Eval

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EVALUATOR’S REPORT EXERCISE: _________________________ Date: _____________________ Optional Name: Title: Agency: Exercise Preparation 1. Were the evaluators, participants and observers clearly identifiable? 2. Were the objectives of the exercise achieved? 3. Did the problems presented in the exercise adequately test the readiness and capacity to implement the plan? Recommendations and Comments:

Conduct of the Exercise 1. How did you find the set-up of the Emergency Operations Centre? 2. Were individual departments/agencies located in the appropriate areas for effective communication and assigned responsibilities? 3. Were duty rosters, logbooks and information charts maintained? 4. Did the exercise effectively simulate the emergency environment and emergency response activities? 5. Were safety issues addressed, monitored, break areas established? 6. Were traffic restrictions/route information relayed to the appropriate media co-ordinators for dissemination to the public? Recommendations and Comments:

2 Record Keeping 1. Were records maintained of the Emergency Management Team's (EMT) decisions? . 2. Did members of the Emergency Management Team (EMT) maintain individual records/notes? 3. Did the Emergency Management Team (EMT) maintain a visual display of significant information? (ie. On a display board, flipchart, map, etc.) Recommendations and Comments:

EOC Telecommunications 1. Please comment on EOC telecommunications, re: adequacy and shortfalls, including recommendations to maintain or improve EOC communications: Recommendations and Comments:

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Management Team 1. Upon arrival to the Emergency Management Team meeting room, was an initial briefing conducted and information provided to all team members? 2. Was a business cycle implemented and was the meeting chaired? If so, by whom? 3. Was a plan of action based on priorities and resources available? 4. Did the appropriate management team member declare the emergency? If so, who was notified of the declaration? 5. How did the Emergency Management Team make (group) decisions? 6. Did any conflicts over jurisdiction or areas of authority occur? If they did, how were they resolved? 7. How did the Emergency Management Team gather and manage information? Recommendations and Comments

Media and Public Information 1. Was a Crisis Communications spokesperson appointed? 2. Who was the key spokesperson? 3. Were news releases prepared during the exercise? 4. Were news releases issued in a timely manner? 5. Did staff have an opportunity to view the media releases and was this information relayed to the municipalities/citizen inquiry areas? 6. Was a media conference held? 7. How were the arrangements for handling the media and public inquiries? Recommendations and Comments

4 Emergency Site Coordination 1. Was an Emergency Site Co-ordinator appointed? 2. Did the ESC co-ordinate the activities at the site? 3. Did the ESC communicate directly with the EOC Recommendations and Comments

Evacuation/Reception Centre 1. Was the decision to evacuate initiated by authorized representatives of all appropriate agencies in consultation with the Emergency Site Co-ordinator? 2. Were the boundaries for the evacuated area relayed to all participating agencies, the EMT, the media, the public, etc.? 3. When evacuating the area, was information available with regards to where the evacuees could go? 4. Was security established and maintained? 5. Did the facility(s) meet the needs of evacuees in terms of feeding, accommodation, clothing, registration and inquiry and personal services? 6. Please comment on other activities or evacuee needs that were considered or should have been considered (i.e. Recreational activities, parking, security, handicap access, etc.). 7. Please comment on the communications between the evacuee/reception centre(s) and the EOC. Recommendations and Comments

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Communications 1. Please comment on the general effectiveness of communications used during the exercise. How effective were communications between, centre, agencies, organizations in terms of telecommunications and the passage of information? Recommendations and Comments:

Security 1. Were the key areas of the EOC secured, i.e. Emergency Management Team meeting room, communications room? 2. Was the media controlled? 3. Was staff easily identified? Recommendations and Comments: