Communication And Presentation Skills

Ancient Greek and Roman world heavily depended on oral communication. This tradition continues till Medieval and Renaissance period, but in this era, writing got more importance and therefore written communication principles

Rhetoric by Aristotle 350 BC

We are still struggling - - - to find the right words to say the right way…

Communication & Presentation Skills By Sana Masroor

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Communication And Presentation Skills Communication and Presentation Skills are tools used to condense and communicate ideas in an effort to be heard, persuade, engage an audience and convince others on many different levels personally and professionally.

Why is effective communication the ‘ lifeblood’ of every organization? Both within and outside the the organization, effective comminication -oral and written-is its lifeblood. As an organization is a group of people associated for business, political, professional, religious, athletic, social or other purposes. So, its activities require human being to interact, reactcommunicate.

Why is effective communication important for leaders? Without effective communication, you will FAIL to Gain commitment Achieve goals Establish rapport with others

s s e c o r P y a W o Tw n o i t a m r o f in n o g n i s s a •P ng i d n a t s r e d n •Ensuring u

FACTStive. ec

eff % 7 e r a •Words 38% s i e c i o v • Tone of 55% effective e r a s e u l bal c r e v n o N • effective

For Effective Communication… • Be Confident • Find Common Language • Show Interest & be Interesting • Consider Cultural Differences

n o i t a c i n u m m o C f o Types tion a c i n u m m o •Verbal C n o i t a c i n u mm o C l a b r e V •Non-

Verbal communication includes… • Energy • Rhythm and pacing • Message

Non-Verbal communication includes… • Eye contact • Facial expressions • Gestures • Posture & body orientation • Proximity • Paralanguage

Non-Verbal Abuses •Keeping your hands behind your back •Pointing •Prolonged or absence of eye contact •Fidgeting •Watching the clock, exit •Checking phone/texting/reading email •Rigid or slouching posture

• Communicating and presenting take place on different levels. – The conceptual - communicating the overriding idea behind the message – The perceptual – engaging the audience visually as well as verbally, – The sensory – using and appealing to all the senses, and finally – The behavioural - influencing change in the way your audience behaves

The Concept of Presentation

THE RELEVANCE OF PRESENTATION

WHY WHAT WHEN WHERE WHO HOW

Presentation groundwork • Purpose and content • Objectives • Preparation • Session notes • Visual Aids

1. Purpose and Content • • • • •

Technical information Instruction Comparison Recommendation Persuasion

2.Objectives • • • •

Deliver successful presentations Prepare effective visual aids Consider the audience Level of formality

3.Preparation •Pros and cons of your previous presentation •Read and Grasp your session notes

•Consider your Audience

4.Session notes It include four key factors of delivering successful presentation • • • •

Timing Attention span Personal Approach Practice

Don’t count every hour in a day, make every hour in a day count…

ATTENTION PLEASE… Five ways to get attention!! •Use humor •Tell a story •Pass around a sample •Ask a question •State a astonishing statistics

“Act ion spea ks loud er than word s”

i t c a r

“P ce s e k a m n a m a t c e f r pe ”

5.Visual Aids There are seven steps to make useful visual aids 1. Situation analysis 2. theme/title 3. story line 4. Story board & Master 5. Production 6. Rehearsal 7. Evaluation

STORY BOARD

4.Visual Aids There are seven steps to make useful visual aids – Situation analysis – theme/title – story line – Story board & Master – Production – Rehearsal – Evaluation

Produc tion is a master work of

r e t t e B “ s r a e h e r n a h t e to e k a m k a t s i m s”

Pre-Presentation Nerves •Stage freight •Presentable appearance •Confidence in your message •Control physical symptoms

You feel like so...

SUMMARY Good communication is as stimulating as black coffee, and just as hard to sleep after. ANNE MORROW LINDBERGH

Feedback from Audience People might ask questions – To seek additional information – To seek clarification about a point – To add information of their own which may be relevant , helpful and accurate – To undermine speaker authority or arguments or to show him wrong at some point

QUESTIONS