Effective Presentation

Effective Presentations

Chapter 11, Slide 1

What are we going to discuss  What is an effective presentation  Stage Fright  Voice as a Communication tool  Logical structure of a presentation  Delivery  Power point esthetics

Chapter 11, Slide 2

where presentation skills are required Departmental briefings Conferences and meetings Teaching Academic and other job interviews As part of your job Extracurricular activities

Chapter 11, Slide 3

Why Is It Important ? Good ideas will not be recognised unless they are effectively communicated to others

Chapter 11, Slide 4

Stage Fright

Public speaking is one of the most feared thing

Chapter 11, Slide 5

What Causes Stage Fright     

fear of being judged inadequate preparation unfamiliarity with the audience or the environment fear of the unknown negative past experiences

I could make a fool of myself

Chapter 11, Slide 6

Dealing with nerves  Some nerves are good for performance  Beyond this – what are your fears?  If real – deal  If imagined – get real  Practice, practice, practice Chapter 11, Slide 7

It is normal Almost everyone experiences some nervousness about speaking in some situations.

Chapter 11, Slide 8

Reducing Speech Anxiety      

Know your audience Re-create the speech environment Use visual aids Don’t expect perfection Know that most nervousness is not visible Rehearse Success

Prepare, prepare, prepare Preparation is the Key

Chapter 11, Slide 9

Presenting is a Skill… Developed through experience and training. Great speakers aren’t born they are trained Chapter 11, Slide 10

UNCONSCIOUS INCOMPETANCE KNOWLEDGE CONSCIOUS INCOMPETANCE PRACTICE CONSCIOUS COMPETANCE EXPERIENCE UNCONSCIOUS COMPETANCE Chapter 11, Slide 11

Transferable Skills Transferable skills are always necessary, regardless of the career you choose. Communication skills Listening skills Problem-solving skills Adaptability skills Teamwork skills Organizing skills

Chapter 11, Slide 12

Top 10 skills in order of importance Oral com m unication Tim e m anagem ent Team w ork Presentation skills Coping w ith m ultiple tasks Managing one's ow n learning Written com m unication Planning IT skills Decision m aking 0

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Chapter 11, Slide 13

Why Presentation

To Inform To Persuade To Instruct

Formal or informal

Chapter 11, Slide 14

Components of Good Presentation

You

Visuals

You Information

Visuals You

Visuals

Visuals You

Information

Information

Information

Chapter 11, Slide 15

Components of Good Presentation

You

Visuals

Information Chapter 11, Slide 16

Presentation Flow

Tone

Theme

Point

Point

Point

Point

Point

Support Visuals Story Data Closing

Chapter 11, Slide 17

A Pyramid Structure

The Point

A.Key point

B.Key assertions

Assertion 1

Assertion 2

C.Sub - assertions

D.Evidence

Chapter 11, Slide 18

“Pyramid Principle” requires you to begin with the insight or conclusion and then follow up with the support 

Limits the amount of energy needed from the audience to connect ideas

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Ensures the audience will focus on the essential points

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Limits the risk the audience misconnect points or misinterpret relations you want to emphasize

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Enables one to structure the storyline clearly and efficiently, starting from the top of the pyramid 

Mint candy consumption is expected to grow rapidly over the next five years – Current capacity will reach maximum next year – May want to add capacity meet demand

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Revers e your logic flow

We should consider adding capacity to meet growing demand – Mint candy market is expected to grow rapidly over the next five years (CAGR 30%) – Our capacity will reach maximum next year

Chapter 11, Slide 19

Your purpose is to tell an interesting story of your idea

Chapter 11, Slide 20

1. Tell what you are going to tell 2. Tell it 3. Then, tell what you have told

Chapter 11, Slide 21

Tell them what you’re going to tell them      

Get audience attention Introduce yourselves Provide motivation to listen Establish credibility Provide an overview & structure Set the tone/atmosphere

Chapter 11, Slide 22

Tell them       

Provide information Spark interest/discussion Share insights Explain information Answer questions Get them involved Use activities Chapter 11, Slide 23

Tell them what you told them    

Summarize presentation Add emphasis to important points Motivate response/further investigation Provide closure

Chapter 11, Slide 24

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Improve your pronunciation. Use emphasis to express meaning.

Using Your Voice as a Communication Tool

Adjust your volume and rate.

Work on your voice quality.

Control your pitch.

Chapter 11, Slide 25

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Improve your pronunciation. Using Your Voice as a Communication Tool

 “naturally” – not “natcherly”  “accessory” – not “assessory”  “don’t you” – not “doncha” Chapter 11, Slide 26

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Improve your pronunciation. Using Your Voice as a Communication Tool

Work on your voice quality.

 Do you sound friendly, alert, or positive?  Do you sound angry, slow-witted, or negative? Chapter 11, Slide 27

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 Avoid a flat, monotone voice.  Strive for a variety of pitch patterns. Using Your Voice as a Communication Tool

Work on your voice quality.

Control your pitch.

Chapter 11, Slide 28

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Speak as loudly or softly as the occasion demands. Don’t make your listeners strain to hear you. Don’t speak too rapidly. Using Your Voice as a Communication Tool Adjust your volume and rate.

Control your pitch.

Chapter 11, Slide 29

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Use emphasis to express meaning.

Using Your Voice as a Communication Tool

Adjust your volume and rate.

 Stress those words that require emphasis.  A lower pitch and volume make you sound professional or reasonable. Chapter 11, Slide 30

Same message: many ways to deliver John Kennedy “Ask not what your country can do for you; “ask what you can do for your country”.

Chapter 11, Slide 31

Vocal Skills : Enthusiasm Martin Luther King. I have a dream that one day this nation will rise up; live up to the true meaning to its creed: We hold these truths to be self-evident that all men are created equal. Chapter 11, Slide 32

Visuals

Reinforce Message

• Design Focus on one idea per visual Stay conceptual Don’t over design

• Copy Use headlines that hammer main ideas Write like you speak

Chapter 11, Slide 33

Speaker Reads Slides  A speaker may put his entire presentation on his slides. He turns his back to the audience and reads the slides aloud. Perhaps he feels this approach guarantees all the information will get to the audience.  This may be the most annoying way to give a presentation. Audience members feel insulted: they already know how to read! They wonder why the lecturer doesn’t simply hand out a copy of the slides.  The visual presentation dominates the presenter. The presenter is not adding any value to what is on the slides.

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Speaker Interprets Slides  Slides dominate • Provide all content • Audience’s attention  Speaker supports • Faces slides • Helps audience understand

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Slides Enhance Speaker

 Speaker dominates • Faces audience • Provides content

 Slides support speaker • Reinforce message • Orient listeners

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Here are some of the things many listeners want from a talk: CONTENT Conveys new information Poses an interesting question Conveys how people in other fields think Describes important ideas Novel discovery

STYLE AND DELIVERY Keeps me awake Varies voice Conveys enthusiasm Doesn’t stay in one place Friendly and approachable

CLARITY AND ORGANIZATION Understandable Avoids jargon Uses clear and simple visual aids Well organized Enables me to catch up if I space out Doesn’t run over time

EXPERTISE Credible Inspires trust and confidence Answers questions clearly

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Learning

Change in Thinking Higher level of understanding Change in Performance Change in Behavior