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A PROJECT REPORT ON

“Budget Management System (SSP)”

Submitted by:M.Sc.(IT) IIIrd Sem. ,Session( 2011-12 )

Satendra Singh, &Deep chand gupta Associated Visiting Faculty Nisha Shrivasatava Department of computer Science A.P.S.U., Rewa (M.P.)

Internal supervision Dr. Navita Shrivastava Head Department of computer Science A.P.S.U., Rewa (M.P.).

Department of Computer Science

A.P.S. University, Rewa (M.P.)

Self supporting program.  The "Self Supporting Program“ is be used to computerize the budget process system for computer science department , A.P.S. University. This S/W is developed on visual basic 6.0.

PURPOSE OF THE PROJECT : The main purpose of this Project (self program) on develop good and useful software for our department computer science so that it can easily ménage income & budget processing system of department.  The purpose of s/w is used to automate the self supporting program of computer science depart. Software is for the automation of self supporting program

Why need computerization  In the present scenario of globalization everywhere in the world cost reduction is the main area of concern.  By doing computerization of any system we achieve more quanta of work in less time with less man- power.  This indirectly reduces the cost and time.  Also the results achieved are more accurate as compared to manual results.

Advantage of Computerization: Speed  Automatic document production  Up-to-date information  Cost savings  Accuracy  Storage  Security  Time saving

OBJECTIVE  The main objective of the application is to

automate the self supporting program of manually maintain the records of the income, head of expenditures, Search to be computerized. So the income, head of expenditures, Return, Searching will be faster’s. Men ten the calculation automatic

SCOPE:  This application can be used by any self supporting program to automate the process of manually maintaining the records related course of maintaining the income and expenditure. Generate the report in any university

Terms used in project  This project will be a desktop application to be developed in VB 6.0 having Ms Access as backend.  • Database Design (Ms Access)  • Form Design (VB 6.0)  • Coding (VB 6.0)  • Testing (VB 6.0)  • Reporting Tool (Data Report)

System development life cycle model Investigation Analysis Designing Step by step Process to development

Coding

6 phases to develop s/w Testing Maintenance

Project Scheduling Time

TASKS TASKS A TASKS B TASKS C

MONTH 1

MONTH 2

MONTH 4

PLANIG ANALYSIS DESIGIN CODING

TASKS D TASKS E

MONTH 3

TESTING MAINTENANA

TASKS F TIME

Gantt chart

Flow chart MDI FORM

LOGIN

OP.1

New entry

OP.2

Expenditure

Incomes OP.3

Find

OP.4

Report

Expenditure Incomes

Expenditure OP.4

Exit

Data flow diagram select income

Login

USER

Print report

MDI FORM

Takes report

Report

Income

feed data

Jenrette report

Add data

Update data

Stored db DFD level 1

ER Diagram SSP

No. of student

Head of income Total

Otter

Income

Caution m.

Advertisem ent

Head of Expenditur e

Tuition. FE. Form's.

f.d.r.16% Photocop y

Expenditure

Entrance

Guest fac.

STATINARY

Audit inco.fee.1%

Total rs.

Salary honorarium

Pension fund 10%

Common services

Semina r Refund of caution fee.

Name of course

Budge t

Name of course

Payment cell 4% Payment unit 20%

Staff

book

Capital account

building

equipment

Input Screens  MDI Form: -This is MDI Form designed for selection of the different Menus. Following menu options have been\ provided in this Home Form:1. New Income 2. Expenditure 3. Find 1.Income 2. Expenditure 4. report 1.Income 2. Expenditure 5. Exit

MDI form

New entry: By clicking the New Income Menu of the MDI form this form can be displayed for the entry of new Income in the self supporting programmed. Following Text Boxes have been provided for the entry of the income related information: In addition to above different Update, Delete, Add, Refresh and Exit command buttons have been provided in the form.

New entry form

Expenditure:  Clicking the second menu Expenditure this form can be obtained for the entry of the Expenditure. The following provisions have been provided in this form: In addition to above different Update, Delete, Add, Refresh and Exit command buttons have been provided in the form.

Expenditure form

Find income: This form can be obtained by clicking the “Income” under the third menu “Find” for income a particular field available in the self supporting program along with the course and year. The following text boxes have been provided for entry of find field income.  In addition to above different Update, Delete, Search, Refresh and Exit command buttons have been provided in the form.

Find income form

Find Expenditure: This form can be obtained by clicking the “Expenditure” under the third menu “find” for Expenditure a particular field to from the self supporting program along with the field, due date and course with fine if any. The following text boxes have been provided for entry o  In addition to above different Update, Delete, Search, Refresh and Exit command buttons have been provided in the form

Find Expenditure form

Output Screens  run project

CONCLUSION: After we have completed the project we are sure the problems in the existing system would overcome. The “Self Supporting Program” process made computerized to reduce human errors and to increase the efficiency. The main focus of this project is to lessen human efforts. The maintenance of the records is made efficient, as all the records are stored in the ACCESS database, through which data can be retrieved easily. The navigation control is provided in all the forms to navigate through the large amount of records. If the numbers of records are very large then user has to just type in the search string and user gets the results immediately. The editing is also made simpler. The user has to just type in the required field and press the update button to update the desired field.  The income and expenditure are given a particular unique. So that they can be accessed correctly and without errors. Our main aim of the project is to get the correct information about a particular income and expenditure available in the self supporting program

Future work:    

Automatic feed to data Automatic calculation Search to store data editing store data create report

References      

Www.Support.mircosoft.com Microsoft Visual Basic 6.0 Mastering Visual Basic Simply Visual Basic 2008 21 Days learning VB Www.Google.com.in

Thanks  My all teachers members for guiding in project  To regard my deep affection  And looking my study