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SAP S/4HANA September 2017 English
Basic Settings for Business Partners (Employee/User creation) (BN4) Building Block Configuration Guide
SAP SE Dietmar-Hopp-Allee 16 69190 Walldorf Germany
SAP Best PracticesBasic Settings for Business Partners (Employee/User creation) (BN4): Configuration Guide
Copyright © 2017 SAP SE or an SAP affiliate company. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or an SAP affiliate company. SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. Please see http://global.sap.com/corporate-en/legal/copyright/index.epx#trademark for additional trademark information and notices. Some software products marketed by SAP SE and its distributors contain proprietary software components of other software vendors. National product specifications may vary. These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind, and SAP SE or its affiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP SE or SAP affiliate company products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty. In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation, and SAP SE’s or its affiliated companies’ strategy and possible future developments, products, and/or platform directions and functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time for any reason without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or functionality. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions.
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SAP Best PracticesBasic Settings for Business Partners (Employee/User creation) (BN4): Configuration Guide
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SAP Best PracticesBasic Settings for Business Partners (Employee/User creation) (BN4): Configuration Guide
Icons Icon
Meaning Caution Example Note Recommendation Syntax
Typographic Conventions Type Style Description Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options. Cross-references to other documentation. Example text
Emphasized words or phrases in body text, titles of graphics and tables.
EXAMPLE TEXT
Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.
Example text
Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.
EXAMPLE TEXT Keys
on the keyboard, for example, function keys (such as F2) or the ENTER
key. Example text
Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.
<Example text>
Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.
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SAP Best PracticesBasic Settings for Business Partners (Employee/User creation) (BN4): Configuration Guide
Content Basic Settings for Business Partners (Employee/User creation): Configuration Guide ............ 6 1 Purpose .............................................................................................................................. 6 2 Preparation ......................................................................................................................... 6 2.1 Prerequisites ............................................................................................................ 6 2.2 Supported Deployments........................................................................................... 6 3 Configuration ...................................................................................................................... 6 3.1 Business Partner (BP) .............................................................................................. 6 3.1.1 Define BP Roles................................................................................................... 6 3.1.2 Define Number Ranges ....................................................................................... 7 3.1.3 Define Groupings and Assign Number Ranges ................................................... 8 3.1.4 Configure Field Attributes per Client .................................................................... 9 3.1.5 Configure Field Attributes per BP Role .............................................................. 10 3.1.6 Define screen layout per company code (Customers) ...................................... 10 3.1.7 Define screen layout per company code (Vendors) .......................................... 11 3.1.8 Maintain Academic Titles ................................................................................... 11 3.1.9 Maintain Name Affixes ....................................................................................... 12 3.1.10 Maintain Name Prefixes ..................................................................................... 12 3.1.11 Maintain Name Formatting Rules ...................................................................... 13 3.1.12 Maintain Marital Status ...................................................................................... 13 3.1.13 Maintain Forms of Address ................................................................................ 14 3.1.14 Define Identification Types ................................................................................ 14 3.1.15 Define Address Types........................................................................................ 17 4 Manual Build Steps .......................................................................................................... 18
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SAP Best PracticesBasic Settings for Business Partners (Employee/User creation) (BN4): Configuration Guide
Basic Settings for Business Partners (Employee/User creation): Configuration Guide 1 Purpose The purpose of this document is to describe the general configuration steps required to manually set up the configuration within the system landscape that has already been installed using the corresponding installation or configuration guides for installation. If you want to install SAP S/4HANA locally (on-premise) and if you do not want to configure manually and prefer an automated installation process using BC Sets and other tools, you can set up a best-practice client and activate the implementation content. For more information, see the Administration Guide for the Implementation of SAP S/4HANA, on premise edition which is linked in the content library (included in the documentation package).
2 Preparation 2.1 Prerequisites Before you start installing this scenario, you must install the prerequisite building blocks. For more information, see the Building Block Prerequisites Matrix.
2.2 Supported Deployments The configuration guide provides the implementation content for the different SAP S/4HANA products:
SAP S/4HANA Cloud – (CE) minimal scope and content
SAP S/4HANA – (OP) installed locally (on-premise), full scope and content coverage Depending on the use case/deployment option/ S/4HANA product version, you need to implement the required scope/content starting with the Public cloud chapter and proceed with the next required sections.
For the full scope of the on premise scope & content – PC and OP are required
For the SAP S/4HANA Cloud scope & content – CE is required; OP is not required
3 Configuration 3.1 Business Partner (BP) 3.1.1
Define BP Roles Currently, BP roles (TB003, TB003T) are contained in the whitelist and are copied automatically.
Procedure 1. Access the transaction using the following navigation path: IMG Menu
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Cross-Application Components SAP Business Partner Business Partner Basic Settings Business Partner Roles Define BP Roles
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S_PAB_37000010
Transaction Code
2. On the Change View “Customer Groups” Overview screen, create the following settings: User Action
BP Role
Title
Description
Create
000000
Business Partner (Gen.)
Business Partner (Gen.)
Create
BBP005
Service Provider
Service Provider
Create
UDM000
Collections Management
Business Partner Collections Management
Create
FLVN01
Supplier
Business Partner Supplier
Create
FLCU01
Customer
Business Partner Customer
Create
BUP003
Employee
Employee
Create
BUP001
Contact Person
Contact Person
Create
BBP010
Freelancer
Freelancer
Create
FLCU00
FI Customer
FI Customer
Create
FLVN00
FI Supplier
FI Supplier
Create
FS0000
Financial Services BP
Financial Services BP
3. Save the entries.
3.1.2
Define Number Ranges
Procedure 1. Access the transaction using the following navigation path: IMG Menu
Cross-Application Components SAP Business Partner Business Partner Basic Settings Number Ranges and Groupings Define Number Ranges
Transaction Code
S_ABA_72000039
2. On the Maintain Intervals: Business Partner screen, create the following settings: User Action
No
From No.
To Number
NR Status
Ext
Create
01
0000000001
0000999999
0
X
Create
02
0001000000
0009999999
0
Create
03
0010000000
0999999999
0
X
Create
04
0A
8Z
0
X
Create
AB
A
ZZZZZZZZZZ
0
X
Create
EE
9980000000
9999999999
0
Remark: In the automated content activation Number Range 04 is only created in an activation “With demo data”! 3. Save the entries.
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3.1.3
Define Groupings and Assign Number Ranges
Procedure 1. Access the transaction using the following navigation path: IMG Menu
Cross-Application Components SAP Business Partner Business Partner Basic Settings Number Ranges and Groupings Define Groupings and Assign Number Ranges
Transaction Code
S_ABA_72000040
2. On the Change View “BP groupings”: Overview screen, create the following settings: Field Name
Entry 1
Entry 2
Entry 3
Grouping
BP01
BP02
BP03
Short Name
Ext.Numeric Lo
Int. Numeric
Ext.Numeric Hi
Description
External numeric numbering (lower range)
Internal Numbering for standard use
External numeric numbering (higer range)
Number range
01
02
03
External
X
leave empty
X
Int. Std. Grping
leave empty
X
leave empty
Ext. Std. Grping
leave empty
leave empty
leave empty
Hide
leave empty
leave empty
leave empty
Field Name
Entry 3
Entry 4
Entry 5
Grouping
BP04
BPAB
BPEE
Short Name
Ext. AlphaNum
Ext. Alpha
Int.Numeric EE
Description
Ext. alphanumeric numb. (Sample Data)
External alphanumeric numbering
Internal Numbering for Employees
Number range
04
AB
EE
External
X
X
leave empty
Int. Std. Grping
leave empty
leave empty
leave empty
Ext. Std. Grping
leave empty
X
leave empty
Hide
leave empty
leave empty
leave empty
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Field Name
Entry 6
Entry 7
Entry 8
Grouping
CPDA
CPDN
CPDS
Short Name
CPD Ext.Alph.
CPD Int.Num.
CPD Ext.Num. Hi
Description
External alphanumeric for CPD BPs
Internal Numbering for CPD BPs
External num. numb. CPD (higer range)
Number range
AB
02
03
External
X
Int. Std. Grping
leave empty
leave empty
leave empty
Ext. Std. Grping
leave empty
leave empty
leave empty
Hide
leave empty
leave empty
leave empty
Field Name
Entry 9
Grouping
CPD2
Short Name
CPD Sample Data
Description
Ext. alphanum. numb. CPD (Sample Data)
Number range
04
External
X
Int. Std. Grping
leave empty
Ext. Std. Grping
leave empty
Hide
leave empty
X
Remark: In the automated content activation Grouping BP04 is only created in an activation “With demo data”! 3. Save the entries.
3.1.4
Configure Field Attributes per Client
Procedure 1. Access the transaction using the following navigation path: IMG Menu
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Attributes per Client S_A2C_40000180
Transaction Code
2. Double-click Configure Field Attributes for Each Client. 3. On the Change View “Field Grouping Client-Wide”: Overview screen, create the following settings: 4. Create the following settings: Field Name
Entry Value
BP Role
BUPA
Fieldgroups
+
+
Additional information if BUPA is already available: Double click BUPA Double click Central Data Set Organization: Name 1 to Req.entry Set Person: Last Name to Req.entry 5. Save the entries.
3.1.5
Configure Field Attributes per BP Role
Procedure 1. Access the transaction using the following navigation path: IMG Menu
Cross-Application Components SAP Business Partner Business Partner Basic Settings Field Groupings Configure Field Attributes per BP Role
Transaction Code
SPRO
2. Double-click Configure Field Attributes for Each Role Category. 3. On the Change View “Field Group BP Role”: Overview screen, choose: BP Role
Description
FLCU01
Business Partner Customer
4. Navigate through the different Data Sets (for example, Addresses, Central Data, and so on) and set all fields to Not Spec. This eliminates mandatory fields for the BP role. 5. Repeat Step 3 and Step 4 for the BP Role for Suppliers: BP Role
Description
FLVN01
Business Partner Supplier
6. Save the entries.
3.1.6
Define screen layout per company code (Customers)
Procedure 1. Access the transaction using the following navigation path: IMG Menu
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Financial Accounting (New) Accounts Receivable and Accounts Payable Customer Accounts Master Data Preparations for Creating Customer Master Data Define Screen Layout per Company
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Code (Customers) Transaction Code 2. 3. 4. 5. 6.
SPRO
Choose Company Code * “Default field status” Choose Edit field status Choose Account Management Set entry “reconciliation account” to Req. Entry Save your entry.
3.1.7
Define screen layout per company code (Vendors)
Procedure 7. Access the transaction using the following navigation path:
8. 9. 10. 11. 12.
IMG Menu
Financial Accounting (New) Accounts Receivable and Accounts Payable Vendor Accounts Master Data Preparations for Creating Vendor Master Data Define Screen Layout per Company Code (Vendors)
Transaction Code
SPRO
Choose Company Code * “Default field status” Choose Edit field status Choose Account Management Set entry “reconciliation account” to Req. Entry Save your entry.
3.1.8
Maintain Academic Titles
Procedure 1. Access the transaction using the following navigation path: IMG Menu
Cross-Application Components SAP Business Partner Business Partner Persons Name Components Maintain Academic Titles
Transaction Code
S_ABA_72000011
2. On the Change View “Academic Title (Business Address Services)”: Overview screen, create the following settings: User Action
Academic
Academic Title
Description
Create
0001
Dr.
Dr
Create
0002
Prof.
Professor
Create
0003
Prof. Dr.
Professor Dr
Create
0004
B.A.
Bachelor of Arts
Create
0005
MBA
Master of Business Administration
Create
0006
Ph.D.
Doctor of Philosophy
3. Save the entries.
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3.1.9
Maintain Name Affixes
Procedure 1. Access the transaction using the following navigation path: IMG Menu
Cross-Application Components SAP Business Partner Business Partner Persons Name Components Maintain Name Affixes
Transaction Code
S_ABA_72000012
2. On the Change View “Name Suffixes/Title (Key) (Business Address Services)”: O screen, create the following settings: User Action
Academic
Academic Title
Description
Create
0001
Graf
Count
Create
0002
Gräfin
Countess
Create
0003
Freiherr
Baron
Create
0004
Freifrau
Baroness
Create
0005
Earl
Earl
Create
0006
Sir
Sir
Create
0007
Fürst
Prince
Create
0008
Fürstin
Princess
3. Save the entries.
3.1.10
Maintain Name Prefixes
Procedure 1. Access the transaction using the following navigation path: IMG Menu
Cross-Application Components SAP Business Partner Business Partner Persons Name Components Maintain Name Prefixes
Transaction Code
S_ABA_72000013
2. On the Change View “Name Prefixes (Business Address Services)”: Overview screen, create the following settings: User Action
Academic
Academic Title
Create
0001
von
Create
0002
von der
Create
0003
van
Create
0004
van der
Create
0005
da
Create
0006
de
Create
0007
de la
Create
0008
dos
Create
0009
du
Create
0010
el
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3. Save the entries.
3.1.11
Maintain Name Formatting Rules
Procedure 1. Access the transaction using the following navigation path: IMG Menu
Cross-Application Components SAP Business Partner Business Partner Persons Name Components Maintain Name Formatting Rules
Transaction Code
S_ABA_72000014
2. In the Dialog Structure pane, double-click Name formats. 3. On the Change View “Name formats”: Overview screen, create the following settings: User Action
Ctr
Format
Create
DE
02
Create
US
01
4. In the Dialog Structure pane, double-click Name formats, select DE 02 in the Name formats table, and double-click Name format fields in the Dialog Structure. 5. On the Change View “Name format fields”: Overview screen, create the following settings: User Action
Pos.
Field name
Constant
Conv.
Create
1
TITLE Form of Address
leave empty
leave empty
Create
2
TITLE_ACA1 Academic Title
leave empty
leave empty
Create
3
NAME_FIRST First Name
leave empty
leave empty
Create
5
NAME_LAST Last Name
leave empty
leave empty
6. In the Dialog Structure pane, double-click Name formats, select US 01 in the Name formats table, and double-click Name format fields in the Dialog Structure. 7. On the Change View “Name format fields”: Overview screen, create the following settings: User Action
Pos.
Field name
Constant
Conv.
Create
1
TITLE Form of Address
leave empty
leave empty
Create
2
NAME_FIRST First Name
leave empty
leave empty
Create
4
NAME_LAST Last Name
leave empty
leave empty
Create
5
TITLE_ACA1 Academic Title
leave empty
leave empty
8. Save the entries.
3.1.12
Maintain Marital Status
Procedure 1. Access the transaction using the following navigation path: IMG Menu
Cross-Application Components SAP Business Partner Business Partner Persons Marital Statuses Maintain Marital Status
Transaction Code
S_ABA_72000015
2. On the Change View “BP marital status”: Overview screen, create the following settings: User Action
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Academic
Academic Title
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User Action
Academic
Academic Title
Create
1
Single
Create
2
Married
Create
3
Widowed
Create
4
Divorced
Create
5
Separated
3. Save the entries.
3.1.13
Maintain Forms of Address
Procedure 1. Access the transaction using the following navigation path: IMG Menu
Cross-Application Components SAP Business Partner Business Partner Basic Settings Forms of Address Maintain Forms of Address
Transaction Code
S_ABA_72000037
2. On the Change View “Titles (Business Address Services)”: Overview screen, create the following settings: User Action
Key
Title
Person
Org.
Grp.
Create
0001
Ms.
X
2 Female
Create
0002
Mr.
X
1 Male
Create
0003
Company
Create
0004
Mr. and Mrs.
X
Gender
Gender not known X
Gender not known
3. Save the entries.
3.1.14
Define Identification Types
Procedure 1. Access the transaction using the following navigation path: IMG Menu
Cross-Application Components SAP Business Partner Business Partner Basic Settings Identification Numbers Define Identification Types
Transaction Code
S_A2C_40000110
2. On the Change View “Identification Types”: Details screen, create the following settings: 3. Create the following settings: Field Name
Entry Value
ID Type
BKK100
Description
Creditor Identification Number
ID Categ.
BKK100
Propose ID Type
leave empty
Persons
X
© SAP SE
Comment
Creditor Identification Number
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Field Name
Entry Value
Organizations
X
Groups
X
Comment
4. Save your settings. 5. Repeat steps 2 to 4 for the following data: Field Name
Entry 1
Entry 2
Entry 3
ID Type
BUP001
BUP002
BUP003
Description
Dun & Bradstreet Number
Commercial Register Number
Register of Associations Number
ID Categ.
BUP001
BUP002
BUP003
Propose ID Type
leave empty
leave empty
leave empty
Persons
leave empty
leave empty
leave empty
Organizations
X
X
X
Groups
leave empty
leave empty
X
Field Name
Entry 4
Entry 5
Entry 6
ID Type
BUP004
BUP005
BUP006
Description
Public Register of Cooperatives Number
Global Location Number
Standard Carrier Alpha Code
ID Categ.
BUP004
BUP005
BUP006
Propose ID Type
leave empty
leave empty
leave empty
Persons
leave empty
leave empty
leave empty
Organizations
X
X
X
Groups
X
leave empty
leave empty
Field Name
Entry 7
Entry 8
Entry 9
ID Type
CPID01
FS0001
FS0002
Description
Counterparty number
ID Card
Passport
ID Categ.
CPID01
FS0001
FS0002
Propose ID Type
leave empty
leave empty
leave empty
Persons
X
X
X
Organizations
X
leave empty
leave empty
Groups
X
leave empty
leave empty
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Field Name
Entry 10
Entry 11
Entry 12
ID Type
FS0006
FS0007
HCM001
Description
SWIFT-BIC (Business Identifier Code)
Legal Entity Identifier (LEI)
Employee ID
ID Categ.
FS0006
FS0007
HCM001
Propose ID Type
leave empty
leave empty
leave empty
Persons
leave empty
X
X
Organizations
X
X
leave empty
Groups
X
X
leave empty
Field Name
Entry 13
Entry 14
Entry 15
ID Type
HCM028
IBS001
HCM030
Description
Internal Personnel Number
Social Security Number
Employee ID (Service Performer)
ID Categ.
HCM028
IBS001
HCM030
Propose ID Type
leave empty
leave empty
leave empty
Persons
X
X
X
Organizations
leave empty
leave empty
leave empty
Groups
leave empty
leave empty
leave empty
Field Name
Entry 16
Entry 17
Entry 18
ID Type
HCM031
BKK100
CREDS
Employee ID (Freelancer)
Creditor Identification Number
Creditsafe
ID Categ.
HCM031
BKK100
CREDS
Propose ID Type
leave empty
leave empty
leave empty
Persons
X
X
X
Organizations
leave empty
leave empty
X
Groups
leave empty
leave empty
leave empty
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Description
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SAP Best PracticesBasic Settings for Business Partners (Employee/User creation) (BN4): Configuration Guide
Field Name
Entry 16
ID Type
HCM031
Description
Employee ID (Freelancer)
ID Categ.
HCM031
Propose ID Type
leave empty
Persons
X
Organizations
leave empty
Groups
leave empty
Field Name
Entry 16
ID Type
HCM031
Description
Employee ID (Freelancer)
ID Categ.
HCM031
Propose ID Type
leave empty
Persons
X
Organizations
leave empty
Groups
leave empty
3.1.15
Define Address Types
Procedure 1. Access the transaction using the following navigation path: IMG Menu
Cross-Application Components SAP Business Partner Business Partner Basic Settings Address Determination Define Address Types
Transaction Code
S_ABA_72000035
2. On the Change View “BP address types”: Overview screen, create the following settings: User Action
Addr. Type
Name
Several uses
Create
HCM001
Employee Private Address
leave empty
Create
XXDEFAULT
Standard Address
leave empty
3. Save the entries.
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4 Manual Build Steps Some settings cannot automatically be transported between systems or clients. In these cases, you either transport the settings manually, if possible, or make the settings in the target system or client. The following table lists the configuration activities where automatic transport is not possible. Refer to the details and sequence in the sections above. Configuration Activity
Manual transport possible
Manual action in target system / client required
3.1.2 Define Number Ranges
No
Yes
Remarks
The number ranges as described in the above mentioned activity need to be created manually in the target system BEFORE the transport order with the other settings is released, as the number ranges are referred to in IMG activities which are subject of a Customizing Transport Order. 1. Make sure you create the following Number Ranges No
From No.
To Number
NR Status
Ext
01
0000000001
0000999999
0
X
02
0001000000
0009999999
0
03
0010000000
0999999999
0
X
AB
A
ZZZZZZZZZZ
0
X
EE
9980000000
9999999999
0
2. Make sure these 5 intervals (01, 02, 03, AB and EE) are created. As they only get used via BP-Groupings, additional intervals would not get used anyway 3. Make sure you do NOT CHANGE the settings for the “Ext(ernal) assignment”. This settings determines which range is used for internal number assignment (not X/not flagged) or for external assignment 4. What you could change is the way how you distribute the numeric range amongst the intervals 01, 02 and 03. 5. Usually interval 01 is meant for data migration, e.g. if you want to migrate 1:1 BPs from your previous system and keeping the numeric ID. 6. Usually interval 02 is meant to be the main internal interval to let the system assign numbers. You could now change the ranges to adopt to your needs 7. Interval 03 is mainly relevant for demo systems where SAP Best Practices Sample Master Data is used. SMD BPs from the SAP content do use this number range. In a customer system, this is not needed and can be used for other purposes. 8. Make you settings based on the specific needs and save them. Make these settings BEFORE you release the Customizing Transport Order from your predecessor system!!
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Formatted: English (United States)
Basic Settings for Business Partners (Employee/User creation) (BN4) Building Block Configuration Guide
SAP SE Dietmar-Hopp-Allee 16 69190 Walldorf Germany
SAP Best PracticesBasic Settings for Business Partners (Employee/User creation) (BN4): Configuration Guide
Copyright © 2017 SAP SE or an SAP affiliate company. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or an SAP affiliate company. SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. Please see http://global.sap.com/corporate-en/legal/copyright/index.epx#trademark for additional trademark information and notices. Some software products marketed by SAP SE and its distributors contain proprietary software components of other software vendors. National product specifications may vary. These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind, and SAP SE or its affiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP SE or SAP affiliate company products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty. In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation, and SAP SE’s or its affiliated companies’ strategy and possible future developments, products, and/or platform directions and functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time for any reason without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or functionality. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions.
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Change Date
Description
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Icons Icon
Meaning Caution Example Note Recommendation Syntax
Typographic Conventions Type Style Description Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options. Cross-references to other documentation. Example text
Emphasized words or phrases in body text, titles of graphics and tables.
EXAMPLE TEXT
Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.
Example text
Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.
EXAMPLE TEXT Keys
on the keyboard, for example, function keys (such as F2) or the ENTER
key. Example text
Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.
<Example text>
Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.
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SAP Best PracticesBasic Settings for Business Partners (Employee/User creation) (BN4): Configuration Guide
Content Basic Settings for Business Partners (Employee/User creation): Configuration Guide ............ 6 1 Purpose .............................................................................................................................. 6 2 Preparation ......................................................................................................................... 6 2.1 Prerequisites ............................................................................................................ 6 2.2 Supported Deployments........................................................................................... 6 3 Configuration ...................................................................................................................... 6 3.1 Business Partner (BP) .............................................................................................. 6 3.1.1 Define BP Roles................................................................................................... 6 3.1.2 Define Number Ranges ....................................................................................... 7 3.1.3 Define Groupings and Assign Number Ranges ................................................... 8 3.1.4 Configure Field Attributes per Client .................................................................... 9 3.1.5 Configure Field Attributes per BP Role .............................................................. 10 3.1.6 Define screen layout per company code (Customers) ...................................... 10 3.1.7 Define screen layout per company code (Vendors) .......................................... 11 3.1.8 Maintain Academic Titles ................................................................................... 11 3.1.9 Maintain Name Affixes ....................................................................................... 12 3.1.10 Maintain Name Prefixes ..................................................................................... 12 3.1.11 Maintain Name Formatting Rules ...................................................................... 13 3.1.12 Maintain Marital Status ...................................................................................... 13 3.1.13 Maintain Forms of Address ................................................................................ 14 3.1.14 Define Identification Types ................................................................................ 14 3.1.15 Define Address Types........................................................................................ 17 4 Manual Build Steps .......................................................................................................... 18
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SAP Best PracticesBasic Settings for Business Partners (Employee/User creation) (BN4): Configuration Guide
Basic Settings for Business Partners (Employee/User creation): Configuration Guide 1 Purpose The purpose of this document is to describe the general configuration steps required to manually set up the configuration within the system landscape that has already been installed using the corresponding installation or configuration guides for installation. If you want to install SAP S/4HANA locally (on-premise) and if you do not want to configure manually and prefer an automated installation process using BC Sets and other tools, you can set up a best-practice client and activate the implementation content. For more information, see the Administration Guide for the Implementation of SAP S/4HANA, on premise edition which is linked in the content library (included in the documentation package).
2 Preparation 2.1 Prerequisites Before you start installing this scenario, you must install the prerequisite building blocks. For more information, see the Building Block Prerequisites Matrix.
2.2 Supported Deployments The configuration guide provides the implementation content for the different SAP S/4HANA products:
SAP S/4HANA Cloud – (CE) minimal scope and content
SAP S/4HANA – (OP) installed locally (on-premise), full scope and content coverage Depending on the use case/deployment option/ S/4HANA product version, you need to implement the required scope/content starting with the Public cloud chapter and proceed with the next required sections.
For the full scope of the on premise scope & content – PC and OP are required
For the SAP S/4HANA Cloud scope & content – CE is required; OP is not required
3 Configuration 3.1 Business Partner (BP) 3.1.1
Define BP Roles Currently, BP roles (TB003, TB003T) are contained in the whitelist and are copied automatically.
Procedure 1. Access the transaction using the following navigation path: IMG Menu
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Cross-Application Components SAP Business Partner Business Partner Basic Settings Business Partner Roles Define BP Roles
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SAP Best PracticesBasic Settings for Business Partners (Employee/User creation) (BN4): Configuration Guide
S_PAB_37000010
Transaction Code
2. On the Change View “Customer Groups” Overview screen, create the following settings: User Action
BP Role
Title
Description
Create
000000
Business Partner (Gen.)
Business Partner (Gen.)
Create
BBP005
Service Provider
Service Provider
Create
UDM000
Collections Management
Business Partner Collections Management
Create
FLVN01
Supplier
Business Partner Supplier
Create
FLCU01
Customer
Business Partner Customer
Create
BUP003
Employee
Employee
Create
BUP001
Contact Person
Contact Person
Create
BBP010
Freelancer
Freelancer
Create
FLCU00
FI Customer
FI Customer
Create
FLVN00
FI Supplier
FI Supplier
Create
FS0000
Financial Services BP
Financial Services BP
3. Save the entries.
3.1.2
Define Number Ranges
Procedure 1. Access the transaction using the following navigation path: IMG Menu
Cross-Application Components SAP Business Partner Business Partner Basic Settings Number Ranges and Groupings Define Number Ranges
Transaction Code
S_ABA_72000039
2. On the Maintain Intervals: Business Partner screen, create the following settings: User Action
No
From No.
To Number
NR Status
Ext
Create
01
0000000001
0000999999
0
X
Create
02
0001000000
0009999999
0
Create
03
0010000000
0999999999
0
X
Create
04
0A
8Z
0
X
Create
AB
A
ZZZZZZZZZZ
0
X
Create
EE
9980000000
9999999999
0
Remark: In the automated content activation Number Range 04 is only created in an activation “With demo data”! 3. Save the entries.
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SAP Best PracticesBasic Settings for Business Partners (Employee/User creation) (BN4): Configuration Guide
3.1.3
Define Groupings and Assign Number Ranges
Procedure 1. Access the transaction using the following navigation path: IMG Menu
Cross-Application Components SAP Business Partner Business Partner Basic Settings Number Ranges and Groupings Define Groupings and Assign Number Ranges
Transaction Code
S_ABA_72000040
2. On the Change View “BP groupings”: Overview screen, create the following settings: Field Name
Entry 1
Entry 2
Entry 3
Grouping
BP01
BP02
BP03
Short Name
Ext.Numeric Lo
Int. Numeric
Ext.Numeric Hi
Description
External numeric numbering (lower range)
Internal Numbering for standard use
External numeric numbering (higer range)
Number range
01
02
03
External
X
leave empty
X
Int. Std. Grping
leave empty
X
leave empty
Ext. Std. Grping
leave empty
leave empty
leave empty
Hide
leave empty
leave empty
leave empty
Field Name
Entry 3
Entry 4
Entry 5
Grouping
BP04
BPAB
BPEE
Short Name
Ext. AlphaNum
Ext. Alpha
Int.Numeric EE
Description
Ext. alphanumeric numb. (Sample Data)
External alphanumeric numbering
Internal Numbering for Employees
Number range
04
AB
EE
External
X
X
leave empty
Int. Std. Grping
leave empty
leave empty
leave empty
Ext. Std. Grping
leave empty
X
leave empty
Hide
leave empty
leave empty
leave empty
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SAP Best PracticesBasic Settings for Business Partners (Employee/User creation) (BN4): Configuration Guide
Field Name
Entry 6
Entry 7
Entry 8
Grouping
CPDA
CPDN
CPDS
Short Name
CPD Ext.Alph.
CPD Int.Num.
CPD Ext.Num. Hi
Description
External alphanumeric for CPD BPs
Internal Numbering for CPD BPs
External num. numb. CPD (higer range)
Number range
AB
02
03
External
X
Int. Std. Grping
leave empty
leave empty
leave empty
Ext. Std. Grping
leave empty
leave empty
leave empty
Hide
leave empty
leave empty
leave empty
Field Name
Entry 9
Grouping
CPD2
Short Name
CPD Sample Data
Description
Ext. alphanum. numb. CPD (Sample Data)
Number range
04
External
X
Int. Std. Grping
leave empty
Ext. Std. Grping
leave empty
Hide
leave empty
X
Remark: In the automated content activation Grouping BP04 is only created in an activation “With demo data”! 3. Save the entries.
3.1.4
Configure Field Attributes per Client
Procedure 1. Access the transaction using the following navigation path: IMG Menu
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Cross-Application Components SAP Business Partner Business Partner Basic Settings Field Groupings Configure Field
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SAP Best PracticesBasic Settings for Business Partners (Employee/User creation) (BN4): Configuration Guide
Attributes per Client S_A2C_40000180
Transaction Code
2. Double-click Configure Field Attributes for Each Client. 3. On the Change View “Field Grouping Client-Wide”: Overview screen, create the following settings: 4. Create the following settings: Field Name
Entry Value
BP Role
BUPA
Fieldgroups
+
+
Additional information if BUPA is already available: Double click BUPA Double click Central Data Set Organization: Name 1 to Req.entry Set Person: Last Name to Req.entry 5. Save the entries.
3.1.5
Configure Field Attributes per BP Role
Procedure 1. Access the transaction using the following navigation path: IMG Menu
Cross-Application Components SAP Business Partner Business Partner Basic Settings Field Groupings Configure Field Attributes per BP Role
Transaction Code
SPRO
2. Double-click Configure Field Attributes for Each Role Category. 3. On the Change View “Field Group BP Role”: Overview screen, choose: BP Role
Description
FLCU01
Business Partner Customer
4. Navigate through the different Data Sets (for example, Addresses, Central Data, and so on) and set all fields to Not Spec. This eliminates mandatory fields for the BP role. 5. Repeat Step 3 and Step 4 for the BP Role for Suppliers: BP Role
Description
FLVN01
Business Partner Supplier
6. Save the entries.
3.1.6
Define screen layout per company code (Customers)
Procedure 1. Access the transaction using the following navigation path: IMG Menu
© SAP SE
Financial Accounting (New) Accounts Receivable and Accounts Payable Customer Accounts Master Data Preparations for Creating Customer Master Data Define Screen Layout per Company
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SAP Best PracticesBasic Settings for Business Partners (Employee/User creation) (BN4): Configuration Guide
Code (Customers) Transaction Code 2. 3. 4. 5. 6.
SPRO
Choose Company Code * “Default field status” Choose Edit field status Choose Account Management Set entry “reconciliation account” to Req. Entry Save your entry.
3.1.7
Define screen layout per company code (Vendors)
Procedure 7. Access the transaction using the following navigation path:
8. 9. 10. 11. 12.
IMG Menu
Financial Accounting (New) Accounts Receivable and Accounts Payable Vendor Accounts Master Data Preparations for Creating Vendor Master Data Define Screen Layout per Company Code (Vendors)
Transaction Code
SPRO
Choose Company Code * “Default field status” Choose Edit field status Choose Account Management Set entry “reconciliation account” to Req. Entry Save your entry.
3.1.8
Maintain Academic Titles
Procedure 1. Access the transaction using the following navigation path: IMG Menu
Cross-Application Components SAP Business Partner Business Partner Persons Name Components Maintain Academic Titles
Transaction Code
S_ABA_72000011
2. On the Change View “Academic Title (Business Address Services)”: Overview screen, create the following settings: User Action
Academic
Academic Title
Description
Create
0001
Dr.
Dr
Create
0002
Prof.
Professor
Create
0003
Prof. Dr.
Professor Dr
Create
0004
B.A.
Bachelor of Arts
Create
0005
MBA
Master of Business Administration
Create
0006
Ph.D.
Doctor of Philosophy
3. Save the entries.
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SAP Best PracticesBasic Settings for Business Partners (Employee/User creation) (BN4): Configuration Guide
3.1.9
Maintain Name Affixes
Procedure 1. Access the transaction using the following navigation path: IMG Menu
Cross-Application Components SAP Business Partner Business Partner Persons Name Components Maintain Name Affixes
Transaction Code
S_ABA_72000012
2. On the Change View “Name Suffixes/Title (Key) (Business Address Services)”: O screen, create the following settings: User Action
Academic
Academic Title
Description
Create
0001
Graf
Count
Create
0002
Gräfin
Countess
Create
0003
Freiherr
Baron
Create
0004
Freifrau
Baroness
Create
0005
Earl
Earl
Create
0006
Sir
Sir
Create
0007
Fürst
Prince
Create
0008
Fürstin
Princess
3. Save the entries.
3.1.10
Maintain Name Prefixes
Procedure 1. Access the transaction using the following navigation path: IMG Menu
Cross-Application Components SAP Business Partner Business Partner Persons Name Components Maintain Name Prefixes
Transaction Code
S_ABA_72000013
2. On the Change View “Name Prefixes (Business Address Services)”: Overview screen, create the following settings: User Action
Academic
Academic Title
Create
0001
von
Create
0002
von der
Create
0003
van
Create
0004
van der
Create
0005
da
Create
0006
de
Create
0007
de la
Create
0008
dos
Create
0009
du
Create
0010
el
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SAP Best PracticesBasic Settings for Business Partners (Employee/User creation) (BN4): Configuration Guide
3. Save the entries.
3.1.11
Maintain Name Formatting Rules
Procedure 1. Access the transaction using the following navigation path: IMG Menu
Cross-Application Components SAP Business Partner Business Partner Persons Name Components Maintain Name Formatting Rules
Transaction Code
S_ABA_72000014
2. In the Dialog Structure pane, double-click Name formats. 3. On the Change View “Name formats”: Overview screen, create the following settings: User Action
Ctr
Format
Create
DE
02
Create
US
01
4. In the Dialog Structure pane, double-click Name formats, select DE 02 in the Name formats table, and double-click Name format fields in the Dialog Structure. 5. On the Change View “Name format fields”: Overview screen, create the following settings: User Action
Pos.
Field name
Constant
Conv.
Create
1
TITLE Form of Address
leave empty
leave empty
Create
2
TITLE_ACA1 Academic Title
leave empty
leave empty
Create
3
NAME_FIRST First Name
leave empty
leave empty
Create
5
NAME_LAST Last Name
leave empty
leave empty
6. In the Dialog Structure pane, double-click Name formats, select US 01 in the Name formats table, and double-click Name format fields in the Dialog Structure. 7. On the Change View “Name format fields”: Overview screen, create the following settings: User Action
Pos.
Field name
Constant
Conv.
Create
1
TITLE Form of Address
leave empty
leave empty
Create
2
NAME_FIRST First Name
leave empty
leave empty
Create
4
NAME_LAST Last Name
leave empty
leave empty
Create
5
TITLE_ACA1 Academic Title
leave empty
leave empty
8. Save the entries.
3.1.12
Maintain Marital Status
Procedure 1. Access the transaction using the following navigation path: IMG Menu
Cross-Application Components SAP Business Partner Business Partner Persons Marital Statuses Maintain Marital Status
Transaction Code
S_ABA_72000015
2. On the Change View “BP marital status”: Overview screen, create the following settings: User Action
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Academic
Academic Title
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SAP Best PracticesBasic Settings for Business Partners (Employee/User creation) (BN4): Configuration Guide
User Action
Academic
Academic Title
Create
1
Single
Create
2
Married
Create
3
Widowed
Create
4
Divorced
Create
5
Separated
3. Save the entries.
3.1.13
Maintain Forms of Address
Procedure 1. Access the transaction using the following navigation path: IMG Menu
Cross-Application Components SAP Business Partner Business Partner Basic Settings Forms of Address Maintain Forms of Address
Transaction Code
S_ABA_72000037
2. On the Change View “Titles (Business Address Services)”: Overview screen, create the following settings: User Action
Key
Title
Person
Org.
Grp.
Create
0001
Ms.
X
2 Female
Create
0002
Mr.
X
1 Male
Create
0003
Company
Create
0004
Mr. and Mrs.
X
Gender
Gender not known X
Gender not known
3. Save the entries.
3.1.14
Define Identification Types
Procedure 1. Access the transaction using the following navigation path: IMG Menu
Cross-Application Components SAP Business Partner Business Partner Basic Settings Identification Numbers Define Identification Types
Transaction Code
S_A2C_40000110
2. On the Change View “Identification Types”: Details screen, create the following settings: 3. Create the following settings: Field Name
Entry Value
ID Type
BKK100
Description
Creditor Identification Number
ID Categ.
BKK100
Propose ID Type
leave empty
Persons
X
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Comment
Creditor Identification Number
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SAP Best PracticesBasic Settings for Business Partners (Employee/User creation) (BN4): Configuration Guide
Field Name
Entry Value
Organizations
X
Groups
X
Comment
4. Save your settings. 5. Repeat steps 2 to 4 for the following data: Field Name
Entry 1
Entry 2
Entry 3
ID Type
BUP001
BUP002
BUP003
Description
Dun & Bradstreet Number
Commercial Register Number
Register of Associations Number
ID Categ.
BUP001
BUP002
BUP003
Propose ID Type
leave empty
leave empty
leave empty
Persons
leave empty
leave empty
leave empty
Organizations
X
X
X
Groups
leave empty
leave empty
X
Field Name
Entry 4
Entry 5
Entry 6
ID Type
BUP004
BUP005
BUP006
Description
Public Register of Cooperatives Number
Global Location Number
Standard Carrier Alpha Code
ID Categ.
BUP004
BUP005
BUP006
Propose ID Type
leave empty
leave empty
leave empty
Persons
leave empty
leave empty
leave empty
Organizations
X
X
X
Groups
X
leave empty
leave empty
Field Name
Entry 7
Entry 8
Entry 9
ID Type
CPID01
FS0001
FS0002
Description
Counterparty number
ID Card
Passport
ID Categ.
CPID01
FS0001
FS0002
Propose ID Type
leave empty
leave empty
leave empty
Persons
X
X
X
Organizations
X
leave empty
leave empty
Groups
X
leave empty
leave empty
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SAP Best PracticesBasic Settings for Business Partners (Employee/User creation) (BN4): Configuration Guide
Field Name
Entry 10
Entry 11
Entry 12
ID Type
FS0006
FS0007
HCM001
Description
SWIFT-BIC (Business Identifier Code)
Legal Entity Identifier (LEI)
Employee ID
ID Categ.
FS0006
FS0007
HCM001
Propose ID Type
leave empty
leave empty
leave empty
Persons
leave empty
X
X
Organizations
X
X
leave empty
Groups
X
X
leave empty
Field Name
Entry 13
Entry 14
Entry 15
ID Type
HCM028
IBS001
HCM030
Description
Internal Personnel Number
Social Security Number
Employee ID (Service Performer)
ID Categ.
HCM028
IBS001
HCM030
Propose ID Type
leave empty
leave empty
leave empty
Persons
X
X
X
Organizations
leave empty
leave empty
leave empty
Groups
leave empty
leave empty
leave empty
Field Name
Entry 16
Entry 17
Entry 18
ID Type
HCM031
BKK100
CREDS
Employee ID (Freelancer)
Creditor Identification Number
Creditsafe
ID Categ.
HCM031
BKK100
CREDS
Propose ID Type
leave empty
leave empty
leave empty
Persons
X
X
X
Organizations
leave empty
leave empty
X
Groups
leave empty
leave empty
leave empty
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Description
© SAP SE
SAP Best PracticesBasic Settings for Business Partners (Employee/User creation) (BN4): Configuration Guide
Field Name
Entry 16
ID Type
HCM031
Description
Employee ID (Freelancer)
ID Categ.
HCM031
Propose ID Type
leave empty
Persons
X
Organizations
leave empty
Groups
leave empty
Field Name
Entry 16
ID Type
HCM031
Description
Employee ID (Freelancer)
ID Categ.
HCM031
Propose ID Type
leave empty
Persons
X
Organizations
leave empty
Groups
leave empty
3.1.15
Define Address Types
Procedure 1. Access the transaction using the following navigation path: IMG Menu
Cross-Application Components SAP Business Partner Business Partner Basic Settings Address Determination Define Address Types
Transaction Code
S_ABA_72000035
2. On the Change View “BP address types”: Overview screen, create the following settings: User Action
Addr. Type
Name
Several uses
Create
HCM001
Employee Private Address
leave empty
Create
XXDEFAULT
Standard Address
leave empty
3. Save the entries.
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SAP Best PracticesBasic Settings for Business Partners (Employee/User creation) (BN4): Configuration Guide
4 Manual Build Steps Some settings cannot automatically be transported between systems or clients. In these cases, you either transport the settings manually, if possible, or make the settings in the target system or client. The following table lists the configuration activities where automatic transport is not possible. Refer to the details and sequence in the sections above. Configuration Activity
Manual transport possible
Manual action in target system / client required
3.1.2 Define Number Ranges
No
Yes
Remarks
The number ranges as described in the above mentioned activity need to be created manually in the target system BEFORE the transport order with the other settings is released, as the number ranges are referred to in IMG activities which are subject of a Customizing Transport Order. 1. Make sure you create the following Number Ranges No
From No.
To Number
NR Status
Ext
01
0000000001
0000999999
0
X
02
0001000000
0009999999
0
03
0010000000
0999999999
0
X
AB
A
ZZZZZZZZZZ
0
X
EE
9980000000
9999999999
0
2. Make sure these 5 intervals (01, 02, 03, AB and EE) are created. As they only get used via BP-Groupings, additional intervals would not get used anyway 3. Make sure you do NOT CHANGE the settings for the “Ext(ernal) assignment”. This settings determines which range is used for internal number assignment (not X/not flagged) or for external assignment 4. What you could change is the way how you distribute the numeric range amongst the intervals 01, 02 and 03. 5. Usually interval 01 is meant for data migration, e.g. if you want to migrate 1:1 BPs from your previous system and keeping the numeric ID. 6. Usually interval 02 is meant to be the main internal interval to let the system assign numbers. You could now change the ranges to adopt to your needs 7. Interval 03 is mainly relevant for demo systems where SAP Best Practices Sample Master Data is used. SMD BPs from the SAP content do use this number range. In a customer system, this is not needed and can be used for other purposes. 8. Make you settings based on the specific needs and save them. Make these settings BEFORE you release the Customizing Transport Order from your predecessor system!!
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Formatted: English (United States)
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