Day 1 Pm

** G/L ACCOUNTS DETERMINATION - GRPO - DEBIT - inventory - Cr - GRNI - AP Invoice - db - GRI - cR - sUPPLIER

- BY ITEM - if you have 1000 items, set it 1000 times - BY WAREHOUSE - ifyou have 1000 items, set it once - BY ITEM GROUP - if you have 1000 items, and u have 3 warehouses, set it thrice ** DOCUMENT HANDLING - GENERAL INFO, HEADER, FOOTER, AMT OF DOC - FORM SETTINGS - DOCUMENT - defines default values - ROW FORMAT - double click the item num - TABLE FORMAT - form settings - when you double click it automatically rearranges the fields. (alphabetical) Click set default to go back ** ITEM / SERVICE TYPE - item - refers to inventory - service - does not reflect inventory, work with gl acc ** SUBTOTAL AND TEXT - create a purchase order. Make visible TYPE column - right click type select T or E - T for text, E for subtotal ** CHOOSE LSIT OF MATER DATA - you cannot input a vendor that does not exist - ADD, DELETE, DUPLICATE ROW -right click on row number and select desired - CHAGNGE ITEM DESC - if ITEM DESC col is available, add the changes. Press CTRL + TAB to confirm. Otherwise it will not be acepted - CANCEL AND CLOSE A DOCUMENT CANCEL - if you have added a docu butno plan of continuing, cancel it CLOSE - if there is an order, and all purchases have not been delivered, CLOSE It. - POLICY: once a document is added, it CAN NEVER be deleted!! - LAST PRICES - Right click item description, select LAST PRICES - SAVE AS DRAFT - Go to file, select save as draft. Where to find save as draft, purchase - purchasing reports - document drafts report - check appropriate, select ok. ON the list will be the match draft. Double click to view ** OPTIONS OF SAVING - AS textfile, pdf, as image ----------------------------------------------------------------** PURCHASING - FLOW in purchasing: 1 purchasing order -- 2 goods receipt po

-- 3 ap invoice

- PURCHASE ORDER - upon creating PO, ordered column is increasing. EX - GOODS RECEIPT IN STOCK - ORDERED - COMMITTED 0 10 0 = 0 10 10 0 = 0

= AVAILABLE ---> po

GRPO --> DR - inventory Cr - GRNI AP Inv -> gr - CRNI Cr - SuppLIER the -

Plus 50 to orders, minus 50 to in stock AP INVOICE, posting date: type first letter of name/username and it displays current date AP invoice select BASE DOCUMENT from toolbar to trace where the previous doc.

- AP RESERVE INVOICE 1 purchase order -- 2 AP Reserve Invoice -- 3

Goods Receipt PO

- Create another sample PURCHASE ORDER, then select ADD. select COPY TO button(lower right corner) select AP reserve invoice - NO Effect on inventory bec its AP invoice only - NOTE: After adding AP invoice, the status of PO will be closed. GRPO will also be closed. - Use AP RI only if user requires payment first before delivery. APINVOICE is for the first step. - YOu cannot open AP Invoice num in APRI ** CREDIT MEMO FOR PURCHASING - PO -- GRPO -- API --> Credit Memo - to create credit memo, open ap invoice, copy to crecit memo. Modify num of items to be paid. After selecting ok, it will be deducted from API ** GOODS RETURNS - PO -- GRPO -- GOODS RETURNS

** SPLIT PO - used when warehouse is from 2 diff locations. Do this by selectng SPLIT PO from logistics tab - Create a PO, 1 ITEM under whse1 and 1 item to whse 2 - Go to logistics stab, select SPLIT PO. then select add. - What happens is there will be 2 indiv PO created. ** GRPO PARTIAL/OVER DELIVERY

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P R I C I N G

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** PERIOD AND VOLUME DISCOUNTS - INVENTORY - PRICE LISTS - PERIOD AND VOLUME DISCOUNTS - select a price list. double click line num to select an item. - pecify date from and to