Assessment And Skills Criteria

UNIT 1 - File Management and e-Document Production Assessment Objectives Knowledge, Skills and Understanding: 1.

identify and use a computer workstation and appropriate system software • identify, distinguish between and be able to operate hardware and software and understand correct procedures for using chosen software. • appreciate safe working practice in using a computer to reduce risk of strain-type injuries. • understand the generic components of common operating systems and their functions (windows, icons, buttons, menus, pointer, cursor, toolbars, etc.) and appreciate the advantages of a Graphic User Interface in using IT (WYSIWYG etc) • appreciate how to change basic settings on a computer e.g. sound volume, date, time. • understand how to close documents and application software and how to shut down the operating system.

a gain access to data using a login and password • understand simple login procedures, understand how to change a password and be aware of good practice in selecting passwords • appreciate the need for security in the production of documents, and the risks and consequences of unauthorised access to computers and networks (viruses, computer misuse etc) b create new documents c open existing document(s) d save documents e print documents

• understand document management in the chosen software (new file, save, save as, close) • understand how to load paper correctly into a printer and how to print documents • understand how to produce printed evidence of

UNIT 1 - File Management and e-Document Production folder contents

2. use a computer’s system software to create and manage files and folders a create and name files and folders

• identify and distinguish between software elements (applications, data files/documents, folders) • understand how to locate data and files using the features of the system software • understand how to create, name and rename folders

b rename a file or folder c delete file/folder d move a file e copy a file

• understand the use and purpose of copy/move/delete/rename files and folders

3. identify and use word processing software to enter text, numbers and symbols a set page orientation b set margins

• understand the major layout and formatting functions of word processors (word wrap, spacing after punctuation, paragraph breaks, line spacing, page orientation, margins)

c set text alignment

• understand the use of left and centre alignment and how to fully justify text and appreciate the effect this has on text spacing

d enter text, numbers and symbols

• understand how to use an input device to enter text, numbers and symbols

UNIT 1 - File Management and e-Document Production (eg = - / # . , : @ ? ! £ & % + *) • understand the purpose and limitations of spell checker and grammar-checkers • understand the need for accurate data input and the importance of proofreading on-screen and on printed output e insert table

• understand how to create a simple table

f apply borders

• understand the use of gridlines, borders and shading and the importance of readability

g insert headers/footers including automatic fields

• understand the use and purpose of headers and footers including the use of automatic fields (eg filename, date)

h use bullets/numbering

• understand how to apply bullets and numbering

i use tabs/indents

• understand how to indent text and be aware of the various methods of achieving this

j use word count

• understand the use of word count • appreciate the use of existing templates eg for letters, faxes

4. format basic paragraph and document properties a set font type

• distinguish between common typefaces and understand how to select and amend them

b set font size

• understand how to set and amend font sizes

c emphasise text

• understand how to apply emphasis (bold, italic, underline)

d insert paragraph breaks

• understand the role of the cursor and mouse in selecting the edit point

UNIT 1 - File Management and e-Document Production e insert text f move text g delete text h set line spacing

• understand how to amend a document (eg insert, move, delete, copy, line spacing)

i replace text

• understand the use and purpose of common editing tools (text selection, drag & drop, cut, copy & paste, delete & backspace, search & replace) and appreciate their various advantages/disadvantages