Board Minutes 06-16-2009

Minutes of the Board of Directors Pine Forest Property Owners’ Association Meeting June 16, 2009 Aqua Water Community Room, 415 Old Austin Hwy., Bastrop TX 78602 Board Members Present:

Others Attending:

Ed Skarnulis, President

Thomas McCulley, ACC

Jim Mack, Vice-President

Bruce Martin, ACC member

Bill Haschke, Treasurer

Wayne Hulshof, ACC member

Sue Lane McCulley, Secretary Pro Tem

Burroughs guest

Loretta Hennard, member

Burroughs, guest

John Clark, member

Willie Pina, guest

Board Member(s) Absent:

Andy Baker, guest

Kirby Kyle

David, guest

Call to order: The meeting was called to order by President Ed Skarnulis at 7:00 PM followed by the introduction of the guests. Approval of 5-19-09 minutes: The following corrections were suggested: “Tim” should be “Tom”; “Wahoo” should be “Yahoo”; and the words “and the ACC” should be stricken from the heading. Clark moved and Haschke seconded that the minutes be approved with the corrections; all were in favor. In conjunction with the reading of the minutes, Haschke announced that the new listserve is PowWeb. Treasurer’s report: Clark moved and Mack seconded that the treasurer’s report be accepted as presented; all were in favor. Haschke announced that 75-100 liens would be filed next month for those in arrears with their dues. He also stated the policy for reimbursement is to give bills directly to him; payment occurs when the Board approves the expenditure. One exception is expenses with road projects since those bills are pre-approved by the Board. Discussion ensued about reimbursement for mileage with a motion by Hennard and a second by Mack that Board members and ACC members are to be reimbursed for mileage at the state of Texas rate. The motion carried unanimously. ACC update: T. McCulley reported a number of inquiries for new construction, the approval of a pool at an existing residence, and the discovery of a default permitted outbuilding on Tall Forest that nevertheless meets the standards of the

2 Covenants. No permit was issued because approval/disapproval was not granted within 30 days. Haschke reported that construction mess still exists at the corner of Lakeside and River Forest. T. McCulley will follow up and send a letter in accordance with ACC policy. Roads Committee report: Clark’s report identified suggested repairs, and all guests contributed to the discussion. Andy Baker asked the Board to prioritize the projects. The topic of prioritization was tabled to a later meeting. Placement of stop signs at McAllister and Oak Shadows, at Kaanapali and McAllister, and at Tall Forest and Kaanapali was discussed culminating in a motion made by Clark and seconded by Hennard that a stop sign be placed at McAllister and Oak Shadows. Precinct 1 County Commissioner Pina requested a letter authorizing the installation of a stop sign at that location. Hulshof presented a list of possible locations for stop signs, and Mack suggested posting the list on the website for residents’ feedback; in the meantime, Board members should be prepared to make specific suggestions about the list at the August meeting. Old Business: Skarnulis reported that he met with City Manager Mike Talbot to ask why the city has so consistently opposed development of Unit 6. Talbot will send a letter detailing the reasons for the opposition. Skarnulis reported that Brian Craddock has volunteered to head up the ad hoc Recreation Committee and will present a report in six to nine months. New Business:

S. McCulley was appointed Secretary.

The Board will not hold regular meetings in July and December. The Board will have a special meeting on Thursday, June 25, 2009, at 7:00 PM at Ed Skarnulis’ house for the purpose of prioritizing road projects. Adjournment: Haschke moved and Mack seconded that the meeting be adjourned and it was so at 8:30 PM.