descriptions apply to different positions with similar tasks and characteristics. For example the requirement profiles maintained at Job level can be transferred automatically to the Positions created using this job. 2.2.3.2
Process Overview
SAP transaction code for this process: PPOME During the implementation phase when FESCO’s Organizational Chart is created, jobs will be created and assigned to positions. The jobs will be defined by FESCO. After its initial setup, the organizational chart may need to be periodically updated. There may be instances where new jobs may be added. The transaction code PPOME will allow the HR user access to the Organization and Staffing Interface to carry out necessary maintenance. The following business process for creation of Jobs is suggested for FESCO after consultation with the core team members. I. II.
HR Manager will review if addition of new Job to FESCO’s Organizational structure. APPROVAL AUTHORITY will give the approval.
III.
On receiving instructions from HR Manager, HR users will execute the transaction code PPOME to gain access to the Organization and Staffing interface.
IV.
HR user will create a new Job.
V.
HR user will assign a Job to the relevant Position.
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2.2.2.3
Process Chart
Human Resources
Process: Creation of Job Start
I HR Manager will review if addition of new Job
YES
II APPROVAL AUTHORITY will give the approval
III
HR User will Execute Organization & Staffing Interface
NO
IV HR User will create a new Job
V
HR User will assign Job to relevant position
Process Ends
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2.2.4 Creation of Tasks 2.2.4.1
Process Description
Tasks are activities performed within an organizational unit. Tasks can be assigned to organizational units, jobs, positions and persons to describe their functions within the organization. 2.2.4.2
Process Overview
SAP transaction code for this process: PPOME During the implementation phase when FESCO’s Organizational Chart is created, Tasks will be created and assigned to jobs/positions. The Tasks will be defined by FESCO. After its initial setup, the organizational chart may need to be periodically updated. There may be instances where new Tasks may be added. The transaction code PPOME will allow the HR user access to the Organization and Staffing Interface to carry out necessary maintenance. The following business process for creation of Tasks is suggested for FESCO after consultation with the core team members. I. II.
Addition of new Task to FESCO’s Organizational structure will be reviewed & approved by the HR Manager. APPROVAL AUTHORITY will give the approval if required.
III.
On receiving instructions from HR Manager, HR users will execute the transaction code PPOME to gain access to the Organization and Staffing interface.
IV.
The new Task will be added by the HR end user.
V.
HR end user will assign the task to the relevant Job/Position.
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2.2.4.3
Process Chart
Human Resources
Process:
Creation of Task
Start
I HR Manager will review & approves addition of new Task
YES
II If APPROVAL AUTHORITY s approval is required
III
HR User will Execute Organization & Staffing Interface NO
IV HR User will add the Task
V HR User will assign Task to new position/job
Process Ends
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2.3 Integration 2.3.1
Personnel Administration
An employee will automatically be assigned to the Organization chart on execution of hiring action in the Personnel Administration module. 2.3.2
Payroll
Cost Centre will be used for allocation of FESCO’s Payroll costs among different departments or any other Organizational unit level. Cost Centers will be created in SAP controlling module and will set the integration between HR and Accounting modules. 2.3.3 Recruitment Vacant positions maintained in Organizational Management are immediately available in recruitment.
2.4 Value Additions
Implementation of Organizational Management will enable depiction of FESCO’s Organizational and Reporting Structure in SAP.
It will enable creation of additional organizational plans as planning scenarios in order to simulate new structures in the context of business process re-engineering.
It will enable creation of effective workflow management through access to the reporting structure.
Organizational Management will offer numerous reports with which all relevant data will be accessed in order to efficiently manage FESCO’s Organizational Plan.
2.5 RICEF 2.5.1 Reports Following are some of the reports available in SAP Organization Management. Sr. # Report Name
Availability
1
Existing Organizational Units
S_AHR_61016491
2
Organizational Structure
S_AHR_61016493
3
Organizational Structure with Positions
S_AHR_61016494
4
Organizational Structure with Persons
S_AHR_61016495
5
Existing Positions
S_AHR_61016502
6
Staff Assignments
S_AHR_61016503
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Sr. # Report Name
Availability
7
Position Description
S_AHR_61016504
8
Vacant Positions
S_AHR_61016509
9
Obsolete Positions
S_AHR_61018831
10
Complete Position Description
S_AHR_61016511
11
Job Index
S_AHR_61016498
12
Job Description
S_AHR_61016499
13
Task Description for Jobs
S_AHR_61016500
14
Complete Job Description
S_AHR_61016501
15
Structure Display/Maintenance
S_AHR_61016528
2.5.2 Interface Sr. # Interface
Availability
N/A
N/A
2.5.3 Conversion Sr. # Conversion
Availability
N/A
N/A
2.5.4 Enhancement Sr. # Enhancement
Availability
N/A
N/A
2.5.5 Scripts & Forms Sr. # Scripts & Forms 1
Availability
Employee Strength Variance Report
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3 Recruitment 3.A Business Process Definition Sap Recruitment has recruitment, planning instrument that will help your company to find new employee, employ them in position that suit their capabilities, promote their professional development, and retain them in long term. Sap recruitment ensures that you drive up-to-date human resource management by proactively maintaining contact with applicant, potential candidates, and subsequently, with your employees, by setting up a talent pool. You ensures that you not only identify the best possible candidate for a position from all potential candidates, but also that you are in a position to staff critical key position in the long term and thus safeguard you company’s success in the future.
3.B Business Process Overview The ability to meet personnel requirements is a key for enterprises. The success of an enterprise depends on such factors as the quality and availability of personnel. It is particularly important for the development and success of expanding enterprises that they have quick access to adequate personnel. This component has all the functions User need for working through the entire recruitment procedure, from creating applicant data to filling vacant positions.
Vacancy
Hiring as Employee
Job Advertisement
Profile
Applicant
Matchup
Data
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3.C Module Specific Details Recruitment module will facilitate entire Recruitment process of FESCO from the creation of a Vacancy in Organizational Management Module to the appointment of the most suitable candidate on the Position. It covers the following topics
Integration with OM for Workforce Requirements Creation of Job Advertisements. Advertisement unique number. Recording of applicant data such as qualifications, family details, other personal information, previous employment history etc. Archive applicant’s database, retrieval , search criteria Qualifications Catalogue Integration with Personnel Administration for Applicant Hiring
Master data objects are key variables that are relatively constant; e.g. vacancy, job, applicant etc. These data objects may change, but they change infrequently.
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3.C.1 Manpower Planning At FESCO manpower planning would be used to identify the need for manpower. All the requisitions are raised by the respective Department Managers and sent to the HR. The requirement could be because of an employee leaving or a new position identified. The HR then checks whether the Job description for the position exists or not. If the Job Description is not available then a new JD has to be created and approved by the Department Head. If it is a new position then it has to be created in the Organizational Management component of SAP and assigned to an existing or a new job. If it is an old position then it has to be marked ‘vacant’ so that it can be free for recruitment process to progress. 3.C.2 Maintenance of Vacancies A vacancy is a description of a position that must be staffed. The recruitment process is triggered by the creation of a vacancy. Vacancies can be advertised newspapers. Recruitment is integrated with Organizational Management and it is required to set a vacant flag in Organizational Management (OM) for any position that needs to be filled. All positions marked "vacant" in Organizational Management are automatically available in the Recruitment component. At FESCO, the trigger for vacancies could be several, for example, termination/removal, transfer, promotion and new position, etc. SAP provides a standard report for unfilled positions which can be used as a basis for manpower planning. Manpower planning as such will be a process outside of SAP. As a result of manpower planning, positions will be either created by the OM Administrator or existing positions will be flagged as “vacant” to make them available for Recruitment in SAP. (Refer OM BBP for Organization Management). 3.C.3 Applicant Structure The applicant structure consists of the following in SAP: Applicant Group Applicant Range Vacancy Advertisement Medium Instrument Unsolicited Applicant Groups (Functional Search) 3.C.4 Applicant Group The applicant group is used to classify applicants according to the type of employment contract, for which they are applying. Applicant Group Example: Internal Applicants External Applicants
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Internal or External Applicants This classification is made on the basis, whether the applicant is an existing employee or not. For the FESCO Company in scope recruitment would be carried out only for Internal and External Applicants. The recruitment process will be through the out sourced testing agency and the recruitment of deceased employee’s children will be directly. Without advertisement through standing selection committee. 3.C.5 Applicant Range The applicant range is used to classify applicants according to either hierarchical or functional criteria, which will appear as a list in accordance with the Applicant group selected. 3.C.6 Vacancies A company’s workforce requirements are presented in the recruitment by means of vacancies. A vacancy is a position that must be staffed, either completely or partially. Vacancies are maintained by Line Manager or Personnel officer. 3.C.7 Advertising The advertisement process describes all the activities performed in connection with advertisement vacancies. In addition, you carry out activities in the system that relate to selecting recruitment, instruments and storing advertisement in the system, in this system, you record the advertisement for the vacancies that you have publicized. You can also maintain the vacancy assignment for the advertisement and store the advertisement text and to publication costs in the system 3.C.8 Applicant Class The applicant class is an attribute of the medium and indicates whether a medium is used to attract internal or external applicants. Examples of Medium
Recruitment Media
Newspapers
Recruitment Agency
Referrals
Web Site
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3.C.9 Instrument Channels of medium is called instrument. Every job advertisement is published in a recruitment instrument. Recruitment instruments are classified according to the media used. Examples of Instrument Newspapers Recruitment agency Internet
Dawn Jang The News Recruitment agency ABC Recruitment agency XYZ Recruitment agency123 Website
3.C.10 Unsolicited Application Group If a candidate applies without reference to an advertisement, he/she can be assigned to an Unsolicited Applicant Group.
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3.1
Master Data / Configuration Objects
3.1.1 Applicant Type and Number Ranges The following number range will be generated internally by the system and defaulted in the ‘Applicant Number’ field at the time of ‘Initial Data Entry’ Action. Applicant Number Ranges Company Code 1000
Start of range 60000000
End of range 69999999
3.1.2 Information types (Info-types) An Information type is a collection of logically related data fields for maintenance of Applicant data in SAP HCM Recruitment Module. FESCO can store all types of information about an Applicant in Human Resources Info-types. These Info-types provide information with a structure, facilitate data entry, and enable storage of data for specific periods. An Info-type has four digit codes i.e. 0000 to 9999. Some of the infotypes that will be maintained for FESCO Applicants are given hereunder: Info-type Number 0001 0002 0006 0022 0023 0024 0105 4000 4001 4002 4003 4004 4005
Info-type Text Organizational Assignment Personal Data Address Education Previous Employers Skills Communication Applicant Actions Applications Vacancy Assignment Applicant Activities Applicant Activity Status Applicant’s Personnel Number
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Nature of Information Assignment to structures Name, D.O.B, Gender etc. Permanent/Temporary Address Education Previous Employment Information Qualifications/Special Skills Email, cell, fax etc. Applicant Action Records Advertisement/Unsolicited Vacancy Assignments of Applicant Test, Interview, etc. Planned/Completed Activity For Internal Applicants
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Sr. No 01 02 03 04 05 06 07
Reason for Recruitment Women Quota Disable Person Quota 20% Employee Children Quota under Direct Quota Employee Children Quota (Cat-I, II & III) (Cat-IV, V & VI) Open Merit Minority Quota Sports
3.1.3 Applicant Actions The applicant action transaction enables the user to perform system controlled operations (applicant action types) which change the applicant’s overall status. Each operation can be assigned a sequence of infotypes which are processed in sequence in the course of the action. When the Applicant Actions transaction is carried out, a new record of the applicant is added to infotype Applicant Actions. The type of action carried out along with the status reason is recorded in the infotype. The applicant’s overall status (e.g. additional data, to be hired) is also recorded here. 3.1.3.1 Initial Applicant Data Entry This Applicant Action will be executed when an application is entered in the FESCO Applicant Database. This step involves the entry of Applicant Information required for correspondence and reporting purposes. Following Info-types will be maintained for this action in a single SAP screen for facilitation of Applicant Data. Info-type Number
Info-type Text
Nature of Information
0001
Organizational Assignment
Assignment To Structures
0002
Personal Data
Name, D.O.B, Gender Etc.
0006
Address
Permanent/ Temp Address
4001
Applications
Advertisement/Unsolicited
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3.1.3.2 Additional Applicant Data Entry This Applicant Action will be executed for only those applicants who will be of further interest for FESCO. Following Info-types will be maintained for this action in a single SAP screen for facilitation of Applicant Data. Info type Number
Info-type Text
Nature of Information
0022
Education
Education
0023
Previous Employers
Previous Employment Info
0024
Skills
Qualifications/Special Skills
4002
Vacancy Assignment
Vacancy Assignments of App.
3.1.3.3 Putting an Applicant on Hold An applicant is put on hold if he/she seems to be suitable for FESCO but at the moment, Overqualified, under qualified, Degree Results Awaiting. By putting the applicant on hold. 3.1.3.4 Applicant Rejects An applicant rejected if he/she seems to be not suitable for FESCO, failed in test, interview, security ground and medical ground. 3.1.3.5 Invitation for Interview This Applicant Action will be executed when an applicant has to be invited for Interview. The Applicant Action Info-type will be maintained on execution of this Applicant Action. 3.1.3.6 Offer Letter This action will be performed if the applicant passes the recruitment process and FESCO decides to hire the applicant. The applicant will be informed at this stage that his appointment will be subject to his passing the medical exam. 3.1.3.7 Reject Applicant This Applicant Action will be executed when an applicant is rejected for all the FESCO Positions and is of no interest for FESCO, the action to reject applicant will be carried out. 3.1.3.8 Prepare for Hiring On acceptance of offer, this action will be performed. This will create an activity which will enable the HR department to transfer the applicant data to Personnel Administration. At this stage the applicant will also be asked to sign the appointment letter.
Note: The tow applicant actions cannot be performed on same date as per SAP standard.
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3.1.3.9 Applicant Status and Reasons Following are the reason codes for applicant’s statuses; Action's
Status
Status Reason
Initial Applicant Data Entry
In Process
Putting an Applicant on Hold
On Hold
Applicant Rejects
Rejected
Invitation for Interview
Invite
Offer Letter Reject Applicant Prepare for Hiring
Contract Offered Offer Rejected To be hired
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New Application Disable Person Quota 20% Employee Children Quota Employee children quota (Died during service) Keep in view Overqualified Under qualified Degree Results Awaiting Initial rejection (before vacancy assignment Rejection – Prescreening Rejection – Failed in tests Rejection – Failed in Technical Interview Rejection – Failed in First Interview Rejection – Failed in Second Interview Rejection – Failed in HR Interview Rejection – Failed in Management Interview Rejection – Security check not granted Rejection – Non agreement on offer terms Rejection – Failed medical/fingerprint test Rejection – Non agreement on salary Rejection – Fake Degree Prescreening Technical Interview First Interview Second Interview Management Interview HR Interview Test Contract Offered Rejected by applicant Pre hire activities
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3.1.4 Applicant Activity Types Applicant Activities document the administrative steps through which an applicant passes during the selection procedure. An activity is assigned uniquely to one applicant and to one of his/her applications. Below is the list of activities that will be used for FESCO. Applicant Activity Types Activity Type NTS Test HR Interview Offer Letter Medical Test Issue Contract Transfer Applicant Data Hire Applicant
Correspondance Manual Manual Hard Copy out of SAP Manual Hard Copy out of SAP Applicable Applicable
3.1.15 Transfer of Applicant data to Personnel Administration Once the applicant is selected, the data is transferred to the Personnel Administration component of SAP. The info types that are maintained as part of the Recruitment module are transferred to Personnel Administration. Additional info types that are not maintained as part of the recruitment process have to be then maintained in Personnel Administration.
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3.2
SAP - enabled Business Processes
3.2.1 Requirement Analysis In FESCO, applicants’ data maintenance is required for record purposes. And on the basis of data captured in recruitment module of SAP, reports are required in order to meet company needs.
Recruitment of Applicants on different scales
Quota-wise recruitment process segregation
Integration with organizational Management and Personnel Administration
Creation of Advertisement with or without reference to a vacant position
Entry and efficient processing of Applicant Master Data in SAP from FESCO website
Applicant Selection through profile matchup
Processing of various Applicant Actions and sending relevant correspondence to the applicant
Transfer of data of selected applicant to Personnel Administration
3.2.2 Applicants Process 3.2.2.1
Process Description
FESCO uses its website for advertisement of new job openings & filling of forms as prescribed by Federal Government. Technology is used at the minimal level mostly for drafting office communication 3.2.2.2
Process Overview
There exists a conventional system for recruitment at the FESCO. As prescribed by the Federal Government the process begins by job advertisement and receiving the applications against it. The applicants are required to take the screening tests administered by the out sourced testing agency. Applicant Long list is prepared, Applicant Short List is prepared, Interviews are conducted and contract is offered to the successful applicants, waitlist is prepared during the activity. If for some reason the contract is not signed, applicant from the waitlist is considered. This process loops back until the vacant positions are filled.
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3.2.2.3
Process Chart
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3.2.2.4
Process Overview
This overview documents the administrative steps through which an applicant passes during the selection procedure. The processing of the applicants begins outside the system. They are shortlisted and ranked, only then the applicants are entered into the SAP for further processing. I.
The recruitment module begins when an applicant sends in his application. This application could be against a posted job or maybe an unsolicited job application. The job can be announced using any given media like newspaper.
II.
In response to the advertisement for the jobs, the management normally receives loads of application. Data entry of every application received, calls for numerous resources. FESCO will prepare a long list of the applicants. This action will be performed out of SAP. All the received application will be included in this list.
III.
The Long list will be screened based on the management predefined criteria. Applicants not matching the criteria exit the Recruitment process. This screening considerably reduces the applicants’ list size. This screening is performed outside the system.
IV.
The shortlisted applicants’ data will be entered in the system. This is the first step when an applicant’s information is entered in the SAP system. Pertinent information about the applicants will be maintained in a customized info type. The details about the info type are attached with this document. Please refer Section 6.1.
V.
Assessment is the second stage screening. This screening is based on tests and interview. The assessments will be conducted outside the system and ranked, however the applicants’ status will be updated based on the screening results.
VI. VII.
The applicants who could not pass this screening will exit the recruitment processing. The applicants who reach this stage will be offered the contract.
VIII.
In case an applicant does not accept the offer, he would exit the recruitment process. Those applicants, who agree to employment terms, will be transferred to the next step. Statuses will be updated in the SAP. All offers or other applicant letters will be maintained out of SAP. The applicant who will be considered for hiring will then be handled in the Personnel Administration Module.
IX.
The statuses of all the applicants who were screened out the recruitment process will be handled in this part of the processing.
X. XI.
Applicants, who pass the hiring pre requisites, will be put on the hiring course. Recruitment process will be completed in this step. Incoming employees will be assigned a unique personnel Number, Seniority Number and organizational Assignment will also be maintained.
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Following are the reason codes for applicant’s statuses; Status Reasons Status In Process
On Hold
Invite
To be hired
Rejected
Contract Offered Offer Rejected
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Status Reason New Application Shortlisted Application Keep in view Overqualified Under qualified Degree Results Awaiting Prescreening Technical Interview First Interview Second Interview Management Interview HR Interview Test Pre hire activities Initial rejection (before vacancy assignment Rejection – Prescreening Rejection – Failed in tests Rejection – Failed in Technical Interview Rejection – Failed in First Interview Rejection – Failed in Second Interview Rejection – Failed in HR Interview Rejection – Failed in Management Interview Rejection – Security check not granted Rejection – Non agreement on offer terms Rejection – Failed medical/fingerprint test Rejection – Non agreement on salary Rejection – Fake Degree No response from applicant Contract Offered Rejected by applicant
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3.2.3 Applicant Activities Below is the list of activities that will be used during recruitment at FESCO: 3.2.3.1
Maintain Vacancy
Whenever an existing Position will be declared Vacant in Organizational Management Module or a new Position will be created and declared Vacant, the information will become available for staffing in the Recruitment Module. Based on this information the Management may decide to initiate the Hiring. This action will be performed outside the system and the Job Requirements will be announced using the conventional methods. 3.2.3.2
Maintain Shortlisted Applicants data
In response to the advertisement for the jobs, the management normally receives loads of application. Data entry of every application received, calls for numerous resources. FESCO will prepare a long list of the applicants. This action will be performed out of SAP. A Long List is prepared for all the applications received. The Long list will be screened based on the management predefined criteria. Then administration will prepare a shortlist of the applicants outside the system. 3.2.3.3
Process Applicants
The shortlisted applicants’ data will be entered in the system. This is the first step when an applicant’s information is entered in the SAP system. Pertinent information about the applicants will be maintained in a customized info type with the following information. 3.2.3.4
Reject Applicants
All of this processing will be handled outside the system. However, the statuses of the applicants will be updated in the system. Applicants who pass this check will move on to the next step. 3.2.3.5
Prepare for Hiring
Applicants, who pass the hiring pre requisites, will be put on the hiring course. 3.2.3.6
Terminator
If any reason, an applicant is rejected, the statuses will be updated in this area. 3.2.3.7
Offer Employment Contract
The applicants at this stage will be offered the contract. In case an applicant does not accept the offer, applicant would exit the recruitment process but the applicant data will remain in database. The record of the applicant that accepts the offer will be transferred to the next step. Statuses will be updated in the SAP. All offers or other applicant letters will be maintained out of SAP. The applicant who will be considered for hiring will then be handled in the Personnel Administration Module. 3.2.3.8
Employee Hiring Complete
Recruitment process will be completed in this step. Incoming employees will be assigned a unique personnel Number, Seniority Number and organizational Assignment will also be maintained. LAST SAVED - 09/01/2018 04:39:00 FESCO_ SAP_ HCM_ Implementation_ Business Blueprint
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3.3 Integration This process is integrated with OM and PA Modules; 3.3.1 Organizational Management Vacancies maintained in Organizational Management are automatically available in Recruitment. 3.3.2 Personnel Administration The applicant data on selection of the applicant has to be transferred to the Personnel Management component as employee master. Also, a requirement for a position can be fulfilled internally. To enable this employee has to be transferred or promoted.
3.4 Value Additions
The Recruitment component will offer several reports with which all relevant data will be accessed in order to efficiently manage FESCO Applicant Master Data. Examples of such reports are Ad-Hoc query and other reports that access data of applicants such as qualifications.
The Selection of Applicant component will help manage the complex selection procedure. This can be done by making profile comparisons between the requirements for a position and an applicant’s qualification to determine whether an applicant should be assigned to a particular vacancy.
Due to integration between Personnel Administration and Recruitment, the system transfer’s the applicant data directly from the applicant database to the employee database. This way applicant data that was entered at the time of initial entry or additional data entry does not have to be reentered into Personnel Administration.
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3.5 RICEF 3.5.1 Reports Following are some of the reports available in SAP Organization Management. Sr. # Report Name
Availability
1 2 3 4 5
Variable Applicant List Applicants by Name Applicants by Action Applicants' Education and Training Applications
S_AHR_61015508 S_AHR_61015509 S_AHR_61015510 S_AHR_61015511 S_AHR_61015512
6 7
Applicant Statistics Planned Activities
S_AHR_61015513 S_AHR_61015514
8 9 10
Vacancy Assignments Vacancies Job Advertisements
S_AHR_61015515 S_AHR_61015516 S_AHR_61015517
11
Recruitment Instruments
S_AHR_61015518
3.5.2 Interface Sr. # Interface
Availability
N/A
N/A
3.5.3 Conversion Sr. # Conversion
Availability
Upload Program for successful candidates from third party
To be developed
3.5.4 Enhancement Sr. # Enhancement
Availability
N/A
N/A
3.5.5 Scripts & Forms Sr. # Scripts & Forms
Availability
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N/A
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4 Personnel Administration 4.A Business Process Definition Personnel Administration application component of SAP HCM is a highly effective tool to manage all modern Personnel Administration tasks. It is an efficient and transparent administration system for personnel data. The employee master data for FESCO will be created and maintained in the Personnel Administration module. Personnel Administration will be integrated to other SAP HCM modules like Time Management, Payroll and Organizational Management etc. Integration will allow Employee Master Data maintained in Personnel Administration module to be utilized in all HCM Modules.
4.B Business Process Overview Using this application component, you can enter and process employee-related data within your company. Personnel Administration automatically checks all data as it is entered to ensure that it is plausible. All employee-related data is logged with the exact date. Data remains transparent in your time progression at all times, and creates the basis for sound personnel decisions. The following personnel administration functions are available in Personnel Administration:
You can store all types of information about an employee in Human Resources Infotypes. They provide information with a structure, facilitate data entry, and enable you to store data for specific periods.
Basic personnel procedures within master data administration, such as hiring employees, performing organizational reassignments, and entering the data required for employees who leave the enterprise, are represented by separate personnel actions . Each personnel action contains the infotypes for which data must be entered in regard to the action in question, and displays them sequentially for you to process. You can use the personnel action fast entry for specific personnel actions, thus making data entry even quicker. When using the personnel action fast entry function, you are presented with a view in which only the input fields where you must enter data for the selected personnel action are displayed.
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4.1
Master Data / Configuration Objects
4.1.1 Personnel Number Ranges: FESCO will use SAP generated Personnel numbers when an employee is hired in the system. FESCO specific employee codes will be maintained automatically by the System. The Personnel Numbers that FESCO has previously used for its existing employees will also be uploaded in to SAP for cross referencing under the category “Previous Personnel Number”. FESCO will use the following Personnel Number ranges: Category
Personnel Number Range
Regular Contract Deputation Sports Permanent. Teaching Contract Teaching Daily Wages Work / Part Time Contract Lump sum Pakg.
00000000-19999999
20000000-29999999 30000000-39999999
4.1.2 Information Types (Info types) FESCO can store all types of information about an employee in Human Capital Management Info-types. These Info-types provide information with a structure, facilitate data entry, and enable storage of data for specific periods. An Info-type has four digit codes i.e. 0000 to 9999. Some of the info-types that will be maintained for FESCO’s personnel administration are given hereunder: Info-type Number
Info-type Text
Nature of Information
0000
Actions
Service History Records
0001
Organizational Assignment
Position, Department etc.
0002
Personal Data
Name, D.O.B, Gender etc.
0003
Payroll Status
Payroll status Information
0006
Address
Permanent/Temp Address
0007
Planned Working Time
Working days and timings
0008
Basic Pay
All recurring Payments
0009
Bank Details
Bank Key, Account No.
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Info-type Number
Info-type Text
Nature of Information
0014
Recurring Payments and Deductions All recurring Payments/deductions
0015
Additional Payments/deductions
Non recurring Payments & Deductions
0016
Contract Elements
Probation period etc.
0019
Monitoring of Task
Monitoring expiry of probation etc.
0021
Family Member/Dependents
Spouse, Children
0022
Education
Education
0023
Previous Employers
Previous Employment Information
0027
Cost Distribution
Payroll Cost Allocation
0028
Internal Medical Service
Blood groups
0032
Internal Data
Previous Personnel No.
0041
Date Specifications
D.O Confirmation, Date of Joining, Date of Promotion, Date of regularization etc.
0045
Loans
Loans details
0105
Communication
Email, Cell phone, Fax
0185
Personal IDs
2001
Leave
CNIC, passport, EOBI, Social Security NTN Leave
2006
Leave Entitlement
Leave Entitlements
In addition to above, a few customized Info-types will be developed for FESCO to record Income Tax related data. 4.1.3 Information Sub Types Some Info-types are divided into different categories called the Information subtypes. Some of the subtypes that will be used at FESCO are as follows: Info-type
Information Sub Types
Address
Permanent Address Current Address Next of Kin
Family Member/ Dependents
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Spouse 1 Spouse 2 Spouse 3 Spouse 4
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Info-type
Information Sub Types
Son Daughter Father Mother
Bank Details
Main Bank
Education
Communication
Leave Type
Medical Leave Casual Leave Annual Leaves
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Primary School Secondary School High School / College Technical Education Professional Education University Ph.D. Trainings for Officers Senior Management Course (SMC) Refresher Course for Superintending Engineers (SEs) Middle Management Course (MMC) Technical Refresher Course for Executive Engineers (XENs) Junior Management Course (JMC) Sector Specific Course for Junior Engineers (SDOs) Technical Induction Course for Technical Categories Management Induction Course for Non Technical Categories Trainings for Officials (Departmental Promotional Trainings) C-100 C-200 C-300 C-400 C-470 S-100 T-100 T-300 T-500 Cell phone #1 Cell phone #2 Telephone Email Fax
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Info-type
Information Sub Types
LPR R&R Disability (Half) Disability (Full) Leave Not Due (LND) Special Leave Maternity Leave Study Leave Earned Leave (Full) Earned Leave (Half) Extra ordinary Leave (EOL) Hajj Leaves Ex-Pakistan Leave Social Security leaves
Leave Title
Casual (25) Annual Leaves (4 per Month)
Loans
Construction/Repair of House Purchase of Plot Purchase of Car Purchase of Motorcycle EPF Advance
ID Data
CNIC Passport No. EPF No. NTN No. Domicile No. Domicile City Seniority No. Driving License Pseudo Code Free Supply Code
Objects on loan
Car for official use Laptop Mobile Phone Employee Card
Whenever an employee is hired, all relevant Master Data will be entered as part of HCM’s through “Personnel Actions” transaction.
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4.2 SAP - enabled Business Processes 4.2.A Requirement Analysis FESCO users will utilize SAP-HCM for Personnel Administration. Following are the requirements:
Effective maintenance of Employee Master Data in SAP and Integration with Organizational Management and Recruitment.
Hiring of various categories of employees.
Hiring of Contractual Employees and Renewal of Contract when previous contract ends.
Promotions/Up gradations of FESCO’s employees based on recommendation of concerned department head with HR department.
Change in pay of employees.
Resignation Process of Employees
Termination of Employees
Relevant reports availability in order to get up to date and comprehensive information relevant to Employee Master Data
4.2.1 Personnel Actions In the standard system, different types of employee data are stored in individual info-type. Rather than accessing each info-type individually and entering data into them, the system can group together the most important info-types into personnel actions and lead you through processing the employee data. Personnel procedures, such as hiring an employee, organizational reassignment, or an employee leaving the enterprise are represented by individual personnel actions in Personnel Administration. Each personnel action contains the info-types that you must maintain to record the personnel action at hand. The info-types are retrieved in succession so that you can maintain them.
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The FESCO will be use the following personnel procedures are represented as personnel actions in the HR master data system:
Hiring / Appointment
Contract Renewal
Up-Gradation
Promotion
Organizational Reassignment
Ex-Pakistan Leave
Transfer/Posting
Deputation Out
Deputation In
Contract Regularization
Exit from Company
Absorption from other DISCO's
Hire - Applicant
Note: The two actions cannot be performed on same date as per SAP standard.
If you run two actions which change the employment status then the last record will be overwritten by the new one.
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4.2.2 4.2.2.1
Hiring / Appointment Process Description
Hiring can be performed in response to a new position getting created, restructuring or expansion. An employee may also be hired as a replacement for another employee. When a new employee is hired, data for the new employee has to be entered into SAP in various Info-types. Hiring in SAP is performed using a transaction called Personnel Action. When Personnel Action is performed, all relevant Info-types that need to be maintained are displayed sequentially. 4.2.2.2
Process Overview
SAP transaction code for this process: PA40 (Personnel Actions) The following business process for Hiring is suggested for FESCO I.
After completes the recruitment process and applicant accepts a position or a candidate is directly hired at FESCO, HR department will receive a signed copy of the employment terms and conditions letter to proceed hiring action.
II.
By executing the transaction code PA40, the user in Human Resources will initiate the Hiring Action. Initial hiring date of an employee is cut over date.
III.
Data will be maintained in the following Info-types: Info-type Number 0000
Info-type Text
0002 0006
Actions Organizational Assignment Personal Data Address
0007 0009 0032
Planned Working Time Bank Details Internal Data
0001
0105
Communication
0185
ID Data
9109
Office Order Number
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Subtype Subtype Text
01 02
Permanent Address Current Address
0
Main Bank
0002 0003 0004 0005
Cell phone #1 Cell phone #2 Telephone Email ID
0006
Emergency Contact
01 05
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Other information i.e., basic pay, recurring payments/deduction, Additional Payments/deductions, Family data, Blood group etc., will be maintained through Employee master data maintenance (PA30) These Info types will be displayed by the sequence presented and user can cancel entering any of these Info types based on the availability of data to be entered.
Sr. No 1 2 3 4 5 6 7 8
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Reason for Action Aghaz-e-Haqooq-e-Baluchistan Quota Women Quota Disable Person Quota 20% Employee Children Quota under Direct Quota Employee Children Quota (Cat-I, II & III) (Cat-IV, V & VI) Open Merit Minority Quota Sports Quota
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4.2.2.3
Process Chart
Human Resources
Process: Hiring Acceptance of Appointment
Recruitment
HR Department
Start I
Hire Applicant Data transfer to PA
BBP Ref No. 3.2
II
Acceptance of Appointment Terms & Conditions
III
Personnel Action are Initiated
IV
Data will be maintained in various Infotypes
Process Ends
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4.2.3 4.2.3.1
Contract Renewal Process Description
Contractual employees are hired for a specific length of time. At the end of the contract, the employer may offer to renew the contract. The process carried out to process the renewal is discussed here. 4.2.3.2
Process Overview
SAP transaction code for this process: PA40 If FESCO offers to renew the contract and the employee accepts, the following business process is suggested for FESCO I. II.
HR checks for employees completing their contract terms. HR user will contact the Head of concerned Department for feedback.
III.
Head of Department provides feedback to HR user
IV.
HR department receives feedback
V.
HR sends contract renewal request to APPROVING AUTHORITY/ in accordance to reporting channel of employee
VI.
APPROVING AUTHORITY reviews and approves request for contract renewal
VII. VIII. IX.
Action updated Following info-types are maintained in contract renewal action New contract letter will issue to employee. Info-type Number
Info-type Text
0000
Action
0001
Organizational Assignment
0007
Planned working time
0016
Contract Elements
9109
Office Order Number
Sr. No
Reason for Action
1
Expiry of Contract
2
Satisfactory Performance / Work & Conduct
3
Recommendations
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4.2.3.3
Process Chart
Human Resources Approving Authority
Process: Human Resources
Contract Renewal
Concerned Department
Start I HR user checks which employees are completing contract II
HR user Contacts Dept. Head for feedback IV
III Feedback received from Dept. Head
VI
APPROVING AUTHORITY receives request for approval of Contract Renewal
Dept. Head provides feedback to HR user
V HR user sends request to APPROVING AUTHORITY according to employee reporting channel for approval
VII
Action Updated VIII Infotypes in action are maintained IX
New Contract Letter sent to concerned employee
Process Ends
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4.2.4
Up-gradation
4.2.4.1 Process Description Based on DPT, DPE, length of service, prescribed period also include on their performance, seniority or skills, employees are periodically upgraded to higher level positions. 4.2.4.2 Process Overview SAP transaction code for this process: PA40 The following business process for Up-graded is suggested for FESCO. I. II. III. IV. V. VI. VII. VIII. IX.
The Detail of employees eligible for time scale up gradation submitted to competent authority for calling of Documents. Letter for Documents issue Pre-Requisites(ACRs/PER, DPE, DPT, No Inquiry/ Disciplinary case / NAB/ FIA/ Audit para, Pending certificates) obtain HR process the case for board / Committee After Conducting Departmental Board, the recommendation of the Board is submitted for Approval of Concerned authority On Approval from Concerned authority, the up gradation order is issued with copy to all concerned Personnel Action will be initiated Various Infotypes will be updated The following Info-types will be updated: Info-type Number Info-type Text 0000
Action
0001
Organizational Assignment
9109
Office Order Number
Sr. No
Reason for Action
1
Against Quota (Time Scale Up gradation)
2
Length of Service
3
Seniority Based
4
Department Promotion Training
5
Department Promotion Exam
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4.2.4.3 Process Chart
Human Resources
Process: Up-gradation Human Resources
Concerned Dept.
Start
I The Detail of employees eligible for time scale upgradation submitted to competent authority for calling of Documents
VI On Approval from Concerned authority, the upgradation order is issued with copy to all concerned
II Letter for Documents issue
VII
III Pre-Requisites(ACRs/PER, DPE, DPT, No Inquiry/ Disciplinary case / NAB/ FIA/ Audit para, Pending certificates) obtain
Personnel Action will be initiated
VIII Various Infotypes will be updated
IV
HR process the case for board / Committee Process Ends V
After Conducting Departmental Board, the recommendation of the Board is submitted for Approval of Concerned authority
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4.2.5
Promotion
4.2.5.1
Process Description
Based on DPE, DPT, employee’s performance or skills, employees are periodically promoted to higher level positions. 4.2.5.2
Process Overview
SAP transaction code for this process: PA40 The following business process for Promotion is suggested for FESCO. I. II. III. IV. V. VI. VII. VIII. IX.
Availability of Post under promotion Quota examine by HR List of senior most employees as per seniority of respective cadre submitted to concerned authority for calling of document. Pre-Requisites(ACRs/PER, DPE, DPT, No Inquiry/ Disciplinary case / NAB/ FIA/ Audit para, Pending certificates) obtain. HR process the case for board / Committee. After Conducting Departmental Board, the recommendation of the Board is submitted for Approval of Concerned authority. On Approval from Concerned authority, the Promotion order is issued with copy to all concerned. Personnel Action will be initiated. Various Info types will be updated. The following Info-types will be updated: Info-type Number Info-type Text 0000
Action
0001
Organizational Assignment
0008
Basic Pay
9109
Office Order Number
Sr. No
Reason for Action
1
Subject to availability of Promotion Quota
2
Seniority Based
3
Accelerated Promotion (20%)
4
Department Promotion Training
5
Department Promotion Examination
6
Posting on Promotion
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4.2.5.3
Process Chart
Human Resources
Process:
Concerned Dept.
Promotion
Human Resources
Start
I
Availability of Post under promotion Quota examine by HR
VI On Approval from Concerned authority, the Promotion order is issued with copy to all concerned
II
List of Senior most employees as per seniority of respective cadre submitted to Concerned authority for calling of document.
VII
III Pre-Requisites(ACRs/ PER, DPE, DPT, No Inquiry/ Disciplinary case / NAB/ FIA/ Audit para, Pending certificates) obtain
Personnel Action will be initiated
VIII Various Infotypes will be updated
IV HR process the case for board / Committee
Process Ends V
After Conducting Departmental Board, the recommendation of the Board is submitted for Approval of Concerned authority
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4.2.6
Organizational Reassignment
4.2.6.1
Process Description
Employees may get transferred to other positions for various reasons, such as: An employee leaves the company and a vacancy gets created. The vacant position may be offered to another employee within the company. An employee may have updated his skills or qualifications that are better suited to another position than his current one. An employee may get assigned to another position as a temporary replacement for another employee. 4.2.6.2
Process Overview
SAP transaction code for this process: PA40 HR Department may receive a request from the concerned department regarding the transfer of an employee from one position to another. The following business process for Organizational Reassignment is suggested for FESCO after consultation with the core team members. I.
Department Head will request a transfer.
II.
On receiving a request for transfer, HR user will check to confirm that there is a vacant position. If there is no vacancy, then HR will follow process mentioned in organization management blueprint document for creation of organization unit, position, job and tasks.
III.
If there is a vacant position, HR user will initiate the Personnel Action for Organizational Reassignment.
IV.
The following info-types will be updated: Info-type Number
Info-type Text
0000
Action
0001
Organizational Assignment
9109
Office Order Number
Sr. No
Reason for Action
1
Additional Responsibility to look after
2
Acting charge
3
Additional / Dual Charge
4
Current Charge
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4.2.6.3
Process Chart
Human Resources
Process: Organizational Reassignment
Concerned Dept.
Human Resources
II HR will check to see if position is vacant
Start
Vacancy I Dept Head will request a transfer Yes
III Personnel Action will be initiated
No
IV Various Infotypes will be updated
Process Ends
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4.2.7
Ex-Pakistan Leave
4.2.7.1
Process Description
Employees may get leave for various reasons, such as: 4.2.7.2
Process Overview
SAP transaction code for this process: PA40 HR Department may receive a request from the concerned department regarding the ExPakistan leave of an employee. The following business process for Ex-Pakistan is suggested for FESCO after consultation with the core team members. I. II.
Department Head will request to give Ex-Pakistan Leave. On receiving a request for Ex-Pakistan leave, HR user will maintain the ExPakistan leave.
III.
HR user will initiate the Personnel Action.
IV.
The following info-types will be updated: Info-type Number
Info-type Text
0000
Action
0001
Organizational Assignment
0007
Planned Working Time
2001
Leave
9109
Office Order Number
Sr. No
Reason for Action
1
Higher Studies
2
Personal Visit
3
Hajj
4
Umrah
5
Medical Treatment
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4.2.7.3
Process Chart
Human Resources
Process: Ex-Pakistan Leave
Concerned Dept.
Human Resources
II HR User maintain the Ex-Pakistan leave
Start
Yes III
Personnel Action will be initiated
I
Dept Head give approval for an Employee for ExPakistan Leave
IV Various Infotypes will be updated
Process Ends
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4.2.8
Transfer/Posting
4.2.8.1
Process Description
Employees may get posted to other positions for various reasons, such as: An employee has reached maximum years of service at the current location. An employee wishes to work at another location An employee may be posted to another location if the result of inquiry has been negative. 4.2.8.2
Process Overview
SAP transaction code for this process: PA40 HR Department may receive a request from the concerned department regarding the transfer of an employee from one position to another. The following business process for Transfer/Posting is suggested for FESCO after consultation with the core team members. I. II.
Department Head will request a transfer posting through share point. On receiving a request for posting, HR user will check to confirm that there is a vacant position. If there is no vacancy, then HR will follow process mentioned in organization management blueprint document for creation of organization unit, position, job and tasks.
III.
HR user will initiate the Personnel Action for Transfer /Posting.
IV.
The following info-types will be updated: Info-type Number Info-type Text 0000
Action
0001
Organizational Assignment
0007
Planned Working Time
9109
Office Order Number
Sr. No
Reason for Action
1
Interest of FESCO/Company
2
Administrative grounds
3
Own Request of employee
4
Attachment basis
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4.2.8.3
Process Chart
Human Resources
Process: Transfer Posting
Concerned Dept./ Sharepoint
Human Resources
Start
I
Dept. Head or individual will request a Posting for employee through Sharepoint
SRS Reference: 1.1 II Personnel Action will be initiated
III Various Infotypes will be updated
Process Ends
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4.2.9
Deputation Out
4.2.9.1
Process Description
Employees may request to go on Deputation for a certain period of time for gaining more experience from another industry or Company within or outside Pakistan. 4.2.9.2
Process Overview
SAP transaction code for this process: PA40 The following business process for Deputation Out is suggested for FESCO. I.
HR will receive business case for Deputation from head of concerned department or Employee.
II.
HR user will run the Deputation In and update info-type 0000 by entering the employee’s new position.
III.
The following Info-types will be updated: Info-type Number Info-type Text 0000
Action
0001
Organizational Assignment
9109
Office Order Number
Sr. No 1 2
Reason for Action On the request of the employee On the demand of other Department/organization
3
GEPCO
4
HESCO
5
SEPCO
6
IESCO
7
LESCO
8
MEPCO
9
PESCO
10
QESCO
11
TESCO
12
GENCOs
13
NTDC
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Sr. No 1 2
Reason for Action On the request of the employee On the demand of other Department/organization
3
GEPCO
4
HESCO
5
SEPCO
6
IESCO
7
LESCO
8
MEPCO
9
PESCO
10
QESCO
11
TESCO
12
GENCOs
13
NTDC Abroad
14
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4.2.9.3
Process Chart
Human Resources
Process: Deputation Out
Concerned Dept.
Human Resources
II
Start
HR Will review prerequisites and send recommendation to APPROVING AUTHORITY
III Approval by APPROVING AUTHORITY I APPROVING AUTHORITY will recommend employee for deputation Yes
IV
V
Personnel Action will be initiated
Various Infotypes will be updated
Process Ends
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4.2.10 4.2.10.1
Deputation In Process Description
The request for adjustment of employee in FESCO on deputation received from concerned department along with terms & condition of deputation. The employee comes on deputation in FESCO hiring process will apply in the system as employee with the employee group as deputation.
4.2.10.1
Process Overview
SAP transaction code for this process: PA40 The following business process for Deputation is suggested for FESCO. I.
HR will receive information on resuming duties after deputation from head of concerned department.
II.
HR department will analyse the information and send to APPROVING AUTHORITY for approval.
III.
Approval by APPROVING AUTHORITY
IV.
HR user will run the Deputation in Action and update info-type 0000 by entering the employee’s new position.
V.
The following Info-types will be updated: Info-type Number 0000
Action
0001
Organizational Assignment
9109
Office Order Number
Sr. No 1 2 3 4 5 6 7 8 9 10 11 12 13
Info-type Text
Reason for Action On the request of the employee On the demand of FESCO GEPCO HESCO SEPCO IESCO LESCO MEPCO PESCO QESCO TESCO GENCOs NTDC
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4.2.10.3
Process Chart
Human Resources
Process: Deputation In
Concerned Dept.
Human Resources
II
HR Will review prerequisites and send recommendation to APPROVING AUTHORITY
Start
I APPROVING AUTHORITY will recommend Deputation In
III Approval by APPROVING AUTHORITY
Yes IV
Personnel Action will be initiated
V Various Infotypes will be updated
Process Ends
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4.2.11
Contract Regularization
4.2.11.1
Process Description
Contractual employees are hired for a specific length of time. On recommendation from the Head of department and approval from concerned authorities the contract can be regularized. The process carried out to regularize an employee is discussed here. 4.2.11.2
Process Overview
SAP transaction code for this process: PA40 If FESCO offers to regularize the contract and the employee accepts, the following business process is suggested for FESCO. I.
HR checks for employees original contract terms
II.
HR user contacts head of concerned department for feedback
III.
Head of concerned department provides feedback to HR user
IV.
HR department receives feedback
V. VI. VII. VIII. IX.
HR sends contract regularization request to APPROVING AUTHORITY/ in accordance to reporting channel of employee APPROVING AUTHORITY reviews and approves request for contract renewal Action updated Following info-types are maintained in contract renewal action New contract letter sent to employee Info-type Number Info-type Text 0000
Action
0001
Organizational Assignment
0007
Planned working time
0016
Contract Elements
9109
Office Order Number
Sr. No 1
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Reason for Action Service length completed
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4.2.11.3
Process Chart
Human Resources Approving Authority
Process: Contract Regularization Human Resources
Concerned Department
Start I HR user checks which employees are completing contract II
HR user Contacts Dept. Head for feedback IV
III Feedback received from Dept. Head
VI
APPROVING AUTHORITY receives request for approval of Contract Regularization
Dept. Head provides feedback to HR user
V HR user sends request to APPROVING AUTHORITY according to employee reporting channel for approval
VII
Action Updated VIII Infotypes in action are maintained IX
New Contract Letter sent to concerned employee
Process Ends
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4.2.12
Exit from Company
4.2.12.1
Process Description
Employees leave a company for various reasons. The causes can be voluntary, such as, resignation, or involuntary, such as following reasons. 4.2.11.2
Process Overview
SAP transaction code for this process: PA40 For termination or resignation, certain processes have to be initially carried out which fall outside the scope of SAP. For example, in case of resignation HR interviews the employee to determine the cause of resignation, and in case of termination, HR investigates to see if termination is justified. Once these procedures have been completed, HR will initiate the Exit from Company Process making use of personnel action. The following business process for Leaving is suggested for FESCO. I.
II.
HR department/Head of concerned department will receive employee resignation. In case resignation is received by later. The concerned department sends resignation to HR department. HR council’s employee to learn grievances/reason for resignation
III.
HR sends resignation to concerned department head
IV.
Concerned department head approves resignation
V. VI. VII.
VIII. IX. X.
HR receives approved resignation from head of concerned department and sends it for APPROVING AUTHORITY approval APPROVING AUTHORITY receives resignation for approval HR department receives approved resignation from APPROVING AUTHORITY, determines notification period and sends clearance certificate to employee during notification period HR receives signed off clearance certificate from employee HR user initiates personnel action Various info-types are updated Info-type Number
Info-type Text
0000
Action
0001
Organizational Assignment
0003
Payroll Status
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Info-type Number
Info-type Text
0016
Contract Elements
2006
Leave Title
0040
Object on loans (Belongings)
9109
Office Order Number
Sr. No
Reason for Action
1
Resignation
2
Dismissal
3
Removal
4
Compulsory Retirement
5
Retirement
6
Death
7
Absorption in Other Department
8
Permanently Disabled
9
On Medical Ground
10
Out of Company Transfer
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4.2.11.3
Process Chart
Human Resources
Process:
Approving Authority
HR Dept
Exit from Company
Concerned Dept
I Head of department receives resignation
Start
I
HR receives resignation from employee/concerned head of Department
II
IV HR councils employee to learn employee grievances/reason
HR sends resignation to head of concerned department for approval
III VI APPROVING AUTHORITY receives resignation for approval
Head of department receives resignation for approval
HR receives approved resignation from head of department and sends it to APPROVING AUTHORITY for approval
V
HR receives approved resignation, determines notification period and sends clearance certificate to employee during notification period
VII
VIII HR receives signed off clearance certificate from employee
IX HR user initiates Personnel Action
X
XI
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Various infotypes maintained
Process Ends
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4.2.12
Absorption from other DISCO's
4.2.12.1
Process Description
Employees permanently transfer in FESCO. 4.2.12.2
Process Overview
SAP transaction code for this process: PA40 HR Department may receive a request from the concerned department regarding the transfer in of an employee from position. The following business process for Transfer in is suggested for FESCO after consultation with the core team members. I.
Department Head will request a post.
II.
On receiving a request for Transfer in, HR user will check to confirm that there is a vacant position. If there is no vacancy, then HR will follow process mentioned in organization management blueprint document for creation of organization unit, position, job and tasks.
III.
If there is a vacant position, HR user will initiate the Personnel Action for Absorption from other DISCO's
IV.
The following info-types will be updated: Info-type Number Info-type Text 0000
Action
0001
Organizational Assignment
0007
Planned Working Time
9109
Office Order Number
Sr. No 1 2 3 4 5 6 7 8 9 10 11 12 LAST SAVED - 09/01/2018 04:39:00 FESCO_ SAP_ HCM_ Implementation_ Business Blueprint
Reason for Action Inter Company Transfer GEPCO HESCO SEPCO IESCO LESCO MEPCO PESCO QESCO TESCO GENCOs NTDC
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4.2.12.3
Process Chart
Human Resources
Process: Absorption from other DISCO's
Concerned Dept.
Human Resources
II HR will check to see if position is vacant
Start
Vacancy I
Dept Head or individual will request To Transfer IN Yes
III Personnel Action will be initiated
No
IV Various Infotypes will be updated
Process Ends
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4.2.2 Penalties and Disciplinary Action Procedures 4.2.B Requirement Analysis In FESCO, Penalties are an integral part of personnel administration. Penalties are charged against employees who are found involved in corruption & other embezzlements. Penalties are divided into major & minor categories according to nature of offense. Following are requirements of FESCO regarding Penalties:
Proper data maintenance of penalties in employee profile Recording of Penalties cases in SAP according to nature of offence Proper tracking & updating of disciplinary cases in SAP system according to action taken by competent authority. Reporting purpose for no. of disciplinary cases reported in each category for higher management & competent authorities
4.2.2.1 Process Description The process will start when a disciplinary case is reported & presented for hearing before competent authorities. The employee’s case will be updated with each hearing & final decision / outcome of competent authority. 4.2.2.2 Process Overview
A disciplinary case is reported The case is investigated by the disciplinary committee. If employee is really found guilty, the case is scheduled for hearing by competent authorities The competent authority listens to the entire case, examines proofs & reasoning by both sides & summons its final decision
If employee is found guilty, its proper penalty record shall be maintained in SAP. Penalties are charged against employees as a result of Disciplinary actions. There are two main kinds of penalties & further divided into subtypes according to severity & level of offence which are as following: Sr.# 1 2
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Penalties Subtypes Minor Penalties Major Penalties
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List of penalties subtype: Sr.#
Penalties Subtypes
1
Minor Penalties
2
Major Penalties
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List Censure Withholding of increment Withholding of Promotion Recovery Reduction to lower time scale Reduction to lower post Compulsory retirement from service Removal from service Dismissal from service
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4.3 Integration 4.3.1
Recruitment
It will allow easy transfer of applicant data from Recruitment to Personnel Administration once an applicant is hired. If an internal applicant (employee) applies for a job, it will also enable transfer of data from personnel administration to recruitment. 4.3.2
Organizational Structure
While running the hiring action in Personnel Administration, new employees will automatically get incorporated into FESCO’s Organizational Chart in SAP.
4.4 Value Additions
Personnel Administration will offer numerous reports with which all relevant data will be accessed in order to efficiently manage FESCO’s Employee Master Data. Examples of such reports are Date Monitoring and data of employees joining and leaving.
Personnel Administration will relieve FESCO’s HR user from many of the daily routine activities which are time consuming. Basic personnel procedures such as hiring, organizational reassignments, and leaving of employees will be easily managed through Personnel Actions. Personnel Actions will allow FESCO’s HR users to maintain employee data in various info-types which will be sequentially displayed during data entry.
Whenever any employee data at FESCO will be updated, the use of Info-types in personnel administration will allow storage of both old and new data. The old data will be automatically delimited. This way the historical data will not be lost and will always be available for evaluation.
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4.5 RICEF 4.5.1 Reports Following are some of the reports available in SAP Personnel Administration. Sr. # Report Name
Availability
1
EEs Entered and Left
S_PH9_46000223
2
Family Members
S_PH9_46000222
3
Flexible Employee Data
S_AHR_61016362
4
Employee List
S_AHR_61016369
5
Date Monitoring
S_PH0_48000450
6
Birthday List
S_PH9_46000221
7
Employee List
S_AHR_61016369
8
HR Master Data Sheet
S_AHR_61016360
9
Time Spent in Each Pay Scale Area/Type/Group/Level
S_AHR_61016356
10
Headcount Changes
S_L9C_94000095
11
Flexible Employee Data
S_AHR_61016362
12
Ad hoc Query
S_PHO_48000510
4.5.2 Interface Sr. # Interface
Availability
N/A
N/A
4.5.3 Conversion Sr. # Conversion
Availability
N/A
N/A
4.5.4 Enhancement Sr. # Enhancement
Availability
1
Office Order Number – Info-type
2
Medical Reimbursement – Info-type
To be Developed To be Developed
3
Funeral Charges / Marriage Grand – Info-type
To be Developed
4
Service Book – Info-type
To be Developed
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Sr. # Enhancement
Availability
4
Certificate Issuance – Info-type
To be Developed
5
Penalties – Info-type
To be Developed
4.5.5 Scripts & Forms Sr. # Scripts & Forms
Availability
1
Penalties - Report
To be Developed
2
Retirement & Seniority - Report
To be Developed
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5 Time Management 5.A Business Process Definition The Personnel Time Management component offers support in performing all human resources processes involving recording, evaluation and absence data of employees. Integration with Payroll of Personnel Time Management enables determination of the gross wage.
5.B Business Process Overview Time Management allows capturing of employee’s work schedule, Leave accrual and entitlement. There is a clear picture of Employee’s Leave balance, employee’s overtime. Time Management has user-oriented interfaces that support centralized and decentralized entry and administration of time and labor data. Data is processed centrally by administrators in the HR Department or else in individual departments by the designated Time Administrators such as supervisors and superiors. The Time Management component is closely integrated to the organizational structure of an organization. Hence it is essential that certain employee master data infotypes be maintained. One of the most important infotypes is Org Assignment (0001), which contains data on the org units to which the employee is assigned within the enterprise structure (personnel area, employee subgroup, and so on). The leave rules are defined at this level. SAP HCM Time Management will be used to implement business processes concerning the Maintenance of employee work schedules, recording of attendance / absences and deviations from the work schedule, maintenance of leave quotas and processing of recorded times and deviations for Payroll purposes. SAP Time Management is integrated with Personnel Administration and Payroll, for processing of time related payments for each employee. Data is restricted through authorizations in order to prevent unauthorized changes. Depending on how the master data is organized and depending on how the access should be controlled, authorization profiles can be created. These authorization profiles are attached to the users depending on the access level.
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5.1
Master Data / Configuration Objects
For Time Management the scope of implementation at FESCO includes:
Attendance / Leaves Leave title Integration to payroll accounting
As per management decision, negative time management will be applicable for FESCO employees. FESCO will use info-types of Absence Entitlements/Title (Info-type 2006), Absence deductions (Info-type 2001 Leaves), Attendance (info-type 2002) and Time events (info-type 2011), Overtime Payment in Payroll for the relevant employees in the organization. Through Personnel Time Management the HR user will:
Manage leave and illness times Plan workforce requirements Overtime or CPL (Compensatory leave) will be entered manually through upload program or employee master data maintenance.
5.1.1 Info-Types: An Info-type is a collection of logically related data fields for maintenance of employee data in SAP HR Module. Info-types have four digits. FESCO will use the following range of info-types for Time Management: Info Type Range
Info Type Category
2000 To 2999
Time Management
The following Info-types are relevant to Time Management: Info-type Number 0007 0050 2001 2002 2006 2010 2011
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Info-type Text Planned Working Time Time Recording information Leaves Attendance Leave Title/Quota Employee Remuneration Time events
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Nature of Information Working Days and Timings Time recording information Leave Attendance Leave entitlements Over Time Time events
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5.1.2 Leaves-Types: Some Info-types can be divided into various categories using subtypes. The following subtypes will be used for leaves at FESCO:
Info type 2001
Leave
Subtypes Earned Leave Casual Leave Leave Preparatory to Retirement (LPR) Recreation Leave Hajj Leave Special Leave Maternity leave Disability Leave Extra Ordinary Leave (LWP) Ex-Pakistan Leave Study Abroad/within Pakistan Leave Medical Leave Half Pay Leave
5.1.3 Calendar: 5.1.3.1 Holiday Calendar Holiday calendar for all FESCO personnel areas are same. The public holiday calendar will play a central role in the scheduling process. It will be used to generate monthly work schedules of FESCO employees. There are two categories of Holidays that will be defined, fixed holidays and movable holidays. Fixed holidays These holidays have fixed dates in the calendar. Examples of fixed holidays are: Description
Date
Kashmir Day
5th February
Pakistan Day
23rd March
Labor Day
1st May
Independence Day
14th August
Quaid-e-Azam’s Birthday
25th December
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These holidays are dependent on lunar cycle. These holidays will be defined in SAP but without specific dates. The dates will be entered every year once they are confirmed. Examples of moveable holidays are: Description
Date
Eid-ul-Fitr 1st Day Eid-ul-Fitr 2nd Day Eid-ul-Fitr 3rd Day Eid-ul-Azha 1st Day Eid-ul-Azha 2nd Day Eid-ul-Azha 3rd Day Eid Milad-un-Nabi
Floating Floating Floating Floating Floating
9th Moharram
Floating Floating
Floating Floating
10th Moharram (Ashura)
Unplanned holiday will be catered at the time of announcement. 5.1.4 Overtime In FESCO overtime is applicable to employees who work in excess of their planned working time and overtime amount paid to employee’s (overtime rate * no of hours) on the basis of following overtime calculation practice.
All the Overtime types for FESCO employees through SAP HR Payroll will be maintained in Employee Remuneration Information Info type (2010)
Overtime hours will be entered manually Fast Entry or employee master data maintenance into the system due to the differential for overtime rules
Formula: Normal: Overtime rate = Conditions: Maximum Basic Pay Admissible to officials Off Days: Overtime rate =
Basic Pay ----------------------------- / (8 * Hours Worked) Calendar days = =
Rs. 18,000/- (For non-gazetted officials) BPS-1 to 15.
Basic Pay ----------------------------- * (No. Of Claim Days) Calendar days
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5.2 SAP - enabled Business Processes 5.2.A Requirement Analysis The attendance of FESCO employees is manually marked in attendance register. Later on ad-hoc basis, time administrator (user) can mark employee attendance manually in the system. 5.2.3
Attendance Recording
5.2.3.1
Process Description
FESCO users will utilize SAP-HCM for Time Management. Following are the requirements:
5.2.3.2
Integration of Time Machines installed by a 3rd Party vendor with SAP.
Work schedules to be generated in SAP.
Leave title to be defined for employees in SAP according to FESCO’s policies.
Employee leave to be granted and adjusted against the allowed leave title.
Scheduling to be managed for employees working in shifts.
Forced time out entry will be made for the employees whom time out will be missing.
Availability of various reports in order to get up to date and comprehensive information relevant to Time Management. Process Overview
SAP transaction codes for this process:
PA61-Maintain Time Data, PA71-Fast Entry of Time Data
The following business process for Attendance Recording is suggested for FESCO after consultation with the core team members. I. II.
The attendance data of the employees will be uploaded or direct transfer from time machine to SAP Time Management System using time machine interface. The attendance data of the employees will be maintain online form (If time machine is not installed for specific location) and data will be saved in to SAP Time Management System.
III.
Data consistency will be checked by HR / Admin department using time reports.
IV.
In case of inconsistent time pairs, the HR department will manually maintain the employee attendance data in the system by using transaction code PA 61.
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5.2.3.3
Process Chart
Human Resources Time Machine
PROCESS: Attendance Recording Online Form
Human Resources
I
Time Machine
Start II
Online Form
III Call in Attendance info type
IV Enter attendance data
Attendance Recorded
Process Ends
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5.2.4 Leave Processing 5.2.4.1
Process Description
FESCO allows its employees to avail several categories of leaves. Each type of leave either has a maximum accrual per year or fixed number of days. In SAP, various types of leaves for FESCO will be configured and leave title will be generated based on predefined policies. Leave Type 2001
2002 2003
2004
2005
2006
2007
Leave Type Description
Conditions
Allowance Deducted
Earned leave
Balance deducted from Earned leave, 1. Conveyance Allowance 4 days per month and yearly 48 days 2. Head Quarter (Accumulated). Allowance 3. PMU Allowance 4. Risk Allowance 5. ERP Allowance 6. Shift Allowance Casual Leave Balance deducted from Casual No Deduction Leave. 25 days annual (Accumulated). Leave Preparatory to Balance deducted from Earned leave Only granted when Retirement (LPR) and maximum 365 days will allow. employee is retiring. 1. Conveyance Allowance 2. Head Quarter Allowance 3. PMU Allowance 4. Risk Allowance 5. ERP Allowance 6. Shift Allowance Recreation Leave CL Balance Deducted from Casual leave No Deduction (leave availed 15 days but balance deducted only 10 days). Allow only once in a calendar year. Hajj Leave Hajj leaves for 45 days. Balance 1. Conveyance Allowance deducted from earned leave. 2. Head Quarter Allowance 3. PMU Allowance 4. Risk Allowance 5. ERP Allowance 6. Shift Allowance Special Leave Granted to female this leave shall 1. Conveyance Allowance not be debited to her leave account 2. Head Quarter and not exceeding 130 days. Allowance On death of her husband 3. PMU Allowance 4. Risk Allowance 5. ERP Allowance 6. Shift Allowance Maternity leave On full pay for a period which may 1. Conveyance Allowance extend up to the end of 90 days and 2. Head Quarter
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Leave Type
2008
2009
Leave Type Description
Conditions
Allowance Deducted
not be debited to leave account. Allowance Leave not be granted for more than 3. PMU Allowance three times in the entire service. 4. Risk Allowance 5. ERP Allowance 6. Shift Allowance Disability Leave Disability Leave may be granted 1. Conveyance Allowance outside the leave account, up to a 2. Head Quarter maximum of 720 days on such Allowance medical advice. The leave salary 3. PMU Allowance during disability leave shall be equal 4. Risk Allowance to full pay for the first 180 days and 5. ERP Allowance on half pay for the remaining period. 6. Shift Allowance Extra Ordinary Leave Balance not deducted Full Salary Deduction (Leave Without Pay)
2010
Leave not due
Leave sanctioned on future earned basis. Allow 365 days in the entire period of service, subject to the condition that serving the first five years of service; it shall not exceed 90 days in all.
2011
Ex-Pakistan Leave
Balance deducted from Earned leave, 120 days full pay and remaining will half pay.
2012
Study Leave Abroad/within Pakistan
Study Leaves (Max up to 2 years, For M.Phil, PhD 4 and half years) deducted from Earned leave FCPS allow maximum period for 3 years and balance deducted from Earned leave Balance deducted from earned leave up to 30 days
2013
Medical Leave
2014
Earned leave on Half Balance deducted from Earned leave, Pay 120 days. 4 entitled each month if earned leave not availed
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1. Conveyance Allowance 2. Head Quarter Allowance 3. PMU Allowance 4. Risk Allowance 5. ERP Allowance 6. Shift Allowance 1. Conveyance Allowance 2. Head Quarter Allowance 3. PMU Allowance 4. Risk Allowance 5. ERP Allowance 6. Shift Allowance 1. Conveyance Allowance 2. Head Quarter Allowance 3. PMU Allowance 4. Risk Allowance 5. ERP Allowance 6. Shift Allowance 1. Conveyance Allowance 2. Head Quarter Allowance 3. PMU Allowance 4. Risk Allowance 5. ERP Allowance 6. Shift Allowance 1. Conveyance Allowance 2. Head Quarter Allowance 3. PMU Allowance Page 101 of 177 Private and Confidential
Leave Type
Leave Type Description
Conditions
Allowance Deducted 4. Risk Allowance 5. ERP Allowance 6. Shift Allowance
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5.2.4.2
Process Overview
SAP transaction code for this process:
PA30 - Maintain HR Master Data
Employee’s leave is approved through manual leaves application, the following business process is suggested for FESCO in consultation with the core team members. I. II. III.
9.1.4.3
Employee’s Leave request is approved through online (SharePoint) application Employee’s Leave request is approved through manual (If network issue) Employee’s leave record will be entered in SAP by the user. To check the leave record for an employee, info-type 2001 (Leave) can be accessed using transaction code PA30. Process Chart
Human Resources
PROCESS:
Share Point
Leave Processing
Human Resources
Start
I
SRS Reference: 1.9
Leave Approved from Share Point
II Leave Request is processed manually
III
Employee s leave record is created in SAP
Process Ends
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5.2.5 Shifts & Work Schedules SAP transaction code for this process: PT01 Employee work schedules at FESCO are based on the following shifts and general duty.
Employee Shift Group Category General Shift
Working Day
Weekly Working Days
Weekly Off Days
Timing
Weekly Hours
Mon to Fri
5
Sat & Sun
0800 to 1600
40
0600 to 1400
56
1400 to 2200
56
2200 to 0600
56
Morning
Mon to Sun
7
Evening
Mon to Sun
7
Night
Mon to Sun
7
All
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After 3 week ,4th week will be off After 3 week ,4th week will be off After 3 week ,4th week will be off
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5.2.6 Shift Planning 5.2.6.1 Process Description At FESCO, employees work in various shifts. These shifts will be configured in SAP using the shift planning component to reflect the correct time schedules of such employees. Consequently, the system will be able to correctly identify any absences. 5.2.6.2 Process Overview SAP transaction code for this process: PP61-Change Shift Plan In order to schedule shifts for employees, the following business process is suggested for FESCO after consultation with the core team members: I.
User will initiate Transaction code PP61.
II.
User will select the current plan version.
III.
User will select the organizational unit.
IV.
User will select the ID of the shift plan.
V. VI.
The Time Period will be selected for the shift plan. The employees will be selected that will be included in the shift plan.
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5.2.6.3 Process Chart
Human Resources
PROCESS: Shift Planning
Start
I User will initiate Transaction code PP61
II User will select current plan version
III User will select the organizational unit
IV User will select the shift plan
V User will enter the time period
VI User will select the employees
Process Ends
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5.3 Integration Payroll Integration between Payroll and Time Management enables determination of gross wage.
5.4 Value Additions
Time Management in HCM module will offer various reports with which all relevant data will be accessed in order to efficiently manage FESCO’s Time Management process.
Shift planning component will allow HR users to easily assign work schedules of employees that do not work regular shifts.
Integration between FESCO’s time machines and SAP will allow easy maintenance and record keeping of employee attendance data.
Title defined in SAP will prevent employees from taking unauthorized leaves.
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5.5 RICEF 5.5.1 Reports Following are some of the reports available in SAP Personnel Administration. Sr. # Report Name
Availability
1
Absence Quota
PT_QTA10
2
Generate quota leave
PT_QTA00
3
Quota overview
PT50
4
Attendance/Absence data overview
PT64
5
Attendance/Absence data overview Graphic
PT65
6
Attendance Register
To be Developed
5.5.2 Interface Sr. # Interface 1
Availability
Leave / Salary deduction Program
To be Developed
5.5.3 Conversion Sr. # Conversion 1
Availability
Overtime Upload
To be Developed
5.5.4 Enhancement Sr. # Enhancement
Availability
N/A
N/A
5.5.5 Scripts & Forms Sr. # Scripts & Forms
Availability
N/A
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N/A
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6 Payroll 6.A Business Process Definition This component enables the running of the payroll for all employees in line with business requirements. This module component integrates with other SAP HCM module such as Personnel Administration and Personnel Time Management. It has interface to financial accounting and controlling for posting the payroll results to respective GL accounts. The SAP payroll calculates all payments and deduction for an employee. SAP payroll offer a number of standard reports used in payroll, leave and advance payments. SAP payroll supports retroactive accounting. This function automatically recalculates payroll in the event of changes to master data and time data in periods for which payroll has already been completed.
6.B Business Process Overview Payroll demands the highest degree of accuracy and flexibility possible. Reliability, flexibility and quality performance are trademarks of SAP HCM payroll. SAP HCM payroll system provides and effective and reliable payroll solution. Lock mechanism ensures that data relevant to payroll run will not be changed during the run and at the same time they Allowance us to enter and edit data relevant for future runs. With SAP HCM Payroll’s comprehensive security and check mechanisms, one can and confident of accurate results every time. One will quickly and efficiently correct errors in master data or time data. The system automatically organizes and includes retroactive accounting changes. Integrated security mechanisms prevent the SAP system from inadvertently remunerating for gross payroll, net payroll and final payroll for all aspect of international payroll.
6.C Payroll Integrations The main purpose of this module is to administer payments and statutory deductions, loans, advances; third party deductions etc. in terms of various wage elements and define taxability on various wage elements to achieve ultimate net pay. To determine the wages and salaries and to prepare various types of payroll results & various statutory forms
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6.D Retroactive Accounting In payroll programs, it often occurs that you have to run payroll functions for periods in the past, which have already had payroll calculated. In this case, special wage types must be created to process the differences. An employee at your company receives a basic pay raise in payroll period 02 that is backdated to the middle of period 01. This means that the amount in period 01 must be recalculated in a retroactive accounting run. In addition, another employee receives another basic pay raise in payroll period 03 that is backdated to payroll period 01. This increase in basic pay comes into force in the first payroll period as well as at a later date in the payroll period.
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6.1
Master Data / Configuration Objects
The Payroll component in HCM will be used to calculate the remuneration for work done for each FESCO employee. However, Payroll does not just involve the calculation of remuneration. It also encompasses various other processes. After implementation at FESCO the payroll system will generate an exact, up to date payroll run. This payroll run can be easily corrected if overtime payments or increases in wages/salaries are to be taken into account. The Following Payroll Master Data for employees will be maintained: 6.1.1 Payroll Area: Payroll areas will be setup during customizing. This will allow grouping together of employees for whom payroll is run at the same time. Payroll areas will also be used to set the dates for the payroll period. The following Payroll Areas have been suggested for FESCO: Payroll Areas
Payroll Area Text
Z1
FESCO Monthly PR
Z2
FESCO DW/PT PR
Z3
FESCO Non-Payroll
Based on organizational assignment criteria, all of the employees who are accounted simultaneously in the payroll will be assigned to the same payroll area. Personnel numbers will be assigned to payroll areas in the Organizational Assignment info-type (0001). FESCO follows payroll cycle based on calendar months. 6.1.2 Pay Scale Structure: The pay scale structure covers regional, industry specific, financial and time related aspects. It takes into account the payroll differences between the various categories of employees. An employee will get assigned to a pay scale structure when the basic pay info-type (0008) will be maintained. The following four components of Pay Scale Structure will be configured in SAP for FESCO. Pay Scale Type: This represents the pay scale regulations or collective agreement according to which FESCO employees will be paid. The following Pay Scale Type has been suggested for FESCO: Pay Scale Type 99
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Pay Scale Type Text FESCO Employee
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Pay Scale Area: This component usually refers to the geographical location to which a pay scale or collective agreement applies. Based on FESCO’s requirements, the following pay scale areas have been suggested:
Pay Scale Area
Pay Scale Area Text
M NM W S T
Officers (17-20) Official (1-16) Daily Wages/PT Sports (1-20) Teaching (1-20)
Pay Scale Group & Level: Pay scale group and level is different for FESCO as per pay structure of the FESCO employees.
6.1.3 Payroll Period: A Payroll Period will be the date interval for which the employee is compensated in a Payroll run. The Payroll Period for FESCO will be consisting of 28/29/30/31 days as Payroll will be run on monthly basis. Monthly payroll cut-off date will be end of date of every month. 6.1.4 Posting Date: The Accounting components determine the posting period that is posted to, from the posting date. The Posting Date for FESCO will be consisting 8th of the next month. 6.1.5 Info Types: Info type is an integration data base between Personnel Administration, Payroll and Time Management. Standardized data retention enables the user master data and other payroll relevant data from Personnel Administration. Info Types
Info Types Text
0003
Payroll Status
0008
Basic Pay
0014
Recurring Payment / Deductions
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Description Facilitates to lock personnel number from payroll, can set retroactive accounting dates, Earliest master data change Pay scale type, Pay scale area, Pay scale group, Pay scale level, All salary component as Wage types Payment / Deduction which tends to repeat for a period of time, Start
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Info Types
Info Types Text
Description date and end date.
0015 2010
Additional Payments
One time Payments
Employee Remuneration One time payments related to Information Overtime
6.1.6 Wage Types: Wage types are the key element in the Payroll System. Wage types will be used to assign payments and deductions and to control the payroll program. Payments will include basic pay as well as special payments like overtime, awards, or recurring payments. Deductions will include both voluntary and involuntary elements such as Income Tax deductions and Loan repayments, etc. Characteristics are used to distinguish the individual wage types.
Primary Wage Types:
Each wage type will be a four digit numeric key. The wage types representing all of FESCO’s Payroll Payments and Deductions will be called Primary Wage Types. FESCO will use the following ranges of Wage Types for different Payroll Payments and Deductions.
Description
All employees
Standard Payments Info type 8
0001-0999
Common Payments Info Type 14
1000-1999
Common Deductions Info Type 14
2000-2999
Other Payment Info Type 15
3000-3999
Other Deductions Info Type 15
4000-4999
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Secondary Wage Types:
Some Wage Types will automatically be created by SAP during the actual Payroll run for accumulation of several Primary wage types like employee Gross Pay and Net Bank Transfer etc. These will be called the Secondary Wage Types Some of the Examples of Secondary wage types are: Wage Types
Description
/550
Statutory net
/551 /552
Retro calculation difference Difference prev. Period
/553 /559 /560
Recalc.diff.to last payroll. Payment Amount to be paid
/561 /562 /563 /565 /566
Claim Amount of balance paid Claim from prev. period Carry-over for next period. Carry-over from prev. period.
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6.1.7 Standard/Fixed Salary – Info type 0008: All the Standard/Fixed monthly payments to FESCO employees will be maintained in Basic Salary Info type (0008) Permissibility for Personnel Subarea
Allowance Name
0001
Basic Pay
Open (as per BPS)
FESCO Employees
Personal Pay
When the basic pay of an employee extents up to a maximum level of relevant pay scale in pay chart. The next increments will be paid as Personal pay.
FESCO Employees
FESCO Employees from BPS-01 to 20
Special Allowance will be admissible @ Rs. 10,000/- all officers BPS-17 & Above subject to the condition that they possess prescribed qualification for induction in respective cadre as per relevant Service Rules.
FESCO Employees
FESCO Employees from BPS-17 to 20
Payroll
Yes
ARA 2016 @ 10% shall stand frozen at the level of its admissibility as on 3006-2017 It shall be also admissible to the new entrance @ 10% of minimum of relevant RBPS-2016stand frozen at the level of its admissibility as on 30-06-2017
FESCO Employees
FESCO Employees from BPS-01 to 20
Payroll
Yes
It shall be admible @ 10% on the running basic pay.
FESCO Employees
FESCO Employees from BPS-01 to 20
Pay roll
Yes
0002
0003
0004
0005
Special Pay / Allowance
Adhoc Relief 2016
Adhoc Relief 2017
Amount Fix/Variable
Permissibility for Employee subgroup FESCO Employees from BPS-01 to 20
Wage Type
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Mode of Processing
Taxable
Pay roll
Yes
Pay roll
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Yes
Wage Type
Allowance Name
0006
House Rent
0007
0008
0009
Conveyance Allowance
Permissibility for Personnel Subarea
Permissibility for Employee subgroup
Mode of Processing
Taxable
a. 45% of Initial Basic Pay of RBPS-2008 in Faisalabad & Sargodha b.30% of Initial Basis Pay of BPS-2008 in other cities. c. The officers residing in FESCO / WAPDA accommodation are not entitled for grant of House Rent Allowance
FESCO Employees
FESCO Employees from BPS-01 to 20
Payroll
Yes
BPS-01 to 10 Rs.1785 BPS-11 to 15 Rs. 2856 BPS 16 & above Rs. 5000
FESCO Employees
FESCO Employees from BPS-01 to 20
Payroll
Yes
FESCO Employees
FESCO Employees from BPS-01 to 20
Payroll
Yes
FESCO Employees
Only Daily Wages
Payroll
Amount Fix/Variable
Working at HQ (HQ FESCO, CFO Office, PMU Office, P&D Office, RTC & Civil HQ Allowance Works Division No. 01) @ 20% of basic pay subject to maximum limit of Rs. 6,000/Salary Daily Wage Staff
Un-skilled @ Rs.558/Semi-Skilled @ Rs.581/Skilled @ Rs.634/-
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6.1.8 Recurring Payments – Info type 0014: Wage Allowance Type Name 1001
1002
1003
Qualification Pay
Amount Fix/Variable Rates of Qualification pay are as under: SAS / PFA @ Rs. 1200/- per month ICMA / ICWA (Part-3) @ Rs. 1200/- per month ICAM / ICWA /CIMA / ACCA @ Rs. 3150/per month Chartered Accountant @ Rs. 3450/- per month Staff College / NMC /NDC @ Rs. 3000/per month NIPA Advance / SMC @ Rs. 100/- per month Mid carrier / MMC @ Rs. 750/- per month
Permissibility for Personnel Subarea
FESCO Employees
Permissibility for Employee subgroup
Mode of Processing
FESCO Employees from BPS-16 to 20
ERP Allowance
ERP Allowance @ Rs. 3,000/- (BPS-16 & Above) will be admissible to the officers who Job related with ERP System 17 & Above subject to the condition that they possess prescribed qualification for induction in respective cadre as per relevant Service Rules.
FESCO Employees
FESCO Employees from BPS-01 to 20
Sr. Post Allowance
Sr. Post Allowance will be admissible to the officers working at the post of Grade-20 & Above BPS-20 @ Rs. 1250/BPS-21 @ Rs. 1350/-
FESCO Employees
FESCO Employees from BPS-20
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Taxable
Payroll
Yes
Pay roll
Yes
Payroll
Yes
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Amount Fix/Variable
Permissibility for Personnel Subarea
Permissibility for Employee subgroup
Mode of Processing
1004
Appointment Allowance
Sr. Post Allowance will be admissible to the officers working at the post of Grade-20 @ Rs. 10,000/-
FESCO Employees
FESCO Employees from BPS-20
Payroll
Yes
1005
Orderly Allowance
Orderly Allowance admissible to the officer holding the BPS-20 @ Rs. 14000/- per month
FESCO Employees
FESCO Employees from BPS-20
Payroll
Yes
Transports Subsidy
Transport Subsidy Allowance will be admissible to the officer holding the post BPS-20 @ Rs. 16,000/- and Officer holding the post of G.M / CEO @ Rs. 25,000/- in lieu of option-1 Car
FESCO Employees
FESCO Employees from BPS-20
Payroll
Yes
FESCO Employees
FESCO Employees from BPS-19 to 20
Payroll
Yes
Payroll
Yes
Payroll
Yes
Payroll
Yes
Wage Allowance Type Name
1006
1007
Entrainment Allowance
1008
PMU Allowance
1009
P&D Allowance
1010
DCC Allowance
Entrainment Allowance allowed to the officers BPS-19 &20 BPS-19 @ Rs. 500 BPS-20 @ Rs. 600 BPS-17 @ Rs. 2000/BPS-18 @ Rs. 2500/BPS-19 BPS-17 @ @ Rs. Rs. 4000/2000/BPS-18 @ Rs. 2500/BPS-19 @ Rs. 4000/BPS-20 @ Rs. 5000/10% of Frozen Level of drawn pay on 30-062015 and It shall be also admissible to the new entrance @ 10% of minimum of relevant RBPS-2011
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FESCO Employees
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FESCO Employees fromFESCO BPS-17 to 20 Employees from BPS-17 to 20 FESCO Employees from BPS-17 to 20
Taxable
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Amount Fix/Variable
Permissibility for Personnel Subarea
Permissibility for Employee subgroup
Mode of Processing
1011
CPC Allowance
25% of Frozen Level of drawn pay on 30-062015 and It shall be also admissible to the new entrance @ 25% of minimum of relevant RBPS-2011
FESCO Employees
FESCO Employees from BPS-17 to 20
Payroll
Yes
1012
Instruction Allowance
20% of basic pay subject to maximum limit of Rs. 3,000/-
FESCO Employees
FESCO Employees from BPS-17 to 20
Payroll
Yes
1013
Medical Allowance
Rs. 1500/-
FESCO Employees
FESCO Employees from BPS-01 to 16
Payroll
Yes
1014
Wapda Allowance
Rs .10000 Officer Rs.200 to Official
FESCO Employees
FESCO Employees from BPS-01 to 16 & 17 to 20
Payroll
Yes
1015
C. F. O All.
Rs.75000 working as a CFO
FESCO Employees
FESCO Employees from BPS- 20
Payroll
Yes
1016
Shift All
Payroll
Yes
1017
Integ. All
Payroll
Yes
1018
Senior Post Allowance
Payroll
Yes
1019
Other Allowance
Payroll
Yes
Wage Allowance Type Name
FESCO Employees FESCO Employees
Rs .450
Open + Rs. 1250/-
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FESCO Employees from BPSFESCO Employees from BPS- 01 to 04 FESCO Employees only BPS-20 FESCO Employees only BPS-01 to 20
Taxable
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6.1.9 Recurring Deductions – Info type 0014: Permissibility for Personnel Subarea FESCO Employees
Permissibility for Employee subgroup
Mode of Processing
BPS-01 to 20
Payroll
BPS-01 to 20
Payroll
BPS-01 to 16
Payroll
BPS-01 to 20
Payroll
BPS-01 to 20
Payroll
BPS-01 to 21
Payroll
BPS-01 to 20
Payroll
BPS-01 to 20
Payroll
BPS-01 to 20
Payroll
FESCO Employees
BPS-17 to 20
Payroll
FESCO Employees
BPS 01 TO 20
Payroll
Other Deduction
FESCO Employees
BPS 01 TO 20
Payroll
GP Fund Deduction
FESCO Employees
BPS 01 TO 20
Payroll
Wage Type
Allowance Name
Amount Fix/Variable
2001
Group Life Insurance
Deduction was made as per schedule issued by Director Insurance
2002
Employee Provident Fund
Deduction was made as per schedule issued by Director Fund
FESCO Employees
2003
Union Fund
Deduction Rs.20/from BPS-1 to 04 & Deduction Rs.50/from BPS-05 to 16
FESCO Employees
2004
Wapda Welfare Fund
Deduction was made as per schedule issued by Director Fund
FESCO Employees
2005
Employee Medical Benevolent Fund
Deduction Rs.20/from BPS-16 to 20 & Deduction Rs.10/from BPS-01 to 15
FESCO Employees
2006
Income Tax
According to Tax able Income
FESCO Employees
2007
Advance taken against EPF
Deduction was made as per instalment mentioned in one's advance letter.
FESCO Employees
2008
Residential accommodation
Deduction of 5% of Basic Pay
2009
Water Charges
Deduction Rs.15/from BPS-1 to 18 & Deduction Rs.20/from BPS-19 to 20
2010
Pensionary contribution
Deduction in case of contractual officer
2011
House Rent
5% of B.S Of Employee
2012 2013
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6.1.10 Additional Payments / Deductions – Info type 0015: All the Additional Payments / Deductions for FESCO employees through SAP HR Payroll will be maintained in Additional Payments/Deductions Info type (0015) Wage Allowance Type Name # 3001
3002 3003 3004 3005 3006
Amount
T A bills Miscellaneous Payment Miscellaneous Deduction Leave Encashment Gratuity
Pension
Permissibility for Personnel Subarea FESCO Employees FESCO Employees FESCO Employees
Calculating on Final Settlement Calculating on Final settlement Calculating on Final settlement
FESCO Employees
Permissibility for Employee subgroup
Mode of Processing
FESCO Employees from BPS-01 to 20
Payroll
FESCO Employees from BPS-01 to 20 FESCO Employees from BPS-01 to 20 FESCO Employees from BPS-01 to 20
Taxable
Payroll Payroll Payroll
YES
FESCO Employees
FESCO Employees from BPS-01 to 20
Payroll
YES
FESCO Employees
FESCO Employees from BPS-01 to 20
Payroll
YES
Note: All types of allowance/benefits/deduction which are based on position/department/qualification will be based on approval. System will provide the required information whether the employee does fulfill the requirements for certain allowance or not and the HR user will enter the allowance in the system for processing.
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6.1.11 Loans Types Loan Types Z100 Z200 Z300 Z400 Z500 Z600
Amount / Variable
Loan Type Text Purchase of House Purchase of Plot
Open Open
Purchase of Car Purchase of Motorcycle House Construction
Open Open Open
EPF Advance
Open
Permissibility
Max Limit
FESCO Permanent Employees BPS 01 to 20 FESCO Permanent Employees BPS 01 to 20 FESCO Permanent Employees BPS 01 to 20 FESCO Permanent Employees BPS 01 to 20 FESCO Permanent Employees BPS 01 to 20 FESCO Permanent Employees BPS 01 to 20
6.1.12 Loan Wage Type Wage Type Allowance Name # Loan Installment Y1RP Purchase of House Loan Installment Y2RP Purchase of Plot Loan Installment Y3RP Purchase of Car Loan Installment Y4RP Purchase M cycle Loan Installment Y5RP House Construction Installment of EPF Y6RP Advance
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Permissibility for Personnel Subarea FESCO Employees FESCO Employees FESCO Employees FESCO Employees FESCO Employees FESCO Employees
Permissibility for Mode of Employee Processing subgroup FESCO Employees Payroll from BPS-01 to 20 FESCO Employees Payroll from BPS-01 to 20 FESCO Employees Payroll from BPS-01 to 20 FESCO Employees Payroll from BPS-01 to 20 FESCO Employees Payroll from BPS-01 to 20 FESCO Employees Payroll from BPS-01 to 20
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6.2 SAP - enabled Business Processes 6.2.A Requirement Analysis FESCO users will utilize SAP-HCM for Payroll Processing. Following are the requirements:
Calculation of remuneration for each employee (as per employee categories mentioned in SAP HCM Personnel Administration blue print document) on FESCO’s payroll.
Separate payroll areas will be setup for FESCO Office
Configuration in SAP of all elements will be carried out that relate to Employee’s Pay such as Basic Salary, House Rent Allowance, and Medical Allowance and other allowances and deduction.
Integration with FI/CO to allow posting of Payroll data to accounting for financial reporting and cost accounting purposes.
Setting up of Final Settlement Processes.
Relevant reports availability in order to get up to date and comprehensive information relevant to Payroll.
6.2.1 Payroll Processing The Payroll program is run at a specific point in time, not only to calculate an employee’s basic remuneration but also to process any special payments or bonuses. 6.2.1.1 Process Description Payroll for FESCO will be run on monthly basis. The following business process for Payroll is suggested for FESCO after consultation with the core team members.
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6.2.1.2 Process Overview SAP transaction codes for this process:
PC00_M99_CALC_SIMU, PC00_M99_PA03_RELEA, PC00_M99_CALC, PC00_M99_PA03_CHECK, PC00_M99_PA03_CORR, PC00_M99_PA03_END
I.
The first step in Payroll processing is simulation. The transaction code for this process is PC00_M99_CALC_SIMU. Simulation will be run for each payroll area to confirm that no errors will be encountered when the actual payroll is run.
II.
If errors are found during payroll simulation, Master Data will be maintained to remove the errors.
III.
To run the actual Payroll process, transaction code, PC00_M99_PA03_RELEA, will release the Payroll Area for processing. When releasing the Payroll Run, the relevant Payroll Area will be selected. One or several Payroll Areas can be released simultaneously. The system will increase the period number in the Payroll Control Record of the respective Payroll Area by one. The master and time data for the personnel numbers belonging to this Payroll Area cannot be changed for Payroll past or present. Changes affecting the future will still be possible.
IV.
Transaction code, PC00_M99_CALC (start payroll) will run payroll in live mode. The system will determine the current Payroll Period from the Payroll Control Record and perform Payroll using the values that were entered in the Payroll program.
V.
PC00_M99_PA03_CHECK will be used to check payroll results. If errors are found during payroll processing they will be displayed.
VI.
Transaction code PC00_M99_PA03_CORR, will be used to make corrections to master or time data for personnel numbers which contain errors, and which the Payroll program could not process. During the Payroll run, the system will flag the Payroll Correction field in the Payroll Status Info-type (0003) for all rejected personnel numbers. These personnel numbers are grouped together in a list under Match code W (Payroll Correction Run). In a Payroll correction run, that is a Payroll run with Match code W; Payroll will only run for the corrected personnel numbers. After corrections, Payroll will be released again. Payroll Period will not change this time.
VII.
Payroll will be run again only for the personnel numbers that were previously rejected.
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VIII.
Transaction code PC00_M99_PA03_END will be used to exit Payroll when the Payroll Process has run successfully for all personnel numbers in the selected Payroll Area.
6.2.1.3 Process Chart
Human Resources
PROCESS: Payroll Processing
Payroll Department
Finance
Start
Payroll Posted to Finance
I Simulate Payroll Run
II Maintain Master Data
Yes
End Process
Errors
No
III Release Payroll
IV
Start Payroll
V Check Results
Data updated without error
VII
Yes
No VI VIII
Maintain Master Data
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Corrections
Exit Payroll
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6.2.2 Loan and Advances 6.2.2.1 Process Description Various types of loans and advances are made available by the employer will be called Loan types and store as subtype of Loan info type 0045. Employees can avail these loans if they meet certain requirements. Once the loan is granted, Loan amount will be paid through Finance or monthly payroll processing. A process has to be followed for the recovery of the loan will be made through monthly payroll processing. The process for granting and recovery of the loan is discussed here. Info type 0045 – Loan is used to enter all the loan data. This info type contains information on basic data, condition, payments and re-payments. The following Loan type will use in FESCO. 6.2.2.2 Process Overview SAP transaction code for this process: PA30 After the employee’s loan request is reviewed and approved through online (Share point), the following business process is suggested for FESCO after consultation with the core team members: I.
Admin will notify the approved loan amount of employees to the Finance Department.
II.
Finance Department will issue a cheque for the loan amount to the employee or Loan Amount will have to be paid through monthly payroll.
III.
After approval on online loan schedule automatically created in SAP HCM system. Or Admin User will initiate Transaction code PA30. After entering employee’s personnel number, the user will access Info-type 0045 (Loans).
IV.
A new record will be created in Info-type 0045 and the approved amount and number of instalments will be entered. This will trigger the process of recovery of loan from the employee’s monthly pay check.
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6.2.2.3 Process Chart Human Resources
PROCESS: Loan Processing Admin Directorate
Share Point
Finance
Start
SRS Reference: 1.11
I
Loan Request Approve on Online
HR user will initiate infotype 45
II
HR user will enter the amount of the loan and the number of installments for Repayment
IV
III
Admin will notify Finance
Finance will issue a check to the employee
Process Ends
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6.2.3 Off-Cycle Payroll 6.2.3.2 Process Description This process will be used to complete processing of employee Off-cycle payments. The OffCycle payroll will be used for payments including Final Settlement payment, claim voucher or other one-time payments. 6.2.3.3 Process Overview I. II.
Approved payments for Off Cycle execution will be sent to the Payroll department. HR administrator will enter the approved amount in relevant heads.
III.
Off cycle payroll will be executed by the payroll department in specific conditions e.g. Final Settlement, Grants, Bonuses etc. Off-Cycle payroll simulation will be executed along with the parameters e.g. reason, payment date etc.
IV.
If there are no error in the simulation, Live Off-Cycle payroll run will be executed with the same parameters.
V.
Off-Cycle payroll results will be posted to finance after successful execution through standard posting to finance program.
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6.3 Integration Finance/CO Integration between Payroll and FI/CO enables posting of Payroll results to Accounting, all posting information from the payroll results is selected, summarized, formatted, and posted to the Accounting components. Time Management Integration with Time Management will Allowance determination of overtime hours the employee has worked and its impact on Gross Pay
6.4 Value Additions
The Payroll module will offer numerous reports with which all relevant data will be accessed in order to efficiently manage FESCO’s Payroll process.
Before execution of live payroll, there is possibility to run payroll on simulation.
Before posting the payroll document, there is possibility to run payroll posting on simulation.
Income Tax determination will be customized according to Pakistan’s tax laws
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6.5 RICEF 6.5.1 Reports Following are some of the reports available in SAP Personnel Administration. Sr. # Report Name
Availability
1
Wage Reporter
PC00_M99_CWTR
2
Display Payroll Results
PC_PAYRESULTS
3
Loan Report
S_AHR_61016210
4
Salary Sheet
To be Developed
5
Income Tax Report (Upload format for FBR)
To be Developed
6.5.2 Interface Sr. # Interface
Availability
N/A
N/A
6.5.3 Conversion Sr. # Conversion 1
Availability
Increment Upload
To be Developed
6.5.4 Enhancement Sr. # Enhancement
Availability
1
Income Tax Program
To be Developed
2
Provident Fund - Infotype
To be Developed
6.5.5 Scripts & Forms Sr. # Scripts & Forms
Availability
1
Salary Slip - Officer
To be Developed
2
Pay Slip
To be Developed
3
Pay bill Register
To be Developed
4
Deduction Statement
To be Developed
5
Department wise Cost Variance Report
To be Developed
6
Bank Advice
To be Developed
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Sr. # Scripts & Forms
Availability
7
Provident Fund Register
To be Developed
8
Annual Tax Deduction Certificate
To be Developed
7 Posting to Accounting (Finance) 7.1
Process Description
Payroll results contain information that has relevance for financial accounting purposes. The process to transfer this data from HCM to accounting after payroll run every month is discussed here. 7.2
Process Overview
SAP transaction code for this process:
PC00_M99_CIPE
The function in SAP “Posting to accounting” is an interface between the Human Resources and Accounting systems. After payroll is run every month, the cost has to be booked in the relevant accounts in financial accounting. This process will create a posting document that will be transferred to Financial Accounting (FI), and the information will get posted to a document in the FI module. The following business process for posting is suggested for FESCO after consultation with the core team members. I.
II.
Transaction code, PC00_M99_CIPE, will create a posting run. Initially the posting run will be created in simulation mode to confirm that there are no errors. General Ledger accounts will not get posted to, in simulation. All errors displayed in the simulation document will to be rectified.
III.
The posting document will be released.
IV.
Transaction code, PC00_M99_CIPE, will be run again to create a live posting run. The accompanying posting documents will have the "Posted" status. If unsuccessful: The posting run will have the "Not posted" status.
V.
The user will check the completeness of the Run. In case the Run is not complete, the user will reverse the Run and repeat the whole process.
VI.
The General Ledger accounts in Financial Accounting and Cost Centres in controlling modules will be updated.
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7.3
Process Chart
Human Resources
PROCESS: Posting to Accounting
Start
I Create posting run with simulation documents
II
Check payroll user operation
Errors are displayed
Yes
No III Release Posting Document
IV
Perform Posting Run
V Errors are displayed
Yes
Reverse the run and remove errors
No
VI GL Accounts updated
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8 Final Settlement 8.A Requirement Analysis In FESCO, Employee needs to be clear his/her dues at the time of leaving/retirement, for the calculations of the pending dues and adjustments a process is required for the Final settlement of the employee as per policy. 8.1 Process Description The process will be used to calculate and pay the Final dues i.e. last salary, Leave encashment, Commutation, monthly pension and any other dues or recovery of employees after clearance in the organization at the time of Leaving as per policy. 8.2 Process Overview I.
The process starts after the HR administration initiation of the Acceptance of the Resignation, Termination, Retirement or Contract expiry information etc.
II.
The relevant HR administrator execute Leaving Action (The detailed process explained in the Personnel Administration Business Blue Print)
III.
Clearance will be done by the administration department outside the system.
IV.
Off-Cycle payroll run will be executed to calculate the final payments as per the policy; the final settlement program will be executed with the payroll driver and update relevant info types.
V. VI. VII.
Details final settlement sheet will be fetched in the form of report/form. Posting to finance program will post the result to the relevant GL accounts and the payments will be made through the Finance. In preparation of Final Settlement, following items are considered:
Leave Encashment Notification issued by HR Salary of last month to be paid to employee GP Funds details from Wapda House, Lahore for retiring employee Gratuity is paid as 35 % of gross pension to retiring employee at time of retirement Monthly drawing pension is paid as 65 % of gross pension to retiring employee as his / her monthly pension amount.
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Final Settlement for Employees on lump sum contract: Gratuity is equal to 70 % of one month pay for all completed years of service is payable to the employees on lump sum contract. If an employee on lump sum contract has served for less than 6 months, he shall not be eligible for gratuity. If an employee has served for more than 6 month will be eligible for gratuity. For contractual employees, leave payout is also considered along with last month salary to be paid to employee. There are four kinds of retirement as following: 1. Compulsory retirement, superannuation 2. Premature retirement (On disciplinary or miscellaneous grounds) 3. Family pension (Death during service) 4. Invalid Retirement (Retirement on basis of disability during service / medical grounds)
There is a chart of commuted rates for calculation of pension on basis of number of purchased years. Restoration year for an employee is determined by adding retirement date to commuted rate.
Pension is calculated by following formula: Basic Pay * 70 % * (Qualified Service / 30) = Gross amount to be paid to employee as pension
Gross amount of pension to be paid to employee is divided into two portions i.e. Gratuity Portion (25 % for family pension & 35 % for all other types) & Monthly Drawing Pension (75 % for family pension & 65 % for all other types)
Gratuity Portion (35 %):
The gratuity portion to be paid to retired employee is further extracted by below formula: Gross gratuity portion amount * Commuted Rate * 12
Monthly Drawing Pension (65 %):
Monthly drawing portion is paid to retiring employee by following formula: Gross monthly drawing pension amount * 15 % (w.e.f 01.07.2011) * 7.5 % (w.e.f. 01.07.2015) * 10 % (w.e.f. 01.07.2016) * 10 % ( w.e.f. 01.07.2017)
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Leave Encashment: In FESCO, employee is paid leave encashment at time of retirement, maximum encashment paid to an employee is of 365 days. If he has earned leaves less than 365 days, then he / she shall be eligible for number of earned leaves. Formula: (Basic Pay + Personal Pay + Qualification pay + Special pay + Senior post allowance) = Gross Gross Pay ------------------------ * (365 or Less) Calendar days
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8.2 Integration This process is integrated with FI.
8.3 RICEF 8.3.1 Reports Following are some of the reports available in SAP Personnel Administration. Sr. # Report Name
Availability
1
Wage Reporter
PC00_M99_CWTR
2
Display Payroll Results
PC_PAYRESULTS
3
Wages G/L assignment report
PC00_M99_DKON
8.3.2 Interface Sr. # Interface
Availability
N/A
N/A
8.3.3 Conversion Sr. # Conversion
Availability
N/A
N/A
8.3.4 Enhancement Sr. # Enhancement 1
Availability
Full & Final Settlement –Infotype
To be Developed
8.3.5 Scripts & Forms Sr. # Scripts & Forms 1
Availability
Full & Final Settlement - Form
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To be Developed
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9 Annexure
9.2 FESCO Organization Structure Sr.#
Main Office
Divisions
Sub Divisions
Sections
Grid Stations
Costing / Pricing Section-FD Budget Planning Section-FD Loan Management Section-FD System implementation & Post Audit Secti Administration Section-FD Banking Section-FD Imprest Section-FD
Finance Directorate
1
Administration
FESCO Head Office
Pension & Funds Section-FD Establishment & Pre Audit-FD Inter Office Transactions Reconciliation Assets Management Section-FD Accounts Consolidation SectionFD Receivables & Payables Section-FD Tax Cell-FD Cash Office-FD General Cost Poll-FD
Chief Executive Office
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Marketing Department-CEO Human Resource Department-CEO Planning & Development (P & D)CEO Customer Services Department (Commercial
Business Blueprint
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Sr.#
Main Office
Divisions
Sub Divisions
Manager Material Management
Sections
Grid Stations
Transportations Department-CEO Safety DepartmentCEO Distribution Control Centre-CEO Judicial Magistrate Directorate-CEO Legal DepartmentCEO Surveillance Department-CEO Vigilance DepartmentCEO Public Relation Department-CEO Property Management Cell-CEO Sports DepartmentCEO Security DepartmentCEO General Cost PollCEO Chief Engineer Operation-CEO Manager Material Management Director Material Disposal FESCO MIS FSD
MIS Faisalabad
MIS Jhang MIS Sargodha
Manager Internal Audit
Manager Internal Audit
Chief Internal Auditor RTC FSD
Regional Training Center
Regional Training Center
CTC Jhang CTC Sargodha Manager financing
2
Project Management
PMU
Chief Engineer Development
project
Manager procurement Manager PS&C
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Sr.#
Main Office
Divisions
Sub Divisions
Construction Division Sargodha
Manager Project Construction
Sections
Grid Stations
ERP-Directorate, CE (DEV) XEN Const Division Sargodha SDO Const Div Sargodha SDO Const Div Khoshab SDO Const Div Mianwali ELR 4 Const Div Sargodha Manager Project Construction XEN Const Division FSD SDO 1 Const. Div FSD SDO 2 Const. Div FSD
PD Construction
Construction Division Faisalabad
SDO 3 Const. Div FSD ELR 1 FSD (Const. Div FSD) ELR 2 FSD (Const. Div FSD) SDO (Const. Div Chiniot) XEN Const Division Jhang SDO Const Div Jhang
Construction Division Jhang
SDO Const Div TT SDO Const Div Athara Hazari SDO Const Div Bhakkar ELR 3 Const Div Jhang GSC Directorate XEN T&G Division
PD GSC
GSC Directorate
SDO GSC 1 SDO GSC 2 SDO TLC
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Sr.#
Main Office
Divisions
Sub Divisions
Sections
Grid Stations
SDO T&I
Civil Works 1 Faisalabad
XEN Civil Works 1 Faisalabad
Civil Works 2 Faisalabad
XEN Civil Works 2 Faisalabad
SDO Civil (Construction) Sub Division XEN Civil Works-I FSD SDO Civil Sub div Head Quarter SDO Civil Sub div 2nd Circle FSD SDO Civil Sub div Sargodha Circle XEN Civil Works-II SDO Civil Works GSO P&I FSD P&I Sub Div 1 FSD
P&I Faisalabad
Protection & Instrument Faisalabad
P&ISub Div 2 FSD P&I Sub Div Sargodha P&I Sub Div Mianwali XEN SS&T No.1 GSO Circle Office 132KV BANDALA
3
GSO Circle
SS&T 1 Faisalabad
XEN SS&T 1 Faisalabad SDO Nishatabad
SS&T
132KV CHAK JHUMRA 132KV CHAK 103/R.B 132KV GARAH FATEH SHAH 132KV JARANWALA 132KV KHURRIANWALA 132KV KHANUANA 132KV LUNDIANWALA 132KV NISHATABAD NEW 132KV SCARP COLONY
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Sr.#
Main Office
Divisions
Sub Divisions
Sections
Grid Stations 132KV SATIANA 132KV SMALL INDUSTRIAL 132KV TANDLIANWALA 132KV VAC 132KV SPS C-TYPE STORE NISHATABAD 132KV BARANA 132KV BHOWANA 132KV CHINIOT INDUSTRIAL 132KV KHEWA 132KV KAMAL PUR
SDO SS&T Chiniot
132KV LALIAN 132KV M-3 INDUSTRIAL ESTATE 132KV MILLAT ROAD 132KV CHENAB NAGAR 66KV SHAMMAS MILLS
SDO SS&T 1 FSD Maintenance Divi Resident Engineer 132KV Grid Stat Old Th Resident Engineer 132KV Grid Stat Agriculture Resident Engineer 132KV Grid Stat Chiniot
132KV GRID STATION OTP 66KV GRID STATION OTP 132KV GRID STATION AGRI: UNIVERSITY 132KV GRID STATION CHINIOT ROAD
XEN SS&T No. 2 SS&T 2 Faisalabad
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XEN SS&T 2 Faisalabad
SS&TJaranwala Road Sub Div
Business Blueprint
132KV Grid Station Jhang Road Faisalabad 132KV Grid Station Factory Area Page 141 of 177 Private and Confidential
Sr.#
Main Office
Divisions
Sub Divisions
Sections
Grid Stations Faisalabad
SS&TJhang Sub Div
SS&T.T Sing Sub Div
SDO SS&T 2 FSD Maintenance Divi Resident Engineer SS&T Samundri Road Resident Engineer SS&T Gojra SS&T Sargodha
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XEN SS&T Sargodha
132KV Grid Station Narwala Road Faisalabad 132KV Grid Station Manjla Bagh 132KV Grid Station Sammundri 132KV Grid Station Thekriwala 132 KV Grid Station Nia Lahore 132KV Grid Station Jhang City 132KV Grid Station Jhang -II 132KV Grid Station H.B.Shah 132 KV Grid Station A.P. Sial 132 KV Grid Station G.M.Raja 132 KV Grid Station 18-Hazari 66 KV Grid Station Ashiana 132KV Grid Station T.T.Singh 132KV Grid Station Pir Mohal 132KV Grid Station Shorkot Road 132KV Grid Station Kamalia 132KV Grid Station Muridwala 132KV Grid Station Shorkot City 132KV Grid Station Mamun Kanjan
132 KV Grid Station Samundri Road 132 KV Grid Station Gojra
XEN SS&T Sargodha SS&T Sargodha 1
Business Blueprint
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Sr.#
Main Office
Divisions
Sub Divisions
Sections
SS&T Sargodha 2
SS&T Bhalwal
SDO SS&T SGD Maintenance Divi Resident Engineer 132KV Grid Stat Quaid Resident Engineer 132KV Grid Station Lud Resident Engineer 132KV Grid Stat Head F
Grid Stations 66 KV Grid Station Adhi Kot 66 KV Grid Station Nowshera 132 KV Grid Station Shahpur 132 KV Grid Station ABC Grout 132 KV Grid Station Bhamb 132 KV Grid Station Kudlathi 132 KV Grid Station Sargodha City 132 KV Grid Station Sargodha-II 132 KV Grid Station Kirana 132 KV Grid Station Chak NO.126 S.B 66 KV Grid Station Jahania Shah 132 KV Grid Station PAF Mushaf 132 KV Grid Station S.P Noon 132 KV Grid Station Bhalwal 132 KV Grid Station Bhera Industrial 66 KV Grid Station Patha Kot 66 KV Grid Station Bhabra
132 KV Grid Station Quaidabad 132 KV Grid Station Ludewala 132 KV Grid Station Head Faqirian
XEN SS&T Mianwali SS&T Mianwali
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XEN SS&T Mianwali
SDO SS&T Mianwali 1
Business Blueprint
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Sr.#
Main Office
Divisions
Sub Divisions
Sections
Grid Stations 132 KV G/S FAZIL 66 KV G/S BHEL 66 KV G/S MANKERA 66 KV G/S HYERDERABAD THAL 132 KV G/S NPP 1 132 KV G/S CNPP 132 KV G/S C2 132 KV C-3 & C-4
SDO SS&T Mianwali 2
132 KV G/S CHASHMA 132 KV G/S WAN BHACHRAN 132 KV G/S CHASHMA 132 KV G/S KALABAUGH 66 KV G/S MARKERWAL 66 KV G/S TRUG 66 KV G/S CHASHMA 132 KV G/S MLCF OLD 132 KV G/S MLCF NEW
SDO SS&T Mianwali Maintenance Divi Resident Engineer 132KV Grid Stat Daud KHEL Resident Engineer 132KV Grid Station Pi Resident Engineer 132KV Grid Station Bh
4
Material Management Stores
Faisalabad
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Regional Store Faisalabad
Regional Faisalabad
132 KV DAUDKHEL
G/S
132 KV G/S PIPLAN 132 KV BHAKKAR 66 KV BHAKKAR
G/S G/S
Store
Field Store - FSD
Business Blueprint
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Sr.#
Main Office
Divisions
Sub Divisions
Sections
Grid Stations
Field Store Construction-FESCO Field Store - Samundri Field Store - Chiniot Regional Sargodha Sargodha
Regional Store Sargodha
Store
Field Store Bhalwal Field Abad.
Store
Johar
Regional Store Jhang Jhang
Mianwali Warehouse
Regional Store Jhang
Field Store Bhakkar
Regional Store Mianwali Warehouse Nishatabad
Field Store Toba Tek Singh Regional Store Mianwali XEN (Store) Ware House Manager Technical Services M&T FSD 1
5
Repair & Maintanence
Metering & Testing
Manager Technical Services
M&T FSD 2 M&T Sargodha M&T Mianwali M&T Jhang
6
Workshop
TRW Faisalabad 1 Circle Office Civil Line Revenue Office
7
Faisalabad Circle 1 Civil Line Division Office
Transformer Recalamation Workshop (TRW) Faisalabad 1 Circle Office Civil Line Revenue Office Civil Line Division Office
Faisalabad City Sub Division
TRW
Circle Office FSD 1 Civil Line Revenue Office Civil Line Division Office Faisalabad City Sub Division FSD City SDO-CS FSD City SDO-MRS
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Sr.#
Main Office
Divisions
Sub Divisions
Sections
Grid Stations
FSD City SDO-MS FSD City SDO-DRS
Faisalabad Civil Line Sub Division
Faisalabad Civil Line Sub Division FSD Civi Lines SDOCS FSD Civi Lines SDOMRS FSD Civi Lines SDOMS FSD Civi Lines SDODRS Islampura Civil Line Sub Division Islam Pura SDO-CS
Islampura Civil Line Sub Division
Islam Pura SDO-MRS Islam Pura SDO-MS Islam Pura SDO-DRS Tariqabad Division
Sub
Tariq Abad SDO-CS Tariqabad Sub Division
Tariq Abad SDO-MRS Tariq Abad SDO-MS Tariq Abad SDO-DRS
Sargodha Road Sub Division
Sargodha Division Sargodha CS Sargodha MRS Sargodha MS Sargodha DRS
Road
Sub
Road SDORoad SDORoad SDORoad SDO-
Hajiabad Sub Division Hajiabad Sub Division
Haji Abad SDO-CS Haji Abad SDO-MRS
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Sr.#
Main Office
Divisions
Sub Divisions
Sections
Grid Stations
Haji Abad SDO-MS Haji Abad SDO-DRS Milat Road Division
Sub
Millat Road SDO-CS Milat Road Sub Division
Millat MRS
Road
SDO-
Millat Road SDO-MS Millat Road SDO-DRS
Muslim Town Sub Division
Abdullah Pur Revenue Office
Abdullah Pur Revenue Office Abdullah Pur Division Office
Madina Town Sub Division Office
Abdullah Pur Division Office
Mansoorabad Sub Division Office
Gutwala Sub Division Office LAST SAVED - 09/01/2018 04:39:00 FESCO_ SAP_ HCM_ Implementation_ Business Blueprint
Muslim Town Sub Division Muslim Town SDOCS Muslim Town SDOMRS Muslim Town SDOMS Muslim Town SDODRS Abdullah Pur Revenue Office Abdullah Pur Division Office Madina Town Sub Division Office Madina Town SDOCS Madina Town SDOMRS Madina Town SDOMS Madina Town SDODRS Mansoorabad Sub Division Office Mansoor Abad SDOCS Mansoor Abad SDOMRS Mansoor Abad SDOMS Mansoor Abad SDODRS Gutwala Sub Division Office
Business Blueprint
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Sr.#
Main Office
Divisions
Sub Divisions
Sections
Grid Stations
Gatwala SDO-CS Gatwala SDO-MRS Gatwala SDO-MS Gatwala SDO-DRS Manawala Division Office
Sub
Manawala SDO-CS Manawala Sub Division Office
Manawala SDO-MRS Manawala SDO-MS Manawala SDO-DRS
Jaranwala Road Sub Division Office
Jaranwala Revenue Office
Jaranwala Division Office
Nemat Colony S/Divn Jaranwala Revenue Office Jaranwala Division Office
Jaranwala City Sub Division Office
Lahore Road Sub Division Office
Jaranwala Road Sub Division Office Jaranwala Road SDOCS Jaranwala Road SDOMRS Jaranwala Road SDOMS Jaranwala Road SDODRS
Jaranwala Revenue Office Jaranwala Division Office Jaranwala City Sub Division Office City SDO JaranwalaCS City SDO JaranwalaMRS City SDO JaranwalaMS City SDO JaranwalaDRS Lahore Road Sub Division Office Lahore Road SDO-CS Lahore MRS
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Business Blueprint
Road
SDO-
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Sr.#
Main Office
Divisions
Sub Divisions
Sections
Grid Stations
Lahore Road SDO-MS
Faisalabad Road Sub Division Office
Lahore Road SDODRS Faisalabad Road Sub Division Office Faisalaba Road SDOCS Faisalaba Road SDOMRS Faisalaba Road SDOMS Faisalaba Road SDODRS Satiana Sub Division Office Satiana SDO-CS
Satiana Sub Division Office
Satiana SDO-MRS Satiana SDO-MS Satiana SDO-DRS Khanuana Division Office
Sub
Khanuana SDO-CS Khanuana Sub Division Office
Khanuana SDO-MRS Khanuana SDO-MS Khanuana SDO-DRS
Sarwar Shaheed Sub Division Office
Sarwar Shaheed Sub Division Office Sarwar Shaheed SDOCS Sarwar Shaheed SDOMRS Sarwar Shaheed SDOMS Sarwar Shaheed SDODRS
Awagat S/Divn Chiniot Revenue office Chiniot Division Office LAST SAVED - 09/01/2018 04:39:00 FESCO_ SAP_ HCM_ Implementation_ Business Blueprint
Chiniot Revenue office Chiniot Division Office
Chiniot Office Chiniot Office
Business Blueprint
Revenue Division
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Sr.#
Main Office
Divisions
Sub Divisions
Sections
Grid Stations
Chiniot 1 Sub Division Office Chiniot I SDO-CS Chiniot 1 Sub Division Office
Chiniot I SDO-MRS Chiniot I SDO-MS Chiniot I SDO-DRS Chiniot II Sub Division Office Chiniot II SDO-CS
Chiniot II Sub Division Office
Chiniot II SDO-MRS Chiniot II SDO-MS Chiniot II SDO-DRS Chiniot III Division Office
Sub
Chiniot III SDO-CS Chiniot III Sub Division Office
Chiniot III SDO-MRS Chiniot III SDO-MS Chiniot III SDO-DRS Bhawana Sub Division Office Bhawana SDO-CS
Bhawana Sub Division Office
Bhawana SDO-MRS Bhawana SDO-MS Bhawana SDO-DRS Bukharian Sub/Division Bukharian SDO-CS
Bukharian Sub Division Office
Bukharian SDO-MRS Bukharian SDO-MS Bukharian SDO-DRS
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Sr.#
Main Office
Divisions
Sub Divisions
Sections
Chak Jhumra Revenue Office
Chak Jhumra Revenue Office Chak Jhumra Division Office
Chak Jhumra Revenue Office Chak Jhumra Division Office Chak Jhumra I Sub Division Office Chak Jhumra I SDOCS Chak Jhumra I SDOMRS Chak Jhumra I SDOMS Chak Jhumra I SDODRS Chak Jhumra II Sub Division Office Chak Jhumra II SDOCS Chak Jhumra II SDOMRS Chak Jhumra II SDOMS Chak Jhumra II SDODRS Khurrianwala Sub Division Office
Chak Jhumra I Sub Division Office
Chak Jhumra II Sub Division Office Chak Jhumra Division Office
Grid Stations
Khurrianwala SDO-CS Khurrianwala Sub Division Office
Khurrianwala SDOMRS Khurrianwala SDOMS Khurrianwala SDODRS Bandala Sub Division Office Bandala SDO-CS
Bandala Sub Division Office
Bandala SDO-MRS Bandala SDO-MS Bandala SDO-DRS
Lalian Revenue Office Lalian Division Office
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Lalian Revenue Office Lalian Division Office Chanab Nagar Sub Division
Lalian Revenue Office Lalian Division Chanab Nagar Division Office
Business Blueprint
Sub
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Sr.#
Main Office
Divisions
Sub Divisions Office
Sections
Grid Stations
Chenab Nagar CS Chenab Nagar MRS Chenab Nagar MS Chenab Nagar DRS Lalian Urban Division Office
SDOSDOSDOSDOSub
Lalian Urban SDO-CS Lalian Urban Sub Division Office
Lalian MRS
Urban
SDO-
Lalian Urban SDO-MS Lalian Urban SDODRS Lalian Rural Sub Division Office Lalian Roral SDO-CS Lalian Rural Sub Division Office
Lalian MRS
Roral
SDO-
Lalian Roral SDO-MS Lalian DRS Shiekhpura Road AM(CS) RO Shiekhpura Road Divn Faisalabad 2 Circle Office Nazimabad Revenue Office
8
Faisalabad 2 Circle Office Nazimabad Revenue Office Nazimabad Division Office
Faisalabad Circle 2
Roral
SDO-
Faisalabad 2 Circle Office Nazimabad Revenue Office Nazimabad Division Office Nazimabad Sub Division Office Nazim Abad SDO-CS
Nazimabad Division Office
Nazimabad Sub Division Office
Nazim MRS
Abad
SDO-
Nazim Abad SDO-MS
Samanabad Sub Division Office LAST SAVED - 09/01/2018 04:39:00 FESCO_ SAP_ HCM_ Implementation_ Business Blueprint
Nazim Abad SDODRS Samanabad Sub Division Office
Business Blueprint
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Sr.#
Main Office
Divisions
Sub Divisions
Sections
Grid Stations
Saman Abad SDO-CS Saman MRS
Abad
SDO-
Saman Abad SDO-MS Saman Abad SDODRS Factory Area Sub Division Office Factory Area SDO-CS Factory Area Sub Division Office
Factory MRS
Area
SDO-
Factory Area SDO-MS
Bakkar Mandi Sub Division Office
Jhang Road Faisalabad Sub Division Offic
Factory Area SDODRS Bakkar Mandi Sub Division Office Bakkar Mandi SDOCS Bakkar Mandi SDOMRS Bakkar Mandi SDOMS Bakkar Mandi SDODRS Jhang Road Faisalabad Sub Division Jhang Road FSD SDOCS Jhang Road FSD SDOMRS Jhang Road FSD SDOMS Jhang Road FSD SDODRS Thekriwala Sub Division Office Thekri Wala SDO-CS
Thekriwala Sub Division Office
Thekri MRS
Wala
SDO-
Thekri Wala SDO-MS Thekri DRS Ghulam Muhammad Abad Revenue LAST SAVED - 09/01/2018 04:39:00 FESCO_ SAP_ HCM_ Implementation_ Business Blueprint
Ghulam Muhammad Abad Revenue
Wala
SDO-
G.M Abad Revenue Office
Business Blueprint
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Sr.#
Main Office
Divisions
Sub Divisions
Office
Office Ghulam Muhammad Abad Division Office
Sections
Grid Stations
G.M Abad Division Office Ghulam Muhammad Abad Sub Division
Ghulam Muhammad Abad Sub Division Office
G.M Abad SDO-CS G.M Abad SDO-MRS G.M Abad SDO-MS G.M Abad SDO-DRS Faizabad Sub Division Office Faizabad SDO-CS
Faizabad Sub Division Office
Faizabad SDO-MRS Faizabad SDO-MS
Ghulam Muhammad Abad Division Office
Faizabad SDO-DRS Gulberg Sub Division Office Gulberg SDO-CS Gulberg Sub Division Office
Gulberg SDO-MRS Gulberg SDO-MS Gulberg SDO-DRS Raza Abad Division Office
Sub
Raza Abad SDO-CS Raza Abad Sub Division Office
Raza Abad SDO-MRS Raza Abad SDO-MS Raza Abad SDO-DRS
Narwala Sub Division Office
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Narwala Sub Division Office Narwala SDO-CS
Business Blueprint
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Sr.#
Main Office
Divisions
Sub Divisions
Sections
Grid Stations
Narwala SDO-MRS Narwala SDO-MS Narwala SDO-DRS
Sadar Bazar Sub Div Office
Rehmat Town Sub Division Office
Sadar Bazar Sub Division Office Sadar Bazar Sub Division Office-CS Sadar Bazar Sub Division Office-MRS Sadar Bazar Sub Division Office-MS Sadar Bazar Sub Division Office-DRS Rehmat Town Sub Division Office Rehmat Town Sub Division Office-CS Rehmat Town Sub Division Office-MRS Rehmat Town Sub Division Office-MS Rehmat Town Sub Division Office-DRS Madina Abad S Div Of
Madina Abad Sub Division Office
Samundri Revenue Office
Samundri Division Office
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Samundri Revenue Office Samundri Division Office
Samundri City Sub Division Office
Madina Abad Sub Division Office-CS Madina Abad Sub Division Office-MRS Madina Abad Sub Division Office-MS Madina Abad Sub Division Office-DRS Samundari Revenue Office Samundari Division Office Samundri City Sub Division Office Samundri City SDOCS Samundri City SDOMRS Samundri City SDOMS Samundri City SDODRS
Business Blueprint
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Main Office
Divisions
Sub Divisions
Samundri Rural Sub Division Office
Sections
Grid Stations
Samundri Rural Sub Division Office Samundri Rural SDOCS Samundri Rural SDOMRS Samundri Rural SDOMS Samundri Rural SDODRS Murid Wala Sub Division Office Murid Wala SDO-CS
Murid Wala Sub Division Office
Murid MRS
Wala
SDO-
Murid Wala SDO-MS Murid Wala SDO-DRS Gojra Road Division Office
Sub
Gojra Road SDO-CS Gojra Road Sub Division Office
Gojra Road SDO-MRS Gojra Road SDO-MS Gojra Road SDO-DRS
Peoples Colony Revenue office
Peoples Colony Division Office
Peoples Colony Revenue office Peoples Colony Division Office
Peoples Colony Sub Division Office
Samundri Road Sub Division Office
LAST SAVED - 09/01/2018 04:39:00 FESCO_ SAP_ HCM_ Implementation_ Business Blueprint
Peoples Colony Revenue Office Peoples Colony Division Office Peoples Colony Sub Division Office Peoples Colony SDOCS Peoples Colony SDOMRS Peoples Colony SDOMS Peoples Colony SDODRS Samundri Road Sub Division Office Samundri Road SDOCS Samundri Road SDOMRS
Business Blueprint
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Main Office
Divisions
Sub Divisions
Batala Colony Sub Division Office
Alama Iqbal Colony Sub Division Office
Garden Colony Sub Division Office
Sections
Grid Stations
Samundri Road SDOMS Samundri Road SDODRS Batala Colony Sub Division Office Batala Colony SDOCS Batala Colony SDOMRS Batala Colony SDOMS Batala Colony SDODRS Alama Iqbal Colony Sub Division Office Allama Iqbal Colony SDO-CS Allama Iqbal Colony SDO-MRS Allama Iqbal Colony SDO-MS Allama Iqbal Colony SDO-DRS Garden Colony Sub Division Office Garden Colony SDOCS Garden Colony SDOMRS Garden Colony SDOMS Garden Colony SDODRS Dijkot Sub Division Office Dijkot SDO-CS
Dijkot Sub Division Office
Dijkot SDO-MRS Dijkot SDO-MS Dijkot SDO-DRS
Kareem Town Sub Division Office
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Kareem Town Sub Division Office Kareem Town Sub Division Office-CS Kareem Town Sub Division Office-MRS
Business Blueprint
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Main Office
Divisions
Tandlian Wala Revenue Office
Sub Divisions
Tandlian Wala Revenue Office Tandlian Wala Division Office
Sections
Grid Stations
Kareem Town Sub Division Office-MS Kareem Town Sub Division Office-DRS Tandlian Wala Revenue Office Tandlian Wala Division Office Rahmay Shah Sub Division Office Rehmay Shah SDO-CS
Rahmay Shah Sub Division Office
Rehmay Shah SDOMRS Rehmay Shah SDOMS Rehmay Shah SDODRS Tandianwala City Sub Division Office Tandianwala SDO-CS
Tandlian Wala Sub Division Office
Tandianwala MRS
SDO-
Tandianwala SDO-MS Tandlian Wala Division Office
Tandlian Wala II Sub Division Office
Tandianwala SDODRS Tandianwala Rural Sub Division Office Tandianwala II SDOCS Tandianwala II SDOMRS Tandianwala II SDOMS Tandianwala II SDODRS Killianwala Sub Division Office Killianwala SDO-CS
Killianwala Sub Division Office
Killianwala SDO-MRS Killianwala SDO-MS Killianwala SDO-DRS
Mamu Kanjan Sub Division LAST SAVED - 09/01/2018 04:39:00 FESCO_ SAP_ HCM_ Implementation_ Business Blueprint
Mamu Kanjan Division Office
Business Blueprint
Sub
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Main Office
Divisions
Sub Divisions Office
Sections
Grid Stations
Mamukanjan SDO-CS Mamukanjan MRS
SDO-
Mamukanjan SDO-MS Mamukanjan DRS
SDO-
TandilianwalaII AM (CS) RO TandilianwalaII Divn Gulberg AM(CS) RO Gulberg Divn Jhang Circle Office Jhang I Revenue Office
Jhang Circle Office Jhang I Revenue Office Jhang I Division Office
Jhang Circle Office Jhang Office
I
Revenue
Jhang I Division Office Jhang Rural Division Office
Sub
Jhang City SDO-CS Jhang Rural Sub Division Office
Jhang City SDO-MRS Jhang City SDO-MS Jhang City SDO-DRS
9
Jhang Circle
Khewa Sub Division Office
Jhang I Division Office
Khewa SDO-CS Khewa Sub Division Office
Khewa SDO-MRS Khewa SDO-MS Khewa SDO-DRS
Civil Line S/Baho Sub Division Office
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Civil Line S/Baho Sub Division Office Civil Line S/Baho SDO-CS Civil Line S/Baho SDO-MRS
Business Blueprint
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Main Office
Divisions
Sub Divisions
Ashraf Shaheed Sub Division Office
Sections
Grid Stations
Civil Line S/Baho SDO-MS Civil Line S/Baho SDO-DRS Ashraf Shaheed Sub Division Office Ashraf Shaheed SDOCS Ashraf Shaheed SDOMRS Ashraf Shaheed SDOMS Ashraf Shaheed SDODRS Maghiana Sub Division Office Meghiana SDO-CS
Maghiana Sub Division Office
Meghiana SDO-MRS Meghiana SDO-MS Meghiana SDO-DRS
Satellite Town Sub Division Office
Toba Taik Singh Revenue Office
Satellite Town Division Office Satellite Town CS Satellite Town MRS Satellite Town MS Satellite Town DRS
Sub SDOSDOSDOSDO-
Toba Taik Singh Revenue Office
T.T Singh Office
Revenue
Toba Taik Singh Division Office
T.T Singh Division Office Toba Taik Singh City Sub Division Office T.T Sing City SDO-CS
Toba Taik Singh Division Office
Toba Taik Singh City Sub Division Office
Toba Taik Singh Rural Sub LAST SAVED - 09/01/2018 04:39:00 FESCO_ SAP_ HCM_ Implementation_ Business Blueprint
T.T Sing City SDOMRS T.T Sing City SDOMS T.T Sing City SDODRS Toba Taik Singh Rural Sub Division Offic
Business Blueprint
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Main Office
Divisions
Sub Divisions
Sections
Grid Stations
Division Offic
T.T Sing Rural SDOCS T.T Sing Rural SDOMRS T.T Sing Rural SDOMS T.T Sing Rural SDODRS Rajana Sub Division Offic Rajana SDO-CS
Rajana Sub Division Offic
Rajana SDO-MRS Rajana SDO-MS Rajana SDO-DRS Shorkot Cantt Division Office
Sub
Shorkot Cantt SDO-CS Shorkot Cantt Sub Division Office
Gojra Revenue Office
Civil Line T.T Singh S/Divn Gojra Revenue Office Gojra Division Office
Shorkot Cantt SDOMRS Shorkot Cantt SDOMS Shorkot Cantt SDODRS
Gojra City Revenue Office Gojra Division Office Gojra City Division Office
Sub
Gojra City SDO-CS Gojra City Sub Division Office Gojra City Division Office
Gojra City SDO-MRS Gojra City SDO-MS Gojra City SDO-DRS Gojra Rural Division Office
Gojra Rural Sub Division Office
Gojra Rural SDO-CS Gojra MRS
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Sub
Business Blueprint
Rural
SDO-
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Main Office
Divisions
Sub Divisions
Sections
Grid Stations
Gojra Rural SDO-MS Gojra Rural SDO-DRS
Samundri Road Sub Division Office
Samundri Road Sub Division Office Samundri Road SDOCS Samundri Road SDOMRS Samundri Road SDOMS Samundri Road SDODRS Naya Lahore Sub Division Office Nia Lahore SDO-CS
Naya Lahore Sub Division Office
Nia Lahore SDO-MRS Nia Lahore SDO-MS Nia Lahore SDO-DRS
Gojra Pensra Road Sub Division Office
Bhakkar Revenue Office
Bhakkar Division Office
Toba Road Gojra S/Divn Jhang Road Gojra S/Divn Nia Lahore-2 S/Divn Bhakkar Revenue Office Bhakkar Division Office
Bhakkar City Sub Division Office
Gojra Pensra Road Sub Division Office Gojra Pensra Road SDO-CS Gojra Pensra Road SDO-MRS Gojra Pensra Road SDO-MS Gojra Pensra Road SDO-DRS
Bhakkar Revenue Office Bhakkar Division Office Bhakkar City Sub Division Office Bhakkar City SDO-CS Bhakkar MRS
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Business Blueprint
City SDO-
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Main Office
Divisions
Sub Divisions
Sections
Grid Stations
Bhakkar City SDO-MS
Behal Road Bhakkar Sub Division Office
Darya Khan Urban Sub Division Office
Darya Khan Rural Sub Division Office
Bhakkar City SDODRS Behal Road Bhakkar Sub Division Office Behal Road Bhakar SDO-CS Behal Road Bhakar SDO-MRS Behal Road Bhakar SDO-MS Behal Road Bhakar SDO-DRS Darya Khan Urban Sub Division Office Darya Khan Urban SDO-CS Darya Khan Urban SDO-MRS Darya Khan Urban SDO-MS Darya Khan Urban SDO-DRS Darya Khan Rural Sub Division Office Darya Khan Rural SDO-CS Darya Khan Rural SDO-MRS Darya Khan Rural SDO-MS Darya Khan Rural SDO-DRS Kaloor kot Sub Division Office Kaloor Kot SDO-CS
Kaloor kot Sub Division Office
Kaloor Kot SDO-MRS Kaloor Kot SDO-MS Kaloor Kot SDO-DRS
Jhang Road Bhakkar Sub Division Office
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Jhang Road Bhakkar Sub Division Office Jhang Road Bhakkar SDO-CS Jhang Road Bhakkar SDO-MRS
Business Blueprint
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Main Office
Divisions
Sub Divisions
Mankera Sub Division Office
Bhakkar Rural Sub Division Office
Sultan Bahu Revenue Office
Bhakkar Rural S/Divn Sultan Bahu Revenue Office Sultan bahu Division Office
Shorkot Rural Sub Division Office Sultan bahu Division Office
Sections
Grid Stations
Jhang Road Bhakkar SDO-MS Jhang Road Bhakkar SDO-DRS Mankera Sub Division Office Mankera Sub Division Office-CS Mankera Sub Division Office-MRS Mankera Sub Division Office-MS Mankera Sub Division Office-DRS Bhakkar Rural Sub Division Office Bhakkar Rural Sub Division Office-CS Bhakkar Rural Sub Division Office-MRS Bhakkar Rural Sub Division Office-MS Bhakkar Rural Sub Division Office-DRS
Sultan Bahu Revenue Office Sultan bahu Division Office Shorkot Rural Sub Division Office Shorkot Rural SDOCS Shorkot Rural SDOMRS Shorkot Rural SDOMS Shorkot Rural SDODRS Jhang Civil Sub Division Office Jhang Civil SDO-CS
Jhang Civil Sub Division Office
Jhang Civil SDO-MRS Jhang Civil SDO-MS Jhang Civil SDO-DRS
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Business Blueprint
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Main Office
Divisions
Sub Divisions
18 Hazari Jhang Sub Division Office
Sections
Grid Stations
18 Hazari Jhang Sub Division Office 18-Hazari Jhang SDOCS 18-Hazari Jhang SDOMRS 18-Hazari Jhang SDOMS 18-Hazari Jhang SDODRS Garh Maharajah Sub Division Office Garh Mahraja SDO-CS
Garh Maharajah Sub Division Office
Garh Mahraja SDOMRS Garh Mahraja SDOMS Garh Mahraja SDODRS Shorkot City Sub Division Office Shorkot City SDO-CS
Shorkot City Sub Division Office
Shorkot MRS
City
SDO-
Shorkot City SDO-MS
Ahmad Pur Sial Sub Division Office
Kamalia Revenue Office
Kamalia Division Office
Kamalia Revenue Office Kamalia Division Office
Kamalia City Sub Division Office
Shorkot City SDODRS Ahmad Pur Sial Sub Division Office Ahmad Pur Sial SDOCS Ahmad Pur Sial SDOMRS Ahmad Pur Sial SDOMS Ahmad Pur Sial SDODRS Kamalia Revenue Office Kamalia Division Office Kamalia City Sub Division Office Kamalia City SDO-CS Kamalia MRS
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Business Blueprint
City SDO-
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Main Office
Divisions
Sub Divisions
Sections
Grid Stations
Kamalia City SDO-MS
Kamalia Rural Sub Division Office
Pir Mahal City Sub Division Office
Pir Mahal Rural Sub Division Office
Jhang II Revenue Office
Jhang II Division Office
Kamalia 3rd S/Divn Jhang II Revenue Office Jhang II Division Office
Kamalia City SDODRS Kamalia Rural Sub Division Office Kamalia Rural SDOCS Kamalia Rural SDOMRS Kamalia Rural SDOMS Kamalia Rural SDODRS Pir Mahal City Sub Division Office Pir Mahal City SDOCS Pir Mahal City SDOMRS Pir Mahal City SDOMS Pir Mahal City SDODRS Pir Mahal Rural Sub Division Office Pir Mahal Rural SDOCS Pir Mahal Rural SDOMRS Pir Mahal Rural SDOMS Pir Mahal Rural SDODRS
Jhang II Revenue Office Jhang II Division Office Jhang Sadar Sub Division Office Jhang Sadar SDO-CS
Jhang Sadar Sub Division Office
Jhang MRS
Sadar
SDO-
Jhang Sadar SDO-MS Jhang Sadar SDO-DRS
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Business Blueprint
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Main Office
Divisions
Sub Divisions
Shah Jewana Sub Division Office
Sections Shah Jewana Division Office Shah Jewana Disvision-CS Shah Jewana Disvision-MRS Shah Jewana Disvision-MS Shah Jewana Disvision-DRS Akrianwala Division Office
Grid Stations Sub Sub Sub Sub Sub Sub
Akrianwala SDO-CS Akrianwala Sub Division Office
Akrianwala SDO-MRS Akrianwala SDO-MS Akrianwala SDO-DRS Jhang City Division Office
Sub
Jhang City SDO-CS Jhang City Sub Division Office
Jhang City SDO-MRS Jhang City SDO-MS Jhang City SDO-DRS
Sargodha Road Sub Division Office
18-Hazari Sub Division
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Sargodha Road Sub Division Office Sargodha Road SDOCS Sargodha Road SDOMRS Sargodha Road SDOMS Sargodha Road SDODRS 18-Hazari Sub Divn Office Jhang II 18-Hazari Sub Div SDO-CS Jhang II 18-Hazari Sub Div SDO-MRS Jhang II 18-Hazari Sub Div SDO-MS Jhang II 18-Hazari Sub Div SDO-DRS Jhang II
Business Blueprint
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Main Office
Divisions
Sub Divisions
Sections
Darya Khan Revenue Office
Darya Khan Revenue Office Darya Khan Division Office
Darya Khan Revenue Office Darya Khan Division Office Darya Khan Urban Sub Division Office Darya Khan Urban Sub Division Office-CS Darya Khan Urban Sub Division Office-MRS Darya Khan Urban Sub Division Office-MS Darya Khan Urban Sub Division Office-DRS Darya Khan Rural Sub Division Office Darya Khan Rural Sub Division Office-CS Darya Khan Rural Sub Division Office-MRS Darya Khan Rural Sub Division Office-MS Darya Khan Rural Sub Division Office-DRS Kallur Kot Sub Division Office Kallur Kot Sub Division Office-CS Kallur Kot Sub Division Office-MRS Kallur Kot Sub Division Office-MS Kallur Kot Sub Division Office-DRS Jandan Wala Sub Division Office Jandan Wala Sub Division Office-CS Jandan Wala Sub Division Office-MRS Jandan Wala Sub Division Office-MS Jandan Wala Sub Division Office-DRS Dullay Wala Sub Division Office Dullay Wala Sub Division Office-CS Dullay Wala Sub Division Office-MRS
Darya Khan Urban Sub Division Office
Darya Khan Rural Sub Division Office
Darya Khan Division Office Kallur Kot Sub Division Office
Jandan Wala Sub Division Office
Dullay Wala Sub Division Office
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Business Blueprint
Grid Stations
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Main Office
Divisions
Sub Divisions
Sections
Grid Stations
Dullay Wala Sub Division Office-MS Dullay Wala Sub Division Office-DRS Sargodha Circle Office Sargodha - 1 Revenue Office
Sargodha Circle Office Sargodha - 1 Revenue Office Sargodha - 1 Division Office
Sargodha City Sub Division Office
10
Sargodha Rural Sub Division Office
Sargodha Circle Sargodha - 1 Division Office
Sargodha Circle Office Sargodha - 1 Revenue Office Sargodha - 1 Division Office Sargodha City Sub Division Office Sargodha City SDOCS Sargodha City SDOMRS Sargodha City SDOMS Sargodha City SDODRS Sargodha Rural Sub Division Office Sargodha Rural SDOCS Sargodha Rural SDOMRS Sargodha Rural SDOMS Sargodha Rural SDODRS Tariqabad Sub Division Office Tariqabad SDO-CS
Tariqabad Sub Division Office
Tariqabad SDO-MRS Tariqabad SDO-MS Tariqabad SDO-DRS
Aziz Bhatti Town Sub Division Office
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Aziz Bhatti Town Sub Division Office Aziz Bhatti Town SDO-CS Aziz Bhatti Town SDO-MRS Aziz Bhatti Town SDO-MS Aziz Bhatti Town SDO-DRS
Business Blueprint
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Main Office
Divisions
Sub Divisions
Sections
Grid Stations
Nishtarabad Division Office
Sub
Nishtarabad SDO-CS Nishtarabad Sub Division Office
Nishtarabad MRS
SDO-
Nishtarabad SDO-MS Nishtarabad SDO-DRS Sial More S/Divn Sargodha - II Revenue Office
Sargodha - II Revenue Office Sargodha - II Division Office
Sargodha - II Revenue Office Sargodha - II Division Office Islampura (Sargodha) Sub Division Office Islam Pura SDO-CS
Islampura (Sargodha) Sub Division Office
Islam Pura SDO-MRS Islam Pura SDO-MS Islam Pura SDO-DRS Kot Farid Sub Division Office Kot Farid SDO-CS
Sargodha - II Division Office
Kot Farid Sub Division Office
Kot Farid SDO-MRS Kot Farid SDO-MS Kot Farid SDO-DRS
Satellite Town Sub Division Office
Bhagtan Wala -I Sub Division Office
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Satellite Town Sub Division Office Satellite Town SDOCS Satellite Town SDOMRS Satellite Town SDOMS Satellite Town SDODRS Bhagtan Wala -I Sub Division Office Bhagtan Wala-I SDOCS
Business Blueprint
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Main Office
Divisions
Sub Divisions
Bhagtan Wala -II Sub Division Office
New Satellite Town Sub Division Office
Sargodha - III Revenue Office
Sargodha - III Revenue Office Sargodha - III Division Office
Sections
Grid Stations
Bhagtan Wala-I SDOMRS Bhagtan Wala-I SDOMS Bhagtan Wala-I SDODRS Bhagtan Wala -II Sub Division Office Bhagtan Wala-II SDOCS Bhagtan Wala-II SDOMRS Bhagtan Wala-II SDOMS Bhagtan Wala-II SDODRS New Satellite Town Sub Division Office New Satellite Town SDO-CS New Satellite Town SDO-MRS New Satellite Town SDO-MS New Satellite Town SDO-DRS Sargodha - III Revenue Office Sargodha - III Division Office Civil Line (Sargodha)Sub Division Civil Line SDO-CS
Civil Line (Sargodha)Sub Division Office
Civil Line SDO-MRS Civil Line SDO-MS
Sargodha - III Division Office
Civil Line SDO-DRS Sillanwali Division Office
Sub
Sillanwali SDO-CS Sillanwali Sub Division Office
Sillanwali SDO-MRS Sillanwali SDO-MS Sillanwali SDO-DRS
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Business Blueprint
Page 171 of 177 Private and Confidential
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Main Office
Divisions
Sub Divisions
Sections
Grid Stations
Sahiwal Sub Division Office Sahiwal SDO-CS Sahiwal Sub Division Office
Sahiwal SDO-MRS Sahiwal SDO-MS Sahiwal SDO-DRS Sahiwal II Division Office
Sub
Sahiwal-2 SDO-CS Sahiwal II Sub Division Office
Sahiwal-2 SDO-MRS Sahiwal-2 SDO-MS Sahiwal-2 SDO-DRS Shah Pur Sub Division Office Shah Pur SDO-CS
Shah Pur Sub Division Office
Shah Pur SDO-MRS Shah Pur SDO-MS Shah Pur SDO-DRS Jhawarian Division Office
Sub
Jhawarian SDO-CS Jhawarian Sub Division Office
Jhawarian SDO-MRS Jhawarian SDO-MS Jhawarian SDO-DRS
Bhalwal Revenue Office
Bhalwal Division Office
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Sahiwal # 3 S/Divn Bhalwal Revenue Office Bhalwal Division Office Bhalwal Sub Division Office
Bhalwal Revenue Office Bhalwal Division Office Bhalwal Sub Division Office Bhalwal SDO-CS
Business Blueprint
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Main Office
Divisions
Sub Divisions
Sections
Grid Stations
Bhalwal SDO-MRS Bhalwal SDO-MS Bhalwal SDO-DRS Bhera Sub Office
Division
Bhera SDO-CS Bhera Sub Division Office
Bhera SDO-MRS Bhera SDO-MS Bhera SDO-DRS Kot Moman Division Office
Sub
Kot Moman SDO-CS Kot Moman Sub Division Office
Kot Moman MRS
SDO-
Kot Moman SDO-MS Kot Moman SDO-DRS Phularwan Division Office
Sub
Phularwan SDO-CS Phularwan Sub Division Office
Phularwan SDO-MRS Phularwan SDO-MS Phularwan SDO-DRS
Purana Bhalwal Sub Division Office
Sardar Pur Noon Sub Division Office
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Purna Bhalwal Sub Division Office Purana Bhalwal SDOCS Purana Bhalwal SDOMRS Purana Bhalwal SDOMS Purana Bhalwal SDODRS Sardar Pur Noon Sub Division Office Sardar Pur Noon SDOCS
Business Blueprint
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Main Office
Divisions
Sub Divisions
Sections
Grid Stations
Sardar Pur Noon SDOMRS Sardar Pur Noon SDOMS Sardar Pur Noon SDODRS Bhabra Sub Division Office Bhabra SDO-CS Bhabra Sub Division Office
Bhabra SDO-MRS Bhabra SDO-MS Bhabra SDO-DRS
Johar Abad Revenue Office
Johar Abad Revenue Office Johar Abad Division Office
Joharabad Revenue Office Johar Abad Division Office Joharabad Sub Division Office Joharabad SDO-CS
Johar Abad Sub Division Office
Joharabad SDO-MRS Joharabad SDO-MS Joharabad SDO-DRS Khushab-I Division Office
Johar Abad Division Office
Sub
Khushab-I SDO-CS Khushab-I Sub Division Office
Khushab-I SDO-MRS Khushab-I SDO-MS Khushab-I SDO-DRS Quaidabad Division Office
Sub
Quaidabad SDO-CS Quaidabad Sub Division Office
Quaidabad SDO-MRS Quaidabad SDO-MS Quaidabad SDO-DRS
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Business Blueprint
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Main Office
Divisions
Sub Divisions
Sections
Grid Stations
Nushehra Sub Division Office Nushehra SDO-CS Nushehra Sub Division Office
Nushehra SDO-MRS Nushehra SDO-MS Nushehra SDO-DRS Khushab-II Division Office
Sub
Khushab-II SDO-CS Khushab-II Sub Division Office
Khushab-II SDO-MRS Khushab-II SDO-MS Khushab-II SDO-DRS
Jauharabad Rural Sub Division Office
Jauharabad Rural Sub Division Office Jauharabad Rural SDO-CS Jauharabad Rural SDO-MRS Jauharabad Rural SDO-MS Jauharabad Rural SDO-DRS Noorpur Thal Sub Division Office Noorpur Thal SDO-CS
Noorpur Thal Sub Division Office
Mianwali Revenue Office
Mianwali Diviison Office
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Khushab Rural S/Divn Mianwali Revenue Office Mianwali Diviison Office Mianwali Urban Sub Diviison Office
Noorpur Thal SDOMRS Noorpur Thal SDOMS Noorpur Thal SDODRS
Mianwali Revenue Office Mianwali Diviison Office Mianwali Urban Sub Diviison Office Mianwali Urban SDOCS
Business Blueprint
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Main Office
Divisions
Sub Divisions
Mianwali Rural Sub Diviison Office
Sections
Grid Stations
Mianwali Urban SDOMRS Mianwali Urban SDOMS Mianwali Urban SDODRS Mianwali Rural Sub Diviison Office Mianwali Rural SDOCS Mianwali Rural SDOMRS Mianwali Rural SDOMS Mianwali Rural SDODRS Kala Bagh Sub Diviison Office Kala Bagh SDO-CS
Kala Bagh Sub Diviison Office
Kala Bagh SDO-MRS Kala Bagh SDO-MS Kala Bagh SDO-DRS Liaqatabad Diviison Office
Sub
Liaqatabad SDO-CS Liaqatabad Sub Diviison Office
Liaqatabad SDO-MRS Liaqatabad SDO-MS Liaqatabad SDO-DRS Isa Khel Sub Diviison Office Isa Khel SDO-CS
Isa Khel Sub Diviison Office
Isa Khel SDO-MRS Isa Khel SDO-MS Isa Khel SDO-DRS
Khundian Sub Diviison Office
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Khundian Diviison Office
Sub
Kundian SDO-CS
Business Blueprint
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Main Office
Divisions
Sub Divisions
Sections
Grid Stations
Kundian SDO-MRS Kundian SDO-MS Kundian SDO-DRS
Wan Bhacharan Sub Diviison Office
Wan Bhacharan Sub Diviison Office Wan Bhacharan SDOCS Wan Bhacharan SDOMRS Wan Bhacharan SDOMS Wan Bhacharan SDODRS
Urban Mianwali2 S/Divn 2nd Division Mianwali AM(CS) RO 2nd Division Mianwali Divn
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Business Blueprint
Page 177 of 177 Private and Confidential
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