Bulk Email Process Using Outlook.docx

Bulk Emails using Outlook Steps to Send Bulk Emails using Microsoft Outlook: 1. In case if the Outlook is configured in Office 365, the same should be configured in the Local system to send the Bulk Emails. 2. Please open a Microsoft word document as shown in the below Screen 1

Screen 1 3. Type in the Message of the Email you want to send to the contacts as shown in the below Screen 2

Screen 2

4. Click on the Mailings Tab as shown in Screen 3

Screen 3

5. Click on the Select Recipients List and then Click on the “Use an Existing List” as shown in the Screen 4

Screen 4

6. Maintain the List of all the contacts to which the Emails must be sent in an Excel format along with FirstName, LastName and their Email Ids as shown in Screen5

Screen 5

7. After Clicking on the “Use Existing List” in Step 5, Select the Saved Excel file as shown in Screen6

Screen6

8. Click on the Insert Merge Field option in the Mailings Tab and then Click on the fields you want to be kept in the Mail message as shown in Screen7

Screen 7

9. Click on the “Finish&Merge” option and then Select on the “Send Email Messages” option as shown in Screen 8

Screen 8

10. After Selecting the “Send Email Messages” option in Step 9, a dialog box will open as shown in the Screen9

Screen 9

11. Write the Subject Line and Select the Number of Records you want to send in that Email (Outlook allows 500 Emails at one Go) and Click on OK as Shown in Screen 10

12. All the Emails will be sent to the contacts mentioned in the Excel (Max 500 records for one Email) using the Microsoft Outlook Feature.