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AQUARIUM HOTEL
AQUARIUM HOTEL
POS TURN OVER FORM (AH #01) Store Name: COFFEE SHOP Date: Time:
POS TURN OVER FORM (AH #01) Store Name: COFFEE SHOP Date: Time:
Cash Sales Balance of Last Night: ____________ Petty Cash Received (In SR): _______________
Cash Sales Balance of Last Night: ____________ Petty Cash Received (In SR): _______________
Received by: ___________________________
Received by: ___________________________
Received from: __________________________
Received from: __________________________
TOTAL SALES OF THE SHIFT: ______________
TOTAL SALES OF THE SHIFT: ______________
Total 500 200 100 50 20 10 5 1 Total
Total 500 200 100 50 20 10 5 1 Total
Cash: SR x = x = x = x = x = x = x = x = Amount:
Petty Cash: SR 500 x = 200 x = 100 x = 50 x = 20 x = 10 x = 5 x = 1 x = Total Amount:
Cash: SR x = x = x = x = x = x = x = x = Amount:
Petty Cash: SR 500 x = 200 x = 100 x = 50 x = 20 x = 10 x = 5 x = 1 x = Total Amount:
Credit Card Sales: Visa Card Span Card Amex Card M. Card Coupon Total Credit Card Sales:
Credit Card Sales: Visa Card Span Card Amex Card M. Card Coupon Total Credit Card Sales:
Total Sales Variance
Total Sales Variance
Turned Over by: Cashier Shift #1
Turned Over to: Cashier Shift #2
Turned Over by: Cashier Shift #1
Turned Over to: Cashier Shift #2
___________________
_________________
___________________
_________________
Checked by: SS / SM
Audited by: OM / Accounting
Checked by: SS / SM
Audited by: OM / Accounting
___________________
_________________
___________________
_________________
AQUARIUM HOTEL
AQUARIUM HOTEL
Store Name: COFFEE SHOP
Store Name: COFFEE SHOP
DAILY CASH SALES ENDORSEMENT (AH #02)
DAILY CASH SALES ENDORSEMENT (AH #02)
Date: _______________ Time: _______________
Date: _______________ Time: _______________
Total Cash Sales Balance (Last Night): ___________ Date of Sales: ______________
Total Cash Sales Balance (Last Night): ___________ Date of Sales: ______________
Total Cash Sales to Hour: _____________________
Total Cash Sales to Hour: _____________________
Total Cash Endorsement: ______________________
Total Cash Endorsement: ______________________
BREAKDOWN: TOTAL CASH 500 x 200 x 100 x 50 x 20 x 10 x 5 x 1 x
BREAKDOWN: TOTAL CASH 500 x 200 x 100 x 50 x 20 x 10 x 5 x 1 x
SR = = = = = = = =
SR = = = = = = = =
Total Amount:
Total Amount:
Turned Over by:
Turned Over by:
___________________ STORE MANAGER Date / Time: ____________
___________________ STORE MANAGER Date / Time: ____________
Received by:
Received by:
___________________ AUTHORIZED OFFICER Date / Time: _____________
___________________ AUTHORIZED OFFICER Date / Time: _____________
Checked by:
Checked by:
_____________________ OPERATIONS MANAGER Date: ________________
_____________________ OPERATIONS MANAGER Date: ________________
Copy 1 - Accounting's
Copy 2 - Store
AQUARIUM HOTEL
AQUARIUM HOTEL
DAILY SALES REPORT (AH #03)
DAILY SALES REPORT (AH #03)
Store Name: COFFEE SHOP Date: _______________
Store Name: COFFEE SHOP Date: _______________
Total Petty Cash Received: _________________
Total Petty Cash Received: _________________
Total Total Total Total
Total Total Total Total
Sales Invoice:________________________ Cash Endorsed: ______________________ Credit Card Sales: ____________________ Cash Available: ______________________
CASH BREAKDOWN: Total Cash: SR 500 x = 200 x = 100 x = 50 x = 20 x = 10 x = 5 x = 1 x = Total Amount:
Petty Cash: SR 500 x = 200 x = 100 x = 50 x = 20 x = 10 x = 5 x = 1 x = Total Amount:
Sales Invoice:________________________ Cash Endorsed: ______________________ Credit Card Sales: ____________________ Cash Available: ______________________
CASH BREAKDOWN: Total Cash: SR 500 x = 200 x = 100 x = 50 x = 20 x = 10 x = 5 x = 1 x = Total Amount:
Petty Cash: SR 500 x = 200 x = 100 x = 50 x = 20 x = 10 x = 5 x = 1 x = Total Amount:
Credit Card Sales: Visa Card Span Card Amex Card M. Card Coupon Total Credit Card Sales:
Credit Card Sales: Visa Card Span Card Amex Card M. Card Coupon Total Credit Card Sales:
VARIANCE: _________________________________ REMARKS: _________________________________ ___________________________________________
VARIANCE: _________________________________ REMARKS: _________________________________ ___________________________________________
Turned Over By: SHIFT 2 CASHIERS
Turned Over To: STORE MANAGER
Turned Over By: SHIFT 2 CASHIERS
Turned Over To: STORE MANAGER
___________________
_________________
___________________
_________________
Checked By: OPERATIONS MNGR.
Audited By: ACCOUNTING
Checked By: Audited By: OPERATIONS MNGR. ACCOUNTING
___________________
_________________
___________________
_________________
EXPENSES LIQUIDATION REPORT (AH #05) AQURIUM HOTEL STORE: COFFEE SHOP DATE SUBMITTED: ______________________ NO.
QTY
UNITS
DESCRIPTION
AMOUNT
DATE
RECEIPT #
PURCHASED
TOTAL EXPENSES (IN SR): ________________________________________ PETTY CASH (IN SR): ____________________________________________ BALANCE (IN SR): _______________________________________________ Remarks: ______________________________________________________________ ITEMS RCVD BY:
SUBMITTED BY:
CHECKED & REIMBURSED BY:
_________________ STORE MANAGER
_________________ OPERATIONS MNGR
_____________________ ACCOUNTING DEPT.
DAILY STOCKS INVENTORY SHEET (AH #06B) AQUARIUM HOTEL Date: _______________ SNACKS Stocks' Name
On Hand
Rcvd
1st Sold
1st Left
2nd Sold
2nd Left
Total DisposalBalance Sold
DOUGHNUT CROISSANT SANDWICH TIRAMISU ROSE DE SABLE FRENCH CAKE CHEESE CAKE
Muffins Cinnamon Rolls
Conducted by: ____________ STORE SUPERVISOR
Assisted by: ___________ BACKROOM STAFF
Audited by: _____________ SM / OM
Balance
DAILY TOOLS AND UTENSILS INVENTORY (AH #07) COFFEE SHOP MONTH: __________________ ITEMS
SIZE BEG. INVTY.
Espresso Cup Espresso Saucer Ceramic Cup Ceramic Cup Saucer Cake Plate Ceramic Chocolate Cup Pastry Plate Glass for Juice Glass for Juice Tea Cup Tea Cup Teaspoon Fork Knives Turkish Cup - Ceramic Turkish Plate Turkish Coffee Maker Turkish Coffee Maker Fruit Plate Jigger Ashtray Tea Maker Tissue Holder Milk Container Trays
CONDUCTED BY: CHECKED BY: AUDITED BY:
M L
S M L M L
M L
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
DAILY TOOLS AND UTENSILS INVENTORY (AH #07) COFFEE SHOP MONTH: __________________ ITEMS
SIZE BEG. 16 INVTY.
Espresso Cup Espresso Saucer Ceramic Cup Ceramic Cup Saucer Cake Plate Ceramic Chocolate Cup Pastry Plate Glass for Juice Glass for Juice Tea Cup Tea Cup Teaspoon Fork Knives Turkish Cup - Ceramic Turkish Plate Turkish Coffee Maker Turkish Coffee Maker Fruit Plate Jigger Ashtray Tea Maker Tissue Holder Milk Container Trays
CONDUCTED BY: CHECKED BY: AUDITED BY:
M L
S M L M L
M L
17
18
19
20
21
22
23
24
25
26
27
28
29
30 ENDING VAR INVTY
STOCKS WITHDRAWAL SLIP (AH #08) AQUARIUM HOTEL COFFEE SHOP Code
Item Requested
Qty
Unit
Date
Time Rqstd by: Apprvd by: / OK X NO Released by
Remarks
DAILY PRODUCT CONSUMPTION REPORT (AH #09) AQUARIUM HOTEL COFFEE SHOP DATE: __________________ ITEM DESCRIPTION
ACTUAL QTY UNIT
CONVERSION QTY UNIT
REMARKS
PREPARED BY:
ASSISTED BY:
AUDITED BY:
_________________ STORE MANAGER
_______________ BARISTA
__________________ OPERATIONS MANAGER
S MANAGER
STOCKS DISPOSAL MONITORING SHEET (AH #10) AQUARIUM HOTEL COFEE SHOP Date
Stocks
Qty
Expiry Date
Disposed Witnessed By By
Remarks
Submitted By:
Approved & Checked By:
Recorded By:
________________ STORE MANAGER
____________________ OPERATIONS MANAGER
____________________ IT / ACCOUNTING
DAMAGED ASSETS DISPOSAL FORM (AH #11) AQUARIUM HOTEL COFFEE SHOP ASSETS DESCRIPTION
ASSET NUMBER
QTY
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 TOTAL QUANTITIES
Prepared By: ____________________ Store Manager
0
Approved By: _________________ Operations Manager
Disposed By: ____________________ Store Supervisor Date: _______________
________________ Store Manager Date: ____________
DAMAGED DESCRIPTION
REMARKS
FIXED ASSETS ACCOUNTABILITY & TURN OVER FORM (AH #12) AQUARIUM HOTEL COFFEE SHOP FIXED ASSETS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28
ASSET NO.
Espresso Machine ( Ellisee-te) Juice Squeezer (SANTOS) Coffe Grinder ( Bezzera) Coffe Grinder ( MACAP) American Coffee Machine ( Newcon) Hot Chocolate Machine (UGOLINT) Cream Machine (ISI) Refrigator for Cakes (Berjaya) Blender Mixer ( Barjaya) Water Heater (Berjaya) Ice Maker (BERJAYA) Microwave Oven Small Refrigator Cash Registered/ POS Bar Long Chair Tables Chairs
QTY CONDITION
REMARKS
1 1 1 1 1 1 1 1 2 1 1
TOTAL QUANTITIES
12
Turned Over By:
Turned Over To:
Audited by:
____________________ OUTGOING MANAGER
_________________ INCOMING MANAGER
_________________ OPERATIONS MNGR
ONS MNGR
CHECKLIST - OPENING CLEARING (AH #13) AQUARIUM HOTEL COFFEE SHOP DATE: _____________________________ TIME: ______________________ ACCOMPLISHED BY:___________________ SIGNATURE: _________________
CHECKLIST
YES NO
A. STORE 1 2 3 4 5 6 7 8
Are store's security locks not tampered? Are glass walls not broken and in good condition? Are walls, ceilings, glass doors in good condition? Is the stockroom locked and not tempered? Are the physical assets in good conditions? Are all machines being used functional and in good condition? Are all lightings functioning and in good condition? Does the store has pleasant smell?
B. STAFFS 9 Is the number of staffs complete? 10 Is attendance available and being followed? 11 Are all staffs' have their work permit or Iqama? 12 Are all staffs on their prescribed uniform and in good grooming? 13 Does the store supervisor conduct the pep talk for the day?
C. CASH 14 15 16 17 18 19
Are the POS Take Out Form completely accomplished? Is the POS Petty Cash in the drawers complete (1000SR)? Is the balance cash sales of the previouos day complete? Is total cash sales and credit card sales complete? Are both POS contains loose bills for customer change? Are the daily documents already compiled & ready for audit?
D. STOCKS 20 21 22 23 24
Have the Daily Inventory been conducted already using the DIS? Is the Stocks Withdrawal Slip (SWS) consistenly accomplished? Have all stocks been checked to be in good condition? Have all expired stocks been properly disposed with documents? Are all tools and utensils completely counted for the inventory?
REMARKS
CHECKLIST E. STORE PREPAREDNESS 25 26 27 28 29 30 31 32 33 34
YES NO
REMARKS
Are windows and glass doors totally clean in both sides? Are all tables, chairs and other furnitures clean & free from stains? Is kitchen clean and free from mess & bad odor? Are all kitchen and service utensils clean and in good conditions? Are all other service facilities, utilities & materials available and in good conditions? Is air conditioner in its acceptable temperature? Is counter free from unnecessaary items or clutter? Are posters, standees and menu list in good conditions and free from damages? Is newspaper rack clean and with latest newspaper for the day? Are plants in good condition and properly taken care of?
CHECKLIST - CLOSING CLEARING (AH #13) AQUARIUM HOTEL COFFEE SHOP DATE: _____________________________ TIME: ______________________ ACCOMPLISHED BY:___________________ SIGNATURE: _________________ CHECKLIST 1 2 3 4 5 6 7 8 9 10 11 12 13 14
YES NO
Was the cash sales to hour is already endorsed. Are all doors closed for the customers? Does Cashiers conduct the X-reading and turn over to the manager? Does the Manager check the transactions if all are correct and conducts the Z-reading? Does Manager makes the final take out and conducts the POS closing process? Is DSR used in the take out of the day's sales? Does Manager, together with the cashiers, deposits all the money at the cash vaults and accomplish Cash Vault Logbook? Are all POS been closed and plugged out? Does manager accomplish the Daily Product Consumption? Have the service staffs cleaned the store already? Are all dishes and utensils cleaned? Are all garbages properly disposed? Are all machines, equipments and lightings shut down already? Are all doors locked and store is secured? * end *
REMARKS
OFFICERS' & STAFFS' WORK SCHEDULE (AH #14) COFFEE SHOP WEEKLY SCHEDULE: ______________________ Position OFFICERS:
Name
Sat
Sun
Mon
Tue
Wed
Thu
Fri
Store Supervisor SERVICE STAFFS: Cashier 1 Cashier 2 Cashier 3 Barista 1 Barista 2 Barista 3 Bkrm/Dining 1 Bkrm/Dining 2 Bkrm/Dining 3 Total OP Staff Total CL Staff Opening: Sat-Thu
Legend:F = Flexible
Fri Closing:
O = Opening
Sat-Fri
O/C = Opening till closing X = Rest Day
C = Closing
COFFEE SHOP WEEKLY SCHEDULE: ______________________ Position OFFICERS:
Name
Sat
Sun
Mon
Tue
Wed
Thu
Fri
Store Manager Store Supervisor SERVICE STAFFS: Cashier 1 Cashier 2 Cashier 3 Barista 1 Barista 2 Barista 3 Bkrm/Dining 1 Bkrm/Dining 2 Bkrm/Dining 3 Total OP Staff Total CL Staff Opening: Sat-Thu Fri Closing:
Sat-Fri
Legend:F = Flexible O = Opening C = Closing
O/C = Opening till closing X = Rest Day
MARKETING PURCHASE ORDER FORM (AH #15) AQUARIUM HOTELS COFFEE SHOP
ITEM DESCRIPTION WEEKLY REGULARS: 1 TURKISH COFFEE 2 WHIPPED CREAM 3 FRESH NANA LEAVES 4 ORANGES 5 FRESH MILK 6 LOW FAT MILK 7 DISPOSABLE CUPS 8 TRASH BAGS 9 2 HOLE CARRIER 10 4 HOLE CARRIER 11 PAPER CUP - MEDIUM 12 PAPER CUP - LARGE 13 AIR FRESHENER 14 PAPER TABLE NAPKINS 15 CLOROX 16 ASH TRAY 17 PAPER LID - MEDIUM 18 PAPER LID - LARGE 19 THERMAL PAPER ROLL 20 AMERICAN COFFEE OTHERS: 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35
QTY. ORDERED QTY SERVED QTY UNITS QTY UNITS
PREPARED BY:
PURCHASED BY:
_________________ Store Manager
________________ Operations Manager
REMARKS
AQUARIUM HOTEL
POS TURN OVER FORM (AH #01) Store Name: COFFEE SHOP Date: Time:
POS TURN OVER FORM (AH #01) Store Name: COFFEE SHOP Date: Time:
Cash Sales Balance of Last Night: ____________ Petty Cash Received (In SR): _______________
Cash Sales Balance of Last Night: ____________ Petty Cash Received (In SR): _______________
Received by: ___________________________
Received by: ___________________________
Received from: __________________________
Received from: __________________________
TOTAL SALES OF THE SHIFT: ______________
TOTAL SALES OF THE SHIFT: ______________
Total 500 200 100 50 20 10 5 1 Total
Total 500 200 100 50 20 10 5 1 Total
Cash: SR x = x = x = x = x = x = x = x = Amount:
Petty Cash: SR 500 x = 200 x = 100 x = 50 x = 20 x = 10 x = 5 x = 1 x = Total Amount:
Cash: SR x = x = x = x = x = x = x = x = Amount:
Petty Cash: SR 500 x = 200 x = 100 x = 50 x = 20 x = 10 x = 5 x = 1 x = Total Amount:
Credit Card Sales: Visa Card Span Card Amex Card M. Card Coupon Total Credit Card Sales:
Credit Card Sales: Visa Card Span Card Amex Card M. Card Coupon Total Credit Card Sales:
Total Sales Variance
Total Sales Variance
Turned Over by: Cashier Shift #1
Turned Over to: Cashier Shift #2
Turned Over by: Cashier Shift #1
Turned Over to: Cashier Shift #2
___________________
_________________
___________________
_________________
Checked by: SS / SM
Audited by: OM / Accounting
Checked by: SS / SM
Audited by: OM / Accounting
___________________
_________________
___________________
_________________
AQUARIUM HOTEL
AQUARIUM HOTEL
Store Name: COFFEE SHOP
Store Name: COFFEE SHOP
DAILY CASH SALES ENDORSEMENT (AH #02)
DAILY CASH SALES ENDORSEMENT (AH #02)
Date: _______________ Time: _______________
Date: _______________ Time: _______________
Total Cash Sales Balance (Last Night): ___________ Date of Sales: ______________
Total Cash Sales Balance (Last Night): ___________ Date of Sales: ______________
Total Cash Sales to Hour: _____________________
Total Cash Sales to Hour: _____________________
Total Cash Endorsement: ______________________
Total Cash Endorsement: ______________________
BREAKDOWN: TOTAL CASH 500 x 200 x 100 x 50 x 20 x 10 x 5 x 1 x
BREAKDOWN: TOTAL CASH 500 x 200 x 100 x 50 x 20 x 10 x 5 x 1 x
SR = = = = = = = =
SR = = = = = = = =
Total Amount:
Total Amount:
Turned Over by:
Turned Over by:
___________________ STORE MANAGER Date / Time: ____________
___________________ STORE MANAGER Date / Time: ____________
Received by:
Received by:
___________________ AUTHORIZED OFFICER Date / Time: _____________
___________________ AUTHORIZED OFFICER Date / Time: _____________
Checked by:
Checked by:
_____________________ OPERATIONS MANAGER Date: ________________
_____________________ OPERATIONS MANAGER Date: ________________
Copy 1 - Accounting's
Copy 2 - Store
AQUARIUM HOTEL
AQUARIUM HOTEL
DAILY SALES REPORT (AH #03)
DAILY SALES REPORT (AH #03)
Store Name: COFFEE SHOP Date: _______________
Store Name: COFFEE SHOP Date: _______________
Total Petty Cash Received: _________________
Total Petty Cash Received: _________________
Total Total Total Total
Total Total Total Total
Sales Invoice:________________________ Cash Endorsed: ______________________ Credit Card Sales: ____________________ Cash Available: ______________________
CASH BREAKDOWN: Total Cash: SR 500 x = 200 x = 100 x = 50 x = 20 x = 10 x = 5 x = 1 x = Total Amount:
Petty Cash: SR 500 x = 200 x = 100 x = 50 x = 20 x = 10 x = 5 x = 1 x = Total Amount:
Sales Invoice:________________________ Cash Endorsed: ______________________ Credit Card Sales: ____________________ Cash Available: ______________________
CASH BREAKDOWN: Total Cash: SR 500 x = 200 x = 100 x = 50 x = 20 x = 10 x = 5 x = 1 x = Total Amount:
Petty Cash: SR 500 x = 200 x = 100 x = 50 x = 20 x = 10 x = 5 x = 1 x = Total Amount:
Credit Card Sales: Visa Card Span Card Amex Card M. Card Coupon Total Credit Card Sales:
Credit Card Sales: Visa Card Span Card Amex Card M. Card Coupon Total Credit Card Sales:
VARIANCE: _________________________________ REMARKS: _________________________________ ___________________________________________
VARIANCE: _________________________________ REMARKS: _________________________________ ___________________________________________
Turned Over By: SHIFT 2 CASHIERS
Turned Over To: STORE MANAGER
Turned Over By: SHIFT 2 CASHIERS
Turned Over To: STORE MANAGER
___________________
_________________
___________________
_________________
Checked By: OPERATIONS MNGR.
Audited By: ACCOUNTING
Checked By: Audited By: OPERATIONS MNGR. ACCOUNTING
___________________
_________________
___________________
_________________
EXPENSES LIQUIDATION REPORT (AH #05) AQURIUM HOTEL STORE: COFFEE SHOP DATE SUBMITTED: ______________________ NO.
QTY
UNITS
DESCRIPTION
AMOUNT
DATE
RECEIPT #
PURCHASED
TOTAL EXPENSES (IN SR): ________________________________________ PETTY CASH (IN SR): ____________________________________________ BALANCE (IN SR): _______________________________________________ Remarks: ______________________________________________________________ ITEMS RCVD BY:
SUBMITTED BY:
CHECKED & REIMBURSED BY:
_________________ STORE MANAGER
_________________ OPERATIONS MNGR
_____________________ ACCOUNTING DEPT.
DAILY STOCKS INVENTORY SHEET (AH #06B) AQUARIUM HOTEL Date: _______________ SNACKS Stocks' Name
On Hand
Rcvd
1st Sold
1st Left
2nd Sold
2nd Left
Total DisposalBalance Sold
DOUGHNUT CROISSANT SANDWICH TIRAMISU ROSE DE SABLE FRENCH CAKE CHEESE CAKE
Muffins Cinnamon Rolls
Conducted by: ____________ STORE SUPERVISOR
Assisted by: ___________ BACKROOM STAFF
Audited by: _____________ SM / OM
Balance
DAILY TOOLS AND UTENSILS INVENTORY (AH #07) COFFEE SHOP MONTH: __________________ ITEMS
SIZE BEG. INVTY.
Espresso Cup Espresso Saucer Ceramic Cup Ceramic Cup Saucer Cake Plate Ceramic Chocolate Cup Pastry Plate Glass for Juice Glass for Juice Tea Cup Tea Cup Teaspoon Fork Knives Turkish Cup - Ceramic Turkish Plate Turkish Coffee Maker Turkish Coffee Maker Fruit Plate Jigger Ashtray Tea Maker Tissue Holder Milk Container Trays
CONDUCTED BY: CHECKED BY: AUDITED BY:
M L
S M L M L
M L
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
DAILY TOOLS AND UTENSILS INVENTORY (AH #07) COFFEE SHOP MONTH: __________________ ITEMS
SIZE BEG. 16 INVTY.
Espresso Cup Espresso Saucer Ceramic Cup Ceramic Cup Saucer Cake Plate Ceramic Chocolate Cup Pastry Plate Glass for Juice Glass for Juice Tea Cup Tea Cup Teaspoon Fork Knives Turkish Cup - Ceramic Turkish Plate Turkish Coffee Maker Turkish Coffee Maker Fruit Plate Jigger Ashtray Tea Maker Tissue Holder Milk Container Trays
CONDUCTED BY: CHECKED BY: AUDITED BY:
M L
S M L M L
M L
17
18
19
20
21
22
23
24
25
26
27
28
29
30 ENDING VAR INVTY
STOCKS WITHDRAWAL SLIP (AH #08) AQUARIUM HOTEL COFFEE SHOP Code
Item Requested
Qty
Unit
Date
Time Rqstd by: Apprvd by: / OK X NO Released by
Remarks
DAILY PRODUCT CONSUMPTION REPORT (AH #09) AQUARIUM HOTEL COFFEE SHOP DATE: __________________ ITEM DESCRIPTION
ACTUAL QTY UNIT
CONVERSION QTY UNIT
REMARKS
PREPARED BY:
ASSISTED BY:
AUDITED BY:
_________________ STORE MANAGER
_______________ BARISTA
__________________ OPERATIONS MANAGER
S MANAGER
STOCKS DISPOSAL MONITORING SHEET (AH #10) AQUARIUM HOTEL COFEE SHOP Date
Stocks
Qty
Expiry Date
Disposed Witnessed By By
Remarks
Submitted By:
Approved & Checked By:
Recorded By:
________________ STORE MANAGER
____________________ OPERATIONS MANAGER
____________________ IT / ACCOUNTING
DAMAGED ASSETS DISPOSAL FORM (AH #11) AQUARIUM HOTEL COFFEE SHOP ASSETS DESCRIPTION
ASSET NUMBER
QTY
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 TOTAL QUANTITIES
Prepared By: ____________________ Store Manager
0
Approved By: _________________ Operations Manager
Disposed By: ____________________ Store Supervisor Date: _______________
________________ Store Manager Date: ____________
DAMAGED DESCRIPTION
REMARKS
FIXED ASSETS ACCOUNTABILITY & TURN OVER FORM (AH #12) AQUARIUM HOTEL COFFEE SHOP FIXED ASSETS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28
ASSET NO.
Espresso Machine ( Ellisee-te) Juice Squeezer (SANTOS) Coffe Grinder ( Bezzera) Coffe Grinder ( MACAP) American Coffee Machine ( Newcon) Hot Chocolate Machine (UGOLINT) Cream Machine (ISI) Refrigator for Cakes (Berjaya) Blender Mixer ( Barjaya) Water Heater (Berjaya) Ice Maker (BERJAYA) Microwave Oven Small Refrigator Cash Registered/ POS Bar Long Chair Tables Chairs
QTY CONDITION
REMARKS
1 1 1 1 1 1 1 1 2 1 1
TOTAL QUANTITIES
12
Turned Over By:
Turned Over To:
Audited by:
____________________ OUTGOING MANAGER
_________________ INCOMING MANAGER
_________________ OPERATIONS MNGR
ONS MNGR
CHECKLIST - OPENING CLEARING (AH #13) AQUARIUM HOTEL COFFEE SHOP DATE: _____________________________ TIME: ______________________ ACCOMPLISHED BY:___________________ SIGNATURE: _________________
CHECKLIST
YES NO
A. STORE 1 2 3 4 5 6 7 8
Are store's security locks not tampered? Are glass walls not broken and in good condition? Are walls, ceilings, glass doors in good condition? Is the stockroom locked and not tempered? Are the physical assets in good conditions? Are all machines being used functional and in good condition? Are all lightings functioning and in good condition? Does the store has pleasant smell?
B. STAFFS 9 Is the number of staffs complete? 10 Is attendance available and being followed? 11 Are all staffs' have their work permit or Iqama? 12 Are all staffs on their prescribed uniform and in good grooming? 13 Does the store supervisor conduct the pep talk for the day?
C. CASH 14 15 16 17 18 19
Are the POS Take Out Form completely accomplished? Is the POS Petty Cash in the drawers complete (1000SR)? Is the balance cash sales of the previouos day complete? Is total cash sales and credit card sales complete? Are both POS contains loose bills for customer change? Are the daily documents already compiled & ready for audit?
D. STOCKS 20 21 22 23 24
Have the Daily Inventory been conducted already using the DIS? Is the Stocks Withdrawal Slip (SWS) consistenly accomplished? Have all stocks been checked to be in good condition? Have all expired stocks been properly disposed with documents? Are all tools and utensils completely counted for the inventory?
REMARKS
CHECKLIST E. STORE PREPAREDNESS 25 26 27 28 29 30 31 32 33 34
YES NO
REMARKS
Are windows and glass doors totally clean in both sides? Are all tables, chairs and other furnitures clean & free from stains? Is kitchen clean and free from mess & bad odor? Are all kitchen and service utensils clean and in good conditions? Are all other service facilities, utilities & materials available and in good conditions? Is air conditioner in its acceptable temperature? Is counter free from unnecessaary items or clutter? Are posters, standees and menu list in good conditions and free from damages? Is newspaper rack clean and with latest newspaper for the day? Are plants in good condition and properly taken care of?
CHECKLIST - CLOSING CLEARING (AH #13) AQUARIUM HOTEL COFFEE SHOP DATE: _____________________________ TIME: ______________________ ACCOMPLISHED BY:___________________ SIGNATURE: _________________ CHECKLIST 1 2 3 4 5 6 7 8 9 10 11 12 13 14
YES NO
Was the cash sales to hour is already endorsed. Are all doors closed for the customers? Does Cashiers conduct the X-reading and turn over to the manager? Does the Manager check the transactions if all are correct and conducts the Z-reading? Does Manager makes the final take out and conducts the POS closing process? Is DSR used in the take out of the day's sales? Does Manager, together with the cashiers, deposits all the money at the cash vaults and accomplish Cash Vault Logbook? Are all POS been closed and plugged out? Does manager accomplish the Daily Product Consumption? Have the service staffs cleaned the store already? Are all dishes and utensils cleaned? Are all garbages properly disposed? Are all machines, equipments and lightings shut down already? Are all doors locked and store is secured? * end *
REMARKS
OFFICERS' & STAFFS' WORK SCHEDULE (AH #14) COFFEE SHOP WEEKLY SCHEDULE: ______________________ Position OFFICERS:
Name
Sat
Sun
Mon
Tue
Wed
Thu
Fri
Store Supervisor SERVICE STAFFS: Cashier 1 Cashier 2 Cashier 3 Barista 1 Barista 2 Barista 3 Bkrm/Dining 1 Bkrm/Dining 2 Bkrm/Dining 3 Total OP Staff Total CL Staff Opening: Sat-Thu
Legend:F = Flexible
Fri Closing:
O = Opening
Sat-Fri
O/C = Opening till closing X = Rest Day
C = Closing
COFFEE SHOP WEEKLY SCHEDULE: ______________________ Position OFFICERS:
Name
Sat
Sun
Mon
Tue
Wed
Thu
Fri
Store Manager Store Supervisor SERVICE STAFFS: Cashier 1 Cashier 2 Cashier 3 Barista 1 Barista 2 Barista 3 Bkrm/Dining 1 Bkrm/Dining 2 Bkrm/Dining 3 Total OP Staff Total CL Staff Opening: Sat-Thu Fri Closing:
Sat-Fri
Legend:F = Flexible O = Opening C = Closing
O/C = Opening till closing X = Rest Day
MARKETING PURCHASE ORDER FORM (AH #15) AQUARIUM HOTELS COFFEE SHOP
ITEM DESCRIPTION WEEKLY REGULARS: 1 TURKISH COFFEE 2 WHIPPED CREAM 3 FRESH NANA LEAVES 4 ORANGES 5 FRESH MILK 6 LOW FAT MILK 7 DISPOSABLE CUPS 8 TRASH BAGS 9 2 HOLE CARRIER 10 4 HOLE CARRIER 11 PAPER CUP - MEDIUM 12 PAPER CUP - LARGE 13 AIR FRESHENER 14 PAPER TABLE NAPKINS 15 CLOROX 16 ASH TRAY 17 PAPER LID - MEDIUM 18 PAPER LID - LARGE 19 THERMAL PAPER ROLL 20 AMERICAN COFFEE OTHERS: 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35
QTY. ORDERED QTY SERVED QTY UNITS QTY UNITS
PREPARED BY:
PURCHASED BY:
_________________ Store Manager
________________ Operations Manager
REMARKS
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