Chapter-1-saad (1).docx

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CHAPTER 1 THE PROBLEM AND ITS BACKGROUND

A. INTRODUCTION In today’s modern age where computer has become a way of life, it is evident that a majority of the country’s business still do not adapt the high technology. Particularly in most enterprise, daily transactions are done in paper. Modern enterprises are now operating at great pace striving to serve and satisfy as many customers as possible with the best their abilities. A point of sale system allows a business owner to have more than one business location and adequately keep track of transaction at each without being present. Point of sale system take care of those problems when management is not present. A POS (Point-Of-Sale) system is a computer system typically used to manage the sales in retail stores. It includes hardware components such as a computer, a bar code scanner, a printer and also software to manage the operation of the store. (Shadid, 2016). “In United Kingdom, as a global provider of enterprise and store level software and service solutions, PCMS has been leading the way in retail technology as such, we have an in-depth understanding of retail. We understand the challenges faced by today’s global multi-formal retailers who must cope seamlessly with multiple geographies, languages, time zones, currencies and tax regions at the POS to deliver the unified experience that customer expect. PCMS has an impressive global footprint. This means they are able to support global retail chains anywhere in the world. Their retail products are used by 140+ retailers across 250,000 selling touchpoints in over 57 countries. Their global client list includes household names like Marks &Spencer, Waterstones and Waitrose in the UK, Bass Pro Shops and Walgreen in the US, David Jones in Australia, Pick ‘n Pay in South Africa and leading fashions brands such as Prada in Europe. The software offers a full-range of integrated commerce solutions across a number of selling touchpoints, includes an award-winning that can operate in any retail and hospitality format, deliver a point of service wherever required: tablet, kiosks, weigh scales, self-checkout, support multiple languages, date and time formats, and currencies, allow language to be set based on a store’s preferred language, be configured to a prompt customers to select language of their choice, deliver a common brand experience appropriate for the geographic location (PCMS). Ravi (2014) pointed out that manual sales systems are time consuming. It is very tedious in paper work and data processing. In an early age when the most of the enterprises are still using the manual system in these sales they have encountered so many problems and this is because of the process of the existing system is too slow and too long. (More, 2013)

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To overcome the deficiencies of manual system, many enterprises have automated their point of sale system. This system is used to track or monitor the transaction and sales report. With an automated system, business rely on computers to do tasks that were once performed manually, such as reports and product sales. Automated sales process can be handled in a timely manner and also be more accurate and reliable than ever before (Hartman,2015). It provides greater accuracy and more flexibility in the types of information and reports that can be generated by the system. Point of sale system have replaced traditional cash registers, largely for functionality reasons. POS systems, as they are sometimes called, are relatively easy to use and help provide valuable data for important decision makers. In order to keep up with the record keeping needs of small and midsized business, a good point of sale system is a must (Carter,2013) RERB Enterprise is the subject of this project. The business is located at Panapaan Bacoor City. The business was started in the year 2006 and the owner is Mr. Rhey R Bucag. The enterprise has a huge number of a customer but it has also increased problems due to manual system in sorting the information of the service. This study is concerned in converting the manual sales of the company into a computerize sale system to ease out the problems. Thus, by enhancing the process the transaction will become efficient, fast, and accurate through the aid of computer, the store may certainly increase its production and can compete with other enterprises. The proponents choose to create a system for RERB Enterprises to help the company to be on top and align with the fast-growing enterprise in the province, to promote quality of service, and avoid waste of time. The proponents will develop a computerized-based system that will minimize all paper works and manual records keeping, therefore allowing owner and staffs ease in keeping track of customers transaction, reducing customer’s waiting time for payment and increasing the number customers

Organizational Background The RERB Enterprise is a sole preparatory business. The RERB Enterprise have (2) two branches in Cavite, located at Malagasang and Bacoor. Mr. Rhey B. Bucag is the owner of the RERB Enterprise. It was established year 2006. They have (20) Twenty employees in the enterprise.. The aim of this enterprise is to give satisfaction in selling of goods to the customers.

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B. PROBLEM DEFINITION Problem Analysis Root-Cause Analysis Diagram Insert here the Root-Cause Analysis Diagram for each of the Business Needs found in System Request. Project Constraints The constraints of the developers in developing the project were the developers’ lack of knowledge in window-based system and the lack of time given to them in order to create the system that meets the project beneficiary needs.

C. PROJECT GOAL The developers’ goal in creating this project is to improve the RERB Enterprise in terms of service, sales reports, and transaction. To easily update the product’s information and to organized the payment which can produce precise receipts to customers that leads to better transaction.

D. PROJECT OBJECTIVE Refer to the Business Requirements section of your System Request document Project Overview The RERB Enterprise is a transaction processing system that provides window based transaction, First the administrator and the manager manage each records., employees account, point of sale, supplier information system, category of products, items and sales reports. Next, the staff will manage the incoming products by the supplier. And lastly, the cashier will manage the transaction or the point of sale. E. SCOPE AND LIMITATIONS

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This window-based platform will have following important features that will be defined as the scope of the proposed system. First is the Administrative Module allowing the business administrator to manage sales, products, services, and prices. The administrator is the only authorized user of the system who can access all the features of the proposed POS software. It will have a database that can be updated and maintained by the administrator. Followed by the Manager Module allows the manager staff to manage sales reports, view list of sales, view customer records and customer transactions. And finally, the Cashier Module allowing the cashier to view customer statistics, customer complete details, record payments, manage fees and customer ledger. The following is the limitations of the system. The proposed system is not capable in using barcode reader to capture and read information contains in a barcode of each products. The online payment feature is only limited to cash payment and cheque payment, credit card payment is not included. The system is not also capable in using SMS technology to notify administrator in returning the products. Also, the study is only limited to what the RERB Administrator told the developers. It is prohibited for the developers to include features on the system which the administrator does not want. Maintenance and development of the proposed system will be in the care of the developers. F. METHODS USED IN THE STUDY

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CHAPTER 2 FUNCTIONAL SPECIFICATION SYSTEM BOUNDARIES System Use Case Diagram

CPOS for RERB Enterprise modify account «uses»

archive account «uses»

new account «uses» Manage Account * -End2

-End5 *

* -End14 «extends» -End13

-End6

-End7 * -End17

-End1 *

Manage Inventory * «uses»

Staff *

delete stock «uses»

update stock «uses»

*

add stock

Administrator * * -End9 -End11

«extends»

*

-End8 «extends» * -End16

Transaction Payment -End4

Authentication Account

* «extends»

*

«extends» void item -End3

* *

-End18 *

-End15

-End12

Generate Business Reports

Cashier * «uses»

«uses» «uses»

generate weekly reports

generate customer reports generate daily reports

-End10

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System Use Case Narrative Insert the Use-Case Narrative here.

BUSINESS PROCEDURES Data Flow Diagram Context Diagram, Level 0, and Fragment Data Flow Diagram DATA REQUIREMENTS Forms List and Description of Forms Present a table of forms used by the client business. Form

Description

Receipt

A form used as an invoice for sale

Registration Form

A form being accomplished by a new customer or member

Layout of Forms Insert the picture of forms stated in previous section (4 x 3). Reports

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List and Description of Reports Present a table of reports used by the client business (e.g. sales report, inventory summary) Form

Description

Inventory Log Book

Used to keep records of ordered products coming from the supplier. It is updated whenever new supplies arrive.

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Layout of Reports Insert reports used by the client business (e.g. sales report, inventory summary)

Entity-Relationship Diagram (Per Proposed System) Insert the system’s ERD.

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CHAPTER 3 SYSTEM DEVELOPMENT

MATERIALS Provide the comprehensive SPECIFICATIONS of the materials and equipment used during the system development period. Provide a BRIEF DISCUSSION of the software/programs used in developing the system both front-end and back-end. Also, discuss the software used for documentation and evaluation. Provide the comprehensive MINIMUM SPECIFICATIONS of the computer or any other device you intend/expect your system to run accurately.

PROTOTYPE SCREENSHOTS Insert at least 2 screenshots per module of the system. 5x3 (inches) in size.

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BIBLIOGRAPHY

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APPENDICES

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APPENDIX A LETTER FOR APPOINTMENT AND INTERVIEW

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APPENDIX B INTERVIEW REPORT INTERVIEW REPORT Person Interviewed: Position: Interviewer:

Purpose of Interview:

Summary of Interview:

Approved by:

Name of Interviewee _____________________ Date

Submitted to:

Zaldy T. Ronquillo _____________________ Date

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APPENDIX C GANTT CHART

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APPENDIX D VITAE

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Robert J. Sheehan Blk A16 Lot 12 Brgy. Santa Isabel 1 Dasmariñas City, Cavite +63(0929) – 999 – 9999 [email protected]

Objective State here your objective for obtaining an IT RELATED position for OJT. Please refer to some intellectual content over the internet. Skills Summary    

Advanced knowledge in ASP.NET Programing Familiar with Adobe Flash CS 5.5 Animation Knowledgeable in CSS, HTML, JavaScript and MySQL Proficiency in Microsoft Office applications (Word, Excel, PowerPoint)

Education Tertiary:

Cavite State University – Imus Campus Bachelor of Science in Information Technology June 2012 – Present

Secondary:

Dasmarinas National High School June 2009 – March 2012

Primary:

Chris Evan Learning School June 2006 – March 2009

Seminars and Trainings (Arrange from most recent) Digital Advancement: Augmented Reality November 25, 2013 Sponsor: ABS-CBN Inc. Cloud Computing June 15, 2013 Sponsor: Google Inc. Related Work Experiences State the position, Company, Inclusive Dates If none, tanggalin na itong part na ito Assistant Web Programmer TechLab Inc. June 2011 – January 2012

17 Personal Details Date of Birth Gender Height/ Weight

: November 2, 1996 : Male : 5’7”/51 Kgs.

Place of Birth Age Status

: Dasmariñas, Cavite : 18 : Single

Character References: Prof. Chris M. Evans Professor Technological University of the Philippines 0999-3425079 Hon. Andrew B. Houston Barangay Captain Brgy. Dropbox, Dasmarinas City, Cavite 0910-1211944 Clary M. Fray Associate Software Engineer Accenture 0908-3425079

I declare that this Comprehensive Resume has been accomplished by me, and is a true, correct and complete statement. I also authorize the agency head/authorized representative to verify/validate contents stated herein. I trust that this information shall remain confidential.

ROBERT J. SHEEHAN