Draft Agenda 1.13.09

West Chester Township Trustees Meeting Agenda January 13, 2009 Trustees George Lang Catherine Stoker Lee Wong

Fiscal Officer Patricia Williams Administrator Judith C. Boyko 6:00 P.M. Organizational Meeting & Regular Trustees Meeting  

Mrs. Williams

Call the meeting to order Conduct election of Officers Convene Regular Meeting

  

President

Convene Roll Call Pledge Citizen’s Comments (2 minutes per person limited to a total of 10 minutes)

Mrs. Boyko

A.

Mrs. Williams

B. C. D. Mrs. Boyko

1. Adm 2. Comm. Dev. 3. Fire 4. Police 5. Services 1/9/20094:42 PM

Presentations Proclamation – Live the Dream: Our Declaration of Unity Celebration of Dr. Martin Luther King, Jr. Action Items – For approval by motion Motion to set meeting dates for 2009 Trustees Meetings Motion to approve Trustees Meeting Minutes – December 16, 2008 Motion to approve payment of bills

Requisitions $1500.00 and over E. $26,985.58 Frost Brown Todd – Legal services through November 2008 $2,727.00 Gary E. Powell – Zoning legal services through November 2008 $14,659.50 Clarke Power Services, Inc. – Repair diesel engine on vehicle 222, 1985 Sutphen $1,599.29 Jason Flick – Tuition reimbursement in accordance with Article 20, section 2 of current labor agreement $22,672.20 ATC Associates, Inc. – Professional services for construction materials testing for Phase II construction of the West Chester Library

Mrs. Boyko

6. Comm. Dev.

7. Fire

Mrs. Boyko

8. Adm 9. Adm 10. Adm 11. Adm

12. Roads

13. Services

14. Services

F. Personnel Items Motion to create the part-time Community Development Specialist position and hire Janice Gerding to said position effective January 14, 2009 at the hourly rate of $15.64 with a one year probationary period and contingent upon successful completion of applicable testing and procedures Motion to hire four career Firefighter/Paramedics, Christopher Andrews, Benjamin Barnhorst, Sean Connelly, and David Moberly effective January 25, 2009 at the annual salary of $46,199.40 per labor agreement with a one year probationary period contingent upon successful completion of applicable testing and procedures G. Business Items Motion to set date for work session for the proposed 2009 budget (suggested date and time January 20, 2009 – 5:30 p.m. – 7:30 p.m.) Motion to continue Township committees and volunteer groups Motion to appoint one Trustee as a representative to the Butler County Emergency Management Agency (BCEMA) Advisory Council Motion to approve a five (5) year contract with Joseph Decosimo and Company, LLC for professional accounting services for GAAP Conversions and for Comprehensive Annual Financial Reports (CAFR) preparation and to authorize the Township Administrator to execute said contract Motion to accept the following streets in Bethany Station, Phase 2: Hopewell Drive (205.73’), Pleasure Drive (304.11’), Happiness Way (304.34), and Farm Acre Drive (332.55) to be dedicated and journalized at 25 MPH with notation that all landscaping and decorative signs be the responsibility of the HOA where applicable Motion to approve extension of current agreement between West Chester Township and Viox Services for predictive and preventative maintenance services for the 9113 Cincinnati-Dayton Road building not to exceed $10,200.00 and 9577 Beckett Road building not to exceed $42,000.00 until March 1, 2009 and authorize the Township Administrator to execute said agreement Motion to approve extension of current agreement between West Chester Township and NSG, Inc. Services for custodial services for the 9113 Cincinnati-Dayton Road building at a monthly cost of not to exceed $1,672.00 plus the cost of janitorial supplies and 9577 Beckett Road building at a monthly cost not to exceed $10,560.00 plus the cost of janitorial supplies until March 1, 2009 and authorize the Township Administrator to execute said agreement

First Reading of Resolutions & Reading of Emergency Resolutions (if any) 15.

1st Reading

16.

1st Reading

17.

1st Reading

1/9/20094:42 PM

Resolution No. 01-2009 approving changes to the proposed land use map as contained in the Comprehensive Land Use Plan for the Hamilton-Mason Road corridor, east of I-75 for Case #LUP 07-08 Resolution No. 02-2009 denying a zoning map amendment from “A-1” to “O-2” for Case #05-08 Resolution No. 03-2009 acknowledging speed zone listings for Ohio Department of Transportation (ODOT) for certain roads located in West Chester Township

Citizen’s Comments

Second Reading & Vote on Pending Resolutions & Vote on Emergency Resolutions (if any) None

Discussion Items & Trustees Comments Electric Aggregation Reuse of Existing Library JEDD Adjourn Executive Session Property, personnel & pending litigation w/Legal Counsel

7:00 P.M. Public Hearings Recommended Revisions to Proposed Land Use Map Case #LUP 07-08 Zoning Map Amendment Case #05-08

FYI Month of Jan. 2009

West Chester Township residents may drop off their Christmas trees to be chipped. Trees may be left at the designated locations of Beckett Park (enter on Union Centre Boulevard and follow signs) and Keehner Park (near the tennis courts)

Monday, Jan. 19

Township Offices Closed

Monday, Jan. 19

12 Noon

MLK - March for Unity – Union Elementary School on Cincinnati-Dayton Road to West Chester Presbyterian Church

Monday, Jan. 19

7:00 p.m.

MLK Community Celebration – Cornerstone United Methodist Church, 7600 Princeton-Glendale Road

Friday, Jan. 23

7:00 p.m.

Armchair Program – Presentation on The Amazon by Marino Haensel - Held in the Township Hall, 9113 Cincinnati- Dayton Road

1/9/20094:42 PM

In Observance of Dr. Martin Luther King, Jr. Day