Configuration Guide To Share Team And Project To-dos And Follow-up For Mozilla Thunderbird And Firefox

Configuration Guide to share Team and Project To-Dos and Follow-up for Mozilla Thunderbird and Firefox ScrapBook and ReminderFox integrate Thunderbird and Firefox to share and follow-up To-Dos..........................1 Setting up a Thunderbird To-do E-mail Account................................................................................ ........................2 Adding the E-mail To-Do to the Team Action List with ReminderFox............................................................................ .2 Tag Configuration for E-mail To-Dos and Incoming Documents with Actions.................................................... ............2 View To-Dos for Action and Follow-up ........................................................................................................................ ..2 Use standard Headers to configure Message Filters to automatically file .......................................................... ..........3 Customize Headers to extend Search Capability................................................................................................... .......3 Configuration Tips using Mnenhy to add Custom Headers and Views..................................................................... .....3 Installation and configuration of ReminderFox to follow-up on shared Team Actions................................................ ....4 Integrate Team Documents in a Team and Project To-Do List....................................................................................... 4 Summary: making shared To-Dos work.................................................................................................. ......................4 E-mail and Internet Annotations........................................................................................................................ ............4 Configuring E-mail and Internet Annotations............................................................................................................ .....5 Shared Profiles for Team To-Dos .......................................................................................................... ......................5 Shared Team Profile in Thunderbird............................................................................................................................. .5 Configure Firefox to share ScrapBook, and ReminderFox....................................................................................... .....5 Thunderbird. Install Mail and Mail Share................................................................................................................... ....6 Configure shared Address Books in Mozilla Firefox with SyncMab............................................................. ............6 Synchronization of Address Books on a Team Share........................................................................ ...........................6 Configure SyncMab to work on a Network Share................................................................................. ........................7 See Also................................................................................................................................................................. ...........8 Backup Security............................................................................................................................................... .............8 After it's all done................................................................................................................................ ...........................8 Add-ons employed in the integration...................................................................................................................... .......8 See Also................................................................................................................................................................. ...........8 Appendix 1 Tag Administration. for experienced and confident Users..................................................................... ..9

ScrapBook and ReminderFox integrate Thunderbird and Firefox to share and follow-up To-Dos Firefox and Thunderbird Configuration to simplify sharing and managing To-Dos and Follow-up. Searching turns up valuable information with productive search terms or expressions. Share the information for team use. Filing automation saves time and reduces errors. Begin the automation of to-dos by tagging e-mails, web pages or documents for action and assemble them into a shared team list. Easy access to the lists keeps the whole team working together. The lists provide to-do follow-up and link Internet and e-mail contacts. Using Scrapbook and ReminderFox connects the team search, storage and to-dos. ReminderFox networks the e-mail and Internet shared to-dos over the network and Internet. Use this add-on to monitor deadlines and to produce a task reminder. It offers a team to-do list and integrates them into a calendar or interface online. Scrapbook builds a team library by storing web pages and bookmarks as well as organizing them. This creates an archive for present and future team use. ScrapBook adds annotation for web pages and allows an integrated searching of bookmarks, web pages and notes. Mozbackup duplicates the Firefox 2 and Thunder 2 profiles for security and FEBE manages Firefox profiles. Use the following links to install or download the free extensions. Firefox Add-ons. Firefox Add-ons Scrapbook ReminderFox Install the extensions on-line by searching for the add-on and clicking on the link, it installs automatically. Add-ons for Thunderbird. Thunderbird Add-ons Use ReminderFox to create and follow-up on to-dos. Tag Toolbar adds tags and categories. It organizes them. TB Header Tools Extension adds and modifies headers and inserts X-Tags and X-Categories. It edits the message source. Attribute Content and Text to Gary_Gabriel 20081Pub_6MessConfigQckTodoShare_ScribdV4 05.09.09

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Mnenhy creates and customizes headers. It opens new views. ProfileSwitcher switches Firefox and Thunderbird profiles. MailTweak adds tag pools and other e-mail tweaks. TB Header Tools Extension modifies the header details of messages. It exposes headers for use in processing e-mails in actioning to-dos and complements message searches. Mozbackup or FEBE provides backup security. SyncMab syncs Address Books. Thunderbird Message Filter Import /Export imports and exports message filters. Folderpane Tools organizes the Folder Pane for the user. Download the extensions with the extensions *.xpi. Install them by going to Tools -> Add-ons -> Click Install and browse for the *.xpi file to install the extension. Setting up a Thunderbird To-do E-mail Account. Thunderbird interacts with team members to generate an e-mail to-do. A typical solution sends an e-mail to oneself, picking it up and then file it. While this method functions; it requires two steps and time. Creating a to-do and saving to a local folder streamlines the process. And streamlining is what is all about. Set up a special To-Do Account and folder to store to-dos. Configure a separate account (modify an existing account or use the wizard to create a gmail account) with a descriptive name. Go to Tools -> Account Settings -> Add Account. Select -> Gmail Account and follow the wizard. Enter a name and Account name such as [email protected]. “Finish” the wizard to complete the account. Now configure the draft folder where the to-dos land. Go to Tools -> Account Settings -> Copies & Folders. In “Drafts and Templates” browse for “Drafts” Folder on” or “Other”. “Other” is preferable. Open a folder in the new account to store the to-dos [email protected] or in “Local Folders” for example “Action”. Use the Browse button to locate this folder and set it for the draft folder for to-dos. Set this account for drafts to store in the designated to-do folder. To generate a new e-mail to-do in Compose choose that account from the From: line in the to-do draft. Using “File -> Save or Ctrl+S” the draft saves to the designated to-do folder. Note that the standard drafts from the user account still save to the normal draft folder. The to-dos you generate to yourself collect in the drafts folder of the to-do e-mail account. Adding the E-mail To-Do to the Team Action List with ReminderFox. Use ReminderFox to set a to-do while reading an e-mail or for a document with a to-do. ReminderFox adds it to the team list. The user sets the ReminderFox to-do while reading the e-mail or web page. Email tags also set while reading the e-mail or triggered by information in a web page. Configure Tip. ReminderFox offers the choice of a Reminder, To-Do or a customer list. While essentially the three are equivalent, Reminders reduce the processing steps. They differ in that by right clicking on a Reminder it opens. The other two do not offer this ease of use. For this reason use Reminders Tag Configuration for E-mail To-Dos and Incoming Documents with Actions Define an action tag to tab incoming action messages and then use a stored search to list the messages as current to-dos. Additionally defining categories and category tags to tag the messages designates processing and status to follow the processing progress. Use the add-on Tag Toolbar to add tag categories and tags to team messages. Use a category action or to-do to include the tags as: Queue (line up as to-do), On-going action (being done), Delegate, Completed, File, Archive. Adding another category and tags for processing documents lines up the processing to treat the to-do. Tab incoming e-mails with the appropriate tag for action. To retain consistency use ReminderFox for “On-going action” as ReminderFox automatically tags with this name. Using a second action tag results in duplication and errors. A message requiring action triggers a to-do. Tag the e-mail with “ReminderFox” to include the email and the attachment in a search. This would be equivalent to listing with ReminderFox- only ReminderFox also opens a Reminder and adds it to a calendar. To generate a to-do send yourself an e-mail. To generate a to-do for a document send the document to Thunderbird to treat it as an e-mail attachment for an e-mail. Tag the e-mail as a to-do. View To-Dos for Action and Follow-up Set up a View in “Edit -> Find -> Search Messages”. Configure the Saved Search to look for the to-do tag and select all messages with the ReminderFox tag. A Saved Search requires identification, the rule and the condition. These correspond to the three search fields. Attribute Content and Text to Gary_Gabriel 20081Pub_6MessConfigQckTodoShare_ScribdV4 05.09.09

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Go to “Edit -> Find -> Search Messages -> Use Tags for the identification in the first field. The rule “contains” for the second field. “ReminderFox” names the selecting tag and click on "Save as Search Folder". Select the folders to search and check “Search Subfolders”. The search saves to “Local Folders” and lists all e-mails tagged ReminderFox for follow-up. Often in project management a copy of the original e-mail text helps in handling the todo, then make a copy of it to use for the to-do. Then use Message> Edit Message As new. A new Compose e-mail copy pops up and change the From: line to the to-do account and save it as a draft. It saves to the to-do folder for follow-up. Use standard Headers to configure Message Filters to automatically file . File incoming messages from the Inbox. Tag incoming messages to send to a file. Configure a tag for each folder in use (see Tag Configuration for E-mail To-Dos and Incoming Documents with Actions above). Define a Message Filter to file the tagged messages to the designated folder. Define the filter: Go to Tools -> Message Filters -> Pick the Account (Message filters are account specific.) then either “New” for a new filter or “Edit” to change a filter. -> Pick the Identity. In the next field select the rule generally “contains”, and in the last list the tag name. Define the action: -> In the first field use the drop-down list and select the action usually “Move Message”. Use the next field to enter the target folder. Tags are not listed and require use of a customized header. See the next section to customize the search identity. Complete the filter with the selection rules including: condition and header or tag name. It is better to use “contains” in the rule as “is”. Then go to the “Perform these actions:” set the action and destination. Message Filters are the essence of Virtual Folders see Mozilla Firefox and Thunderbird share Project and Team To-Dos and simplify Follow-up: >>> for more information on Virtual Folder Strategies. Customize Headers to extend Search Capability Saved Searches and Message Filters have no standard parameter to search for tags appearing in headers as X-Mozilla-Keys. Add searching capability, flexibility and ease of search for filing automation by customizing search parameters. The message filters and Saved Searches will search for: tags by using X-Mozilla-Keys as a custom header. Add other useful headers such as X-Project, Re, X-Tags, or X-Categories. Message Filters use custom Message Headers Use the >Customize option in Message Filters to add filtering for X-Mozilla-Keys. Go to Tools -> Message Filters -> Select a filter -> Edit -> Choose the Identity -> In the pull-down menu browse to the very last entry "Customize". Select this label and the selection label reads "New Message Header" "Add" "Remove". Insert the New Message Header as “X-Mozilla-Keys” and finish with “Add”. Proceed similarly with any additional customer headers such as: X-Project, X-Tags or XCategory. Saved Searches use custom Message Headers Proceed similarly in Saved Searches. Use the >Customize option in Message Filters to add searching for X-Mozilla-Keys. In the menu: Edit -> Find -> Search Messages a similar pop-up appears with the same opportunity to customize search headers. Use the same procedure as above. Search Messages -> Choose the Identity -> In the pull-down menu browse to the very last entry "Customize". Select this label and the selection reads "New Message Header" "Add" "Remove". Enter the custom header name and finish with “Add”. Add the custom headers as described above by typing the name into the box and clicking "Add" to finish each entry. Configuration Tips using Mnenhy to add Custom Headers and Views E-mails use headers to insert transmission or receipt information. They apply in the Message Pane or views but outside of the standard headers such as To: From: CC etc. do not apply in Composition. Composition recycles headers and removes them for security and accuracy of transmission. Use Mnenhy to add custom headers and views. . Mnenhy enables standard headers in 3 lists: Extended Normal View, Composition and Filters. To add another header choose the view „Extended Normal View“ that adds a header in the Message Pane. Composition adds Draft headers, and Filter adds headers for Message Filters. Use „Add Header“ to add the new header. „Enter new custom Header“ adds the header name as it is used and appears in the message source. „View Format” defines the data format as it enters. “Display Name” appears in the views. In the „Sort String“ you can add the header name again. Checked headers will be shone in the chosen view. Attribute Content and Text to Gary_Gabriel 20081Pub_6MessConfigQckTodoShare_ScribdV4 05.09.09

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A header „Reference“ adds details to an e-mail content. This example adds a custom header used in „Extended Normal View“, „Composition“ and „Filter“. -> „Add Header“ -> „Enter new custom Header“ -> „Ref“. „View Format“ -> „Text“. „Display Name:“ -> Reference. -> „Sort String“ -> „ref“. Adding a new view adds only the checked headers in that view and reduces the headers to the essential. To add a custom view: use „Add List“ -> and insert the list name. Simply check the needed headers in that list. This list becomes available in all panes with the view symbol. Open the view and choose this list. Installation and configuration of ReminderFox to follow-up on shared Team Actions The add-on ReminderFox tailors to marking and producing remainders and to-dos. To maintain a to-do list with ReminderFox install it with a standard installation. ReminderFox also installs with Firefox and integrates browser contacts with the e-mails. Adapt the standard configuration to use a shared ReminderFox file location for team use. As shown, this integrates browser and e-mail contacts into a todo list, and calendar. Go to Firefox/ Thunderbird Add-ons: find ReminderFox and click on the options. Use the “Local File” tab in the ReminderFox Options. After fixing the shared file location; browse and configure this location for shared to-dos. Now in Thunderbird and Firefox using the ReminderFox icon generates a to-do. In Thunderbird this to-do links to the e-mail. ReminderFox use and configuration tips. - ReminderFox prefers Reminders over To-Dos. Right-Clicking on an e-mail brings you to the menu to enter a Reminder. Go to the bottom -> “Add a Reminder” and enter the Reminder details. - Right-Click on a tagged e-mail and at the bottom you can “Open the associated ReminderFox event” which takes you to edit the event. - Click in the Status Bar to get to the list of Reminders, To-Dos and the custom lists. - Use the Status Bar access to mark Reminders complete. Integrate Team Documents in a Team and Project To-Do List. Standard office applications and other software produce documents that trigger to-dos. Simply triggering to-dos with the documents streamlines processes without the bother of entering data. Set a To-Do for an application for example Microsoft Office WORD. > Open the WORD document. “File -> Send to ->” Choose mail receiver as attachment. Thunderbird opens with the document as an attachment. Send the document to the to-do account for further processing. Inside the opened e-mail right click and select to-do to save the document as a ReminderFox list. If Thunderbird configures as the standard e-mail client, then it opens an e-mail to compose with the document as attachment. In software terms; this links to the document that opens it. It is exactly what is needed because now the e-mail will be sent to the internal action e-mail address and Thunderbird ques it in the Action folder. Treat it as a normal incoming e-mail to be actioned. Tag it Action or put it into a ReminderFox To-Do with a date The attached, linked document opens when clicked giving access to the document from the action e-mail. This elegant solution puts the document in the to-do queue to be opened when needed. Summary: making shared To-Dos work This configuration integrates to-dos for Thunderbird and Firefox. It provides 3 to-do management options, shared storage and lists. Tagged to-dos. Tag incoming e-mails or documents as an action with the tag “ReminderFox”. A stored search lists all e-mails tagged to-do. A Message Filter automatically files the e-mails. ReminderFox to-dos tag with “ReminderFox”. They have an associated event with additional information. They also appear in a calendar. ReminderFox integrates e-mail and browser contacts. It lists to-dos and integrates them into a calendar. Further management capability offers additional management capabilities such as the calendaring, notification, lists and editing. E-mail and Internet Annotations Shared e-mail annotations while a logical function and needed for targeted processing of e-mails fails in the extension portfolio. MailTweak offers a permanent pen to annotate in Compose. XNote offers a nice functionality to attach a post-it note to an e-mail. The message pane signalizes the note with a tag. But it does not share. ThunderNote offers a modern user interface and interesting capabilities but stops short of sharing. Use Mnenhy to define custom headers and insert them in Normal, Extended Normal View or a custom view. TB Header Tools Extension extends the Tools menu to write the values in the headers. Adding X-Tags, X-Category and a Ref: header proves useful to contain additional information. Tip: do not depend on custom headers to hold information because Compose erases all but address headers. The Attribute Content and Text to Gary_Gabriel 20081Pub_6MessConfigQckTodoShare_ScribdV4 05.09.09

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Tools Extension also changes Header Details and edits full source allowing the user to annotate the source without going into Compose. Use a ReminderFox list for Internet and e-mail to store shared notes. Extend ReminderFox with a list and store the notes in the list. If it should attach to the event, then use a Reminder. ScrapBook also offers notes that store in the ScrapBook files. ScrapBook does very nicely highlighting web pages. See UserChrome.js/Mail - MozillaZine Knowledge Base >>> for a Permanent Pen script. For users wishing to go farther; TB Header Tools brings the user to the message source that then edits. E-mail headers use text format and the body Html. Only the TB Header Tools Extension edits the headers. Use the add-on EditHtml to edit the e-mail body. Go to this website to download it https://nicnac-project.org/%7Ekaosmos/index-en.html . It adds an Html editor that accesses from the Compose Format menu. Edit the message and go to Format -> Edit HTML. Configuring E-mail and Internet Annotations To arm the Mail Tweak Permanent Pen go to Tools -> Add-ons -> Mail Tweak -> Options. Go down the list to “Permanent Pen” and make sure that it is checked. In the Message Pane use TB Header Tools Extension to edit the e-mail source. Go to Tools -> “Change Header Details” -> use the button “Edit Full Source”. This gives access to the headers and the Html e-mail body that now edit. Refer to UserChrome.js/Mail and copy the script as given in Permanent Pen. First install the userChrome.js extension that enables use of “userChrome.js”. It customizes Firefox and Thunderbird through JavaScript. Download the 0.8 version from http://mozilla.zeniko.ch/userchrome.js.xpi . A later version 1.0 is available from http://userchromejs.mozdev.org/. The 0.8 version functions for Firefox 2 and Thunderbird 2. Copy the script into the file userChrome.js created by the extension. Note: for Thunderbird; the script for the Permanent Pen copies as the first line. Erase the default userChrome.js code lines. Shared Profiles for Team To-Dos Shared Team Profile in Thunderbird Sharing documents and information plays an important role in the team success. It must easily and reliably connect the team members to the joint information sources. All team members need to review and edit to-dos. Individual use and team share needs conflict. The team improves productivity by sharing results and combining them, and this requires opening and sharing files. Personal profiles use a secured, unshared folder. This shared profile replicates for each team member. The installation principle for this profile creates an additional Thunderbird profile complementary to the individual, user profile and duplicates the shared profile for each team member. Make life easier for the user and install ProfileSwitcher for Thunderbird and Firefox. It switches between profiles. First create and test a shared profile for use of the team members. To set up a team member profile create a new profile in Thunderbird. Erase the new profile files. Copy the share profile files into the new profile folder. The share folders may not always be the same for each member and check them. Account. Check the accessibility and accuracy of the e-mail account. Message filters. Use the add-on Thunderbird Message Filter Import/ Export to first export the filters from the admin system and then import them. Better yet simply copy the Message Filter files. The Message Filters store in the mail account file C:\WINDOWS\Profiles\User\Application Data\Thunderbird\Profiles\r65w3vt5.default\Mail\pop3.web.de\msgFilterRules.dat. They are mail account specific. ScrapBook. ReminderFox. Check the share folder addresses. Address Books. Copy standard address books. Sync address books. Export and import address books. Add the Saved Searches. Saved Searches store in the folder: C:\WINDOWS\Profiles\User\ApplicationData\Thunderbird\Profiles\r65w3vt5.default\virtualFolders.dat Tags. Tag Toolbar stores the tags in a pool for sharing. Or it will be explained how to use the user.js file to copy to the team profile. MailTweak adds support for tags with tag pool, import and export tags in an – xml file. Configure Firefox to share ScrapBook, and ReminderFox Scrapbook. Set up Scrapbook for Multi Scrapbook and activate it. Use one ScrapBook for team use and one for individual use. Put the team ScrapBook in the shared network folder.

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To configure the team ScrapBook go to the Multi-ScrapBook Icon and press the arrow to manage. Use “+ Add” to add the directory or folder for storing the team ScrapBook. You can add a name so as not to confuse the folders during use. Check the file location. “Firefox -> Extra -> Add-ons > Scrapbook -> Configuration -> Organize -> Store Files in ->” browse to store in the share folder. Activate the Multi-Scrapbook. With this setting the user picks the selected Scrapbook. The user chooses between the profile ScrapBook and the team ScrapBook. To configure ReminderFox; in Firefox go to “Extra -> Add-ons “Local Files” ->” Uncheck the use standard and browse the storage for the ReminderFox folder and configure this folder to store the team to-dos. Thunderbird. Install Mail and Mail Share Thunderbird usually stores the e-mail in the profile directory. Place the shared e-mail in another networkshared folder. The team share folders remain identical for each team member to facilitate administration. Thunderbird uses the default setting for the e-mail: The profile folder is normally in the ‘’C:\WINDOWS\Profiles\User\ApplicationData\Thunderbird\Profiles\Profile.Default\Mail\LocalFolders’’. Copy this folder into the E-mail team share folder. Then to set Thunderbird to use this folder; (for accounts using the Global Inbox Local Folders). Go to “Tools -> Account Settings” and click on “Local Folders” in the Message Pane. Where it says local directory click on the browse button to select the desired folder (Local Folders) to store the shared mail. ReminderFox. See configuration for Firefox. Message Filters. The add-on Thunderbird Message Filter Import and Export imports and exports message filters if the file “MsgFilterRules.dat” is in the account folder. You find the account folder in the profile at: “C:\WINDOWS\Profiles\User\ApplicationDate\Thunderbird\Profiles\r65w3vt5.default\Mail\mail_account” . This add-on checks to ascertain if a filter file exists. If not, then it does not import filters. If the file has not been created then copy the files. Configure shared Address Books in Mozilla Firefox with SyncMab Synchronization of Address Books on a Team Share Initially encountering the Mozilla Firefox extension SyncMab was not a pleasant experience. But work required working with different Thunderbird profiles and on different machines. It would have been unproductive to just have e-mail address books on one machine. So SyncMab had to be. Setting up shared Address Books on a network directory made them mobile and easy to take along as well as easing backup. This network share stores all the messaging including e-mail and e-mail templates, shared to-dos for e-mail and internet as well as the Firefox Scrapbook This team share also stores a to-do editor and aggregates for production of Information Resources and knowledge bases. In the first set-up of 2 address books for two different profiles on one machine confusion and frustration reigned. SyncMab does not have intuitive configuration and it even confusing by listing duplicate address books for configuration. Attribute Content and Text to Gary_Gabriel 20081Pub_6MessConfigQckTodoShare_ScribdV4 05.09.09

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But productive working required it. So after a long session, the address books successfully shared. After testing this share, and it proving reliable and stable after a convincing period of time and use. The next machines waited for configuration. But peace of mind excluded a similar session. A short planning session developed the following table and once again checking the configuration before starting the next configuration session contributed to success. This one went much more smoothly than the last. A few moments were spent re-looking for documentation on SyncMab but the developer seems to have lost interest. First of all and most importantly, back up the address books more than once. Use the following table as a guide and it helps tremendously to understand the configuration. Set up similar tables for the configuration work. Because of the lack of documentation and intuitive configuration; this introduction only addresses the following configuration on a network. Configure SyncMab to work on a Network Share More understanding about how SyncMab works. It offers configuration for 6 operations. Synchronizing an address book requires 2 operations in which one imports the address book at startup and one that exports the changes at exit. - "synchronization is active" turns the operation on and off. "Synchronization type" chooses import or export - "import from" is a pull down menu with multiple entries of the address books. It has errors as address book names duplicate in the list, but apparently it doesn't make any difference. - "export to" is also a pull-down menu with names of the address books. Choose the name of the address book for the import or export and ignore the duplicate entries. - "if newer" filters only the changes. "Synchronization Location" This introduction deals only with file -> location. Browse for the file location. Choose a network drive any network drive to store the address books. Configuring the export is scary because the browse button declares that it will overwrite the export file; and this is not the time or place. Leave the export operation inactive until completing the configuration and then during the first use turn it on. "Operation description" helps during configuration after one understands what it says. Use it to confirm that the desired address book synchronizes with the right file. It declares the name of the address book and compares it with the file name in the directory. Synchronize options - Check synchronize automatically at startup and exit of Thunderbird. Then the changes store in the file. During the last configuration the button "Synchronize now" was employed with random results. It is recommended not to employ it. Using the following table repeat the configuration for the remainder of the needed operations and complete the table before starting. The table helps a lot to ensure that the right address book connects to the planned file. Based on experience; after proper configuration SyncMab functions reliably in a simple installation and it is still worth it to install it until Thunderbird 3 is available. "WS" is the workstation. "Op" is the operation. "Ab File" declares the operation. "File name" is the name of the address book file. "File Location" is self-explanatory. SyncMab Configuration Aid WS Profile Op Ab File

File Name

Address Book

File Location

Archive

Dell2 Default

1

Import from

abook-1

Personal

C:\ArcMessage\ArcMessShare_Email\abook1.mab

if newer

Dell2 Default

2

Import from

Collected Addresses

Collected

C:\ArcMessage\ArcMessShare_Email\abook.m if newer ab

Dell2 Default

3

Export to

abook-1

Personal

C:\ArcMessage\ArcMessShare_Email\\abook1.mab

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Dell2 Default

4

Export to

Collected Addresses

Collected

C:\ArcMessage\ArcMessShare_Email\abook.m if newer ab

Dell2 gg_dev

1

Import from

abook-1

Personal

C:\ArcMessage\ArcMessShare_Email\abook1.mab

Dell2 ggdev

2

Import from

Collected Addresses

Collected

C:\ArcMessage\ArcMessShare_Email\abook.m if newer ab

Dell2 gg_dev

3

Export to

abook-1

Personal

C:\ArcMessage\ArcMessShare_Email\abook1.mab

Dell2 ggdev

4

Export to

Collected Addresses

Collected

C:\ArcMessage\ArcMessShare_Email\abook.m if newer ab

if newer

if newer

See Also Mozilla Firefox and Thunderbird share Project and Team To-Dos and simplify Follow-up >>> Configuration Guide to share Team and Project To-Dos and Follow-up for Mozilla Thunderbird and F Backup Security Security includes the use of backups to prevent information loss. The add-on Mozbackup backs up profiles. FEBE not only backs up, but also makes selective backups of profile and preference data for Firefox. The share folder for the address book includes in the network backup. LDAP accounts offer address book sharing For example using a Google gmail LDAP account enables address book sharing. After it's all done Sharing is nice but taking a look at it is nicer. ReminderFox offers a rudimentary calendar that locates the to-dos and sends a reminder based on the user preferences. Or it will integrate with ICS compatible calendars. It offers the configuration to other on-line calendars. Lightning is a Mozilla calendar that will be compatible with Thunderbird 3. This calendar offers full calendaring functionality. Lightning >>> . You can take the team on-line with services that specialize on monitoring to-dos. ScheduleWorld is a nice application that offers easy integration with Thunderbird. ScheduleWorld >>> . Other alternatives of free calendar and task lists to use with Thunderbird include: Remember the Milk, Memotoo, Mobical, and Zyb.

Add-ons employed in the integration ScrapBook. ReminderFox. Tag Toolbar TB Header Tools MailTweak Mnenhy. See mozdev.org - Mnenhy: index. http://mnenhy.mozdev.org/ ProfileSwitcher SyncMab Mozbackup FEBE Thunderbird Message Filter Import /Export

See Also Basics of sharing To-Dos and Follow-up with Mozilla Thunderbird and Firefox to improve Web Research and Project Management >>> Category, Group Business, Internet, Project Management Tags: To-do list, shared to-do, follow-up, Thunderbird, Firefox, Internet Messaging, team sharing, Project Management, Web Research, ScrapBook, ReminderFox, Attribute Content and Text to Gary_Gabriel 20081Pub_6MessConfigQckTodoShare_ScribdV4 05.09.09

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Mozilla Firefox and Thunderbird share Project and Team To-Dos and simplify Follow-up :

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Category, Group Business, Internet, Project Management, Internet Tags: Mozilla, Firefox, Thunderbird, Project Management, Web Research, Internet Messaging, To-Do, e-mail, browser, Issue Resolution, team sharing, To-do list, shared to-do, follow-up, synchronized Address Books, ReminderFox, ScrapBook, Message Filters, Stored Searches, Tags, Profiles MozillaZine Knowledge Base Transferring data to a new profile >>> MozillaZine Knowledge Base Moving your mail storage location >>> MozillaZine Knowledge Base Sharing profiles – mail >>>

Appendix 1 Tag Administration. for experienced and confident Users Tags are usually managed in Tools -> Options -> Display -> Tags or as described with Tag Toolbar. However they offer flexible use but increasing flexibility soon leads to confusing and time-consuming administration. Use the “user.js” to facilitate the set-up and administration of Tag Categories and Tags for challenging configurations. The following code resides in the user.js and it organizes tags to: - Default colored tags - Tag marketing response - Action, To-Do Tags - Tags for Standard Operations on messages - Export forum messages for use in a knowledge base - Default ReminderFox Tags Use this Set-Up Example to help configure a flexible tagging system. Install each tag with the preference as in line 2.1: 2.1) user_pref("mailnews.tags.archive.tag", "Archive"); Syntax- the first tag name is written with small letters as a reference name. Write the second instance as you want it. If desired add a color: 1.3) user_pref("mailnews.tags.$label1.color", "#FF0000"); See Comment //Set- up Tag Toolbar Categories. To configure the categories. 1) Define the categories 6.1- 6.8. 2) 2) Assign categories 6.9 7.1 – 7.4 repeat the configuration of X-Tags and X-Categories. //Manage and Organize Tags //This line is a comment. It ends with a line feed. //Define Standard Ops Tags or Default tags in Thunderbird //The lines number for ease of explanation and understanding. // Use a text editor (Notepad) to change this text as necessary. 1.1) //Default tag settings in Thunderbird. Each tag has two headers. 1.3) sets the color. 1.4) names the tag. 1.2) user_pref("mailnews.start_page_override.mstone", "1.8.1.18"); 1.3) user_pref("mailnews.tags.$label1.color", "#FF0000"); 1.4) user_pref("mailnews.tags.$label1.tag", "Create"); 1.5) user_pref("mailnews.tags.$label2.color", "#FF9900"); 1.6) user_pref("mailnews.tags.$label2.tag", "Update"); 1.7) user_pref("mailnews.tags.$label3.color", "#009900"); 1.8) user_pref("mailnews.tags.$label3.tag", "Edit"); 1.9) user_pref("mailnews.tags.$label4.color", "#3333FF"); 1.10) user_pref("mailnews.tags.$label4.tag", "Mark"); 1.11) user_pref("mailnews.tags.$label5.color", "#FFFFFF"); 1.12) user_pref("mailnews.tags.$label5.tag", "Move"); 1.13) user_pref("mailnews.tags.$label6.color", "#FFFFFF"); 1.14) user_pref("mailnews.tags.$label6.tag", "Restore"); //This tag marks marketing response from the web. It names the tag. user_pref("mailnews.tags.20084arcwiki_pmwebr.tag", "20084ArcWiki_PmWebR"); //These tags list the ToDo Action tags. These tags have no color assigned. // Note: don't ignore that each tag names twice in the headers. Attribute Content and Text to Gary_Gabriel 20081Pub_6MessConfigQckTodoShare_ScribdV4 05.09.09

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//refer to: 2.1) user_pref("mailnews.tags.archive.tag", "Archive"); 2.2) user_pref("mailnews.tags.complete.tag", "Complete"); 2.3) user_pref("mailnews.tags.defer.tag", "Defer"); 2.4) user_pref("mailnews.tags.delegate.tag", "Delegate"); 2.5) user_pref("mailnews.tags.delete.tag", "Delete"); 2.6) user_pref("mailnews.tags.file.tag", "File"); 2.7) user_pref("mailnews.tags.on-going.color", "#CC33CC"); 2.8) user_pref("mailnews.tags.on-going.tag", "On-going Action"); 2.9) user_pref("mailnews.tags.que.tag", "Que Line-up"); //Standard Operations or Transaction tags continued. //Note that the tag name enters twice in the header. 3.1) user_pref("mailnews.tags.create.tag", "Create"); 3.2) user_pref("mailnews.tags.update.tag", "Update"); 3.3) user_pref("mailnews.tags.edit.tag", "Edit"); 3.4) user_pref("mailnews.tags.mark.tag", "Mark"); 3.5) user_pref("mailnews.tags.move.tag", "Move"); 3.6) user_pref("mailnews.tags.restore.tag", "Restore"); // Process tags to export message from a forum to the TbKb (Export Dp) 4.1) user_pref("mailnews.tags.process_import_appltech_asksam.color", "#FFCC99"); 4.2) user_pref("mailnews.tags.process_import_appltech_asksam.tag", "Process Import ApplTech"); //Default ReminderFox tags 5.1) user_pref("mailnews.tags.reminderfox.color", "#993399"); 5.2) user_pref("mailnews.tags.reminderfox.ordinal", " "); 5.3) user_pref("mailnews.tags.reminderfox.tag", "reminderfox"); 5.4) user_pref("mailnews.tags.version", 2); //Set- up Tag Toolbar Categories. //6.11 number the category with 6.1) and use 6.2) to list the tags in the category. //6.2) continues later to add more tags. 6.1) user_pref("ttb.cat0.name", "StandardOps"); 6.2) user_pref("ttb.cat0.tags", "$label1%$label2%$label3%$label4%$label5%$label6%archive%delete"); 6.3) user_pref("ttb.cat1.name", "Action"); 6.4) user_pref("ttb.cat1.tags", "que%reminderfox%delegate%complete%file%archive%delete"); 6.5) user_pref("ttb.cat2.name", "Export Mail"); 6.6) user_pref("ttb.cat2.tags", "process_import_appltech_asksam"); 6.7) user_pref("ttb.cat3.name", "4000 Marketing"); 6.8) user_pref("ttb.cat3.tags", "20084arcwiki_pmwebr"); 6.9) user_pref("ttb.cats", "cat0,cat1,cat2,cat3"); 6.10) user_pref("ttb.cats.delimiter", "%"); 6.11) user_pref("ttb.cats.migrated", true); 6.12) user_pref("ttb.max_toolbars", 2); 6.13) user_pref("ttb.remember_cat", true); //Setup Header Tools. X-Tags, and X-Categories // 7.1) user_pref("hdrtools.headers.newdefault", "X-Tags>20081:20091:friends:family,XCategories>20084_ArcWiki_PM_WR:rudejokes"); 7.2) user_pref("hdrtools.headers.specified", "Date,To,From,Subject,Ref,,X-Tags,,X-Categories"); 7.3) user_pref("hdrtools.lineEnding", "crlf"); 7.4) user_pref("hdrtools.showTheseHeadersInViewHeadersNormal", "X-Tags,X-Categories,Ref");

Attribute Content and Text to Gary_Gabriel 20081Pub_6MessConfigQckTodoShare_ScribdV4 05.09.09

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