Expo & Exhibit Final Proposal

De La Salle Lipa College of International Hospitality and Tourism Management Events Management 1 TOURISM IN CANVAS: A Chromatic Image of the Tourism Industry With A Wide Spectrum of Colors and Hues Proposed Concepts for Event’s Exposition and Exhibit The duty of this committee is to deliver and display different interactive activities and educational booths which is fairly related to the event’s theme. All of the guests can visit the booths and entertain themselves before the event and during breaks. This serves as a purpose to make them aware that tourism is indeed vast and diverse in nature through showcasing different fields in the growing industry: ecotourism, cultural tourism, adventure tourism, and sports tourism. Moreover, booths of major sponsors will also be displayed outside the venue for product’s awareness and consumer’s interest. From: Makati Diamond Residences EXHIBIT AND OTHER SET-UP The Company is requested to submit a lay-out of exhibit, stage and other kinds of set-up including lighting and technical specifications. All lay-outs are subject to approval of the Hotel. All contractors and suppliers must secure a restricted pass from the Hotel at least seven (7) days before the event. You are kindly requested to ensure that all setups shall not compromise the safety and security of the Hotel and the guests. We respectfully regret that the Hotel shall not be responsible for any adverse consequences arising from non-compliance. Proposed Layout from Makati Diamond Residences The hotel has given up enough space and area for our exhibit and other set-up. The photos (Figure 1 and 2) below is the exact layout for the said event which will be held on November 22 of 2017.

Figure 1. The proposed layout for the whole event.

Figure 2. The red circles indicates the specific spaces and area for the event’s exposition and exhibit.

A. Layout for Photo booth Figure 3. The specific area for photo booth.

Ms. Lea Rubio stated that the event’s

organizers can use this specific area for our photo booth. According to our ocular visit last July 21 of 2017, this area has enough space (10 ft. flat) for the tarpaulin (backdrop) and it has one electricity outlet which is convenient for this set-up.

2 3 1 4

Figure 4. Photo booth with equipment.

Arrow 1: 1 rectangular table which will be provided by the hotel. Arrow 2: iPad/Tablet which will be provided by the event’s organizer. Arrow 3: Tarpaulin/Backdrop (8x8 ft.) will be provided by the event’s organizer. Arrow 4: 1 electricity outlet

Figure 5. 3D Representation of the photo booth.

NOTE:The equipment drawn above (Figure 5) is only a representation and not the exact item. (See Figure 4 for reference of the exact equipment) Concept for Photo Booth Figure 6. The concept for the event’s photo booth is inspired by one of the hotel’s photo booth.

The concept for the event’s photo booth is simple and interactive for the attendees. The backdrop will be supported by a stand at both sides while the iPad/Tablet will be held by a mount and a stand. One electricity outlet is needed which is present near the space allotted for the booth.

Proposed Backdrop for the Photobooth:

Concern/s: A. The committee will use iPad mount and stand instead of the personalized standee (See photo below). B. The committee will provide instruction sign. Materials and equipment needed 1. Tarpaulin (with layout): 8x8 ft. 2. Tarpaulin standee 3. iPad 4. iPad mount with stand 5. iPad charger 6. Extension cord 7. Electrical tape 8. Glossy paper/Matte paper *italic words are to be bought by the committee Tarpaulin Super Tarpaulin Stritnet Computer Boss Ink Wacky U Hello Inks and Prints Aim III Something Big Lipeno Tarpaulin

1,260 1,430 1,500 1,280 1,280

Price

Layout Not included Included Included Included Included

Standee Not included Not included Not included Included Not included

1,280 1,344 1,444

Included Included Included

Not included Not included Not included

Item Glossy paper/Matte paper Electrical tape Tarpaulin- Wacky U TOTAL:

Price 40 35 1,280 1,355

B. Layout for Art Exhibition

Figure 7. The specific area for the art exhibit.

There is one to two electricity outlet in the area allotted for the art exhibit (See Figure 7). The first booth area which is near the registration area is ideal for the art exhibit because of its vast space and accessibility for the attendees to see the paintings at first hand. Moreover, the ambiance and the lighting is adequate for the painting’s exposure.

ART EXHIBIT

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Figure 8. Art exhibition with equipment.

Arrow 1: 3-8 easels with paintings will be provided by the event’s organizer.

Figure 9. 3D Representation of the art exhibit.

NOTE: The bar area cannot be remove from the space (See Figure 9).

Materials and equipment needed: 1. 4-8 easels 2. Matte Paper Visual artist #1: Mr. Zorrick Enriquez Item/Inclusion Talent Fee (whole day- minimum fee) Food/Snacks (for two) Transportation Fee TOTAL:

Price 5,000 300 1,000 6,300

Visual Artist #2: Mr. Gian Sapitanan Item/Inclusion Talent Fee (commissioned art) TOTAL:

Price 8,000 8,000

Visual Artist #3: Mr. Lorenz Virtucio Item/Inclusion Token

Price 500

Small Easels Matte Paper TOTAL:

90x4= 450 40 990

Concept for Art Exhibit

This is the exact vision of how the paintings will be shown. It is aligned and facing against the wall.

This is the exact vision of how the paintings will be shown if the size of the paintings are too small for the easels to be lend.

This is the information sign which will be stick above the painting.

C. Layout for Jigsaw Puzzle Booth and Freedom Wall

ACTIVITY AREA

Figure 10. The specific area for the two activity booth.

Both jigsaw puzzle booth and freedom wall shall be held at the remaining given space. There are one to two electricity outlet in this area but the activity won’t need it.

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2

Figure 12. Jigsaw puzzle booth and freedom wall with equipment.

Arrow 1: 2 rectangular table which will be provided by the hotel. Arrow 2: Cork board with stand which will be provided by the event’s organizer.

Figure 11. 3D Representation of the remaining booth and freedom wall.

NOTE:The equipment drawn above (See Figure 11) is only a representation and not the exact item.

DESIGN OF THE PUZZLE PUZZLE DESIGN 1 The players will be given 1 minute to fix the puzzle. After the time is up, fixed or not they will have to guess what destination it is or in what place it is located. They win a prize if they answer correctly. MATERIALS NEEDED: 1. Construction paper (with the printed picture) 2. Scissors 3. Cardboard Boxes (for the puzzles) BUDGET MATERIALS NEEDED WHITE CONSTRUCTION PAPER CARDBOARD BOXES

QUANTITY

UNIT PRICE

TOTAL

2 packs (10sheets per pack)

32.50

65

10

30

300 TOTAL PHP 365.00

PUZZLE DESIGN 2:

The players will be given 2 minutes to fix the puzzle. After the time is up, fixed or not they will have to guess what destination it is or in what place it is located. They win a prize if they answer correctly. MATERIALS NEEDED Miniature size: (5cmx5cm) 1. Paper (with printed pictures) 2. 32 pieces of 5x5cm boxes 3. Double sided tape 4. Scissors 5. Masking tape BUDGET MATERIALS NEEDED WHITE CONSTRUCTION PAPER DOUBLE SIDED TAPE MASKING TAPE

QUANTITY

UNIT PRICE

TOTAL

3 packs (10sheets per pack)

32.50

97.5

1

30

30

1

50

50 TOTAL PHP 177.50

PUZZLE DESIGN 3 There are 4 boxes in the table that contains the cut-out pictures of heritages in the Philippines. And as a twist, when the already completed the puzzle, to enhance the it, they must use their skills in being imaginative and creative in coloring the picture. And as they give the finish product, they will be asked what is the specific heritage or place showed in the puzzle. MATERIALS NEEDED: 1. Construction Paper 2. Coloring materials (markers)

3. Scissors 4. Cardboard Box Budget MATERIALS NEEDED WHITE CONSTRUCTION PAPER CRAYONS COLORED PENCILS CARDBOARD BOXES

QUANTITY

UNIT PRICE

TOTAL

3 packs (10sheets per pack)

32.50

97.5

1 pack (24 pcs) 1 pack (24pcs) 4

50 189.75 30

50 189.75 120 TOTAL PHP 457.25

DESIGN OF THE MATERIALS 1. Colored paper 2. Construction 3. Scissors 4. Double sided 5. Table 6. Stand (divider) 7. Rope

BOOTH NEEDED paper tape

BUDGET MATERIALS NEEDED COLORED PAPER WHITE CONSTRUCTION PAPER ROPE DOUBLE SIDED TAPE MOUNTING TAPE BUDGET FOR PRIZE MATERIALS NOTEBOOK (w/ filler) NOTEBOOK (mini, hard cover) ECO-NOTEBOOK COLORED MARKERS MINI NOTEBOOKS TOTAL:

QUANTITY

UNIT PRICE

TOTAL

1pack (250 sheets) 3 packs (10sheets per pack)

185 32.50

185 97.5

2 (36m) 1

30 30

60 30

2

50

100 TOTAL PHP 472.50

QUANTITY 50

UNIT PRICE 50

TOTAL 2,500

15

65

975

5 10

31 45 (12 colors)

155 450

50 130

25

1,250 5,330

UNIT PRICE

TOTAL

BUDGET FOR FREEDOM WALL MATERIALS QUANTITY

NEEDED CORKBOARD (12*24) NOTEPAD MOUNTING TAPE PUSH PIN

2

205

5 2 2 packs (50pcs)

20 26.25 37.50

Concept for Freedom Wall

410 100 52.5 75 TOTAL 637.5