College Management Full Document

SYNOPSIS The system COLLEGE MANAGEMENT SYSTEM can be used to manage the data of all type of educational institutes. It will support both stand alone and also networking environment. The system uses VB. Net Technology. The main modules involved in this system are: 1. Login 2. Forms 3. Reports 4. Window Module wise description Login Login module is used to check whether the user is an authorized person to use the system or not. For this the user should give the correct user name and password. The different types of users are 1. Admin 2. Student 3. Employee Forms This module consists of the following sub modules

1.

Student Registration Form

2.

Student Fee Form

3.

Student Marks Form

4.

Student ID Form

5.

Employee Detail Form

6.

Employee Salary Form

7.

Employee ID Form

8.

Course Detail Form

9.

Library Form

The Student Registration Form is designed for registering the new students details and course details. The Student Fee Form is used to enter the student’s fee details. The Student Marks Form is designed for submitting the semester or exam marks of the students for a particular course or an individual student. The Student Id Form is used to create the identity number for each student for different course. The Employee details form is designed for entering the staff details and other relevant details . The Employee Id used to create the identity number for each student for different course. The salary form is used to derive the salary for employees The Course details form is designed for entering the different course available in the campus and other relevant details . The Library module is used for the data process of library and book accessing for students and staffs. Reports All the above mentioned data are stored in the back end and can be retrieved as reports with filtering options. The Following are the reports

can be taken from this system 1.

Student Report

2.

Employee Report

3.

Course Detail Report

4.

Book Detail Report

5.

Issued Book Report

6.

Fee Detail Report

7.

Marks Detail Report

8.

Generate Pay Slip

1. INTRODUCTION 1.1 ABOUT THE ORGANIZATION Speed up Networks Software College was actually established in the year 2002 March 17th on Hope College near Mani’s Theatre. The official address was No 126, Thulasiammal layout, Opp to Mani’s theatre with only two systems as a home based application development centre. Later it developed as the student project centre with lot of MBA’s and Polytechnic students were migrated by the internal marketing of the three staff who becomes the directors of the speed up networks. Aim •

To provide quality education of information technology and IT enabled services to shine as leading business promoters on real time and submission of application and system software.

•

To develop the efficient candidates as per the requirements of major IT sectors.

•

To serve the society by releasing free wares.

•

To provide a wide range of ideas and thoroughly to the environment about the development of information technology and it’s enabled fields.

Motto •

Quality IT Education at affordable cost for all.

•

Out motto explains that even a middle class student can learn the booming technology which is highly costlier for them.

Logo Symbolizes •

Our logo symbolizes the horse, which means the power to ride through our own vision.

•

The symbol of speed.

•

The symbol of resistance and getting up quick as thunder even if it falls.

•

Speed up is coming up speedily.

Objective Of The Project Main aim in developing campus management system is to provide an easy way not only to automate all functionalities of a college, but also to provide full functional reports to top management of college with the finest of details about any aspect of college. We are committed to bring the best way of management in the various forms of campus management system. We understand that campus management system in not a product to be sold, it is a bridge between the College and Students. So we can say the Core purpose of designing “ College Management System ” is to manage the task related to the college students/employees and to reduce time to searching of appropriate candidates in college view. Scope Of The System This system provides the detail structure of the college campus and its departments. CMS synchronizes the working of all the departments. It looks on all aspects of a college, its students, faculties, Departments, marks and other co – curricular activities. CMS is the easiest way to manage all functionalities of a college, which facilitates colleges to maintain the functionality related to college employees and their students. Benefits

Following are the benefits for using College Management System : For Employees: • Easy to create any kind • Easy to query all related details of • Easy to generate payroll of individual employee.

of student

certificate. and employee.

For College: •

Collective

records

of

students

of

all

the

branches.

• Collective records of employees of all departments. • Easy approach to find the detail information for any student/employee. • Easy to handle all functionality of college. • Easy to manage all actions (generating attendance report, fee report etc). • All information can be synchronized in one place. And distribute to a particular department to manage properly. • CMS is beneficial for both students/employees only in the way that they Can get all previous or current information's when they need. • It is helpful to maintain the students record (admission record, fees record, Marks records etc). • Teacher does not maintain the file, documentation, reports (class Wise, section wise) Advantages : • By using this s/w, you can learn how you prepare your records in standard manner • Also you can find the previous session papers and current news related to any student or employees. • By using this s/w, administrator can manage all records in standard manner. • Also it can help to get all or a particular student attendance information by attendance master • Also it can help to maintain the fees and accounting reports of college in proper way. • It helps to generate mark sheets of current year or previous year's students.

2. SYSTEM STUDY

A detailed study of the existing system is necessary. The functions of the system, requirements for the users, structure of the current system is made through the system study. The problems faced in the current system are found and solution pertaining to it is done in the system study. 2.1 EXISTING SYSTEM: In the existing system, the manual process, receiving data’s from students and staff

details are done through manual records. These records are entered in manual process. in this process will take long time,separet workers need to maintaining the databases. All the college details are stored via separate databases. It will take long time due to this process time waste, money waste etc... In this process very difficult to maintain the fees and accounting reports of college in proper way. Teacher does not maintain the file, documentation, reports (class Wise, section wise) etc…

2.3 NEED FOR PROPOSED SYSTEM The main objective of the existing system is to provide a user-friendly interface. The system, which is proposed, now computerizes all the details that are maintained manually. Once the details are fed into the computer there is no need for various persons to deal with separate sections. Only a single person is enough to maintain all the reports. The security can also be given as per the requirement of the user  Large volumes of data can be stored with case.  Maintenance of file is flexible.  Records stored are updated now and then.  Stored data and procedures can be easily edited.  Reports can be generated with case.  Accurate calculations are made.  Less manpower required.

3. SYSTEM SPECIFICATION 3.1 HARDWARE CONFIGURATION

The hardware used for the development of the project is:

PROCESSOR RAM

: :

PENTIUM III 866 MHz 128 MD SD RAM

MONITOR HARD DISK FLOPPY DRIVE CDDRIVE KEYBOARD MOUSE

: : : : : :

15” COLOR 20 GB 1.44 MB LG 52X STANDARD 102 KEYS 3 BUTTONS

3.2 SOFTWARE CONFIGURATION

The software used for the development of the project is: OPERATING SYSTEM ENVIRONMENT .NET FRAMEWORK LANGUAGE BACKEND

: : : : :

Windows XP Professional Visual Studio .NET 2005 Version 1.0 Visual Basic.NET Sql

4. LANGAUGE SPECIFICATION 4.1 FEATURES OF VISUAL BASIC. NET Visual Basic. NET, the latest version of visual basic, includes many new features. The Visual Basic supports interfaces but not implementation inheritance. Visual basic.net supports implementation inheritance, interfaces and overloading. In addition, Visual Basic .NET supports multithreading concept. COMMON LANGUAGE SPECIFICATION (CLS): Visual Basic.NET is also compliant with CLS (Common Language Specification) and supports structured exception handling. CLS is set of rules and constructs that are supported by the CLR (Common Language Runtime). CLR is the runtime environment provided by the .NET Framework; it manages the execution of the code and also makes the development process easier by providing services. Visual Basic.NET is a CLS-compliant language. Any objects, classes, or components that created in Visual Basic.NET can be used in any other CLScompliant language. In addition, we can use objects, classes, and components created in other CLS-compliant languages in Visual Basic.NET .The use of CLS ensures complete interoperability among applications, regardless of the languages used to create the application.

IMPLEMENTATION INHERITANCE: Visual Basic.NET supports implementation inheritance. This means that, while creating applications in Visual Basic.NET, we can drive from another class, which is know as the base class that derived class inherits all the methods and properties of the base class. In the derived class, we can either use the existing code of the base class or override the existing code. Therefore, with help of the implementation inheritance, code can be reused.

CONSTRUCTORS AND DESTRUCTORS: Constructors are used to initialize objects, whereas destructors are used to destroy them. In other words, destructors are used to release the resources allocated to the object. In Visual Basic.NET the sub finalize procedure is available. The sub finalize procedure is used to complete the tasks that must be performed when an object is destroyed. The sub finalize procedure is called automatically when an object is destroyed. In addition, the sub finalize procedure can be called only from the class it belongs to or from derived classes. GARBAGE COLLECTION: Garbage Collection is another new feature in Visual Basic.NET. The .NET Framework monitors allocated resources, such as objects and variables. In addition, the .NET Framework automatically releases memory for reuse by destroying objects that are no longer in use. In Visual Basic.NET, the garbage collector checks for the objects that are not currently in use by applications. When the garbage collector comes across an object that is marked for garbage collection, it releases the memory occupied by the object. OVERLOADING: Overloading is another feature in Visual Basic.NET. Overloading enables us to define multiple procedures with the same name, where each procedure has a different set of arguments. Besides using overloading for procedures, we can use it for constructors and properties in a class. MULTITHREADING: Visual Basic.NET also supports multithreading. An application that supports multithreading can handle multiple tasks simultaneously, we can use multithreading to decrease the time taken by an application to respond to user interaction. To decrease the time taken by an application to respond to user interaction, we must ensure that a separate thread in the application handles user interaction.

STRUCTURED EXCEPTION HANDLING: Visual Basic.NET supports structured handling, which enables us to detect and remove errors at runtime. In Visual Basic.NET, we need to use Try…Catch…Finally statements to create exception handlers. Using Try… Catch…Finally statements, we can create robust and effective exception handlers to improve the performance of our application.

THE .NET FRAMEWORK The .NET Framework is a new computing platform that simplifies application development in the highly distributed environment of the Internet.

OBJECTIVES OF. NET FRAMEWORK: 1.To provide a consistent object-oriented programming environment whether object codes is stored and executed locally on Internet-distributed, or executed remotely. 2.To provide a code-execution environment to minimizes software deployment and guarantees safe execution of code. 3. Eliminates the performance problems. There are different types of application, such as Windows-based applications and Web-based applications. To make communication on distributed environment to ensure that code be accessed by the .NET Framework can integrate with any other code.

VISUAL STUDIO .NET

Visual Studio .NET is a complete set of development tools for building ASP Web applications, XML Web services, desktop applications, and mobile applications In addition to building high-performing desktop applications, you can use Visual Studio's powerful component-based development tools and other technologies to simplify team-based design, development, and deployment of Enterprise solutions. Visual Basic .NET, Visual C++ .NET, and Visual C# .NET all use the same integrated development environment (IDE), which allows them to share tools and facilitates in the creation of mixed-language solutions. In addition, these languages leverage the functionality of the .NET Framework and simplify the development of ASP Web applications and XML Web services. Visual Studio supports the .NET Framework, which provides a common language runtime and unified programming classes; ASP.NET uses these components to create ASP Web applications and XML Web services. Also it includes MSDN Library, which contains all the documentation for these development tools. 4.2 FEATURES OF SQL DATA BASE INTRODUCTION TO SQL Server Sql Server is comprehensive operating environment that packs h power of mainframe relation database management system into user’s microcomputer. It provides a set of functional program that user can use as tools to build structures and perform tasks. Because applications are developed on Sql Server are completely portable to the other versions of the programmer can create a complex application in a single user, environment and then move it to a multi-user platform. Users do not have to be an expert to appreciate Sql Server but the better user understands the program, the more productively and creatively he can use the tools it provides. Relational Database Management System Sql Server the right tool  Sql Server gives you High Capacity 

Database management tools  Structure of Sql Server Database 

Sql Server database can be describe at two different levels  Physical Structure  Logical Structure Physical Structure: a) b) c)

One or more data files Two or more log files One control file

Logical Structure a) b) c) d)

Table spaces Segments Extents Data Blocks

The data files contain all user data in terms of tables, index and views. The log files contain the information to open and be recovered, of undone after a transaction (Rollback). The control file physical data, media information to open and manage data files. If the control file is damaged the server will not be able to open or use the database even if the database is undamaged. DATABASE The conventional data processing approach is to develop a program (or many programs) for each application. This result in one or more data files for each application. Some of the data may be common between files. However one application may require the file to be organized on a particular field, while other application may require the file to be organized on another field. A major drawback

of the conventional method is that the storage access methods are built in to the program. Therefore, though the same data may be required by two applications, the data will have to be sorted in two different places because each application depends on the way that the data stored. There are various drawbacks of conventional data file processing environment. Some of them are listed below:

Data Redundancy: Some data elements like name, address, identification code, are used in various applications. Since data is required by multiple applications, it is stored in multiple data files. In most cases, there is a repetition of data. This is referred to as data redundancy, and leads to various other problems. Data Integrity Problems: Data redundancy is one reason for the problem of data integrity. Since the same data is stored in different places, it is inevitable that some inconsistency will creep in. Data Availability Constraints: When data is scattered in different files, the availability of information from a combination of files is constrained to some extent. Database Management System A database management system (DBMS) consists of a collection of interrelated data and a set of programs to access the data. The collection of data is usually referred to as the database. A Database system is designed to maintain large volumes of data. Management of data involves: Defining the structures for the storage of data  Providing the mechanisms for the manipulation of the data  Providing for the security of the data against unauthorized access 

Users of the DBMS: Broadly, there are three types of DBMS users:  The application programmer  The end user  The database administrator (DBA) The application programmer writes application programs that use the database. These programs operate on the data in the database. These operations include retrieving information, inserting data, deleting or changing data. The end user interacts with the system either by invoking an application program or by writing their queries in a database query language. The database query language allows the end user to perform all the basic operations (retrieval, deletion, insertion and updating) on the data. The DBA has to coordinate the functions of collecting information about the data to be stored, designing and maintaining the database and its security. The database must be designed and maintained to provide the right information at the right time to authorized people. These responsibilities belong to the DBA and his staff. ADVANTAGES OF A DBMS The major advantage that the database approach has over the conventional approach is that a database system provides centralized control of data. Most benefits accrue from this notion of centralized control.

REDUNDANCY CAN BE CONTROLLED

Unlike the conventional approach, each application does not have to maintain its own data files. Centralized control of data by the DBA avoids unnecessary duplication of data and effectively reduces the total amount of data storage required. It also eliminates the extra processing necessary to trace the required data in a large mass of data present. Any redundancies that exist in the DBMS are controlled and the

system ensures that these multiple copies are consistent. INCONSISTENCY CAN BE AVOIDED Since redundancy is reduced, inconsistency can also be avoided to some extent. The DBMS guarantee and that the database is never inconsistent, by ensuring that a change made to any entry automatically applies to the other entries as well. The process is known as propagating update.

THE DATA CAN BE SHARED A database allows the sharing of data under its control by any number of application program or users. Sharing of data does not merely imply that existing applications can share the data in the database, it also means that new applications can be developed to operate using the same database. STANDARDS CAN BE ENFORCED Since there is centralized control of data, the database administrator can ensure that standards are maintained in the representation of the stored data formats. This is particularly useful for data interchange, or migration of data between two systems. SECURITY RESTRICTIONS CAN BE APPLIED The DBMS guarantees that only authorized persons can access the database. The DBA defines the security checks to be carried out. Different checks can be applied to different operations on the same data. For instance, a person may have the access rights to query on a file, but may not have the right to delete or update that file. The DBMS allows such security checks to be established for each piece of data in the database. INTEGRITY CAN BE MAINTAINED Centralized control can also ensure that adequate checks are incorporated in the DBMS to provide data integrity. Data integrity means that the data contain in the database is both accurate and consistent. Inconsistency between two entries can lead to integrity problems. However, even if there is no redundancy, the data can still be inconsistent. For example a student may have enrolled in 10 courses in a semester when

the maximum number of courses one can enroll in is 7. Another example could be that of a student enrolling in a course that is not being offered that semester. Such problems can be avoided in a DBMS by establishing certain integrity checks to be carried out whenever any update operation is done. These checks can be specified at the database level, besides the application programs. DATA INDEPENDENCE In non-database systems, the requirement of the application dictates the way in which the data is stored and the access techniques. Besides, the knowledge of the organization of the data, the access techniques are built into the logic and code of the application. These systems are data dependent. Consider this example, suppose the university has an application that processes the student file. For performance reason, the file is indexed on the roll number. The application would be aware of the existing index, and the internal structure of the application would be built around this knowledge. Now consider that the some reason, the file is to index on the registration data. In this case it is impossible to change the structure of the stored data without affecting the application too. Such an application is a data dependent one. It is desirable to have data independent applications. Suppose two applications X and Y need to access the same file. However both the applications require a particular field to be stored in different formats. Application X requires the field “customer balance” to be stored in decimal format, while the application Y requires it to be stored in binary format. This would pose a problem in an old system. In a DBMS differences may exist in the way that data is actually stored, and the way that it is seen and used by a given application. FEATURES OF RDBMS: The ability to create multiple relations and enter data into them  An interactive query language  Retrieval of information stored in more than one table 

NORMALIZATION Normalization is a process of simplifying the relationship between data elements in a record. It is the transformation of complex data stores to a set of smaller, stable data structures. Normalized data structures are simpler, more stable and are easier to maintain. Normalization can therefore be defined as a process of simplifying the relationship between data elements in a record.

Purpose For Normalization: Normalization is carried out for the following four reasons: To structure the data so that there is no repetition of data, this helps in saving space.  To permit simple retrieval of data in response to query and report requests.  To simplify the maintenance of the data through updates, insertions and deletions.  To reduce the need to restructure or reorganize data when new application requirements arise. 

STEPS OF NORMALIZATION: Systems analysts should be familiar with the steps in normalization, since the process can improve the quality of design for an application. Starting with a data store developed for a data dictionary the analyst normalized a data structure in three steps. Each step involves an important procedure to simplify the data structure. It consists of basic three steps. 1. First Normal Form, which decomposes all data groups into two-dimensional records. 2. Second Normal form, which eliminates any relationships in which data elements do not fully depend on the primary key of the record. 3. Third Normal Form which eliminates any relationships that

contain transitive dependencies.

Fig 3.2 steps involved in the process of normalization User Views/ Data Stores Un-normalized Relations

Step 1: Remove repeating groups. Fix record length identify primary key. Step 2 : Removal of data items which are not Dependent on primary key.

First Normal Form

Second Normal Form

Step 3 : Removal of transitive dependencies.

Third Normal Form User

The relation obtained from User the data store such as Employee Register will most likely Validatio be un-normalized. It will consist of repeating groups and record will n not be of fixed length.

Academ y

Student_DB

Stude nt Detail s

Cours e Detail s Staff Detail s

Staff Reports

Course_DB

Staff_DB

Reports

Attendance

Stock

Examination

Fees

Forms

-

1. Student Registration Form

-

If you have not specified any course in course form then you can not register any student in this software.

There are many buttons in this form

1.

New Registration -

This button is used for Registration of new Student.

2.

Save

-

This button is used to save new registration in data.

3.

Cancel

-

This button is used to cancel new registration.

4.

Status

-

This button is used for performing various tasks. Edit Delete Find First Last Next Previous

5.

Edit

For editing the detail of any Student, to find the Student’s data by Find button and click on Edit button

6.

Delete

For deleting the detail of any Student, to find the Student’s data by Find button and click on Delete button

7.

Find

-

This button is used for finding the data of any Student.

8.

First

-

This button is used to show the details of first Student.

9.

Last

-

This button is used to show the details of last Student.

10. Previous Student.

-

This button is used to show the details of Previous

11.

-

This button is used to show the details of next Student.

Next

12.

Photograph -

This button is used to select the Photograph.

There are many input fields in this Form

-

1.

Student Code system.

-

This field is automatically generated by the

2.

Enrollment Number Student.

You have to enter the Enrollment Number of

3.

Student Name

-

You have to enter the Name of Student.

4.

Date of Admission

-

Automatically Generated as today date

Personal Information

-

5.

Father’ Name

-

You have to enter the Name of father of Student.

6.

Mother’s Name Student.

-

You have to enter the Name of mother of

7.

Date of Birth

-

8.

Gender

-

You have to enter the Date of Birth of Student in “DD/MMM/YYYY” format. You have to enter the Sex of Student.

9.

Course Code Course.

-

You have to select the Course code of Specific

10.

Course Name Code.

-

Automatically generated in reference of Course

11.

Caste

-

You have to enter the Caste of Student.

12.

Semester

13.

Phone Number of Student.

You have to select the Semester in which the Student is eligible for admission Optional, you have to enter the Phone Number

14.

University Code.

-

Automatically generated in reference of Course

15.

Permanent Address Student.

You have to enter the Permanent Address of

16.

Corresponding Address Student.

-

You have to enter the Corresponding Address of

In Total Fee field, it display the fee of Course, you can modify it, you can feed donation & concession in Donation & Concession field respectively, then the fee for this student will be saved as Total fee + Donation - Concession Qualification

-

It has 5-5 fields for each of following fields for High school, Intermediate, Graduation, Post Graduation and other in 5 rows. It is not necessary to fill all 5 rows. 17.

Course Name qualification.

-

You have to enter the Course Name of every

18.

Board / University filled courses.

-

You have to enter the Board or university of

19.

Year

-

You have to enter the Year of filled courses.

20.

Roll no.

-

You have to enter the Roll No. of filled courses.

21.

Maximum Marks courses.

-

You have to enter the Maximum Marks of filled

22.

Obtained Marks courses.

-

You have to enter the Minimum Marks of filled

23.

Percentage

-

Automatically generated.

Other Information

-

24.

Email ID of Student.

-

Optional, You have to enter the Email Address

25.

Lateral Entry admitted.

-

You have to select the Semester, in which he is

26.

Number

-

You have to enter the Number of the Draft.

27.

Bank Name

-

You have to enter the Bank Name.

28.

Amount

-

You have to enter the Amount of Draft.

29.

Date

-

You have to enter the Date of Draft.

30.

Attached Documents documents

-

You have to enter the Name of attached

2.

Student Fee Form

This form is used to submit the fee of enrolled student.

There are many buttons in this form

1.

Fee payment

2.

Save

This button is used for making the Fee Payment of enrolled Student. This button is used for saving the Fee Payment.

3.

Cancel

This button is used for canceling the fee payment.

4.

Edit

-

5.

Find

This button is used for finding the data of any Student.

This feature is not available

There are many input fields in this Form

-

1.

Enrollment Number You have to select the Enrollment Number of Student.

2.

Student Name

Automatically Enrollment No.

generated

in

reference

of

3.

Course Code

Automatically Enrollment No.

generated

in

reference

of

4.

Course Name

Automatically Enrollment No.

generated

in

reference

of

5.

Semester

6.

Date

You have to select the Semester of which he will submit the Fee. Automatically generated as today date.

7.

Paid Fee

-

8.

Total Fee

9.

Balance Fee

Automatically generated, it displays the total fee of this student Automatically generated, it will displays the remaining fee after submission

Enter the Amount of Fee Payment.

3.

Student Marks Form

-

This form is used to save the marks of exam of enrolled student.

There are many buttons in this form

1.

Insert Marks

2.

Save

-

This button is used for inserting the marks of enrollment Student. This button is used for saving the marks details.

3.

Cancel

-

This button is used for canceling the marks details.

4.

Delete -

5.

Find

For deleting the marks detail of any Student, to find the Student’s data by Find button and click on Delete button. This button is used to find the marks details of any Student.

There are many input fields in this Form

-

1.

Enrollment Number You have to select the Enrollment Number of Student.

2.

Student Name

Automatically Enrollment No.

generated

in

reference

of

3.

Course Code

Automatically Enrollment No.

generated

in

reference

of

4.

Course Name

Automatically Enrollment No.

generated

in

reference

of

5.

Semester

You have to select the Semester of which he will submit

6.

Total Marks

and

the Fee. You have to enter the Total Marks of this course

7.

Obtained Marks

semester. You have to enter the Obtained marks of this student.

8.

Percentage

-

Automatically generated.

9.

Division

-

Automatically generated.

10.

Year

-

You have to select the year of this exam.

4.

Student ID Form

This Form is used to create ID card of enrolled student.

There are many buttons in this form 1.

Search

-

This button is used to find any enrolled student.

2.

Print

-

This button is used to print the created ID card.

3.

First

This button is used to show the fee details of first Student.

4.

Last

-

This button is used to show the fee details of last

Student. 5.

Previous

This button is used to show the fee details of Previous Student.

6.

Next

This button is used to show the fee details of next Student.

5.

Employee Detail Form

-

This form is used to save new appointment of an employee.

There are many buttons in this form

1.

New Appointment -

This button is used for new appointment.

2.

Save

-

This button is used to save new appointment in data.

3.

Cancel

-

This button is used to cancel new appointment.

4.

Status

-

This button is used for performing various tasks. Edit Delete Find First Last Next Previous

5.

Edit

For editing the detail of any Employee, to find the Student’s data by Find button and click on Edit button

6.

Delete

For deleting the detail of any Employee, to find the Student’s data by Find button and click on Delete button

7.

Find

-

This button is used to find the details of any Employee.

8. First Employee.

-

This button is used to show the details of first

9.

-

This button is used to show the details of last Employee.

10. Previous Employee.

-

This button is used to show the details of Previous

11.

-

This button is used to show the details of next

Last

Next

Employee. 12.

Photograph This button is used to select the Photograph. If the photo is not in Select Photo window then locate it by Browse button in Select Photo window.

There are many input fields in this Form 1.

Staff Number system.

2.

-

Staff Member Name -

Personal Information

-

This field is automatically generated by the

You have to enter the Name of Employee.

-

1.

Father’ Name Employee.

-

You have to enter the Name of father of

2.

Mother’s Name Employee.

-

You have to enter the Name of mother of

3.

in

You have to enter the Date of Birth of Employee

Date of Birth

4.

Gender

-

“DD/MMM/YYYY” format. You have to enter the Sex of Employee.

5.

Caste

-

You have to enter the Caste of Employee.

6.

Phone Number Employee.

-

Optional, you have to enter the Ph. Number of

7.

Email ID Employee.

-

Optional, You have to enter the Email ID of

8.

You have to enter the Date of Joining of Employee.

Date of Joining

9.

Permanent Address Employee.

10.

Corresponding Address -

You have to enter the Permanent Address of

You have to enter the Corresponding Address of

Employee. 11. Basic Salary

12.

13.

Designation employee. Qualification

You have to enter the basic salary of this employee in only number. You have to enter the Designation/Post of this

-

You have to enter the qualification of employee.

6.

Employee Salary Form

-

This form is used to save and view the salary of employee.

There are many buttons in this form

1.

Insert Salary

This button is used for inserting the salary details of this month of an employee. This button is used for saving the salary details.

2.

Save

3.

Cancel

This button is used for canceling the salary details.

4.

Salary Payment

5.

Find

As Payment Given, If salary is given, then this button is used and the pay slip will not be generated again until the next salary will be inserted This button is used for finding the data of any Employee.

There are many input fields in this Form 1. Staff Number

for

-

You have to select the Staff No. of the employee inserting salary and system will ask the percentage for HRA, DA, TA, and PF. Automatically generated in reference of Staff

2. Member Name

No.

3. Designation

No.

4. Month

6. HRA

You have to select the month, of which the salary is inserted. Automatically generated. If you will change it, then it will ask again for percentage for HRA, DA, TA, and PF. Automatically generated.

7. DA-

Automatically generated.

8. TA -

Automatically generated.

5. Basic Salary

Automatically generated in reference of Staff

9. PF -

Automatically generated.

10. Other Allowance

-

11. Gross Salary

Automatically generated, Basic Salary + HRA + DA + TA

12. Net Salary

Automatically generated, Gross Sal. - PF + Oth. Allowance

You have to enter this in Rs.

7.

Employee ID Form

This Form is used to create ID card of employees.

There are many buttons in this form 7.

Search

-

This button is used to find any employee.

8.

Print

-

This button is used to print the created ID card.

9.

First

This button is used to show the details of first employee.

10.

Last

This button is used to show the details of last employee.

11.

Previous

12.

Next

This button is used to show the details of previous employee. This button is used to show the details of next employee.

8.

Course Detail Form

This Form is used to add, view, and edit the course

details.

There are many buttons in this form

-

1.

New Course

-

This button is used to enter new course.

2.

Save

-

This button is used to save the course detail.

3.

Cancel

-

This button is used to cancel the saving action.

4.

Edit

5.

Delete

6.

Find

For editing any existing course, to find it by clicking on Find button and click on Edit button. For deleting any existing course, to find it by clicking on Find button and click on Delete button. This button is used to find any existing course.

7.

First

This button is used to show the details of first course.

8.

Last

This button is used to show the details of last course.

9.

Previous

This button is used to show the details of previous course.

10.

Next

This button is used to show the details of next course.

There are many input fields in this form

-

1.

Course Code

-

You have to enter the course code.

2.

Course Name

-

You have to enter the course name.

3.

Duration

You have to enter the duration i.e. 3, 3.5 (.5 for half year)

4.

University

5.

Total Fee

6.

Eligibility

You have to enter the name of university from which this course is affiliated. You have to enter total fee of this course in Rs. Only numeric You have to enter the eligibility of this course i.e. Intermediate or Graduation.

9.

Library Form

This Form is used to add or update new book collection

and used for library action.

There are many buttons in this form

-

1.

New Collection

This button is used to enter new Collection of book.

2.

Save

-

This button is used to save the Collection.

3.

Cancel

-

This button is used to cancel the saving action.

4.

Edit

For editing any existing Collection, to find it by clicking on Find button and click on Edit button.

5.

Delete

For deleting any existing Collection, to find it by clicking on Find button and click on Delete button.

6.

Find

This button is used to find any existing Collection.

7.

First

This button is used to show the details of first Collection.

8.

Last

This button is used to show the details of last Collection.

9.

Previous

This button is used to show the details of previous Collection.

10.

Next

This button is used to show the details of next Collection.

11.

Book Exchange

This Button is used to take library action i.e. issue the book, return the book. For issue the book, click on Book Exchange button then click on Issue button, fill the form and click on Save button. For return the book, click on Book Exchange button then click on Return button and follow the instruction.

There are many input fields in this form

-

1.

Group Number

Automatically generated, a group number for the books of same title and same time and same author.

2.

Book Title

-

To enter the title of book.

3.

Book Author

-

To enter the author name of book.

4.

Book Publisher

-

To enter the publisher name of book

5.

Book Price

-

To enter the price of book in Rs. i.e. 299.99

6.

Date of Purchasing To enter the date in “DD/MMM/YYYY” format.

7.

Available Copy

-

To enter the No. of copy.

8.

Issued Copy

-

Automatically generated.

9.

Remaining Copy

-

Automatically generated.

Reports

-

There are many reports in this system.

1.

Student Report

This report is used to generate the report of enrolled student between two dates. Select the first date and second date and click on Generate button.

2.

Employee Report

This report is used to generate the report of appointed employee between two dates. Select the first date and second date and click on Generate button.

3.

Course Report

This report is used to generate the report of the selected course name. Select the course name and click on Generate button.

4.

Book Detail Report This report is used to generate the report of selected

Accession No. (Group No.). Select the Accession No. and click on Generate button. 5.

Issued Book Report This report is used to generate the report of issued book of selected Student Code. Select the Student Code. and click on Generate button.

6.

Fee Detail Report

7.

Marks Detail Report This report is used to generate the report of marks of exam of selected Year. Select the Year and click on Generate button.

8.

Generate Pay Slip

This report is used to generate the report of fee submission of selected Month. Select the Month and click on Generate button.

This report is used to generate the Pay Slip of the selected Month .

Every reports are exported into excel, by clicking on Export to Excel Button, this button is disabled, this button is enabled when you click on Generate button and report is generated.

Screens

-

1.

-

About School…

This screen is help screen.

Additional Features

These

features

are

used

only

by

Administrator.

1.

Backup

-

This feature is used to create the backup of your data. This feature is accessed by the Administrator in the full version only.

2.

Restore

-

This feature is used to restore the backup files. This feature is accessed by the Administrator in the full version. But, the Administrator may use this feature in Trial version one time only. So that you may restore your full version backup file in new same installed system

3.

User Management

This feature is used to create the limited user, to delete the limited user or change the password of the Administrator. But this feature is accessed by only the Administrator and you must have only one Administrator. Don’t delete the Administrator. If you delete the Administrator then you can’t use these feature. (In this case you can restore the previous Backup files in new software)

4.

Enter a Serial Key

This feature is used to enter the Serial key, which is received after purchasing. This feature may also be used by Administrator.

5.

Purchase

-

This feature is used to show the method of purchasing.