Assign Relinquishment Form To Examiner

*********************RELINQUISHMENT PROCESS*************************** 1) Applicant submits the Relinquishment form to counter clerk at copyright office (Offline Process). Manual Process

2) Assignment of Relinquishment Form to Examiner by Counter Clerk

Accessibility: - Counter Clerk Functional : - As this screen will display the list of all the new arrived Relinquishment Forms which will be assigned to Examiners. If clicked on numbers under “S.No.” block that will display the preview of Form submitted.

3) Approval of Relinquishment Form for Cancellation by Examiner

Accessibility: - Examiner Functional : 1) As this screen, will display the list of all the newly applied applications for Relinquishment, which is assigned to that particular Examiner. Here Examiner can select any form by checking the option of “Cancellation Letter” and generate the Cancellation letter for it. 2 ) Cancellation letter generated by the examiner will be send to the Deputy Registrar for further approval.

4) Approval of Relinquishment Form by Deputy Registrar

Accessibility: - Deputy Registrar Functional: -1) As this screen, will display the list of all the applications for which cancellation letter has been issued by the examiner and forwarded to Deputy Registrar for final approval. Here Deputy Registrar can select any form by checking the option of “Approve” and can provide the comments. 2) After approval from Deputy Registrar status will be reverted back to the examiner. 3) Cancellation letter by the examiner can also be approved by Deputy Registrar offline

5) Acknowledgement to the applicant: After approval from Deputy Registrar copy of Relinquish letter will be posted to the respective applicant Manual Process ************************************************************************ ******************************ROC APPROVAL**************************** 1) After submission of Form-IV and after completion of the mandatory period (30 days) by applicant. 2) Applications distributed to examiners assigned by Deputy Registrar

3) Details of Submitted Applications for Discrepancy or No-discrepancy by Examiner.

Accessibility: - Examiner Functional: -1) by using this screen, Examiner will be able to see the New, Forwarded, Discrepant applications for ROC assigned to him for Examination. 2) on clicking given Diary Number Examiner will be redirected to approval screen.

4) For a Particular ROC Application, Approval of Discrepancy/No Discrepancy by Examiner.

Accessibility: - Examiner Functional: -1) in this screen, Examiner can check the application by clicking “view form” and further can raise a discrepancy or no-discrepancy after Examining the form as applied by applicant. 2) when Discrepancy found, a discrepancy Letter will be generated and duly posted back to applicant(Offline). If no-discrepancy found, the application will be forwarded to Deputy Registrar for further approval.

In case of Discrepancy

After Submitting the discrepancy form system will generate the Discrepancy letter which examiner has to send it back to applicant (manual process)

If No Discrepancy then

5) Details of Forwarded Applications for Discrepancy or No-discrepancy by Deputy Registrar.

Accessibility: - Deputy Registrar Functional: -1) by using this screen, Deputy Registrar will be able to see the forwarded applications for ROC assigned to him for Examination. 2) on clicking given Diary Number Examiner will be redirected to next screen.

If Discrepant

If Approved 6) Deputy Registrar Approval for (Application Form-IV)

Accessibility: - Deputy Registrar Functional: -1) in this screen, Deputy Registrar can also check the application by clicking “view form” and further can raise a discrepancy or no-discrepancy after Examining the form as forwarded by Examiner. 2) when Discrepancy found, application reverted back to Examiner with Particular Notes for Discrepancy. If no-discrepancy found, the application will be forwarded back to Examiner for ROC.

7) Generate three copy of ROC Letter by Examiner after approved by Deputy Registrar

Accessibility: - Examiner Functional: -1) After approved by Deputy Registrar, Examiner can Generate the ROC Letter for the approved application. 2) Letter consists of 1 is register of copyrights and rest 2 are extract from the registrar of copyrights. 2) Generated ROC Certificate Will be shown as below.

8) Generate ROC Certificate Letter by Examiner after Generate ROC.

Accessibility: - Examiner Functional: -1) Application is approved and Copyright is done for the application.

***************************FORM IV PREVIEW*************************** Form IV Preview

Statement of Particulars Preview

Further Statements of Particulars Preview

Payment Details Preview

Form V – Part-1

Form-V Part-2 (SOP)

Steps for processing of Form V: 1) Assignment of Form-V to Examiner by Deputy Registrar or Admin(change screen here)

Accessibility: - Admin/Deputy Registrar Functional: - As this screen will display the list of all the newly arrived FormV which will be assigned to Examiners. If clicked on numbers under “S.No.” block that will display the preview of Form submitted.

2) Examiner gets the list of newly submitted FormV and checks for it.

Accessibility: - Examiner Functional: - 1) As this screen will display the list of all the newly arrived FormV which will be assigned to Examiners. 2) If clicked on numbers under “Diary Number” that will be redirect to next Screen.

3) Details of Submitted Applications for Discrepancy or No-discrepancy in Form-V by Examiner.

Accessibility: - Examiner Functional: -1) by using this screen, Examiner will be able to see the changes and check it, whether it is done or not and also send Discrepancy or No-Discrepancy. 2) on clicking given Submit button will be redirect to Acknowledgement Screen for Applicant, that your application changes have been done, if the Form V has no any Discrepancy and Approved By Deputy registrar..

If in Case of Discrepant Form V

Accessibility: - Examiner Functional: -1) in this screen, Examiner can check whether the discrepancy has been done or not.

If no Discrepancy found in application then application forwarded to Deputy Registrar for Approval

Accessibility: - Deputy Registrar Functional: -1) If the application having discrepancy then registrar will submit that application and it revert back to the examiner as a discrepant application. 2) If the application having no discrepancy then registrar will submit that application and it revert back to the examiner as a approved application.

If the changes are approved then examiner will generate the changes and acknowledgement form and send it back to applicant Manually (Offline Process) Changes Approval of Form V

Accessibility: - Examiner Functional: -1) in this screen, Examiner can Generate the Changes Made in the Registration of Copyright for Form V. and also redirect to next screen for generating the Acknowledgement screen.

Acknowledgement of FormV submission for Applicant

Accessibility: - Examiner Functional: -1) This screen is for print the acknowledgement of the Form V changes done.