Article Review Work Involvement

Title : Name : Submission Date I.

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Work Involvement Annabel M. Mahinay October 4, 2008

Background This article focuses on my work involvement at the office I am working and the effects including the advantages and disadvantages if there is revision or change of Organizational Structure.

II.

Insights ¾ My position as Training Admin Assistant/Senior Admin Officer My position in the Training and Development Division is Senior Admin Officer but my designation in the Human Resource Department is Training Admin Assistant because our Division is just newly established. My job functions and roles are: • Documentation, monitoring and reporting of all OJT and STP in different department assigned. • Provide monthly staff activity reports. • Produce reports and presentations using Ms Word, Excel, and PowerPoint. • Evaluate “Key Performance Indicators” of all administrative staff for promotional purposes. • Produce Personal Development Plans for nominated staff. • Engage and supervise training contracts by third party training organizations. • Facilitate effective communication and understanding of safety polices and practices. • Implementation, valuation and management of the idea suggestion system. • Promote a team working environment. • Ensure workplace staff safety is maintained. • Establish an above average dress code aligned with the current PPE requirements. • Ensuring all departmental staffs are supplied with the necessary materials and information so as not to hinder the performance of the daily duties. • Co-ordinate all administrative activities as directed by the department manager. • Communicate all managerial directives within the department as directed. • Ensure all administrative staff performs their duties to the highest standard. • Provide direction and effective delivery of all department documents and reports. • Monitoring and reporting of budget and operating cost incurred by the Division

¾ Division/Dept Organizational Structure I am directly reporting to the Division Manager and I am in charge of the administration and general clerical works of the Division where the Training Receptionist, The Mine and Mill Data Entry Clerks and the Document Translator are under my supervision. In some cases, where the Division Manager is on furlough or vacation, I am the officer in charge of the Division while he is out, thus, I will be representing him in the Managers, CSPC and Weekly Production Meeting. ¾ Forecast on Realignment or Revision of Table of Organization If my boss will decide to resign because of new job opportunities abroad, the policy of no hiring will greatly affect the Training and Development Division. A possible move that the top management will do is to realign the division to the Admin Division under HR Department. Disadvantages: My work as Senior Admin Officer will no longer exist or I will be transferred to other Department that fits to my qualifications and experiences. If retained, the more burdens my job functions will be. The scope will be broad in terms of responsibilities and duties. Retrenchment is predictable. Adjustments to work and people are needed.

Advantages: Learning is very promising, new job duties and responsibilities be given. Salary upgrading and promotion is evident.

III.

Lesson Learned Work expectancy is unpredictable. You don’t have the control over how long you will be doing your job. Reallocation of job task is promising and sometimes, the job responsibilities your doing is quite new to you. Thus, giving you space to learn, adjust and study your job task. Nowadays, flexibility and multitasking on job are best option to stay longer in your job. Multitasking is one of the basic option that the company is doing to save cost of labor.