Agm Nov 2009 And Agm Registration Form

Canadian Alliance of Student Associations Alliance canadienne des associations étudiantes

REGISTRATION INFORMATION AGM, Halifax, Nova Scotia November 16, 2009 to November 20, 2009 Please register your delegates for CASA’s upcoming Lobby Conference Note: Please ensure that ALL FOUR pages are completed and returned by FRIDAY, OCTOBER 30 2009

TH

SCHOOL NAME ADDRESS CITY

PROVINCE:

TELEPHONE

POSTAL CODE:

FAX

E-MAIL

DELEGATES: FIRST AND LAST NAME

TITLE/POSITION

FEE @

VOTING DELEGATE ALTERNATE DELEGATE EXTRA DELEGATE EXTRA DELEGATE EXTRA DELEGATE EXTRA DELEGATE

TOTAL FEES Please return your registration by fax 613-236-2386 or email ellen.wightman@casa Please make cheques payable to: Canadian Alliance of Student Associations, P O BOX 3408 Station D, Ottawa, ON. K1P 6H8

$

Canadian Alliance of Student Associations Alliance canadienne des associations étudiantes

TRANSPORTATION INFORAMTION AGM, Halifax,Nova Scotia November 16, 2009 to November 20,2009 Please provide complete details of each delegate’s travel arrangements to and from the conference. Flight/Train/Bus Information Arrival Date: _________________________________________________________________ Arrival Time: _________________________________________________________________ Company and Flight/Train/Bus Number: _________________________________________________ Driving Information Arrival Date: Estimated Arrival Time:

___________________________________________________________ ___________________________________________________________

Departure Date: Estimated Departure Time:

___________________________________________________________ ___________________________________________________________

Emergency contact(s) (name & telephone) ______________________________________________________ _________________________________________________________________________________________ Please identify any special needs that your delegates may have - for example, if you cannot walk long distances, if you have difficulty seeing or hearing, if you need volunteer assistance, etc. __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________

Dietary Requirements Voting Delegate

 Vegan

 Vegetarian

 Other - please specify

Alternate Delegate

 Vegan

 Vegetarian

 Other - please specify

__________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________

Canadian Alliance of Student Associations Alliance canadienne des associations étudiantes

LOBBY MEETING SCHEDULING INFORAMTION AGM, Halifax,Nova Scotia November 16, 2009 to November 20,2009 Please provide the requested information for each delegate you will be sending the conference. This information will be used to help best schedule delegates into meetings. DELEGATE FIRST NAME, LAST NAME AND POSITION

Federal riding the delegate lives in (If you are unsure go to www.elections.ca ) Federal riding the delegate is originally from Is this delegate attending the full conference, and if not, what days will they be attending? Would this delegate be comfortable meeting with a French-speaking MP? Please provide us with any personal connections with MPs that would make it easier to schedule a meeting.

DELEGATE FIRST NAME, LAST NAME AND POSITION

Federal riding the delegate lives in (If you are unsure go to www.elections.ca ) Federal riding the delegate is originally from Is this delegate attending the full conference, and if not, what days will they be attending? Would this delegate be comfortable meeting with a French-speaking MP? Please provide us with any personal connections with MPs that would make it easier to schedule a meeting.

Canadian Alliance of Student Associations Alliance canadienne des associations étudiantes Registration of Proxy Votes As per the Constitution of the Canadian Alliance of Student Associations, Article 5.0 “Rights and Responsibilities of Members”, a member association may proxy its vote in the absence of a voting delegate to another full member association. Should this be the case for whatever reason (i.e. due to the lack of attendees from the member association or the premature departure of voting delegates), the member association designates as its proxy for the purposes of voting _____________________________________________________ (Name of the Member Association to act as Proxy) Note: • Each Full Member Association is entitled to one Voting Delegate and one Alternate Voting Delegate, whose names must be presented to the Chair prior to the commencement of the meeting. By registering, a member association accomplishes this task. • The Alternate Voting Delegate may only speak and vote on the behalf of the Member Association in the absence of the designated Voting Delegate. • Proxies may only be given to a Full Member and each Full Member may only hold one proxy at any given time. • Proxies may only be exercised in the absence of all designated Voting Delegates for a member association. • A Full Member holding a proxy must vote according to the will of the absent member in the regular business of plenary and must abstain from all votes in which he/she did not receive instruction. • A Full Member may not use a proxy to use the speaking turns of the absent member association unless it has provided a scripted statement. • Proxy forms must be given to the chair before the meeting commences and proxies must be announced at the time they take effect.