Exchange 2007 And Office 2007 Better Together
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Exchange 2007 and Office 2007: Better Together
Using this Presentation (hidden slide)
• Use this deck with customers want more detail on how Exchange 2007 and Office 2007 work together. • Talking points provided in notes • See appendix for optional slides
Agenda
• Outlook 2007 and Exchange 2007 • Powerful Access to Information • Intelligent and Automated • Sophisticated yet Simple • Windows SharePoint Services™ “v.3” and Exchange 2007
Outlook 2007 and Exchange 2007: Powerful Access to Information
“Too much of my time is spent
in unproductive activities. I want my information presented to me in a way that is useful, and doesn’t waste my time.”
Scheduling Assistant
• Automatically recommends best days and times for a meeting • Simple color-coded interface • Rooms are easier to schedule and search through the resource picker • Set your working hours • Have full control over your schedule by setting your working hours: will only be scheduled for meetings within your working hours
Scheduling Assistant
Meeting Attendees
Rooms
Days, Best Shown in White
Times, Best Shown in White and at Top
Calendar Sharing Policies
• E2003: Two levels • Share free/busy information with everyone • Share entire calendar (with body/attachments) with specific people • E2007: Granular security • Deny all users access • Share time and free busy status only • Show time, subject, location, free/busy status • Show Full Details
Search
Outlook in online mode: • Exchange 2007 content indexer is 35x faster than Exchange 2003/2000 • Indexes/searches message bodies and attachments •
Uses any filter installed in Windows
•
Can install new filters later
• New messages indexed in under a minute • Small storage tax (5% of message size) for search indexes Outlook in Cached Exchange Mode: • New, integrated Instant Search in Outlook • Uses Windows Vista search indexer
Unified Messaging
Unified Messaging delivers all types of Outlook items in your inbox: mail, voicemail and fax
UI shows relevant user actions based on message type
Ability to add and save text notes with voice messages
Outlook 2007 and Exchange 2007: Intelligent and Automated “There are many things I must manage today by hand. Why can’t the system do this for me?”
Auto Account Setup with Autodiscover
• Only need to know email address and password • Exchange and Outlook then automatically connect and setup profile • Mailbox moves and backend failovers transparent to end user, even cross-forest
Improved Out of Office
• Set Out Of Office start time and end time • Set ahead of time and forget about it • Unique internal and external OOF messages • Set specific messages for internal co-workers • External message can be limited to just the user’s contacts • Rich HTML Out of Office Assistant messages
Resource Calendars
• Automatically managed • Automate meeting accepts and declines • Custom response message per resource • Provide conflict information for declined meetings
Resource Management
• Set up policies once • Limit who can book via booking roles • Enforce maximum meeting duration • Allow conflicts for recurring meetings • Schedule only during working hours (set by Outlook 2007/ OWA) • Forward out-of-policy requests to delegates for approval
Automated Meeting Request Handling
• Server processes meetings intelligently • Auto-update existing meetings with new information to reduce redundant meeting notices • Mark out-of-date meeting updates so they can not be accepted, reducing clutter and errors • Reduces Errors from schedule updates
Meeting Request Handling
Benefits for other access methods: • Exchange Calendaring Assistant • Server-side logic for meeting handling • Consist between Outlook 2007, OWA, Outlook Mobile to ensure all meeting properties are properly set • Does not require Outlook to be online • Calendar accurate even if user isn’t accepting everything • OWA and UM users see (or hear!) latest appointment information
Performance
• Partial Item Synchronization • Flagging a message won’t cause it to be completely re-downloaded • Changes for properties, body, attachments tracked and synchronized separately • Cached Mode improvements • Can cache folders of other users • Delegates can manage e-mail and schedules while offline
Outlook 2007 and Exchange 2007: Sophisticated yet Simple “At the end of the day, I need to just have things work, and work well. I need the system to comply to the requirements of my organization and still run effectively.”
Security
• Outlook E-mail Postmark: Outlook postmarks email and Exchange checks these tokens and assess mail’s legitimacy • Multi-pronged anti-spam solution • Phishing warnings
Compliance
• Managed E-Mail Folders • Users organize their e-mail in folders created by their company • E-mail in these folders gain the retention, archive, and expiration policies associated with the folder • After a set period of time messages can be automatically deleted or journaled (for example to SharePoint) • Cross-Mailbox Search: Administrator can search across mailboxes to identify compliance violations
Managed E-Mail Folders
Properties Of Current Folder
Various Managed E-Mail Folders
Message Classification
• Messages can have special classifications (ex. “Do Not Forward”, “Attorney-Client Privileged”) • Administrators define classifications in Exchange • Classifications pushed to Outlook via SMS • Users can associate classifications with a mail • Transport rules to create or sort based on classification
Windows SharePoint Services™ “v.3” and Exchange 2007
Remote Document Access
• Mobile device and OWA access to SharePoint • Uses E2007 Client Access server • Same approach as with UNC shares • With OWA, SharePoint sites rendered and navigable
E-Mail Archiving
•Managed E-Mail folders rules to archive to SharePoint •Can be accessed from OWA or Outlook •Provides alternative to PSTs with greater access •Can be a piece of a retention scheme
© 2006 Microsoft Corporation. All rights reserved. This presentation is for informational purposes only. Microsoft makes no warranties, express or implied, in this summary.
Appendix
Hierarchical Address Book
• Provides hierarchical view into organizational structure • Makes it easy to find job roles
Availability Web Service: Uses
• Used by Scheduling Assistant: • Retrieve live free/busy information for E2007 mailboxes • Retrieve live free/busy from other E2007 forests • Retrieve published free/busy from Public Folders • View attendee working hours • Show meeting time suggestions
Availability Web Service: Deployment
• Deployed with E2007 Client Access role • Discovered by Outlook through Auto Account Setup • Outlook 2003 and previous still use Public Folders for free/busy
Granular Message Journaling
•
Messages in transit are journaled •
Per user
•
Per distribution list
•
Global / per organization
•
Per database
•
Target is any SMTP address
•
Legal Retention
•
Inspection by compliance officer
Journal Rules
•
Similar to Outlook rules, executing on messages in transport and managed by the administrator
•
Uses familiar Conditions / Actions / Exceptions rule creation wizard
•
Conditions and Exceptions for rule execution based on message properties and/or recipient attributes (i.e. DL membership)
•
Actions can manipulate message routing and/or contents
Demo Screen Shot
Microsoft Confidential
Demo Screen Shot
Microsoft Confidential
Journal Envelope
Label: CorporateIP
Detailed recipient addressing! Bcc DL-expansion Forwarded mailboxes
Demo Screen Shot - Archive
SharePoint as an archive
Complete Records Management
•
Retention policies in SharePoint •
Applied to archived messages
•
Applied to journaling to comply with corporate or government regulations
•
Ease of discovery with common MS Search platform •
Search across multiple mailboxes
•
Results can be sent to SMTP address
•
Access of search results can be limited
SharePoint Records Management
Collaboration
•
•
SharePoint Assets •
Web UI
•
Office Integration
•
Rich storage
•
Extensibility
•
ASP.Net integration
•
Self-provisioned & managed
Public Folder Assets •
Managed within Exchange
•
Robust replication and proven scalability
Intersection Building and Migrating to SharePoint
Top Public Folder scenarios implemented by customers today
60% 45% 40% 30% 40% ? 15% ? 20% 10%
Sharing documents Sharing Contacts Sharing Calendar information Discussion folders Archiving distribution list Archived e-mail Document routing and workflow Journaled e-mail Sharing tasks Custom line of business applications
Migration
•
Know what is in your current environment
•
Understand lifecycle of Public Folder content
•
Examples of migration and discovery tools •
NetIQ
•
Quest
•
Tzunami
Message Records Management
•
Managed folders • User categorization of messages in their mailbox
•
Managed folder policies • Messages routed to folders •
•
Configurable per message type (voicemail, calendar, etc…)
Actions taken on messages
•
Message Retention • Deletion • Journal and archive
•
Summary reports show how users are complying with company policy
Table Feature
Outlook 2007
Outlook 2003
E2007 OWA
Scheduling Assistant
Yes
No
Yes
Schedulable OOF
Yes
No
Yes
Internal / External OOF
Yes
No
Yes
Autoconnect
Yes
No
Yes
Partial. Allows caching of documents
No
Yes
Yes
No
Yes
SharePoint access without VPN
Signing and encrypting of email
Table
Feature
Outlook 2007
Outlook 2003
E2007 OWA
Understands UM types
Yes
No
Yes
Add note to voicemail
Yes
No
Yes
Advanced Searching Capabilities
Yes
Partial. Less advanced in cached mode
Yes
Official File Folder
Yes
No
Yes
Managed E-Mail Folders
Yes
Partial. Folder will appear but without information
Yes
Table
Feature
Outlook 2007
Outlook 2003
E2007 OWA
Partial Item Download
Yes
No
N/A
Asynchronous RPC
Yes
No
N/A
Using this Presentation (hidden slide)
• Use this deck with customers want more detail on how Exchange 2007 and Office 2007 work together. • Talking points provided in notes • See appendix for optional slides
Agenda
• Outlook 2007 and Exchange 2007 • Powerful Access to Information • Intelligent and Automated • Sophisticated yet Simple • Windows SharePoint Services™ “v.3” and Exchange 2007
Outlook 2007 and Exchange 2007: Powerful Access to Information
“Too much of my time is spent
in unproductive activities. I want my information presented to me in a way that is useful, and doesn’t waste my time.”
Scheduling Assistant
• Automatically recommends best days and times for a meeting • Simple color-coded interface • Rooms are easier to schedule and search through the resource picker • Set your working hours • Have full control over your schedule by setting your working hours: will only be scheduled for meetings within your working hours
Scheduling Assistant
Meeting Attendees
Rooms
Days, Best Shown in White
Times, Best Shown in White and at Top
Calendar Sharing Policies
• E2003: Two levels • Share free/busy information with everyone • Share entire calendar (with body/attachments) with specific people • E2007: Granular security • Deny all users access • Share time and free busy status only • Show time, subject, location, free/busy status • Show Full Details
Search
Outlook in online mode: • Exchange 2007 content indexer is 35x faster than Exchange 2003/2000 • Indexes/searches message bodies and attachments •
Uses any filter installed in Windows
•
Can install new filters later
• New messages indexed in under a minute • Small storage tax (5% of message size) for search indexes Outlook in Cached Exchange Mode: • New, integrated Instant Search in Outlook • Uses Windows Vista search indexer
Unified Messaging
Unified Messaging delivers all types of Outlook items in your inbox: mail, voicemail and fax
UI shows relevant user actions based on message type
Ability to add and save text notes with voice messages
Outlook 2007 and Exchange 2007: Intelligent and Automated “There are many things I must manage today by hand. Why can’t the system do this for me?”
Auto Account Setup with Autodiscover
• Only need to know email address and password • Exchange and Outlook then automatically connect and setup profile • Mailbox moves and backend failovers transparent to end user, even cross-forest
Improved Out of Office
• Set Out Of Office start time and end time • Set ahead of time and forget about it • Unique internal and external OOF messages • Set specific messages for internal co-workers • External message can be limited to just the user’s contacts • Rich HTML Out of Office Assistant messages
Resource Calendars
• Automatically managed • Automate meeting accepts and declines • Custom response message per resource • Provide conflict information for declined meetings
Resource Management
• Set up policies once • Limit who can book via booking roles • Enforce maximum meeting duration • Allow conflicts for recurring meetings • Schedule only during working hours (set by Outlook 2007/ OWA) • Forward out-of-policy requests to delegates for approval
Automated Meeting Request Handling
• Server processes meetings intelligently • Auto-update existing meetings with new information to reduce redundant meeting notices • Mark out-of-date meeting updates so they can not be accepted, reducing clutter and errors • Reduces Errors from schedule updates
Meeting Request Handling
Benefits for other access methods: • Exchange Calendaring Assistant • Server-side logic for meeting handling • Consist between Outlook 2007, OWA, Outlook Mobile to ensure all meeting properties are properly set • Does not require Outlook to be online • Calendar accurate even if user isn’t accepting everything • OWA and UM users see (or hear!) latest appointment information
Performance
• Partial Item Synchronization • Flagging a message won’t cause it to be completely re-downloaded • Changes for properties, body, attachments tracked and synchronized separately • Cached Mode improvements • Can cache folders of other users • Delegates can manage e-mail and schedules while offline
Outlook 2007 and Exchange 2007: Sophisticated yet Simple “At the end of the day, I need to just have things work, and work well. I need the system to comply to the requirements of my organization and still run effectively.”
Security
• Outlook E-mail Postmark: Outlook postmarks email and Exchange checks these tokens and assess mail’s legitimacy • Multi-pronged anti-spam solution • Phishing warnings
Compliance
• Managed E-Mail Folders • Users organize their e-mail in folders created by their company • E-mail in these folders gain the retention, archive, and expiration policies associated with the folder • After a set period of time messages can be automatically deleted or journaled (for example to SharePoint) • Cross-Mailbox Search: Administrator can search across mailboxes to identify compliance violations
Managed E-Mail Folders
Properties Of Current Folder
Various Managed E-Mail Folders
Message Classification
• Messages can have special classifications (ex. “Do Not Forward”, “Attorney-Client Privileged”) • Administrators define classifications in Exchange • Classifications pushed to Outlook via SMS • Users can associate classifications with a mail • Transport rules to create or sort based on classification
Windows SharePoint Services™ “v.3” and Exchange 2007
Remote Document Access
• Mobile device and OWA access to SharePoint • Uses E2007 Client Access server • Same approach as with UNC shares • With OWA, SharePoint sites rendered and navigable
E-Mail Archiving
•Managed E-Mail folders rules to archive to SharePoint •Can be accessed from OWA or Outlook •Provides alternative to PSTs with greater access •Can be a piece of a retention scheme
© 2006 Microsoft Corporation. All rights reserved. This presentation is for informational purposes only. Microsoft makes no warranties, express or implied, in this summary.
Appendix
Hierarchical Address Book
• Provides hierarchical view into organizational structure • Makes it easy to find job roles
Availability Web Service: Uses
• Used by Scheduling Assistant: • Retrieve live free/busy information for E2007 mailboxes • Retrieve live free/busy from other E2007 forests • Retrieve published free/busy from Public Folders • View attendee working hours • Show meeting time suggestions
Availability Web Service: Deployment
• Deployed with E2007 Client Access role • Discovered by Outlook through Auto Account Setup • Outlook 2003 and previous still use Public Folders for free/busy
Granular Message Journaling
•
Messages in transit are journaled •
Per user
•
Per distribution list
•
Global / per organization
•
Per database
•
Target is any SMTP address
•
Legal Retention
•
Inspection by compliance officer
Journal Rules
•
Similar to Outlook rules, executing on messages in transport and managed by the administrator
•
Uses familiar Conditions / Actions / Exceptions rule creation wizard
•
Conditions and Exceptions for rule execution based on message properties and/or recipient attributes (i.e. DL membership)
•
Actions can manipulate message routing and/or contents
Demo Screen Shot
Microsoft Confidential
Demo Screen Shot
Microsoft Confidential
Journal Envelope
Label: CorporateIP
Detailed recipient addressing! Bcc DL-expansion Forwarded mailboxes
Demo Screen Shot - Archive
SharePoint as an archive
Complete Records Management
•
Retention policies in SharePoint •
Applied to archived messages
•
Applied to journaling to comply with corporate or government regulations
•
Ease of discovery with common MS Search platform •
Search across multiple mailboxes
•
Results can be sent to SMTP address
•
Access of search results can be limited
SharePoint Records Management
Collaboration
•
•
SharePoint Assets •
Web UI
•
Office Integration
•
Rich storage
•
Extensibility
•
ASP.Net integration
•
Self-provisioned & managed
Public Folder Assets •
Managed within Exchange
•
Robust replication and proven scalability
Intersection Building and Migrating to SharePoint
Top Public Folder scenarios implemented by customers today
60% 45% 40% 30% 40% ? 15% ? 20% 10%
Sharing documents Sharing Contacts Sharing Calendar information Discussion folders Archiving distribution list Archived e-mail Document routing and workflow Journaled e-mail Sharing tasks Custom line of business applications
Migration
•
Know what is in your current environment
•
Understand lifecycle of Public Folder content
•
Examples of migration and discovery tools •
NetIQ
•
Quest
•
Tzunami
Message Records Management
•
Managed folders • User categorization of messages in their mailbox
•
Managed folder policies • Messages routed to folders •
•
Configurable per message type (voicemail, calendar, etc…)
Actions taken on messages
•
Message Retention • Deletion • Journal and archive
•
Summary reports show how users are complying with company policy
Table Feature
Outlook 2007
Outlook 2003
E2007 OWA
Scheduling Assistant
Yes
No
Yes
Schedulable OOF
Yes
No
Yes
Internal / External OOF
Yes
No
Yes
Autoconnect
Yes
No
Yes
Partial. Allows caching of documents
No
Yes
Yes
No
Yes
SharePoint access without VPN
Signing and encrypting of email
Table
Feature
Outlook 2007
Outlook 2003
E2007 OWA
Understands UM types
Yes
No
Yes
Add note to voicemail
Yes
No
Yes
Advanced Searching Capabilities
Yes
Partial. Less advanced in cached mode
Yes
Official File Folder
Yes
No
Yes
Managed E-Mail Folders
Yes
Partial. Folder will appear but without information
Yes
Table
Feature
Outlook 2007
Outlook 2003
E2007 OWA
Partial Item Download
Yes
No
N/A
Asynchronous RPC
Yes
No
N/A
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