Erp Concepts -211105

ERP Concept, Project Module & Data-warehouse

Objective: Facilitate the participants in understanding the above through interactive session and to be able to analyze various activities involved in a project cycle

Building a New Electric World

Agenda For The Day…  Start  Tea Break  Refreshment  Lunch Break  Tea Break  End of Session

0900 hrs 1000 hrs 1100 hrs 1300 hrs 1500 hrs 1600 hrs

ERP Concepts

: Syed TAUQUEER

Project Module

: Shahid ZUBAIR

Data-warehouse : S.Abdul Khader

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What is ERP?

 A Business Management Tool  One Database (relational) used by all  Contains several modules (integrated into one)  Each Module consists of best practices

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Different Modules – but integrated

Create tender

Create order

Make the design

Procure items

Invoice order

After Sales

Warehous e (in)

Warehouse (out)

Manufacture the order

Assemble Deliver order order

Receivables

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Tender Modules – but integrated Create tender

TENDERING PROCESS Make optimum offers on-time for Pens in order to get orders at the budgeted target margin

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SO Module – but integrated Create the order

ORDER BOOKING PROCESS

Confirm to customer that Order is taken into account Declare the Order to the Organization in order to put the means to meet the contract at agreed conditions (Comm,tech,logistics,financial)

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Design Module – but integrated

Make the design

DESIGN Process

Transform a Customer Specification into a cost-effective, realistic,fully defined solution agreed by the customer

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Purchase Module – but integrated

Procure components

PROCUREMENT PROCESS

Create and follow-up PO/WO in order to cover the needs at the right date and the lowest cost

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Warehouse-In Module – but integrated

Warehousein

WAREHOUSE - In Process Receive, Inspect, Identify and Store incoming Items in order to ensure availability and quality of materials for Production

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Warehouse-out Module – but integrated

Warehouse-out

WAREHOUSE - Out Process

Issuance of the right material at the right time to right place

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Manufacturing Module – but integrated

Manufacturing Process

FABRICATION PROCESS Convert raw material into fabricated components at the lowest cost, at the expected quality level, at the right time in order to satisfy higher level needs

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Assembly Module – integrated

Assembly Process

PEN Assembly Process Assemble point,body,refill and cap as per the approved Design at the lowest cost, at the right time in order to satisfy customer order

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SO/Del Module – but integrated

Deliver order

DELIVERY Process

Deliver Pens ordered by the customer as per the contractual terms at the right time and in good condition

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Invoicing(Finance) Module – but integrated

Invoice Order

CUSTEOMER INVOICE Process

To invoice customer as per the contract conditions in order to get paid on-time

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Services Module – but integrated

After Sales

AFTER-SALES Process

Ensure integrity and functionality of supplied Pens after Delivery

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Receivable (Finance) Module – but integrated

Receive/ Follow-up Payments

RECEIVABLE Process

Ensure Payments are received as per the Payment Agreement with the Customer

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SCALA Modules – in SCALA

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Key Management Reports…! Project – Project Review,Margin of the Projects Sales Order – Monthly Booking, QOS – Order Lines Logistics - Group Purchases/Non Group Purchases , Supplier QOS, Stock Valuation - GIT,Raw Material, Finished Goods Stock Finance – Receivables, Payables report, P&L, Balance Sheet, Monthly invoicing Manufacturing – Capacity Planning Report, QC Report etc

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Problems taken care of ……………. Availability check at the time of Accepting Sales order  On-line Material Status & Shortages  Productivity Enhancements  Material Planning  Customer Service  Cash Management  Inventory  Quality 

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CONCLUSION…!

ERP is a business tool that management uses to operate the business day-in and day-out. It is usually comprised of several modules such as a financial module, a distribution module, a production module etc. Each of these modules share information that is housed within the database structures.

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ERP Flavors in the Market….

SAP , PeopleSoft, JD Edwards, Oracle, Scala Market Share: SAP remained the clear leader, with 25.1 percent of the market. Oracle was a distant second with 7 percent, followed by PeopleSoft, 6.5 percent; SAGE, 5.4 percent; and Microsoft, 4.9 percent. Microsoft, SAGE and SAP increased market share slightly, while Oracle and PeopleSoft declined a bit.

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Implementation – The USA Principle Understand, Simplify, Automate

Understand Existing Practices Diagramming Story-boarding Brain storming

Simplify Processes by Eliminating waste Eliminating Combining Rearranging

Automate the Process EDI ERP

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ERP Selection      

Check whether all functional aspects of your Business are covered Check whether all the business functions and processes are integrated Check whether all latest IT trends are covered Check whether the vendor has customizing & implementing capabilities Check the Service options available Check your purse & calculate ROI

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Prepare Base for ERP

          

Do not start without Management commitment Allocate sufficient funds Identify Core Project Team Select specialists from all functional areas Evaluate and select ERP package Evaluate Implementation Partner Make an Implementation Plan Present plan to Management Committee for sanctions Present plan to Employee groups for feedback/acceptability Plan for User Training Plan for Future upgrades

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Define Requirements  Determine the hardware required  Analyze the existing Processes  Fine tune the processes to be in line with those of ERP defined  Analyze effect of system changes.  Prototype and present  Refine the prototype & freeze the specifications

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ERP Implementation  Commitment from Management  Form a task force with personnel from all functional Areas  Take care of Hardware requirements  Step-by-step rather than big-bang introduction  Be patient. ERP implementation takes Time

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Any Questions Please……….?