Assignment Manag

A RESEARCH REPORT (DON’T PRINT IT) ON MANAGEMENT PROCESS IN AN ORGANIZATION

SUBMITTED TO:-

Sir Adeel Akhtar SUBMITTED BY Group No 2 Akbar Ali 03 Ghulam Sadiq 10 Ameer Haider 39 Waqar Adeel 47 B.com (Hon’s) MS-IT SESSION 2006-2010

DEPARTMENT OF COMMERCE

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IN THE NAME OF ALLAH

WHO IS THE MOST MERCIFUL AND MOST BENIFICENT.

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DEDICATIONS This research report is dedicated to our parents, friends and our teachers who all support us in times of intricacy and continuously appraise us.’ Therefore these people are the source of our inspiration and we would be forever thankful to them for keeping our morale high and encouraging us against all odds.

TABEL OF CONTENTS 5

serial No. 1

Content

Page #

PREFACE

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ACKNOWLEDGEMENT

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INTRODUCTION TO ALLAHDIN 09 GROUP OF COMPANIES

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BOARD OF MANAGEMENT

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BUSINESS DEVELOPMENT COMMITTEE

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MANAGERIAL STRUCTURE MANUFACTURING UNITS

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COMPETITORS

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MANAGEMENT VIEW

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PLANNING

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11 12

GOAL SETTING

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MOTIVATION

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14 15

PERFORMAS AURAVIOUR

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THE ENVIRONMENT

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Preface

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Research is an integral part of B.com (Hon’s) program. It is a mean of providing practical exposure to the student, of what they study Our teacher also managed a Research program for us. We had our Research in ALLAH DIN GROUP OF COMPANIES.

Acknowledgements 7

We must offer our thanks to Allah Almighty by whose blessings We have been able to complete our Research report on ALLAH DIN GROUP OF COMPANIES Multan We offer our thanks to Sir Adeel (Sb) for his valuable guidance and contribution in making our report meaningful and useful. We also thank to the Area Manager Mr. Snaullah, officers and employees for their kind behavior and full cooperation during the Research period.

In the last we like to thank all of the staff of branch for their valuable comments, cooperative behavior and friendly environment during the internship.

Members of Group No 2.

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Our Vision Statement To be a top-tier global Corporation providing diversified agricultural and industrial products and services in a manner that maximizes growth in shareholder value.

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Our History

Allah Din Group of Companies is one of the famous pesticide groups in Pakistan. We work nationally with like-minded groups and individuals concerned with: Subsequently the Company diversified into agro pesticides to meet the requirements of agriculture sector, and has grown manifold, with a turnover of 1148 million rupees in 2001-02. Company has also entered into the field of safe and eco-friendly botanical and bio-pesticides for public health and plant protection.

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Our Mission Statement

Allah Din Group Of Companies Agri develops, manufactures, and distributes patented chemical products for various agricultural, industrial, and commercial applications. These environmentally friendly products, within the bioregional chemical category, are distributed internationally

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Board Of Management

Chairman Allahdin Group Of Companies

Ch. Iftakhar Nazir (Chairman)

Chief Executive

Haji Atta-ur-Rehman (Member)

General Manager Technical & Business Development

Abdul Hameed (Member & Co-ordinator)

General Manager Sales Welcon

Ch. Akhtar Majeed (Member)

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Business Development Committee Haji Atta-ur-Rehman (Chief Executive)

General Manager Technical & Business Development

Abdul Hameed (Member & Co-ordinator)

General Manager Sales Welcon

Ch. Akhtar Majeed (Member)

Business Manager

Zaffar Iqbal (Member)

Business Manager

Arshad Latif

(Member) Production & Quality Manager

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Sultan Ali Bhatti (Member)

Group Manager Accounts & Logistics Manager

Syed Salman Haider (Member) Factory Manager

Ch. Zaffar Iqbal (Member)

Sales Manager North

Abdul Razaaq Ch (Member)

Shair Muhammad Shaheen Production & Quality Manager Sultan Ali Bhatti (Member)

Group Manager Accounts & Logestic Manager

Syed Salman Haider (Member) Factory Manager

Ch. Zaffar Iqbal (Member)

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Sales Manager North

Abdul Razaaq Ch (Member)

Shair Muhammad Shaheen (Member) (Member)

MANAGERIAL STRUCTURE IN (WARBLE) ALLAHDIN GROUP. 13

CHAIRMAN (OWNER) CHIEF EXECUITVE G.M AGRO Sales Manager Sales Manager (South)

Sales Manager (North)

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REIGONAL MANAGER 7 ZONAL MANAGER

AREA MANAGER

STSO TSO SPR’S

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Manufacturing Units

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Warbl e

Our History Warble Chemicals (Pvt) Ltd is one of the main pesticide company of Allahdin Group which came into existence in 1997 with the high level of commitment, hard working and better business strategies. Warble Chemicals (Pvt) Ltd is now one of the largest importers of pesticides in Pakistan. Warble is not only distributing pesticides through our own distribution network but is also supplying a complete range of pesticides to a number of local companies.

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The objectives behind the establishment were to feed small distribution houses in the local market. Through this business , unit objective is to give products to small companies and small multinationals, like ICI, Niche men etc. Warble is the first in the pesticide sector to start the formulation facility at Multan (Heart of Cotton Belt) comprises of High tech formulation Plant, filling lines and packaging facilities with annual capacity 4 million liters. Warble is committed to provide quality products to our customers, realizing the fact; group has established a High Tech. Quality Control Laboratory with HPLC and GLC equipments analysis facilities. Equipped with all pre-requisites for meeting the future challenges successfully. Warble (Pvt) Ltd has Agri- Graduates and a high number of professionally qualified persons in Sales, marketing, Production, finance & administration. Warble Chemical is fully committed to provide effective & economical solutions to our farmers. We are offering a complete product range of insecticides, fungicides and herbicides to our distributors and farmers for each crop.

Our Mission The mission statement of Warble (Pvt.) LTD. is “Make symbol of solutions to fulfill requirements of distributors & dealers”

Our Vision Our vision based on the principles of sustainability in agriculture. Warble (Pvt) Ltd is committed to ensuring the safe and plentiful harvest of tomorrow.

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Agri Village Our History Agri Village International is one of the main pesticide company of Allahdin Group. this came into existence in 2003. With the high level of commitment, hard working and better business strategies. Agri Village International is supplying a complete range of pesticides to farmers all over Pakistan through distributors. The objectives behind the establishment were to feed small distribution houses in the local market through generic and some of the multinational companies. We are committed to provide quality products to our customers, realizing the fact; group has established a High Tech. Quality Control Laboratory with HPLC and GLC equipments analysis facilities. Its also our commitment to provide effective & economical solutions to our farmers. We are offering a complete product range of insecticides, fungicides and herbicides to our distributors.

Our Mission Our mission is to improve our company’s self-image & sense of community together with its perception and standing in the community at large with that believe that Agri Village is as different and distinct from competitors and other companies.

Our Vision

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Our vision is to achieve a sustained increase in corporate sector with the interests of our stockholders, Business Partners, Customers, Employees and the whole pesticide sector.

Welcon Our History Welcon Chemicals Pvt Ltd as one of the largest pesticide company in Pakistan. This is incorporate in December 1994 and we have 75 qualified staff and experience filed staff. We are one of the most leading Agri Business house in Pakistan .In other word you can say that we are one of the biggest importer and leading distributors, having own formulation plant ,high tech quality control lab with complete product range. The objective of the company is to provide quality and competitive priced products from imports to the technical advisory services for its end users and small distribution houses. Welcon Chemicals (Pvt) Ltd with strong presence in all pesticide segments are seizing the opportunity to maintain our position as one of the leaders in agro- Business. Its team is consisting of highly professional and skilled. Welcon is operating countrywide and providing services to the to the end users, through eight regional and sixty zonal and area offices. •

Our Mission

Our mission is to improve the quality of life by manufacturing and marketing of the pesticides products. We will achieve it by reducing the cost of pesticides products while striving hard to maintain high quality. Our vision is to be the National wide leader in providing pesticide products and combined solutions for pesticide sector. •

Our Vision 20

Our vision is to be the National wide leader in providing pesticide products and combined solutions for pesticide sector.

Weal-Ag

About Weal-Ag Weal-Ag Corporation is a subsidiary of Allah din Group of Companies. It is the Pakistan's leading generic manufacturer and distributor of crop protection products. The group ranks amongst the Pakistan's largest manufacturers of crop protection chemicals, with a wide range of advanced, environmentally friendly products. Weal-Ag Corporation is mainly in business of developing, manufacturing and distributing pesticides. In conformity with the demands of current market, its is equipped with sophisticated instruments. It has become a sole producer. Since its establishment it has developed into an integrated group. The introduction of WealAg, highly profitable and highly marketable products has brought to its attention. Meanwhile, it has emphasized the importance to collaboration with the research institutions.

Our Mission With the motto: “Seeking development through science and technology and survival by quality improvement.”

Our Vision Weal-Ag is always making strides to convert the science and technology into productivity. Weal-Ag will continue its march into the new stage of development.

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Our Goals Weal-Ag sell its crops protection products in all over the Pakistan, with its strategically located subsidiaries, competes successfully with the leading industry. Our product range includes herbicides, insecticides and fungicides. As well as other crop protection chemicals and plant growth regulators. We also use are chemical synthesis capabilities to develop other products and other fine chemicals.

Nasco

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Our History NASCO (Pvt) Ltd. is a conglomerate having diversified business interests in the area of Pet Bottling in Allah Din Group of Companies. NASCO (Pvt) Ltd. is the leading player in the Pet Bottling Production creating value for our group requirements at all levels. NASCO (Pvt) Ltd pet bottling plant has great value in pesticide sector .Nasco Pet bottle plant started its work in March 2004 and its main emphasize is to fulfill the requirements of bottles of pesticide market. Nasco team is consisting of highly professional and skilled .With the help of our competent employees we are able to produce the different type and different size of pesticide pet bottles according to the demands of the customer/consumer. We are the one who are manufacturing the different kinds of bottles for our different companies like Welcon Chemicals, Warble Chemicals, Weal-Ag Corporation and other pesticides companies according to their limits.

Our Mission Nasco mission is production of quality products, time line delivery to the customer, satisfaction and continual improvement at each stage to enhance the trust, quality and productivity

Our Vision Provision of the very high quality pet bottles, stoppers, Caps and all the products without any compromise on quality and to serve the customer for the long run.

Hi-Warble

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Our Vision Statement To be a top-tier global Corporation providing diversified pharmaceutical services in a manner that maximizes growth in shareholder value.

Our History Hi-Warble pharmaceutical is one of the famous pharmaceutical group in Pakistan. We work nationally with like-minded groups and individuals concerned with:

Our Mission Statement Hi-Warble pharmaceuticals manufactures, and distributes patented pharmaceuticals l products for health services

COMPETITORS OF ALLAHDIN GROUP 24

Agriculture is the backbone of Pakistan's economy. Keeping in view the ever increasing demand for quality agricultural inputs, the company was established in 1993. Initially, the core business of the company was manufacturing and marketing of agrochemicals. The objective of the group evolves from the collective determination of our people to excel in providing continuous customer satisfaction through our quality products at the right price. Today, Ali Akbar Group is a leading crop protection company in Pakistan and comprises of a diversified group of five companies having its Head Office in Lahore, including

Pak China Chemicals Pak China Chemicals deals in bulk production of agri chemicals and other chemicals

Ali Akbar Seeds Provides quality seeds to farmers for better crop yield.

Ali Akbar Enterprises Ali Akbar Enterprises deals in agro products including pesticides, insecticides, herbicides, fungicides and plant-growth regulators

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Dadajee Corporation Dadajee Corporation

Target Agri Centres Target Agri Centers help farmers get genuine Ali Akbar Group products and other agri related services at single point.

Pak China Polymers Pak China Polyers is production PET bottles for the Pakistani industries.

Management View:Omnipotent View of Management

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The view that managers are directly responsible for an organization’s success of failure

Symbolic View of Management The view hat managers have only a limited effect on substantive organizational outcomes because of the large number of factors outside their control. In Warble (Pvt.) Ltd symbolic view of management is applicable because the success of the organization is depended on condition of weather and disaster

Planning A process that involves defining the organization’s goals, establishing an overall strategy for achieving those goals and developing a comprehensive set of plans to integrate and coordinate organizational work

Purpose of planning We can identity of least four reasons for planning Planning provides: Direction Reduce uncertainty Minimize wasteful activities and redundancy Set the standards or goals used in controlling Planning involves two important elements. 1. Goals 2 Plans

Goals Desired outcomes for individuals, groups or for entire organizations are called goals. Goals are the objectives and they provide the direction to all the management decisions. Goals are often called the foundation of planning. Approaches to establishing goals

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Traditional Goal Setting An approach to setting goals tin which goal are set at the top level of the organization and then broken into sub goals for each level of the organization.

Means ends chain An integrated network of goals in which the accomplishment of goals at one level serves as the mean for achieving the goals or end, at the next level

Management by Objectives (MBO) A management system in which specific performance goals are jointly determined by employees and their managers is called management by objectives. Progress towards accomplishing these goals is periodically reviewed, and rewards are allocated on the basis of this progress. Four Elements of MBO 1. Goal specificity 2. Participative Decision Making 3. Explicit Time Period 4. Performance Feed Back

Problem One problem of MBO programs is that they may not be as effective in times of dynamic environmental changes. Because MBO program needs some stability for employees to work Warble (Pvt.) Ltd. Adopts “management by objectives” for goal setting. It means at each level of management, the manger consults to his subordinates.

Plans Documents that outline how the overall goals are going to achieved including resource allocations, schedules and other necessary actins to accomplish the goals.

Approaches to Planning

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Traditional Approach It is much like the traditional approach in goals setting. In the traditional approach, planning was done entirely by top level managers who often assisted by a formal planning department. Under this approaches plans are developed by top level mangers flowed down through other organizational levels

Inclusive approach In this approach the plans are not decided at top level only, the plans are developed by organizational members at the various levels and in the various units of working. Inclusive approach to planning is adopted by Warble (Pvt.) Ltd. The mangers decide the plans for organization with the help of other employees. Warble (Pvt.) Ltd. sets specific but flexible and standing plans. It means all the plans are clearly define to the employees and usually plans are repeated more then one time. Sale and marketing department does short term planning while accounts department does long term planning as well as short term planning according to the managers

THE ENVIRONMENT External Environment Outside institution or forces that potentially affect an organization performance

Dynamic Environment If the components are an organization’s environment change frequently, we call it dynamic environment.

Stable Environment If the changes are minimal, we call it a stable environment.

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The environment of Warble (Pvt.) Ltd. Is dynamic because of frequently change in weather and sudden natural disaster that may effect crops.

Degree of Complexity Degree of complexity can be measured as simple or complex. It refers to the number of components in on organization’s environment and the extent of the organization’s knowledge about those components. Warble (Pvt.) Ltd. has the complex environment because there are many components that can effect the organization. For example sudden changes in weather

Techniques for Assessing the Environment There are three techniques that help the managers to assess the environment are the followings: 1. Envireonmental scanning. 2 Forecasting 3. Benchmarking.

Environmental Scanning The screening of large amounts of information to anticipate and interpret changes in the environment

Competitor’s Intelligence It is the one of the fastest growing areas of environmental scanning. Environmental scanning activity that seeks to identity who competitors are, what they are doing, and how there actions will affect the organization

Forecasting Prediction of outcomes and advances is called forecasting. Forecasting is and important part of organizational planning. Forecasting Techniques: 1 Quantitative Forecasting 2 Qualitative Forecasting

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Quantitative Forecasting It applies a set of mathematical rules to a series of past data to predict outcomes. These techniques are preferred when managers have sufficient data that can be used.

Qualitative Forecasting Forecasting that uses the judgment and opinions of knowledgeable individuals to predict outcomes. These techniques are used when the sufficient data is hard to obtain

Benchmarking The search for the best practices among competitors on non competitors that lead to their superior performance The basic concept behind benchmarking is that managers can improve performance by analyzing and then copying the methods of the leaders in various fields.

Motivation The processes that account for an individual’s willingness to exert high levels of effort to reach organizational goals, conditioned by the effort’s ability to satisfy some individual need is called motivation

Motivating techniques Compressed Workweek A workweek where employees work longer hours per day but fewer days per week

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Flexible Work Hours A scheduling system in which employees are required to work a certain number of hours per week, but are free, within limits, to vary the hours of work.

Job Sharing The practice of having two or more people spilt a full time job.

Telecommuting A job approach where employees work at home and are linked to the and modem

Open Book Management A motivational approach in which an organization’s financial statements are shared with employees

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Department Of Commerce

B.Com (Hons) MS-IT

Group No. 2 Research Program Of Management In An Organization. Employee’s Name-------------

Designation-----------

1. How is executive management involved?

2. How is the executive management informed of on-going progress? 3. What are the original critical success factors?

Have they changed since the effort was initiated 4. What is the schedule driven by? 5. How the major components of the project plan

are accomplished? 6. What are they and who is responsible for

defining? 7. What methodology is followed? How is the

project size, complexity, effort and cost estimate? 8. Where in the process did you consider the Quality Assurance issues and what were they? (I.e. quality assurance plan; project test plan, project management plan, scope management

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plan, risk management plan, acceptance criteria, development standards, etc.)? 9. How is executive management informed of

issues? What techniques are used? How is feed back received? 10. What are the factors do you consider that they

may affect the environment? 11.How does the organization handle its suppliers? 12.How does the organization motivate its employees? 13. Does the organization offer the employees growth opportunities? 14.Are you enjoying the status or not? 15.Are you satisfied by your achievements & responsibilities & salary package? 16.Is your personal life affected by job? 17.Is there any inequity in the organization? 18.Does the organization open book management? 19.What do you want to do for the organization? 20.In which status do you see your organization in future? ------------------------------------------------------------------

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Department Of Commerce Group No. 2

B.Com (Hons) MS-IT Research Program

Of Management In An Organization. Employee’s Name-------------

Designation-----------

Please Tick The One Option. Q No.1 What is your managerial role in the organization? 1Interpersonal 2Informational 3Decisional Q No.2 35

Which way does the organization adopt for goal setting? 1Traditional Management by Objectives

2Q No.3 Planning Approach is adopted by organization 1Traditional 2Inclusive Q No.4 Planning in the organization is 1Formal 2Informal Q No.5 If the planning is formal then how many members are in Formal Planning Department? -----------Q No.6 Are the plans clearly defines to the employees? 1Yes 2No Q No.7 Time frame of plans is 1Long Terms (3 years) 2Short Terms (1 year) Q No.8 Breadth of plans is 1Strategic 2Operational Q No.9 Specification of plans 1Directional 2Specific Q No.10 Frequency of plan 1Single use 2Standing Q No.11 What is your role in the organization? 1Omnipotent 2Symbolic Q No.12 Organization predicts outcomes on the basis of------------.

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Previous data Individual’s Knowledge

Q No.13 What do you consider the environment of the organization? 1Stable 2Dynamic Q No.14 Degree of complexity of the environment 1Simple 2Complex Q No.15 How employees learn their culture in organization? 1Stories 2Rituals 3Both 1&2 Q No.16 How do you manage your competitors? 1Scanning 2Partnership 3Double Scanning Q No.17 To improve the performance of the organization, do you follow the competitors? 1Yes 2No

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