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BP.080 FUTURE BUSINESS PROCESS & MAPPING Urbacon Trading & Contracting LLC
Projects Oracle e-Business Suite Implementation Release 12 Author
:
Chandra Reddy
Creation Date
:
02-Oct-16
Last Updated
:
19-Dec-16
Control Number
:
UCC_PA_BP080_FINAL
Version
:
FINAL
Approvals:
Name of the Approver
Designation
Mr. Manoj Yogi M.M
Sr. Cost Control Engineer
Mr. Zaid Hindi
Sr. Project Planning Analyst
Mr. Gary Crossman
Commercial Manager
Mr. Biju Vadassery Jose
Senior Maintenance Manager
Mr. Amjad Jabali – PIH
Project Manager - UCC
Mr. U.V.V. Ramana
Project Manager - Nalsoft
Signature
______________________________________________________________________________________ Date of Submission
:
19-Dec-2016
Expected Date of Feedback
:
20-Dec-2016
Review Feedback Received Date : _______________________________________________________________________________________
BP.080-Future Business Process
Document Control Change Record
Date
Author
Version
Change Reference
21-Nov-16 24-Nov-16 30-Nov-16 16-Dec-16 19-Dec-16
Chandra Reddy Chandra Reddy Chandra Reddy Chandra Reddy Chandra Reddy
1.0 2.0 3.0 Final Final
No Previous Document 1.0 2.0 3.0 Final
Reviewers Name
Position
Mr. Mousab Haddad Mr. Manoj Yogi M.M Mr. Zaid Hindi Mr. Gary Crossman Mr. Amjad Jabali Mr. Chandra Reddy Mr. U.V.V. Ramana
Project Control Director Sr. Cost Control Engineer Sr. Project Planning Analyst Commercial Manager Project Manager – UCC Project Manager – Nalsoft Project Director - Nalsoft
Distribution Copy No.
Name
Location
1 2
Project Library Project Library
Urbacon Nalsoft
Note to Holders: If you receive an electronic copy of this document and print it out, please write your name on the equivalent of the cover page, for document control purposes. If you receive a hard copy of this document, please write your name on the front cover, for document control purposes.
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Contents Document Control ....................................................................................................................ii Introduction .............................................................................................................................. 1 Purpose............................................................................................................................... 1 Sources................................................................................................................................ 1 Document Structure........................................................................................................... 1 Overview of Urbacon Trading & Contracting ........................................................................ 3 Key Terminologies used in Project Costing ............................................................................ 6 Requirements by Area .............................................................................................................. 8 Projects ............................................................................................................................... 8 Organization Structure ...................................................................................................... 8 Project Organization .......................................................................................................... 9 Project Types ...................................................................................................................... 9 Contract Types Contract Scope Industry & Subindustries ........................................... 10 Units ................................................................................................................................. 11 Project Templates ............................................................................................................. 11 Activity Master ................................................................................................................ 11 Resource Types ................................................................................................................ 14 Expenditure Category – Cost Category.......................................................................... 14 Expenditure Types – Cost Codes (CSI Codes) ............................................................... 16 Cost Code Master............................................................................................................. 18 Expenditure Item to Inventory Item Mapping .............................................................. 20 Project Number ................................................................................................................ 21 Project Creation with Project Initiation Document (PID).............................................. 22 Capital Expenditure Project (In House) ......................................................................... 25 BOQ Details & Project Tasks (Work Breakdown Structure) ......................................... 26 Cost Budget by Tasks and Cost Codes ........................................................................... 31 Budget Revision (Internal Budget Change) ................................................................... 35 IBC Assessment................................................................................................................ 38 Project Budget Workflow ............................................................................................... 40 Project Budget Integration with GL ................................................................................ 41 Budgetary Control ........................................................................................................... 42 Project Contract Agreements .......................................................................................... 44 Contract Agreement -Variations ..................................................................................... 46 Defect Liability Period ..................................................................................................... 47 DLP Check List ................................................................................................................ 49 Inventory Item Structure ................................................................................................. 50 Budgetary Control – Custom Requests .......................................................................... 53 Budgetary Process ........................................................................................................... 54 Project Purchase Requisition and Purchase Order ........................................................ 54 Actuals: Account Payables/Site General Expenses (Petty Cash, Telephone Charges, Site Expenses Etc.,). Transactions – Purchasing & Payables (Project General Expenses)............................................................................................................ 56 Purchasing & Payables Account Generator ................................................................... 58 Journal Voucher View Access ......................................................................................... 59 Depreciation Cost ............................................................................................................ 60 Site Material Requisition (SMR-With in the same sites) ................................................ 61 Material Issue to Project Site from Store ........................................................................ 62 Material Return from Project Site to Store...................................................................... 63 Equipment Vehicle requisition Form ............................................................................. 65 Purchase Requisitions (Projects) ..................................................................................... 66 Purchase Requisitions for Services ................................................................................. 68 Purchase Requisitions for Subcontract works................................................................ 69 UCC_PA_BP080_FINAL
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Fuel Request ..................................................................................................................... 70 Manpower Request Form (MPRF) .................................................................................. 71 Staff Requisition: .............................................................................................................. 72 Staff Requisition Form (SRF) ........................................................................................... 72 Actuals: Manpower Utilization Cost .............................................................................. 72 Staff Timesheet Cost ........................................................................................................ 74 Actuals: Equipment Utilization Cost .............................................................................. 75 Item Expenditure Inquiry................................................................................................ 76 Work Done Evaluation .................................................................................................... 78 Invoice Evaluation/Payment Application Quantities................................................... 79 Certified Evaluation......................................................................................................... 80 Project Invoicing .............................................................................................................. 81 Payment Certificate (Advance) ....................................................................................... 84 Payment Certificate (Invoice).......................................................................................... 86 Accruals ............................................................................................................................ 88 Project - Revenue Recognition ........................................................................................ 90 Payment Certificate (Final Retention Recovery) ............................................................ 92 Subcontract Process ......................................................................................................... 93 Subcontract Agreement ................................................................................................... 94 Subcontract Liability Statement ...................................................................................... 95 Subcontract Billing: Subcontract Advance Payment Certificate ................................... 98 Subcontract Billing: Payment Certificate (Monthly Invoice) ........................................ 99 Subcontract Billing Retention Recovery ....................................................................... 100 Subcontract Billing Final Retention Recovery.............................................................. 100 Department Budgets ...................................................................................................... 101 Department Budgets - Reporting.................................................................................. 102 Cost to Company Labor ................................................................................................ 104 Cost to Company Staff................................................................................................... 104 Forecasting ..................................................................................................................... 105 Actual Cost Reallocation ............................................................................................... 107 Stock Check .................................................................................................................... 110 MJCR (Monthly Job Cost).............................................................................................. 110 Commitment Cost Reallocation .................................................................................... 116 MCCR of WSD & FSD ................................................................................................... 116 Monthly Company Costing (MCCR)............................................................................ 116 Cost Variance ................................................................................................................. 118 Primavera Activities ...................................................................................................... 119 Primavera to EBS (2 Way Integration) ........................................................................ 120 Scope of Work Liability ................................................................................................. 121 Database ......................................................................................................................... 124 Cashflow Project & Company ....................................................................................... 126 Auto-Accounting ........................................................................................................... 137 Data Requirements ........................................................................................................ 139 Personalization’s ................................................................................................................... 141 DFF’s...................................................................................................................................... 142 Interfaces and Workflows .................................................................................................... 143 Reports .................................................................................................................................. 145 Projects Integration with other Modules............................................................................. 149 Flow Chart: Item Creation ................................................................................................... 150 Flow Chart: PO Receipt ........................................................................................................ 151 Flow Chart: Material Return to Supplier (PO Returns)...................................................... 152 Expense Purchase Flow ........................................................................................................ 153 Future Process Flow: Material Request ............................................................................... 154
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SMR Complete Process Flow ............................................................................................... 155 Future Process Flow: Subcontract Process Flow................................................................. 156 Future Process Flow: Fuel Flow........................................................................................... 157 EVRF (ADS) Process Flow ................................................................................................... 158 Projects Process Flow ........................................................................................................... 159 Annexure –A1: Organization – Sub-inventory (Pictorial Representation) ....................... 160 Annexure - A: Location - Organization – Sub-inventory ................................................... 162 Annexure – B: Customer Type & Contract Types & Contract Scope & Industries .......... 166 Annexure – C: Industry, Sector and Sub Sector Standard ................................................. 167 Expenditure Category – Annexure - D................................................................................ 169 Expenditure Types – Annexure - E...................................................................................... 173 Unit of Measures – ANNEXURE F ...................................................................................... 190 G&A Details – ANNEXURE G ............................................................................................ 191 Open and Closed Issues for this Deliverable ...................................................................... 194 Open Issues .................................................................................................................... 194 Closed Issues .................................................................................................................. 194
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Introduction Purpose The purpose of this document is to:
Capture UCC key requirements in areas of Projects
Map the requirements to available functions and processes within Oracle Applications
Where applicable, highlight the gap and analyze it in terms of suggestions
Workarounds, customization, interfaces etc.
The identification and mapping of Business Requirements is a critical milestone in the development of the future solution and should help to give the widest possible project audience a picture of the architecture of the future information system.
Sources This Conceptual Architecture document was prepared with inputs from the following sources:
Handover Sessions, where the UCC Project Team spelled their requirements in each area and handed over associated documents etc.
Document Structure This document is composed of four sections: 1) Overview of UCC requirements. 2) Detailed description of requirements in each of the functional areas. 3) The issues within UCC as they currently stand and finally. 4) The functional process flows of Projects. Section 2- Requirements by Area- uses a tabular format to analyze and map UCC requirements. The various column headings are defined below:
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Control Number
A reference number to identify each requirement and area with reference to BPS
Functional Requirement
A statement of Urbacon Trading & Contracting requirement.
Description
A description and definition of the functional requirement and the process involved within Urbacon Trading & Contracting.
Map
Does the Oracle system meet the Urbacon Trading & Contracting requirement? If it does then a ‘’ is placed in the column. If not then it is highlighted as a GAP. If an Interface is required this will be indicated as I/F.
PR
Refers to the priority of the gap in terms of WA - Workaround Acceptable NA - Not applicable CH - High Priority Customization CL - Low Priority Customization
Functional Map/Recommended Solution
Responsibility
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This column briefly describes how Oracle maps the Urbacon Trading & Contracting requirements or what solution NALSOFT propose to any gaps identified :
A description of how Oracle meets the requirement
What workarounds can be used to meet some of the gaps
What Customizations are required to meet the requirement or a description on why there is a gap
What interface development is required
Which section, within Urbacon Trading & Contracting will have the responsibility for this business requirement
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Overview of Urbacon Trading & Contracting UrbaCon Trading & Contracting Company LLC, also known as UCC, is a Qatari based international construction Services Company and a leading grade one licensed builder. Our impressive construction footprint in Qatar is led by our ever growing pool of trained professionals. With over 4,718 experts and 33,812 tradesmen coupled with more than 2,143 plants and machines, we mobilize ample resources on the spot and meet demanding schedules. The success of our company is not only due to our highly capable team and vast resources; it is also a result of UCC’s unique, fast-track strategies that streamline design and construction milestones, unlike any other traditional building construction undertaking. At UCC, we engage in parallel activities for design, procurement, and construction. As a result, we deliver projects with innovative solutions, in shorter time periods, and exceed our clients’ expectations. This strategy is both fundamental and paramount to our business model as it builds trust, which is at the cornerstone of our core values. Our reputation for delivering robust turn-key services and high-quality developments is driven by our commitment to building neighborhoods and enhancing the community at large. We are dedicated to Qatar's National Vision of 2030 and aim to fulfill our contribution through UCC’s continued relationships with our clients, customers, and the community. Specialization:
Residential, Hospitality & Entertainment
Stadiums, Landscaping & Agriculture
Retail, Offices & Governmental Buildings
Marine
Heavy Construction, Infrastructure & Tunneling
Health & Education
Services
General Contracting.
Project Construction Management.
Engineering, Procurement and Construction (EPC).
Design and Build.
Lump Sum and Turn Key Contracting.
Industrial, Mechanical and Engineering Projects.
Logistics.
Operation and Maintenance (O&M).
Real Estate Development.
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Concept and Master Planning.
Heavy Marine Works.
The key features/processes that the Project costing implementation should support are: Organizations
A Project organization will be defined in UCC Company. This organization is used in Auto-accounting to derive company segment value. Ex:- HCN – Hotel and Complex of Al-Najadh Souq
Project Templates
Project templates enable you to quickly create projects that share common features and have a number of predefined attributes and options. After you create a new project using a project template, you can customize it to make it unique, if necessary. The Quick Entry feature makes it easy for you to define specific project attributes (such as the project name, project description, key members etc.) whenever you create a project based on a project template.
Project & Task
A project is a primary unit of work that you can break down into one or more tasks. You charge the transactions you enter in Oracle Projects to a project and a task. You organize your project work into smaller, more easily manageable units called tasks. A project structure can contain an unlimited number of tasks, and as many task levels as you want. You can number and name the tasks as you wish.
Budget
A budget is an estimate of the financial performance of a project. You can create budgets to plan and manage the financial performance of projects throughout the project life cycle. You can also utilize budgets to track ongoing project performance and project status by comparing budget amounts to actual amounts using reporting tools. Budget will be entered for each Task by resource (Expenditure type) and time is from date & to date of task.
Expenditure Types
An expenditure type is a classification of cost that you assign to each expenditure item. Expenditure types are used to enter the Project related expenses. Ex:- Excavation, Mobilization, Manpower.etc
Transactions
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Material Transactions will be transferred from Inventory to Projects
Manpower usage transactions will be interfaced from Time and attendance custom Module
Supplier Invoices will be transferred from Payables to Project costing
Expense purchase accruals will be transferred from Purchasing to Project costing
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Auto accounting
Each expenditure item's accounting transactions are held as cost distribution lines. Cost distribution lines are debit amounts. Oracle Projects creates lines for costs. Auto accounting determines the General Ledger accounts based on auto accounting rules to which Oracle Projects charges transactions. Oracle Projects uses the accounting from Auto accounting when it generates accounting events for the cost distribution lines. Create accounting process creates final accounting for the accounting events and transfers to General Ledger.
Integration
Project Costing is Integrated with Payables, Purchasing, Inventory, Receivables, General ledger, Time & attendance (custom) and Human resources
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Key Terminologies used in Project Costing Project/Task owning Organization – This Organization can own and manage Projects and task. Project Expenditure Organizations – These Organizations can incur expenditures, and hold budgets for projects in the processing operating unit. PA Period: – Project accounting periods (PA Period) track Project data on a periodic basis. PA periods can be used for budgeting and for accounting for cost. PA period would be monthly for UCC which will be shared with Monthly GL period. GL Period – These are GL periods with in Oracle Projects. This is the accounting calendar attached to the ledger Project Currency – The currency in which project amounts are summarized for Project summary reporting. Transaction Currency - Currency in which the transactions are performed. Expenditure Item date - The date on which work is performed and is charged to a project and task. Expenditure Category -This is group of all expenditure types. UCC Refers Expenditure Category as Cost Code Category. Expenditure Type - Group of the expenditure items. It is the head under which expenditure is incurred. UCC refers Expenditure Types as Cost Codes Raw Cost -The Direct Cost is called Raw Cost. The raw cost is the actual cost of the work performed Bill Through Date – The date through which you want to invoice a project. When Oracle Projects generates an invoice, it picks up revenue distributed expenditure items that have an expenditure item date on or before this date and events that have a completion date on or before this date. Draft Invoice: – A potential project invoice that is created and stored in Oracle Projects. Draft invoices require approval before they are officially accounted in receivables Draft Revenue – A project revenue transaction that is created and stored in Oracle Projects. Revenue: - In Oracle Projects, the amounts recognized as income or expected billing to be received for work on a project. Revenue Budget - The estimated revenue amounts at completion of a project. Revenue budget amounts can be summary or detail. Un Billed Receivable: - The amount of open receivables that have not yet been billed for a project. Oracle Projects calculates unbilled receivables using the following formula: (Unbilled Receivables = Revenue Accrued - Amount Invoice) Work Breakdown Structure – The Hierarchy of tasks is called as work breakdown Structure. Oracle Projects processes tasks based on their position in the WBS. The distinct positions are: Top Task: A task whose parent is the project Lowest Task: A task that is at the bottom of the WBS, without any child tasks
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Key Members – Key members are employees who belong to a project and can Enter and maintain project data
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Requirements by Area Projects Control Number PA.BP.1.0
Functional Requirement Organization Structure
Description
Map PR
Currently Project wise Stores are maintained in UCC. Each Project Store is defined as an Organization Project Name is taken as Organization Name and project location is defined as Organization Location.
Functional Map/ Recommended Solution
Responsibility
In Future, Each project store will be defined as an Organization.
SETUP
Project Name will be taken as Organization Name and project location will be defined as Organization Location. In future Cost Control Department want to follow Alphanumeric sequence numbers as Organization Code. Example:
Organization Code is continues 5 Digit Serial Number.
Project Number: U0295HCNS
Example:
Project Name: Hotel & Complex of Al-Najadah Souq
Project Number: U-295-295-14-HCNS
Project Location: Hotel & Complex of Al-Najadah Souq
Project Name: Hotel & Complex of Al-Najadah Souq
Organization Code: A01 Organization Name: Hotel & Complex of Al-Najadah Souq
Project Location: Hotel & Complex of Al-Najadah Souq
Organization Location : Hotel & Complex of Al-Najadah Souq
Organization Code:10301
Note: Central Store will be defined as a separate Organization.
Organization Name: Hotel & Complex of AlNajadah Souq
Please refer Annexure- A for Future Organizations Details.
Organization Location : Hotel & Complex of AlNajadah Souq
Please refer Annexure- A1 for Inventory Organization structure in Diagram.
Depending on different Scenarios/criteria like
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
1. 2.
Size of the projects Small projects at same location (Near to each other) etc. One store is maintained for multiple projects. Currently UCC is having a Central warehouse in Umm Al Hawaya. PA.BP.2.0
Project Organization
A project organization is required to define projects in project module and all commitment and actual costs will be tracked against the Project Organization and projects.
In UCC, a separate inventory organization will be defined for SETUP Projects and this organization is enabled with following classifications to take care of project requirements. Project/Task owning Organization: Project/Task Owning Organizations can own projects and/or tasks in the operating unit. To own projects and tasks in an operating unit, an organization must have Project/task owning organization classification must be enabled. Project Expenditure/Event Organization: Project Expenditure/Event Organizations can own project events, incur expenditures, and hold budgets for projects in the processing operating unit. To have these capabilities in the operating unit, an organization must have the Project expenditure/event classification must be enabled.
PA.BP.3.0
Project Types
A Project type is used for grouping a project based on the type class. The project type determines how Oracle Projects processes costs and revenue for a project and provides defaults and controls for project entry and processing. At higher level these project types have been categorized by UCC. Reports and Dashboards can be developed based on project types.
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A Project type is used for grouping a project based on the type class. SETUP The project type determines how Oracle Projects processes costs and revenue for a project and provides defaults and controls for project entry and processing. It is a primary classification for all the projects. At least one project type has to be set up to create projects in Oracle Projects. The class attached to the Project type is Contract Project type will be assigned to project Template and sub-
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
sequentially, it will be assigned to projects. While defining a new Project user needs to make sure that he select correct option based on the type of project. The following project Types will be defined
General
Project Type Field Size: 20 Char PA.BP.4.0
Contract Types Contract Scope Industry & Subindustries
UCC Would like to capture the following details GAP CL in the system and would like to generate reports on the same.
Contract Types Contract Scope Sector Subsector
Following fields should be provided in the PID document
SETUP & Project Key User
Customer Type Contract Types Contract Scope Industry Sector Sub Sector
For Full Details of Customer Types, Contract Types, Contract Scope and Industry, Please refer Annexure-B For Full Details of Sector and Sub Sector, Please refer Annexure-C A Look up “Customer Type” should be created to maintain the Customer Type Master. A custom form needs to be developed to maintain the Master for Contract Types, Contract Scope, Industry, Sector and Subsector. Whenever a PID is created in the system, cost control department should select the Predefined Types from the list of value. Note: Complete Final List provided by UCC is attached in Annexure B and C. Please refer MD050 for more details.
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Control Number PA.BP.5.0
Functional Requirement Units
Description
Unit of Measurements
Map PR
Functional Map/ Recommended Solution
Responsibility
Units are nothing but unit of measures which specifies quantities or SETUP amounts of an expenditure item. These units are attached to expenditure types. This Unit of Measures can be used for physical quantity of work done at site. Ex: Code
Meaning
Description
KG $
Kilogram Currency
Kilogram Dollars
Effective Dates From To 01-JAN-1951 01-JAN-1951
For Full Details of Units, Please refer Annexure-F PA.BP.6.0
Project Templates
Project template will be used to define project information that does SETUP not typically change for each new project created from the Template. We can define typical work breakdown structures and task durations for common projects. Once templates are created it can be used to create a project by copying a project template and then changing specific values. A project template includes the following elements:
Basic project information Work breakdown structure (WBS) Project and task options, including key members Budgets (optional) Quick Entry fields which specify fields to enter for the new project when creating it from a template
Based on the project types following template will be defined:
PA.BP.7.0
Activity Master
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High Level Summary Master
GAP
CH
UCC TEMPLATE
A custom form should be developed to maintain High Level SETUP Summary Codes in the System.
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
The form should contain 8 Levels of Activity Codes. Header Level:
Operating Unit
Line Level:
High Level Code
High Leve Code Description
L1 Code
L1 Description
L2 Code
L2 Description
L3 Code
L3 Description
L4 Code
L4 Description
L5 Code
L5 Description
L6 Code
L6 Description
L7 Code
L7 Description
L8 Code
L8 Description
Note: 1.
Length of Each Level of Code should be 8 Digits.
2.
UCC should be able to use any no of Digits out of 8 Digits.
3.
Least Level code will be used for Actuals Cost Capturing.
The control of the master should be with Cost Control Department. UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
For Budgets and Actuals capturing, any level can be used apart from highest Level Codes. In a project multiple levels of Activity Codes should not be used. Please refer below example Example: S NO
DESCRIPTION
A
UOM
Civil Works A01
Earthwork
CUM
A011
Dewatering System
GPA
A012
Earthwork (excavation & backfilling)
CUM
A013
Termites Control
SQM
Shoring & Guniting System
LM
A031
Shoring System, -----m deep
LM
A032
Guniting Work
SQM
A05
Concrete Works
CUM
A07
Formwork
SQM
A03
From the above table, the following validation needs to be incorporated in BOQ Details screen. 4.
A011 and A01 should not be used in same project for Budgeting purpose or Actuals Capturing.
System should validate and stop BOQ upload and show error in BOQ Upload Screen. Error: “Different Levels of Activates Exists”
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
5.
A032 and A01 can be used in same project.
6.
Highest Level (A: Civil Works) should not be allowed to be used in Budgeting or actuals.
Responsibility
Nalsoft will check the feasibility in the Build Phase. Note: UCC Needs to Provide the final Activity/High Level Summary Code Master. Please refer MD050 for more details PA.BP.8.0
Resource Types
UCC is using CSI Codes are Expenditure Types GAP and categorized CSI Codes to different Resource Types. UCC would like to track all the resources types in the system.
CH
UCC is not going to use Resource Types directly in any of the SETUP processes, UCC Would like to maintain the Resource Types in the system for reporting. Different Reports like Monthly Job Costing, Cost Variance and Etc will be generated based on resource Types. A Lookup set will be created for defining Resource types.
First Digit of the Cost Code is Resource Type. Look Up Details will be as follows
Example: Cost Code L2011030 E1032130 G3021160 M2031100
PA.BP.9.0
Expenditure Category – Cost
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Description Civil Helper Drilling Machine Temporary Car Park Shed Concrete Forming- Plywood
UCC has categorized Cost Codes at higher level and would like to track the same in the system for reporting purpose.
Lookup Name: UCC_RESOURCE_TYPES
Description: UCC Resource Types
The Resource Types which are going to be defined in the Lookup are Type L M G E S D C
Description Labor Material General Requirements (Prelims) Equipment & Vehicles Subcontractors Design & Supervision Contingencies & Provisions
Expenditure Category:
SETUP
Expenditure category describes the source of UCC organization's
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Control Number
Functional Requirement
Description
Map PR
Category Example: CSI Category M1030000 M1040000 M1050000 G3010000 G3030000 E1020000 E1030000 S1040000 S1080000
Description Concrete Masonry & Plastering Metals Office Facilities Utilities Connection Heavy equipment Light equipment Masonry Openings
Functional Map/ Recommended Solution
Responsibility
costs. For example, an expenditure category with a name such as Labor refers to the cost of labor. An expenditure category with a name such as Supplier refers to the cost incurred on supplier invoices. Expenditure categories (Cost Categories) can be used in Auto Accounting rules and in reporting. Expenditure categories are used for grouping expenditure types (Cost Codes) for costing. Ex: - M1030000 - Concrete. Lower Cost Category of UCC will be defined as Expenditure Category in Projects Module and Lower Cost Category description will be defined as Expenditure Category Description. Expenditure Category at Projects will be as follows Name
Description
Effective Dates From
M103
Concrete
01-JAN-1951
M105
Metals
01-JAN-1951
M122
Plumbing
01-JAN-1951
E102
Heavy Equipment
01-JAN-1951
E103
Light Equipment
01-JAN-1951
S104
Masonry
01-JAN-1951
S103
Finishes
01-JAN-1951
L201
Labor Charges
01-JAN-1951
G409
Electricity Charges
01-JAN-1951
To
The following Cost Category Creation process is agreed to be followed in future. Whenever a new Cost Category is required to be created at PMV/WSD/UCC/FSD, the Cost Category details (In Agreed UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Format) will be shared with Cost Control Department (User should be nominated). Nominated user will check Cost Category Details and Create an Category in the system. If user want to stop using a Category, the same can be end dated. Inactive Categories cannot be used for any further transactions, however existing costed records will not have any affect. Note: Before End dating the Category, user need to make sure that all cost related to that Category is transferred to Projects Module. Please refer Annexure- D for Cost Category (Expenditure Category) Details PA.BP.10.0
Expenditure Types – Cost Codes (CSI Codes)
UCC Would like to Maintain CSI Codes as Expenditure Types. UCC would like to maintain Cost Codes at UCC Level.
An expenditure type is a classification of cost that you assign to each expenditure item you enter in Oracle Projects and is made up of the following elements:
Cost Code Structure:
E 4 01 0000
(Cost Group, Higher Cost Category, Lower Cost Category, Descriptive Cost Category)
UCC Would like to follow the below Cost Code Structure
Cost Codes will be defined as Expenditure Types in Projects Module.
T y p e L L
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SETUP
Expenditure Type
Gro up
Su b
D C C
2
01
10 30 10 60
2
01
Description
Civil Helper Carpenter
Expen diture Type L2011 030 L2011 060
An expenditure category (Cost Category) (used to group expenditure types for costing) A revenue category (used to group expenditure types for revenue and billing) A unit of measure One or more expenditure type classes
Ex:Expenditure Type/Cost Code
Description
L2011030 L2011060
Civil Helper
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Carpenter 16
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
M
1
03
M
1
05
G
3
02
E
1
03
S
2
03
31 00 30 00 11 30 11 60 11 00
Ready Mix Concrete Metal Decking Temporary Shelter Compactor Concrete Forming
M1033 100 M1053 000 G3021 130 E1031 160 S20311 00
The length of the cost code structure that is maintained by UCC is 8 characters. UCC would like to maintain the same in the future. UCC, PMV and WSD/FSD should maintain one cost code master only and the master will be maintained by Cost Control Department (UCC). Whenever a new cost code is required to be created, the cost Code Details will be shared with UCC Cost Control Department (In Agreed Format) and UCC Cost Control Department Validates and Creates the code in System.
Functional Map/ Recommended Solution
M1053000 G3021130 E1031160 S2031100
Responsibility
Metal Decking Temporary Shelter Compactor Concrete Forming
Expenditure Type is codified as follows Ty pe L
Group
Sub
DCC
Description
2
01
1030
Civil Helper
Expendit ure Type L2011030
L
2
01
1060
Carpenter
L2011060
M
1
03
3100
M1033100
M
1
05
3000
Ready Mix Concrete Metal Decking
G
3
02
1130
Temporary Shelter
G3021130
E
1
03
1160
Compactor
E1031160
S
2
03
1100
Concrete Forming
S2031100
M1053000
Expenditure Types in Projects Module Name
Exp Category
Revenue Category
UOM
Description
L2010000
L2011030
Other
HRS
Civil Helper
L2010000
L2011060
Other
HRS
Carpenter
M1030000
M1033100
Other
ITEM
M1050000
M1053000
Other
ITEM
Ready Mix Concrete Metal Decking
E1030000
E1031160
Other
HRS
Compactor
S2030000
S2031100
Other
ITEM
Concrete Forming
The following Cost Code Creation process is agreed to be followed in future. UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Whenever a new Cost Code is required to be created at PMV/WSD/UCC/FSD, the Cost Code details (In Agreed Format) will be shared with Cost Control Department (User should be nominated). Nominated user will check Cost Code Details and Create an Cost Code in the system. If user want to stop using a Cost Code, the same can be end dated. Inactive Cost Codes cannot be used for any further transactions, however existing costed records will not have any affect. Note: Before End dating the Cost Code, user need to make sure that all cost related to that Cost Code is transferred to Projects Module. Please refer Annexure- E for Cost Code (Expenditure Type) Details PA.BP.11.0
Cost Code Master UCC would like to track all the following details GAP CH of Cost Codes in the system.
Cost Group
Higher Cost Category
Lower Cost Category
Detailed Cost Category
Cost Cost Control Master cannot be maintained in Standard Projects Project Control Module. Department User A Custom form should be developed to maintain all the below category levels. A custom form should be developed in such a way that all the Cost Groups can be mapped in a hierarchy. Example: A Detailed Cost Category Should be linked to Lower Category, Lower Category should be linked with Higher Cost Category and Higher Cost Category should be linked to Cost Group. Expenditure Categories: Custom Interface should be developed in such a way that the combination of Cost Group, Higher Cost Category, Lower Category should be interfaced to Standard projects module as Expenditure Categories. Lower Category Description should be interfaced to projects module as Expenditure Category Description.
UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Example: Type
HHC
LCC
LCC Description
M M
1 1
03 05
Concrete Metals
Expenditure Category M103 M105
M
1
22
Plumbing
M122
E
1
02
Heavy Equipment
E102
E
1
03
Light Equipment
E103
S
1
04
Masonry
S104
S
1
03
Finishes
S103
L
2
01
Labor Charges
L201
G
4
09
Electricity Charges
G409
Expenditure Types: Custom Interface should be developed in such a way that the combination of Cost Group, Higher Cost Category, Lower Category and Detailed Cost Category should be interfaced to Standard projects module as Expenditure Types. Detailed Category Description should be interfaced to projects module as Expenditure Type Description. Example:
UCC_PA_BP080_FINAL
Ty pe T
Group
Sub
DCC
Description
4
03
1190
T
4
06
1230
Investigations & Testing Built Form Design
T4061230
L
2
01
1030
Civil Helper
L2011030
L
2
01
1060
Carpenter
L2011060
M
1
03
3100
M1033100
M
1
05
3000
Ready Mix Concrete Metal Decking
UCC/NALSOFT - Confidential
Expendit ure Type T4031190
M1053000 19
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
G
3
02
1130
Temporary Shelter
G3021130
E
1
03
1160
Compactor
E1031160
S
2
03
1100
Concrete Forming
S2031100
Note: 2 Custom Interface Custom Programs needs to be developed to Interface Expenditure Types and Expenditure Categories to standard projects module.
Create Expenditure Categories
Create Expenditure Types
Whenever a new Cost Codes are defined, user need to run the “Create Expenditure Category” first and then “Create Expenditure Types”. System should automatically identify the new cost codes created in the Cost Code Master Custom Form and should interface new Values to Standard Screens. Note: High Level Summary Codes should be linked with Cost Codes in this custom form. One Code will be linked to one High Level Summary Code only. One High Level Summary Code can be captured to Multiple Cost Codes. PA.BP.12.0
Expenditure Item Expenditure Type Mapping with Inventory Item. GAP CH to Inventory Item Mapping UCC Want Expenditure Type/Cost Code population in Inventory and Procurement Process Automatically based on selected item.
For material issues, Each Item needs to be mapped with Each SETUP & Project Control Expenditure Type. A Separate custom form will be provided where Cost User Each Inventory item will be mapped with an Expenditure Type. UCC needs to provide Inventory Item with Expenditure Item. UCC has agreed to provide the same. Control of Item to Expenditure Type mapping will be with Cost Control Department. UCC need to nominate a user for the same. Note: If item is not mapped with Expenditure Type, Item cannot be used for Material Issues Transactions. 2 separate column
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Unit of measure Conversion Should be provided in the Item Expenditure Type Mapping custom form. UOM of the Expenditure Types defined in Projects Module should be populated against each Expenditure Type and Conversion Factor should be defined against Item UOM and Expenditure Type UOM. UCC needs to provide Conversion values of Inventory Item UOM with Expenditure Item UOM. UCC has agreed to provide the same. Owner of the form will be Cost Control Department and details needs to be provided by Cost Control Department. PA.BP.13.0
Project Number
Project Number:
Currently UCC is following the below Project Numbering Structure
When a project is awarded, Finance department will create the SETUP project number in the GL module and forwards PID document to cost Control Department with Project Number information. Cost Control Department creates project in Project Module.
U-656-656-16-OSRC (Company Name – Sequence of Project Number – Sub Sequence of Project Number – Year – Project Name Short Code) All Project, Site & Finance Users are very fond of the above project number structure.
In Future UCC will follow below Project Numbering Structure Project: UXXXXXXXX Project Number will be 9 Digits and structure is as follows
The project will be remembered based on Sequence Number (656) and Project Name Short Code (OSRC) and sometimes combination of both (656-ORSC).
U – Company
While migrating open projects to EBS, UCC would like to track old project number also.
For accounting purpose these project numbers needs to be defined in the auto accounting lookups, an interface shall be done in such a way that when a project is created in Projects window, the same will be automatically created in auto accounting lookups.
XXXX – Project sequence Number XXXX – Project Short Code
While Migrating Open Projects, Old Project number can be tracked in Project Description. Users can query the project in Project Module UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
with description also. UCC Projects and Finance Departments has confirmed that the same structure will be maintained in COA Project Segment also. PA.BP.14.0
Project Creation with Project Initiation Document (PID)
Project Creation with PID
GAP CH
Project Number Generation: At Present UCC is following the below Project Numbering Structure U-656-656-16-OSRC
Projects can be created in Oracle Projects in the following way
(Company Name – Sequence of Project Number – Sub Sequence of Project Number – Year – Project Name Short Code) All Project, Site & Finance Users are very fond of the above project number structure. The project will be remembered based on Sequence Number (656) and Project Name Short Code (OSRC) and sometimes combination of both (656-ORSC). Project Initiation Document (PID) is the base document for UCC to create project. It contains all the necessary (mandatory and optional) information for the creation of project like Project Name Customer Currency Duration (Start and Finish Dates) and other key information. Template is Department.
provided
by
Cost
1.
Quick Entry in Oracle Projects (Manual) a. Copying from an existing Template
Quick Entry in Oracle Projects (Manual) To create a new project, an existing template needs to be identified that best matches to the project. When project is created from a template, Oracle Projects copies the project, its work breakdown structure, and all of the project and task options to the new project. Project Number is Manual and Alphanumeric. At the time of Project creation, key user enters the following information.
Project Number (List of Values)
Project Name
Project Description
Project Start Date
Project Finish Date
Project Key member
Project Customer
Control
Once the required information is entered, the project will be submitted for approval. UCC_PA_BP080_FINAL
Cost Project template will be used to define project information that does Project not typically change for each new project created from the Template. Control User We should define typical work breakdown structures and task durations for common projects. Once templates are created it is used to create a project by copying a project template and then changing specific values.
The Initial Project Status is ‘Unapproved’. Before entering the transactions, it has to be changed to ‘Active’. Transactions can be entered only for Approved Projects.
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Control Number
Functional Requirement
Description
Map PR
Note: Only Approved projects can be used for Actual Transactions. Same PID document is used for creation of Project in Primavera. Sr. Projects Analyst carries out the task. UCC Would like to Capture all PID Information in project creation window. Validations on each fields should be discussed in details.
Functional Map/ Recommended Solution
Responsibility
Note: - When new Project is announced, same Project number needs to be defined in Project Segment of chart of accounts and subsequently it is used in Projects Auto-accounting for generating accounting entries. In the absence of same, system will not generate any accounting entries for this project and gives error. Project Creation Process: When a new project is awarded, Cost Control Department creates PID Document in the system and sends it for approval. Approval Hierarchy: Cost Control Project Manager/Director Deputy CEO CEO and Publish PID Maintains the following statuses:
Draft In progress Active Completed
A button “Create Project” should be provided in PID Custom Screen. When PID is approved, Project creation user should select the “Create Project” button to create a project in projects module automatically. In Standard Projects Module, a Project should be created with following information
Project Number Project Name Project Start Date Project Finish Date Customer
Note: Create Project button should be available only when the PID Status is “Active”. UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Initial Status of the project will be Design. Based on requirement, Cost Control Department changes the project status from Design to Active to use the project for Actual Transactions. Following Project Statuses will be maintained by system
Cancelled Completed Design Running Construction Pre Contract On Hold Maintenance (DLP)
Based on phase of the project, different statuses will be selected for the project. Some of the major fields which will be provided in PID document are
Project Number Project Name Customer Project Start Date Project End Date Contract Type Contract Scope Industry Sub Industries Old Project Numbers (Different fields for different systems like Dynamics Project Number, Old Project Number, Old Primavera Project Number Etc.) Contract Start Date Contract End Date Insurance Details (Different Fields) Etc.,
Note:
UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Old Project number and No of fields details should be provided by Cost Control department When project is created in projects module, the same project number should be linked automatically with COA Project number in Auto Accounting Lookup Sets to make sure accounting accuracy. For more details, please refer PID MD.050 Document. PA.BP.15.0
Capital Expenditure Project (In House)
Using capital projects, UCC will define capital assets and capture Project Key User construction-in-process (CIP) and expense costs for assets which are creating. When assets are ready to place in service, UCC can generate asset lines from the CIP costs and send the lines to Oracle Assets for posting as fixed assets. UCC would use the CAPITAL Project type for their internal projects. The costs will be accumulated against the project like other normal projects. When Project type is capital project, entire project amount is available for transfer to fixed assets module. When Projects is completed, finance department changes the Project status from “Approved” to “Pending Close” for verification. When verification is completed, finance user enters the asset book and date place-in service for asset amount. When entry is completed, user clicks on “Generate Asset Lines” in capital project window. Then system generates asset lines for entire project amount. When asset lines are generated, same will be transferred to fixed assets module by running PRC: Interface Asset lines to Fixed Assets. Then Asset lines will be transferred to fixed assets and it is available in mass additions window as a new asset. Then Asset user can add these lines to existing asset or create a new asset from Mass additions work bench. After transferring the project value to fixed assets, Project status will
UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
be changed from “Pending Close” to “Closed”. When depreciation is run, CIP asset clearing account which was transferred from projects will be credited and asset cost account will be debited PA.BP.16.0
BOQ Details & Project Tasks (Work Breakdown Structure)
When a project is awarded to UCC, Project will be GAP CH created in Candy by referring PID Document. Cost Control Department Loads the Client BOQ and perform Budget against the BOQ using Project Resources in Candy. Users would like to load the same (With Details Resource Breakdown Structure) in Oracle EBS. At present only one type of Budget is maintained by UCC which is Control Budget. UCC Would like to Maintain Master Budget and revised budget in EBS. All revised budget needs to be requested through Internal Budget Change (IBC) and approved request will be connected to IBC statement and the same will be considered as Revised Budget. Approval Hierarchy: Initiator Commercial Manager Project Manager Project Director Sr. Cost Control Engineer Cost Control Manager Sr. Estimator Cost Control Director Status of Budgets: Approve, Reject, Change Request and Delegate.
Project Cost Control User
Custom Process needs to be developed to maintain BOQ Details in the system. Custom Process: The following process should be followed When a project is awarded to UCC, Cost Control Department will create project in Candy with information available in PID Document. Cost Control Department Loads the Client BOQ and perform Budget against the BOQ using Project Resources in Candy. Note: EBS will not maintain any resource master as Resources change from project to project and a standard resource master is not maintained by UCC. All the BOQ’s with Resources will be exported to Excel (In EBS format). A custom screen should be developed where all the BOQ’s with Resources can be loaded for validation “BOQ Details Validation Form. The following information should be available for loading Header Details:
Assessment Hierarchy: Sr. Cost Control Engineer Cost Control Manager Cost Control Director CEO.
Once budget change is approved, UCC want to send notification to all approvers. UCC_PA_BP080_FINAL
In Standard Application BOQ Details cannot be captured.
Operating Unit Project Number Project Name
Line Details:
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
BOQ Code – Price Code BOQ Description Bill Quantity Final Quantity – Budget Quantity Unit Net Rate – Budget Rate Selling Rate Net Final Amount – Budget Amount Selling Amount Trade Code Trade Code Description Cost Code Cost Code Description Resource Code Resource Code Description Resource Unit Resource Quantity Resource Final Rate error
The custom form will validate all lines and show the error messages against the BOQ Lines Validations: Following conditions needs to be checked while uploading BOQ details in the system
UCC_PA_BP080_FINAL
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Unit of Measures used in Candy should be same as EBS Cost Codes used in Candy BOQ should be same as EBS Cost Codes/Expenditure Types BOQ Quantity Should not be Less than Zero BOQ Value Should not be Less than Zero Resource Quantities Should not be Less than Zero Trade Codes should in candy should be same as EBS BOQ Description should not be null If Final Quantity is Zero, it is not required to calculate Resource Rate 27
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
If Resource has a final Amount, System should validate weather BOQ is mapped with Cost code. If cost code not mapped, System should show error.
EBS should following values in interface form and show the % of deviation.
Selling Amount (Selling Rate * BOQ Quantity) Resource Values (Resource Rate * Resource Quantity) Cost Code Rate (Sum of all resource Rates) Net Rate (Sum of all cost Code Rates) Net Final Amount (Selling Rate * Final Quantity)
Candy will push the data to EBS with 6 Digits in Rate columns, EBS should recalculate all the above mentioned values and show difference of Percentage (Absolute Error) in value each BOQ wise. (Difference between EBS Calculation and Candy interfaced calculation) The Absolute error should be shown at header level for whole project as well. If the Percentage difference is more than agreed percentage, cost control department will not load the BOQ to EBS. If any errors are found against the BOQ lines, user can update the same in Candy and upload the information to custom form again for validation. Once the details are validated and errors doesn’t exist, user can click on create button which will load all the BOQ’s to BOQ Details Custom Window Once the BOQ’s are uploaded to BOQ Details Custom Forms, the same should be submitted for approval. BOQ Details screen consists of following information Header Details: UCC_PA_BP080_FINAL
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BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Project Name Created By Status Version No Budget Type (Master Budget and Revision Budget).
Note: First uploaded budget will be considered as Master Budget and the revised budgets will be considered as Revision Budgets. The same will be identified with Budget Type at Form Header Level Line Details:
BOQ Code – Price Code BOQ Description Bill Quantity Final Quantity – Budget Quantity Unit Net Rate – Budget Rate Selling Rate Net Final Amount – Budget Amount Selling Amount Trade Code Trade Code Description Cost Code Cost Code Description Resource Code Resource Code Description Resource Unit Resource Quantity Resource Final Rate
Approval Hierarchy: Initiator Commercial Manager Project Manager Project Director Sr. Cost Control Engineer Sr. Cost Control Manager Sr. Estimator Cost Control Director Following statuses will be maintained in BOQ Details Form UCC_PA_BP080_FINAL
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BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Inprocess Approved
Note: Only Approved BOQ Details will be considered in reporting and interfaces Once the BOQ are loaded in Custom form, Activities should be created automatically in the Task window. Work breakdown structure (WBS) Normal Projects: When a new project is awarded, the same will be created using a project template. Project template will be used to define project information that does not typically change for each new project created from the Template. The Tasks can be created in the templates and the same will be copied to Projects when a project is created by copying a Template. The work breakdown structure for any project shall be defined at the initial stage of the project and additions to the task structure shall be done as the need arises. Care should be taken as to defining sub-tasks for a task which has expenses accumulated under it. As Oracle Projects does not allow defining of additional sub tasks for a particular task for which costs have been already been accumulated nevertheless peer tasks can be defined and added to the Work Breakdown structure. BOQ Projects: UCC is going to use High Level Summary Codes as Tasks in EBS. Actual Cost of the Project will be captured at High Level Summary Codes & Cost Code Level and Budget is also going to be performed at the same level. UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
High Level Summary Codes are linked with BOQ which are prepared in Candy. The same shall be imported to EBS. Based on BOQ Upload, Cost Codes should be identified and Cost Code Related High Level Summary Codes should be interfaced to Projects Module as Tasks. Note: A custom Form needs to be developed to create link between Cost Code and High Level Summary Codes. In high level summary master custom form, a field will be provided to link Cost Codes with Activities. Based on the link established, the activities in actual transactions will be defaulted based on selected/defaulted cost code. Please refer BP.PA.7.0 for more details on High Level Summary Master. Note: Personalization should be done in Standard Tasks screen in such a way that user cannot update any Tasks values in Standard Budgets Screen. Project Start and End Dates will be taken as Task Start and Ends Dates. Please refer MD.050 for more details and field level validations. PA.BP.17.0
Cost Budget by Tasks and Cost Codes
Cost Budget Integration to GL
GAP CH
Normal Projects:
Project Key User
A budget is an estimate of the financial performance of a project. UCC will create budgets to plan and manage the financial performance of projects throughout the project life cycle. UCC can also utilize budgets to track ongoing project performance and project status by comparing budget amounts to actual amounts using reporting tools. When new Project is awarded, same is created in Project costing
UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
with Tasks. Task wise, Project Level planning will be done for the project in Budgets window. Project cost budget contains the following information Task Information Raw cost Unit of measure Expenditure types (Manpower, Material, Machine, SubContracts and General Expenses) Exp. Type Qty UCC would use the Approved Cost Budget type (Pre-defined) for entering all the project related budget amounts. Approve the submitted budget by performing Base lining action. Only a Base lined budget is available for budget Vs actual comparison and also for Budgetary Control. A version control maintained for all the changes made to a budget and tracked as history. Verification with regard to the budgetary limits availability will take place against the Base lined budget defined for a project. In standard application BOQ wise budget details cannot be captured. In Standard Application, Budgets can be entered against a task and Cost Code. Budgetary Control cannot be performed in the system without Standard Approved Cost Budget. However to perform Budget check in the system, Standard Budgets needs to be created. Once the BOQ’s are uploaded and approved by the authority, the same should be interfaced to Standard Project Budgets screen by selecting Interface Budget Button. Custom Process:
UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Customization needs to be performed to Interface the budget value to standard Project Budgets and subsequently to GL for enabling Budgetary Control. Before Interfacing Budgets to Standard Screen, Tasks needs to be created in the system as Task and Cost Code wise budget is created in standard Budgets screen. Please refer BP.PA.17 for information on Task/High Level Summary Code Creation Process. UCC is going to use High Level Summary Codes as Tasks in EBS. The High Level Summary Codes can be called as “High Level Activities” Actual Cost of the Project will be captured at High Level Summary Codes & Cost Code Level and Budget is also going to be performed at the same level. High Level Summary Codes are linked with Cost Codes which are prepared in Candy. The same shall be imported to EBS as Tasks. Note: Until High Level Summary Codes are interfaced as Tasks in Standard Application, user should not be able to Interface Standard Cost Budget. Once the tasks are interfaced, User should select Create Cost Budget button to create cost Budget in Standard application. Following information should be interfaced to standard Cost Budgets UCC_PA_BP080_FINAL
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Task Name Cost Code Cost Code Description Unit of Measure Quantity Amount 33
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Note: Unit of measures are maintained against each code in EBS. Each Cost Code has multiple resource planned under it with different resources UOM. If the Cost Code UOM is LS (Lumpsum), Sum of all the resource Quantities will should be shown as Cost Code Quantities. If a Resource has a different UOM measure than LS, System should calculate the quantity based on UOM Conversion maintained in the system. The converted Quantity should be interfaced to Standard Budgets screen. Note: If a cost code is used in candy for which Account mapping is not performed, System should show an error message with Cost Code details that “Account Mapping does not exist for following cost code/s” Once the Budget is interfaced to Standard Budgets screen, Following program needs to be run “Interface Project budgets to GL” to transfer Budget amounts to GL. First Version of Budget is considered as “Master Budget” and changes cannot be made to master budget. Whenever changes occurred in budget, changes will be tracked with version number and treated as running budget. Cost Code and Account mapping will be maintained in Projects Module. Note: Personalization should be done in Standard Budgets screen in such a way that user cannot update any budget values in Standard Budgets Screen. Note: UCC Need to nominate a key user who should perform account mapping task whenever a new cost code is created. Whenever a new Account with 5 Series is created, the same needs to UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
intimate to Cost Control Department (Email) so that Cost Control department can map Cost Code for the Account. Please refer PMV BP and WSD Projects BP080 documents for details on WSD, FSD and PMV Budgets. PA.BP.18.0
Budget Revision (Internal Budget Change)
Internal Budget Change
GAP CH
Currently UCC is maintaining IBC system to track or perform Budget Changes for a project. Whenever a Budget needs to updated, users creates a Request in IBC System by selecting any one of the Reasons. Predefined Reasons are available with UCC. Each Reason has different purpose to serve. Example: Approved Variation: In this user can change the rate in the cost budget but not the quantity. Unapproved Variation: In this user can only change quantity in the cost budget but not the rate. Cost Control Department controls the reasons matrix master.
Custom Screens:
IBC Change Reason Setup IBC Requisition IBC Summary Details IBC Requisition Approval Setup IBC Assessment Approval Setup
Workflows IBC Requisition Approval Workflow IBC Assessment Approval Workflow Interfaces IBC Requisition to Budgets Please refer MD.050 for more details and field level validations. Process:
User will not be able to create a change request until following fields are entered Project ID Description of IBC Reason
Whenever a Budget needs to updated, users creates a Request in IBC Custom Requisition Screen by selecting any one of the Reasons.
The request is sent to hierarchy for approval. Once the Budget change request is approved, the details are sent to Cost Control Department for revising Budget and same is imported in EBS as Revised Budget.
Predefined Reasons are available with UCC. Each Reason has different purpose to serve.
UCC is expecting complete IBC Process in UCC_PA_BP080_FINAL
The following custom screens and Workflows needs to be Project Key User developed to track IBC activities
Reasons List of Value will be populated from IBC Change Reason Setup Form.
Reasons used by UCC are as follows
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Reason A – Item requested by Client/Consultant (No VO) 35
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Projects. UCC is expecting Two-way hyperlink to see the request from Assessment, Revised budget and vice a versa. Budget Approval Hierarchy details needs to be shared by UCC Cost Control Department.
Functional Map/ Recommended Solution
Responsibility
Reason B – Item requested by Client/Consultant (With VO) Reason C – Changes based on management decisions Reason D – Estimating Error in the Budget Reason E – Change in Method of Construction Reason F – Revision of drawing in design and build projects Reason G - Value Engineering Reason H - Release of concept budget Reason I - Changing of Cost Code
Reason A: Item Request by Client/Consultant: In a case where the Client/Consultant requests changes to the scope without approving a Variation order and management agrees to execute this change as such. Reason B – Item requested by Client/Consultant (With VO) In a case where the Client/Consultant requests a change with a Variation order/Instructions. Reason C – Changes based on management decisions In a case where management decides to execute a change to the project scope that will enhance the overall image of the company, given that these instructions will not have an impact on the sale value of the project. Reason D – Estimating Error in the Budget Any items missed completely during the preparation of the estimate or the budget of the project. Mistake in the quantity take-off during the preparation of the estimate or the budget of the project and Wrong Rate Build-up (This can be anything that affects the rate of the activity such as: Wrong resource rates, wastage factors, usage, productivity, utilization …etc.). Reason E – Change in Method of Construction In case the operation team decides to change the method of construction from that specified item in the budget. Reason F - Revision of drawing in design and build projects This only applies to design and build projects, where the design is changed and results in a new set of drawings. UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Reason G - Value Engineering In cases where UCC suggest alternate materials, products or methods to meet the requirements of the original scope. This is only if it is approved by the consultant / client without affecting the project value. Reason H - Release of Concept Budget During the preparation of the initial budget, some items will be estimated in a rough way with available detailed information such as drawings, specifications, or subcontractors …etc. This concept budget which is reserved from that specific scope can be released to a detailed one when the scope/Information is available. This reason will also be used for the adjustment of PS and PC rate items in the contract or if UCC need to reallocate the budgeted management contingency. Reason I - Changing of cost codes and task codes In a case where the original cost codes / task codes have to change in the budget due to reallocation of cost codes / task codes in the initial phase in the same resource category. Reasons which CANNOT be consider for IBC
Future rate changes or price escalations. Negotiations which subcontractors/suppliers which change the unit rate. Changes to project organization and/or personnel during Project execution. Changes to the project duration (Acceleration or Delay) if not approved with the cost implication by the client/consultant. In a situation where additional contingencies are required
Each Reasons will have their own fields level validation and the same will be detailed in MD050 Cost Control Department controls the reasons matrix master. User will not be able to create a change request until following fields are entered UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Project Number/Project Name Description of IBC (Manual Entry) Reason Proposed Items Attachments
The request is sent to hierarchy for approval. Once the Budget change request is approved, the details are sent to Cost Control Department for revising Budget (Candy) and same is imported in EBS as Revised Budget. Approval Hierarchy: Initiator Commercial Manager Project Manager Project Director Sr. Cost Control Engineer Sr. Cost Control Manager Sr. Estimator Cost Control Director Please refer MD.050 for more details and field level validations. PA.BP.19.0
IBC Assessment
GAP CH
Once the IBC request is approved, Cost Control will make the Project User required changes in Candy and upload the BOQ Details to EBS as revised Budget. Process of BOQ upload with all the validations will be applied on revised BOQ as well. Please refer PA.BP.17 for details of BOQ upload. Along with above validations the following validations will be applied when revised BOQ’s are uploaded. 1.
If any activity was removed from uploaded BOQ, System should check whether any actual transactions exists for the Activity. If any actual transactions exists, system should show an error message. Assessment Hierarchy: Sr. Cost Control Engineer Sr. Cost Control Manager Cost Control Director CEO. Status of Budgets: Approve, Reject, Inprocess, Draft. UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Customization needs to be performed to Interface the budget value to standard Project Budgets and subsequently to GL for enabling Budgetary Control. While uploading the Revised Budget Change, the following are mandatory 1. 2. 3. 4.
Project Number Project Name Revision Date IBC Number.
If an IBC number is used once, the same number should not be available for uploading another revision of BOQ’s. Tasks Revision Whenever changes happen in BOQ, the changes will be made in the Candy Application and same will be loaded to BOQ Detail Custom Screen. When the loading is performed, the system should check the following
New High Level Summary Code (Tasks) added Existing Activity Codes deleted
If any new High Level Summary codes(Tasks) are identified, the same should be interfaced to Tasks window when BOQ is uploaded and users selects Create Tasks option in BOQ Custom Screen If any existing Tasks are removed, system should check whether the tasks are used for any actual cost capturing. If Not: When Create Tasks button is selected, Task will be removed from Tasks Window. If Yes: System should stop uploading of BOQ with the error message as follows
UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
“Following Tasks have been used for Actual Cost Capturing” Budget Revision: Based on revised BOQ, Budget needs to be recalculated and interfaced to standard projects budgets with following information
Project Number
Revision Number
Revision Date
Task
Cost Code
Quantity
Value
Once Budget is interfaced to standard projects module, following program needs to run automatically and interface the Budgets information to GL (Accounting Combination based on cost codes). “Interface Budget to GL”. Please refer PA.BP.17 and PA.BP.20 for more details on Budget Interface to GL Please refer MD.050 for more details and field level validations. PA.BP.20.0
Project Budget Workflow
GAP CH
After cost budget amounts are entered for a Project, accounting SETUP entries should be generated based on budget amounts & resources (expenditure types) entered for a Project. These accounting entries will be generated based on expenditure types if Budget workflow is customized. Otherwise, user needs to enter the Budget accounting combination for each expenditure type manually. After accounting entries are generated, it will be transferred to General Ledger. Note: Cost Control Department needs to map the expenditures
UCC_PA_BP080_FINAL
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BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
types to Budget accounts to create a budget in GL module.
PA.BP.21.0
Project Budget Integration with GL
Projects budget integration feature enables to integrate project SETUP budgets with non-project budgets. A non-project budget is a budget defined outside Oracle Projects (General Ledger). To use budget integration, UCC needs to do the following: Define organization-level budget in Oracle General Ledger. Define budget integration for projects. Enter project budget amounts and generate accounts for each project budget line. The budget baseline process validates the submitted budget version, creates a baseline version, generates accounting events, creates budget journal entries in final mode and validates the Budget amounts against a GL budget.
Import budget journal entries in General Ledger. Review and post the budget journal entries to add the project budget amounts to the GL budget balances.
Note: It is agreed that Budgetary control at GL would be advisory only. Whenever requisition is created, if budget exceeds, system shows Warning message and proceeding with requisition approval. Accounting definition for Budget interface to GL Account Company Division Department Account Sub-Account Project Employee Inter Co Future UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
From Company from Project Organization Division from Project Type Constant Account from Expenditure Type Subaccount from Expenditure Type Project from Project Number Constant Constant Constant 41
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Please refer PA.BP080.21.0 for more details on Budgetary Control
PA.BP.22.0 (PA.BPS.14.0)
Budgetary Control
UCC would like to have Budgetary Control at Purchase, Subcontract, services Requisition and Purchase Order Level for Inventory and Expense Items. Value based Budgetary Control is expected by UCC. Budget will be checked Cost Code wise. Last Purchase Price should be shown in the PR. UCC Would like to see the following details in PR while budgetary check is done.
Balance Budget Available Stock, Commodity Wise (Quantity, Cost and Total Value) Balance Committed Total Budget Hyperlink to All window is required to substantiate the same.
Budget also need to be linked with comparison statement while finalizing the subcontract package.
In Oracle Projects, there are two options to control Budgets.
Project Key User
Advisory and Absolute. Based on the requirement of the project, the control can be enabled by the finance user. Absolute Control: User cannot raise a Purchase Request or Purchase Order if Budget is not available (Budget Check Fails) Advisory Control: when Budget check is failed, System will show a message to user that he is exceeding the Budget. User can click on OK and proceed with his transaction. Control is project wise control. In same Project Organization, One project can have Absolute control and One can have Advisory Control. It is mandatory to have either one of the controls (Either Advisory or Absolute). UCC has agreed to go with Advisory control for all the projects. Standard Budgetary Control Processes:
Purchase Requisition Purchase Order Payable Invoice
Example Of Budgetary Control: When budget is created for a cost code, account wise budget will be created in Leger Module. Account and Cost Code mapping will be performed in Project Costing Module. The control will be available with Cost Control Department. Project Budget will be automatically created and interfaced to GL based on BOQ uploaded. Please refer PA.BP.17 for more details on Project Budget interface to UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
GL. If Budget of 10000 was performed for a cost code, the details will be shown as follows Budget Amount 10000
Encumbrance Amount 0
Actual Amount 0
Balance Available 0
Once a request or purchase order of 4000 is raised against the cost, the details will be updated as follows Budget Amount 10000
Encumbrance Amount 4000
Actual Amount 0
Balance Available 6000
When actual transaction performed (Cost Booked for the project), the transaction will be shown as follows. Assume Actual was performed for 3000 Budget Amount 10000
Encumbrance Amount 1000
Actual Amount 3000
Balance Available 6000
When a new request for 3000 is raised against the same cost code, the details will be shown as follows Budget Amount 10000
Encumbrance Amount 4000
Actual Amount 3000
Balance Available 3000
At any point of item user can see the above values each cost code /Account wise. The same is applicable for all Budgetary control processes Note: Reconfirmation required on Budgetary Control Value Based Budgetary control will be maintained in all above UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
processes. PA.BP.23.0
Project Contract Agreements
Currently After Creation of project, Agreement is created by Commercial department to track Contract related information. Following Details are required to be captured in the Contract Agreement. 1. Employer 2. Date of Contract 3. Form of Contract 4. Contract Documents 5. Contract Commencement Date 6. Date of Position of Site 7. Currency 8. Contract Reference number 9. Customer Order number 10. Payment terms 11. Project Manager Agreement has revisions.
GAP CH
Agreement & Funding: An agreement represents any form of contract, written or verbal between contractor & customer. An agreement provides a funding to project & tasks. Each and every project should have an agreement with customer name & contract value.
Project Commercial User
All revenue & invoices in project billing are recorded against an agreement. Whenever new project is awarded, an agreement needs to be defined with the following options
Customer Name (Client Name)
Number (Project Number)
Type (Agreement Type)
Currency (QAR)
Amount ( Contract Value)
Terms (Payment Terms)
Description (Contract Description)
Administrator agreement)
Creation Date
(Default
Employee
who
is
creating
An agreement definition is mandatory before generating any revenue or invoice for a project. Whenever Project value is changed, contract value needs to be changed in this window. Project Funding: Funding a Project before accrue revenue and invoice is a mandatory step in Project Billing. Funding is a step that allocates an amount associated with customer agreement value to Project. The total amount of allocated project funding value should be equal to Project revenue budget amount in order to successfully baseline the project. After agreement is entered, same form is used to allocate the UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
amount to project In funding window, user will specify the following information
Project Number
Task (Optional)
Date Allocated
Funding amount
Funding classification (Original/Additional) – Initially the classification value is “Original”. When amount needs to be added, then value is “Addition”
When amount is entered against a Project, it is shown as allocated, not base lined in funding summary window. Then it needs to be base lined in funding inquiry window. Project should have a start and end date to perform Baseline action. A version control maintained for all the changes made to a budget and tracked as history. Based on Contract Value in Agreement, customization should be done in such a way that agreement is automatically created in project module. Agreement Custom Form: A Custom form needs to be developed to track all the contract Agreement details against a project. Custom form should consists of following details. 1. 2. 3. 4. 5. UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
Employer Date of Contract Form of Contract Contract Documents Contract Commencement Date 45
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
6. 7. 8. 9. 10. 11. 12. 13. 14.
Responsibility
Date of Possession of Site Currency Contract Reference number Customer Order number Payment terms Project Manager Contractor All Risk Insurance Details DLP Period Etc
Whenever a new project is awarded, after creation of project in projects module, Commercial Department user should navigate to Projects Agreement Custom form and enter all the mandatory information in the Agreement custom Form. Once all the required information is entered, the agreement will be submitted for approval. Initial status of the document will be Draft and the document status will be changed to Inprocess when the document is submitted for approval. Once the document is approved by Hierarchy, the status of the document will be changed to Approved. If the document is rejected by any of the approver, the agreement status will be changed to Rejected and the user will be able to update all the information the document and resubmit for approval again. Approval Hierarchy: Initiator Commercial Manager Project Manager Project Director Once the agreement is approved, User should select ”Create Standard Agreement” and “Create Revenue Budget” buttons to create agreement and revenue Budget for the project. Please refer MD.050 for design of Project Agreement Custom form. PA.BP.24.0
Contract Agreement Variations
UCC_PA_BP080_FINAL
Currently whenever variation comes in contract, GAP CH Agreement is revised and sent for approval based on hierarchy.
Whenever Variation Occurs in the contract, Commercial department Project navigates to Contract Agreement Custom form and Create revision Commercial for the Contract Value in the Agreement Custom Form. User
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
UCC Commercial Department need to provide the hierarchy details.
Revision will be tracked in separate Field with Revision Number (1, 2, 3 etc.). Revision “0” will be considered as the base version.
In future, UCC would like to maintain the variation details in the system. UCC want to send notifications to concerned users when agreement is updated(Variation Order)
Commercial department updates the revised contract value in the agreement and submit the document for approval.
Responsibility
Initial status of the revised document will be Revision Draft and the document status will be changed to Inprocess when the document is submitted for approval. Once the document is approved by Hierarchy, the status of the document will be changed to Approved. If the document is rejected by any of the approver, the agreement status will be changed to Rejected and the user will be able to update all the information the document and resubmit for approval again. Users can see all the versions of agreement by querying Agreement with Version Number. Version History will be maintained. Approval Hierarchy: Initiator Commercial Manager Project Manager Project Director Once the agreement is approved, User should select ”Create Standard Agreement” and “Create Revenue Budget” buttons to create agreement and revenue Budget for the project.
PA.BP.25.0
Defect Liability Period
Defect Liability Period
GAP CH
Currently when project is completed and moved to Defect Liability period, the Project is handed over to DLP Department. DLP Department is creating a new project and tracking the DLP Cost. Currently DLP budget is created in main project itself and the same budget is getting transferred to the DLP Project while handing over the Project to DLP Department.
UCC_PA_BP080_FINAL
Defect Liability Period:
DLP Key User
The status of a project will change from Execution to DLP once the Project Handover takes place. Execution Team will submit the handover forms along with supporting documents to DLP Team, and with mutual confirmation (from both teams) of a successful handover, the project status will be changed to DLP. Note: DLP budget is planned in the main contract by cost control department; same budget will be handed over to DLP Department for budget planning.
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Control Number
Functional Requirement
Description
DLP Budget will circumstances.
Map PR
not
be
revised
at
Functional Map/ Recommended Solution
Responsibility
any DLP budget shall only be affected by Purchases or sub-contracts initiated by DLP Team.
A separated cost code is maintained for DLP Projects. This cost code will be activated only when the project moves to DLP. Handover Process: Once Project is completed by operations department, Commercial department checks for all the documents like Take over certificate (It will be issued from the date DLP Starts) Operations and Maintenance Manual As build drawing etc. While Handing over the project to DLP Department, Pending retention Percentage collection is also handed over. DLP Team is responsible only for performance certificate and submittal of request for final payment (If any)
Note: All transactions initiated by Execution Team shall be considered as (Main Contract) cost; even the release of the final 5% retention (despite that it is performed by DLP team). Note: Main Contract activities should not affect DLP budget neither if they are cost nor revenue. All the Key Members of DLP should be added as key members and Role restriction should be provided based on Assignment of Key Members to the project. Note: DLP Budget is planned in the main contract by cost control department, Same budget will be handed over to DLP Department for Budget Planning. Budget: Budget Created by UCC Main Contract/DLP Department should be used for Budget Check. Cost: Costs incurred by DLP Team can be booked totally as UCC cost, or partially / completely back-charged to other sub-contractors (plus overheads & profits as necessary). When a cost is backcharged to others, the same value is reimbursed to DLP budget. Revenue: DLP Projects will not have any billing process. Saving of the Budget amount after calculating all costs which are incurred will be considered as profit. The same profit will be used to calculate the performance of DLP Department. Project will change from DLP to Completed – Yet to be Closed when client Performance Certificate is received, and to Completed when client performance certificate is received as well as the project has been fully invoiced and there are no outstanding receivables (including full retention), and bonds / guarantees have been returned back to UCC.
UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Note: Revisions of Budgets should not be allowed for DLP Activities unless there is any variation in Main Contract. PA.BP.26.0
DLP Check List
DLP Department would like to track the flowing GAP CH check list in the system.
Whenever a contract is handed over to DLP, the following check list is maintained by DLP department to track the details of documents handed over to DLP department.
DLP Key User & Project User (Responsibility)
Note: The close out of project should be possible only after these documents are cleared to DLP and approved by management. Management needs to confirm the list of applicable document and not applicable document. In standard, such feature is not available. A Custom form needs to be developed to capture the following check list in the system. Check List: UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
Contract Agreement including BOQ, Specifications, etc. Contract Close-out Minutes of Meeting Client Receiving Acknowledgement on Project Documents Handing Over Contract Close-out Checklist Substantial Completion Certificate COC, TOC and Others Snag List Technical Submittals a. As Built Drawings Submittals b. Material Submittals and Schedules c. Method Statement Operation & Maintenance Manuals Spare Parts Hand over List Tools Hand over List Keys Hand over List Inspection, Testing, & Commissioning Reports Training Reports Warranties Bonds and Guarantees Final Account Statement ( FAS ) 49
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Details of Claims/Variations/EOT Details of Deductions / Penalties / Back-Charges Certificates: a. MMUP b. CIVIL c. Others
A check box with “YES/NO” should be provided in the custom form to identify the status of the documents. PA.BP.27.0
Inventory Item Structure
At present UCC is maintaining Item structure based on CSI code as shown below.
051223.13.1003 (051223.13 – CSI Code, 1003-Sequence number ) (Structural Steel European Flat Bar, Size: 18mm x 18.37kg/m x 6M) The length of the item structure is 14 characters including decimals. UCC would like maintain the same in the future. UCC, PMV and WSD/FSD should maintain one Item master only and the master will be maintained by Procurement Department (UCC). Whenever a new Item is required to be created at PMV/WSD/UCC/FSD, the item details (In Agreed Format) will be shared with PMV/WSD/UCC/FSD Nominated user. Respective user will check the information and forward the same to UCC Procurement Department (User should be nominated). Nominated user will check Cost Code Details with Cost Control Department and Create an item in the system.
UCC_PA_BP080_FINAL
The maximum length for an Item code in the system is 40 characters. Inventory User The description field for an Item Code is of 240 characters length.
Key
Any specifications or other details which are longer than 240 characters can be recorded in the Long Description of the item which is 3000 characters long. The description of the item will default while performing Purchasing Transactions which will be freeze during the time of transaction. Item Maintenance in Oracle EBS:Objectives are Eliminate Duplication Proper Identification Easy search Before creating the item code, the following parameters need to be identified. Item code Description UOM Item Category Inventory Organization (Stock and Non-Stock) Locator Information (If Required) Min-Max Values
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BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
New item can be created by copying from Item Template or existing item. Once item is created and saved, UOM (Unit of measure) cannot be changed. Item Category needs to be assigned to every Item manually. By default, system will assign a default category for all Items. User needs to update the defaulted Category to respective category based on Item code manually. Item description can be changed as and when required. When New Item is created, the status of the Item Code will be Active. When the defined item is incorrect or gets obsolete, it has to be made Inactive No transaction can be performed on the items to which Inactive status is assigned. Inactive Items will not be displayed in the list of Items. Items will be created in Item Master and assigned to respective Inventory organizations. Item attributes in the Inventory organizations may vary with Organizations. A fourteen digit Item code is maintained for all Items. The Item codification is as follows: XXYYYY.YY.ZZZZ Where XXYYYY.YY – It is a combination of Item Main Group and Sub group. The first two digits ‘XX’ is Item Main group and sub group will be linked with item main group. ZZZZ – Item sequence number Example - 019516.03.1001 (Tarpaulin, PVC, Size: 35' x 35') The length of the item structure is 14 characters including decimals. UCC_PA_BP080_FINAL
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BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Segment
Responsibility
Name
Length Type Validatio (Max) n 1 Item Code 40 Character None The following Item Creation procedure will be followed by UCC Whenever a new Item is required to be created at PMV/WSD/UCC/FSD, the item details (In Agreed Format) will be shared with PMV/WSD/UCC/FSD Nominated user. Respective user will check the information and forward the same to UCC Procurement Department (User should be nominated). Nominated user will check Cost Code Details with Cost Control Department and Create an item in the system. The Main Groups for the Items are as follows:01 - General Requirements 03 - Concrete 04 - Masonry 05 - Metals 06 - Wood, Plastics And Composites 07 - Thermal And Moisture Protection 08 - Openings 09 - Finishes 10 - Specialties 11 - Equipment’s 12 - Furnishings 14 - Scaffolding 22 - Plumbing 26 - Electrical 27 - Communications 28 - Electronic Safety and Security 41 - Plant, Machinery and Equipment’s 80 - Stationery UCC_PA_BP080_FINAL
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BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
81 - Clothes And Safety Gear 82 - Tools & Hardware 83 - Food Items And Miscellaneous Medicines 84 - Formwork & Scaffolding 85 - Cleaning And Hygienic Items 86 - Miscellaneous Note: Cost Code Assignment to Item will be performed by Item Creator. Item Creator should be nominated by UCC. All the rate agreement details of UCC with WSD and PMV should be available to UCC. PA.BP.28.0
Budgetary Control – Custom Requests
GAP CH
Custom Requests:
Project Key User
Budgetary Control should be enabled for following custom requests
SMR (Site Material Request) EVRF (Equipment Vehicle Request Form) FRF (Fuel Request Form) MPRF (Manpower Request Form) Staff Request Form SRF (Service Request Form) Comparison if Bid Summary (CBS)
Note: A custom form needs to be developed to decide the Control Type (Advisory/Absolute) for all the above mentioned Custom Forms. Please refer PA.BP.21 for more details on Budgetary Control. Please refer Inventory and Purchasing BP documents of UCC for more details. Please refer MD for detailed design of EVRF etc.,
UCC_PA_BP080_FINAL
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Control Number PA.BP.29.0
Functional Requirement
Description
Budgetary Process
Map PR
Functional Map/ Recommended Solution
Responsibility
UCC would like to have the absolute budgetary control in following process
Such feature is not available in standard process.
Project Cost Control User
When end user is raising any Standard Requisition or Custom Requests, IF the system budget check is failed, system should popup a window which will ask user to enter the reason/justification for getting the over budget items/equipment’s/manpower.
Workaround:
User should be able to enter the Reason/justification in the popup and send it for approval to nominated user, if the nominated user is satisfied with the reason, he should be able to click on submit and the request should be submitted for approval.
Cost Control should make sure that the request is rejected if the justification is not reasonable or not mentioned.
Customization will be analyzed in detailed during build phase.
Advisory Control should be maintained in the system and First Level approver for all the Requests should be cost control department. A reason/justification column will be provided in all requests and the same can be seen in Approval Notification.
If the cost control engineer approvers, the request will go ahead with the remaining approvers.
Note: Budget amendment is not required to be made for such kind of approvals. If approver rejects, system should not allow to submit the document for approval. Note: If the requested value is below budgeted value, approval hierarchy should bypass Cost Control department. PA.BP.30.0
Project Purchase Requisition and Purchase Order
Currently UCC is maintaining following types of purchase orders 1.Purchase Order (Material, Assets, Consumables) – Project/Department 2. Service Order 3. International Order 4. Subcontract Order Project Purchase Order amount is getting charged to project based on selected project. Currently
UCC_PA_BP080_FINAL
Requisition will be raised by Units/Projects for Purchase of Project Procurement Key items. User The following details will be entered in the Purchase Requisition:
UCC/NALSOFT - Confidential
Items Quantity Need by Date Price Project Number 54
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Activity details are not selected at PO Level. Currently in UCC, Encumbrance or Budgetary control is not performed through system. Cost Control department is maintaining the Budget Control manually. Based on the request from the project sites, the procurement department purchases the material (Expense PO). The material is purchased in such a way that, the purchase cost is directly booked to projects. The material is also directly delivered in the projects site instead of receiving in to Store.
Functional Map/ Recommended Solution
Responsibility
Task Project Organization Date Expenditure Item
Once the requisition is submitted for approval, budget check will take place and on passing will be sent through the approval hierarchy for approvals. Based on Requisition Amount, document will pass through the approval process and will get approved. Once approved the requisition is forwarded to the Purchasing Dept. Using Auto create option, Purchase request will be copied and a purchase order will be raised against that. All the details entered in Purchase request will be copied to purchase order also. After entering/checking all the details, the buyer submits the PO for approval. The Purchase order will be approved based on the approval hierarchy. Once the PO is approved, material will be directly received at project site and based on the received details a receipt will be made the project user. Account will be constructed in PO as follows Account Company Division Department Account Sub-Account Project Employee Inter Co Future
From Company from Project Organization Division from Project Type Constant Account from Expenditure Type Subaccount from Expenditure Type Project from Project Number Constant Constant Constant
Please refer PA.BP.21 for more details on Budgetary Control. UCC_PA_BP080_FINAL
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BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Please refer PA.BP.58 for more details on Subcontract Process. PA.BP.31.0 (PA.BPS.17.0)
Actuals: Account Payables/Site General Expenses (Petty Cash, Telephone Charges, Site Expenses Etc.,). Transactions – Purchasing & Payables (Project General Expenses)
Petty Cash Petty Cash will be provided to nominated users in the site. While giving petty cash, a prepayment invoice will be created by finance. Based on requirement (Emergency), Site users procure the material directly with the petty Cash. At month End, a PR will be created by the user. Procurement Department creates PO against the PR and user makes a GRN. GRN, PR and Bills will be submitted for Finance for clearing the Prepayment balances. Other Expenses The transaction like Telephone Charges, Site Expenses, etc., will be directly booked in payables module by selecting project information (Project Number, Cost Code, and Activity). Requirements: UCC Want the invoice with details. Lump sum value without details should be restricted. Reconciliation should be done every month/quarterly between project cost ledger and finance ledger. PO, SVO (Service Order) & SCO (Subcontract Order) payment has to be posted in project ledger from the corresponding accounts.
UCC_PA_BP080_FINAL
Project costing is fully integrated with Purchasing and Payables and Finance Key User allows entering project-related requisitions, purchase orders, and supplier invoices. UCC will enter the supplier advances as pre-payments, expenses related to Mobilization and other general expenses in Payables module. UCC would enter project information at the distribution line level for project-related requisitions and purchase orders in Oracle Purchasing, and for project-related supplier invoices in Oracle Payables. When user enters requisitions, purchase orders, and supplier invoices in Purchasing or Payables, specify the following projectrelated information:
Project Number
Task Number
Expenditure Type
Expenditure organization
Expenditure Date
Project Quantity (quantity of goods or services for which you are charged. You can enter data in this field only in Payables, as this field is applicable for invoice lines and distributions only.
Recording Receipts and Delivery: For Expense Purchase Orders, When a purchase order shipment is flagged to accrue at receipt and when user enter a receiving transaction for the purchase order in Oracle Purchasing, system generates accounting entry upon receipt is created in Purchasing Module. These Receipt accruals will be interfaced to Projects as an Actual. This feature enables to recognize the cost to project in the period in which it is incurred rather than in the period in which it is invoiced.
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
The following table specifies the project information that you enter for each document in Purchasing & Payables Document Requisition
Location Distribution Line Level
Purchase Order
Distribution Level
Invoice
Invoice Line Level Invoice Distribution level
Line
Fields Project Task Expenditure Type Expenditure Org Expenditure Date Project Task Expenditure Type Expenditure Org Expenditure Date Project Task Expenditure Type Expenditure Org Expenditure Date Project Qty
Accounting Transactions Created by the Account Generator: Purchasing and Payables use the Account Generator to determine the default GL account for each project-related distribution line based on the project information entered. Account generator needs to be customized to default the accounting combinations based on the Project information selected at distribution lines. Account will be constructed in PO and AP Invoice as follows Account Company Division Department Account Sub-Account Project Employee UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Inter Co Future
Responsibility
Constant Constant
Interfacing Supplier Costs: Interface Supplier Costs Program needs to be scheduled to transfer project-related supplier costs from Purchasing and Payables to Project costing. This process interfaces receipt accruals from Purchasing and supplier invoice-related costs and discounts from Payables to Project costing as actual costs. You must validate invoices and create accounting for them before interface the costs to Projects. Commitment Reporting: The total cost of a project includes both committed costs and actual costs. Committed costs are the un-invoiced, outstanding requisitions and purchase orders charged to a project. Total Cost-ITD(Inception to Date) = (Committed Costs + ITDActual Costs) The committed costs can include
Open Requisitions (Approved & Un-Approved)
Open Purchase Orders (Approved & Un-Approved)
Pre-Payment Invoices that are not yet matched to invoices
Unmatched pending invoices (Supplier invoices not yet interfaced to projects) Please refer PA.BP.21 for more details on Budgetary Control. PA.BP.32.0
Purchasing & Payables Account Generator
GAP CH
Purchasing & Payables account generator needs to be customized to SETUP generate accounting combination from Projects information entered at distribution level. In the absence of same, user needs to select the PO charge account and Payables distribution account manually. It may lead to data entry errors as user has to select same project number (Project segment) and expenditure type account which was entered at line level.
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Accounting Combination should be generated based on following details Account Company Division Department Account Sub-Account Project Employee Inter Co Future PA.BP.33.0
Journal Voucher View Access
Journal voucher view access is required to know if any manual Journals for projects are posted.
From Company from Project Organization Division from Project Type Constant Account from Expenditure Type Subaccount from Expenditure Type Project from Project Number Constant Constant Constant
Projects Cost Control Department would like to have Journal Project Key User Vouchers View Access to See the Manual Journals which are entered against Projects. Manual Journal Entries against projects should not be allowed to be created in GL. The same can be restricted through GL CVR Rules. User can see detailed Project Transactions performed in Subledger modules in Projects Module “Expenditure Inquiry Window”. Project wise journal details can be see through the Journal Entry Detailed report. The report access can be provided to Cost Control Department. Note: CVR (Cross Validation Rules) will be configured by Finance. Finance will provide the final Cross Validation Rules while
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
providing data. PA.BP.34.0
Depreciation Cost
Depreciation cost of fixed asset need to be posted on monthly basis to the ledger.
GAP CH
Whenever an asset is required at Project site, a request form called Finance User Material Request Form will be raised by Project stores subject to approval. Normally assets like Porta cabins, power tools, IT assets etc., are being requested. Central Stores will transfer the asset using Material Transfer Form. For Example: Porta cabin transferred from Central Warehouse to Project A on 01st Nov 2016 and returned on 10th Nov 2016, then the depreciation for 10 days to be charged to Project A. The depreciation will be charged to projects based on Internal Hire Rate. Internal Hire Rate: The Internal Hire Rate for an asset will be calculated by taking the asset depreciation in the earlier month as a basis loaded with some margin. There will be two custom forms, one for the Internal Hire Rate for the asset items and the other is Charge form. At the end of every month, based on Utilization user have to update the Custom Charge Form to charge to project based on Internal Hire Rate of the asset transferred and number of days utilized. No asset will be transferred through assignments in FA module. When the task and expenditure type are given in the Charge Form, the Project Cost will be debited to the respective projects for the period which the asset is used and Depreciation Control Account will be credited. Actual depreciation will be debited to Central Stores as usual when we run the depreciation for the month. The actual depreciation and the depreciation charged to projects will be compared and
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
reconciled. Please refer FA BP080 for more details. PA.BP.35.0 (PA.BPS.18.0)
Site Material Requisition (SMR-With in the same GAP CH Site Material sites) Requisition (SMR-With in the same sites) Whenever material is required in the project Site, SMR (Site Material Request) should be created and sent to Project Manager/Supervisor for Approval. Approved SMR should be sent to storekeeper for material Issuance. If stock available in the project store, material will be issued to the project site against the SMR. At Present this process is performed manually (Out of the System). UCC Would like to Make the SMR through EBS.
A separate custom form will be developed for material request and Project User a request will be created from site location to site store keeper for the materials. At the time of request for the material to projects, site person needs to specify the following values along with Item details:
Project Number
Task Number
Issue Quantity
Sub inventory (Optional)
Each and every Item code is attached with Expenditure type at Item “Expenditure Type Item Mapping Custom Form”. Expenditure type is attached with natural account in custom setup form which will be debited when material is issued. After giving all the above details the store keeper needs to click on save and submit for approval. Once the project manager approvers the material Request, the same will be submitted to store keeper for Material Issuance. Value wise Budgetary Control should be checked when user click on Submit Button. Advisory control should be enabled for this custom form. If the Request exceeds the budget, system should show an error message and proceed for approval hierarchy. Cost Control department will validate the reason for exceeding the budget and takes a decision on approval.
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Document Sequence for Material Request form Below document sequence will be followed for all types of material request in UCC. Material request document numbering sequence will be – MRPROJECT CODE- 00001 MR– Type( MR) PROJ CODE– UCC Project code like (A01, A02 etc.) 00001 – Running Sequence number Note - A notification will be send to site store keeper for material request. Note: 1.
Cost Control Department should be included in approval hierarchy as the first approver and he should be able to change the Cost Code.
2.
Reallocation of Cost Code possibility should be there (Feasibility)
3.
User should not be able to update the cost code.
Please refer PA.BP.21 for more details on Budgetary Control. PA.BP.36.0
Material Issue to Project Site from Store
Site Material Issue
GAP CH
Material Issue A separate custom form is developed for Material Issue. With reference of request the store keeper will select the MIR (Material issue request) number and click on populate lines. Once the store keeper click on populate lines all the material request details like quantity, task number, issue quantity, sub inventory, locator, lot or serial if any will be defaulted.
Inventory User
Key
Now the store keeper needs to enter the following details:
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MIR reference number
Sub inventory
Locator
Issue quantity 62
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Lot & Serial (If any)
Document Sequence for Material Issue form Below document sequence will be followed for all types of material issues. Material request document numbering sequence will be – MIPROJECT CODE- 00001 MI– Type( MI) PROJ CODE– UCC Project code like (A01, A02 etc.) 00001 – Running Sequence number The following accounting entries will be generated for material issues. INVNETORY PROJECT COST MATERIAL ACCOUNT COMPANY Y Y DIVISION N N DEPARTMENT N N ACCOUNT Y Y SUB-ACCOUNT Y Y PROJECT Y N N N EMPLOYEE INTER N N COMPANY FUTURE N N DEBIT XXX XXX CREDIT
PA.BP.37.0
Material Return from Project Site
UCC_PA_BP080_FINAL
GAP CH
Project Issues/Returns custom form is used to Process the Inventory Key transaction. When Material is returned from project site, system User
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Control Number
Functional Requirement to Store
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
performs the transaction based on the current item cost at Inventory Organization. Whenever material is needs to be returned from project site, store keeper receives the material from 'PROJECT MATERIAL ISSUES/RETURNS' custom form by selecting ‘PROJECT RETURNS’ type. At the time of receiving the material from Projects, store keeper needs to specify the following values along with Item details
Project Number
Task Number
Issue Quantity
Sub inventory
Locator/Lot (If Any)
When entry is completed, custom script transfers the completed transactions to Inventory. When transaction is costed, accounting entry will be generated in Inventory module and sub-sequently will be transferred to General Ledger. To transfer the Project related Inventory transactions, “Cost Collection Manager” Program will be scheduled on daily/specified interval in inventory module. This Program transfers the Project related inventory transactions to Oracle projects Interface tables. Note: Material will be returned with Material Average cost available in the system. Accounting Entry INVNETORY MATERIAL ACCOUNT COMPANY UCC_PA_BP080_FINAL
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Y
PROJECT COST Y 64
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
DIVISION DEPARTMENT ACCOUNT SUB-ACCOUNT PROJECT EMPLOYEE INTER COMPANY FUTURE DEBIT CREDIT PA.BP.38.0
Equipment Vehicle requisition Form
Currently UCC is not have own Equipment and is GAP hired from PMV Department. Currently UCC Site User is capturing the Equipment utilization details and sending it to PMV.PMV is generating billing to UCC, based on received Utilization Timesheet details. PMV is sending the Equipment Utilization Timesheet details along with manual Bill copy to UCC. Currently this task is performed manually
CH
Responsibility
N N Y Y Y N
N N Y Y N N
N
N
N XXX
N XXX
Equipment Vehicle Requisition form is not available in standard Project User ERP Module. A custom form needs Tobe developed for the same. Whenever any Equipment or Vehicle is required for UCC, EVRF will be created by Projects users. The following information will be entered in the EVRF Custom Form
Item Number (Equipment) Quantity Required Unit of Measure (Will be defaulted from Selected Item) Cost Code (Defaulted based on selected Item)
Based on agreed rates between UCC and PMV, Value will be calculated and while submitting the equipment request system will check for Availability of Budget. In failure of Budget, system will warn the user. Whenever a request is raised, the budget amount will be moved to UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Encumbrance amount in accounting. The details of Budget and available budget can be seen from Financial module and reports. UCC Needs to provide a report format if they would like to see these details in a particular reporting structure. Note: PMV would like to restrict the Quantity (Absolute Control) based on forecast quantity submitted by UCC. Cross Functional discussion is required to finalize the same. Based on Requested Quantity, PMV deploys vehicles/Equipment to UCC using Deployment Custom form.
the
Please refer ADS BP080 for more details. Note: Only Equipment Related category items should come in Item LOV of EVRF. Based on PMV list of Asset Categories, Items will be created in Inventory Module. List of items will be provided by Cost Control Department. Inventory Item to Cost Code Mapping will be maintained in Item Expenditure Mapping. Cost Code to Assets Mapping will be maintained in Asset Master. Note: Please refer Final ADS BP080. PA.BP.39.0
Purchase Requisitions (Projects)
Purchase Requisitions for Projects
Purchase Requisitions(PR):
Project User
Whenever Material is required at Site, Project Site user creates a SMR, The store keeper will check for availability of material at store and Central store. If material is not available at site, Store Keeper Converts the SMR to PR. Any request created as direct consumption to the project is considered as an Expense Project requisition. The destination type field must be maintained as “Expense” for these requisition lines.
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
If the material is required to be stored at project store and then issue to project at later point of time, Destination type of Requisition should be inventory. Different types of requisition for which the Project site store keeper is going to create is Consumables Services ADMIN & IT Subcontract Works For all consumables the destination type of the requisition lines will be Inventory. All the other types of requisitions will be directly charge to the Project. So, the destination type will be expense and it is required to provide the details of Project in the requisition. Project details to be entered in the Requisition lines are Project Task Expenditure type Expenditure Organization Expenditure Item Date Purchase Requisition creation process involves below steps. 1. Store Selection 2. Items selection 3. Adding Items to the Shopping cart 4. Checkout 5. Submit for Approval When the purchase requisition is submitted for approval, budget check will take place with reference to the project code and cost UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
code. If the Purchase requisition amount is within the budgetary control then system submit the same for approval. If the PR amount is more than the budget allocated then a warning message will be shown as ‘budgetary control exceeded’. Note:
Average Purchase Order price for last 5 Purchase Orders will be defaulted in Price field of requisition lines. UOM and unit price of the Item can’t be updated in purchase requisition lines.
Please refer flow chart for more details and Please refer PA.BP.21 for more details on Budgetary Control. PA.BP.40.0
Purchase Requisitions for Services
Purchase Requisition for Services
Purchase Requisitions for Services
Project User
Purchase requisition for services will be created by warehouse storekeeper or project site storekeeper when there is a requirement for services from project site or central warehouse For all the services a separate Item code with description as service will be linked to services category and respective account code. When the user prepares the requisition the account code linked to the Item will be defaulted onto requisition. Purchase Requisition creation process involves below steps. 1) Store Selection 2) Items selection 3) Adding Items to the Shopping cart 4) Checkout 5) Submit for Approval When the purchase requisition is submitted for approval, budget check will take place with reference to the project code and cost code. If the Purchase requisition amount is within the budgetary
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
control then system submit the same for approval. If the PR amount is more than the budget allocated then a warning message will be shown as ‘budgetary control exceeded’ Note:
The UOM for service Item will default as HRS. In case of special services the UOM for the Item will default as LUM. Average Purchase Order price for last 5 Purchase Orders will be defaulted in Price field of requisition lines. UOM and unit price of the Item can’t be updated in purchase requisition lines.
Examples for Services are Refilling of Fire Extinguishers Maintenance of Printing Machine etc. Please refer PA.BP.21 for more details on Budgetary Control. PA.BP.41.0
Purchase Requisitions for Subcontract works
Purchase Requisition for Sub contract works
Purchase requisitions:
Project User
A custom form needs to be developed for sub contract request where it is required to capture the details like cost code, BOQ (Package) and checklist as an attachment provided with the request. Quotation creation date can be used as acceptance date for the subcontract request as this will be prepared by Procurement department. Every project has few tasks which need to be allotted to outside/internal contractor for the work to be done. For the entire Subcontract works a separate single Item code with description as subcontract work will be linked to subcontract category and respective account code. Select the Destination Organization and location details in the requisition.
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Under Requisition distributions, Projects tab provide the necessary details as given below Project Number Task Expenditure type Expenditure Organization Date When the purchase requisition is submitted for approval, budget check will take place with reference to the project code and cost code. If the Purchase requisition amount is within the budgetary control then system submit the same for approval. If the PR amount is more than the budget allocated then a warning message will be shown as ‘budgetary control exceeded’ Please refer PA.BP.21 for more details on Budgetary Control. Please refer UCC Procurement BP080 for more details. PA.BP.42.0
Fuel Request
GAP CH
Whenever fuel is required at project site, fuel request will be created Project User by projects user. A custom form needs to be developed to achieve the requirement. In the custom form, Project user needs to select following information and submit the requisition for approval
Item Quantity UOM Project Cost Code
While submitting the form for approval, system should check the budget available for fuel. If budget is not available, system will restrict the user to proceed ahead on request based on Control Type defined for the project. Once the fuel request is approved, PMV creates an Purchase order UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
against the request in PMV Unit with Waqod as Supplier. The fuel will be directly received at Project site. An Receipt will be made in PMV unit against the fuel order and the fuel will be transferred to Projects site through Intercompany fuel transfer (Customization). Fuel receipt will be made by the project store against the issue made by PMV Unit. For Detailed process of Fuel Issues to Project, Please refer PMV ADS BP080. Please refer PA.BP.21 for more details on Budgetary Control. PA.BP.43.0
Manpower Request Form (MPRF)
Business Rule: GAP Manpower is maintained by WSD and PMV and supplies to UCC projects for manpower supply works. Manpower Supply Projects: Project in charge/Project Manager of UCC requests manpower for Manpower Supply Projects (to WSD/PMV) through Manpower Request. In Manpower request, number of required employees by Category (Job) is requested. The request form is approved by Project Manager, Project Director and Cost Controller of UCC. Once the request is approved from UCC, WSD person acknowledges the request and for PMV, an HR person from LRD will acknowledge and coordinate with PMV internally for transfers. Unit Rate Projects:
UCC_PA_BP080_FINAL
CH
Process:
UCC Project User
For Manpower Supply Projects, Manpower Request form needs to be developed where UCC project team requests the manpower to PMV or WSD. Once the request is approved in UCC, WSD or PMV nominated person (HR person from LRD) will have to approve the request in order to acknowledge the same. Based on the action taken by WSD/PMV, an FYI notification needs be sent to UCC. Important fields to enter in the form.
Project Number* Project Location* To Operating Unit* Category (Job)* Quantity Available* Quantity Required* From Date* To Date*
Section Managers of WSD requests manpower through e-mails/phones.
Note: Budget Control by value should be controlled at Requisition level.
Note: Staff Requisitions of UCC are also performed where request for staff comes from a
UCC creates the budget of manpower against single cost code. Budget check of manpower should be checked with that cost code.
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
department/project. Once the Requisition is raised, the value of the Budget will be taken as committed. Users can raise Request for remaining amount only.
Require Quantity Budget control in Requisitions.
Please refer PA.BP.21 for more details on Budgetary Control. Please refer Time and Attendance BP080 for more details. PA.BP.44.0
Staff Requisition: Staff Requisition Form (SRF)
Staff Requisition Form (SRF)
GAP CH
Whenever the staff is required by UCC at project site, project team is raising a request through SRF (Staff Requisition Form) and sending it for approval. Once the request is approved, UCC is checking for the Manpower Availability and performing following activities
If the staff is available, it is issued to the project site. If the staff is not available, it is transferring from another project site.
Approval hierarchy need to be shared by the Cost Control Department.
In Standard application, staff requisition process is not available.
Project User
A custom form needs to be developed to request staff. A custom form with following fields should be developed.
Project/Department Staff Job Quantity Available Quantity Required Cost Code
Once all the information is entered, the user should be able to submit the request for approval. Approval Hierarchy details should be provided by UCC. While submitting for approval, the System should check for value Budget check. Based on the Control Type (Advisory/Absoulte), system should restrict the user based on budget. Once the Requisition is raised, the value of the Budget will be taken as committed. Users can raise Request for remaining amount only. UCC creates the budget of staff against single cost code. Budget check of manpower staff should be checked with that cost code. Please refer PA.BP.21 for more details on Budgetary Control. Please refer T&A BP for more details.
PA.BP.45.0 (PA.BPS.21.0)
Actuals: Manpower
UCC_PA_BP080_FINAL
Currently UCC is not have own manpower and GAP CH manpower is hired from WSD Department.
Based on Manpower Request, Manpower will be deployed to UCC WSD User and projects and deployment details of Manpower will be entered Project User
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Control Number
Functional Requirement
Description
Utilization Cost
UCC has 2 types of agreement with WSD. 1. Unit Rate Basis 2. Contract Basis
Map PR
Functional Map/ Recommended Solution
Responsibility
against WSD Project.
Unit Rate Basis: Whenever manpower is required for UCC, UCC is sending a request to WSD with Manpower Forecast Details. WSD Supplies manpower on hourly rate basis. Time keeper is maintaining the time sheets of the Manpower and submit the details to WSD. WSD is generating billing to UCC, based on Timesheet details received from timekeepers. WSD is sending the timesheet details along with manual Bill copy to UCC. UCC is allocating the total cost of Manpower to different Cost Codes in Cost Details report. Currently this task is performed manually by Cost Control Department. Contract Basis: UCC is Subcontracting Formworks etc. related activities to WSD. In such cases, UCC is considering that as subcontract order and treating WSD as subcontractor. Commercial and Contracts department is tracking the work done details of Subcontracted Activity and Processes the Payment to WSD. UCC is not concerned on Manpower Utilization/Count of manpower for such contracts.
A custom form needs to be developed to enter Manpower Utilization Time sheets of WSD. Manpower Utilization time sheets will be entered against the WSD projects and at month end based on the rate of the Manpower, Manpower Invoice (UCC Project Manpower Cost) details will sent to Projects Team for approval with following information.
Project Number
Expenditure organization
Expenditure type (Cost Code)
Expenditure date (transaction date)
Amount (Time * Rate (Picked from Time & Attendance).
Transaction Source (Time & Attendance System)
A custom form should be developed to interface the manpower cost to UCC. The form will contain following details Header: Project Number Project Name Month Operating Unit Detail Level:
UCC_PA_BP080_FINAL
Cost Code (Default Cost Code should be defaulted from Request)
Bill Amount (Bill Amount from WSD should be populated here)
Date (30 Records, Day wise record)
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Task (Should be defaulted based on Cost Code)
Day wise records should be populated in this custom form (Total 30 or 31 records). User can view the details and update the cost code and task information (If Required) and click on Transfer Button. The Cost should be interfaced to Project module based on Cost Code and Activity Code of custom form. Note: Reports is expected by UCC to view all detailed cost code wise rates and Calculations. WSD need to provide the report format. Please Refer WSD BP080 for report details. Please refer PA.BP.47.1 for details on Actual Cost details in Projects module Please refer T&A BP document for more details of Timesheets. PA.BP.46.0
Staff Timesheet Cost
GAP CH
A Custom form needs to be developed to enter the Staff Time sheets. Project User Based on request for Staff, Staff will be deployed to UCC and deployment details of Staff will be entered against UCC Project. On daily basis, UCC site need to enter the Staff time sheets with following information
Employee Hours Activity Cost Code (Mapped with Employee) Project No Project Organization (Populated based on Project) Time sheet Date
The time sheet should be submitted for approval to UCC. UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Timesheet Approval Hierarchy should be provided by UCC. Once the time sheet is approved, the cost of the Staff will be transferred to Project Module and Accounting entries will be generated in GL. STAFF COST ABSORPTION
STAFF COST COMPANY DIVISION DEPARTMENT ACCOUNT SUB-ACCOUNT PROJECT EMPLOYEE INTER COMPANY FUTURE DEBIT CREDIT
Y N N Y
Y N N Y
Y Y N N
Y N N N
N XXX
N XXX
Please refer PA.BP.47.1 for details on Actual Cost details in Projects module PA.BP.47.0 (PA.BPS.22.0)
Actuals: Equipment Utilization Cost
Currently UCC is not have own Equipment and is GAP CH hired from PMV Department. Currently different types of contract requests are maintained between UCC and PMV. These Contracts can be categorized into 2 Major types (Higher Level). 1. Hourly Rate Basis 2. Contract Basis Unit Rate Basis: Whenever Equipment is required for UCC, UCC is sending a request (EVRF) to PMV with Equipment Forecast Details. PMV Supplies equipment to UCC on hourly rate basis.
UCC_PA_BP080_FINAL
A custom form needs to be developed to capture the equipment Project User utilization details. PMV will be maintaining all the equipment utilization cost details and transfer the equipment utilization bill to UCC on monthly basis. PMV will enter the Utilization Cost of Equipment against UCC Projects. Equipment Utilization entry form consists of following details
Project Number (from Project access setup)
Expenditure organization (Defaulted from Project)
Expenditure type (Cost Code defaulted based on selected
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
equipment) Currently UCC Site User is capturing the Equipment utilization details and sending it to PMV. PMV is generating billing to UCC, based on received Utilization Timesheet details. PMV is sending the Equipment Utilization Timesheet details along with manual Bill copy to UCC. UCC is allocating the total cost of Equipment to different Cost Codes in Cost Details report. Currently this task is performed manually by Cost Control Department.
Item Expenditure Inquiry
Actual Cost Inquiry Window
Expenditure date (transaction date)
Cost Code (Defaulted)
Amount (Time * Rate (Picked from Agreement).
Activity (Higher Level Activity)
Once the time sheet is entered, the same will be submitted for approval. PMV needs to provide the approval hierarchy details.
Contract Basis: UCC is Subcontracting Excavation Works, Earth Works etc. related activities to PMV. In such cases, UCC is considering that as subcontract order and treating PMV as subcontractor. Commercial and Contracts department is tracking the work done details of Subcontracted Activity and Processes the Payment to PMV. UCC is not concerned on Equipment Utilization or Number of Equipment’s utilized to complete the task/activity.
PA.BP.47.1
Once the Utilization time sheet is approved, 2 interfaces should be customized to transfer Cost to UCC
Actuals with Task and Cost Code to Projects
Accounting entry to GL
Please refer MD.050 for more details and field level validations. Please refer PA.BP.47.1 for details on Actual Cost details in Projects module
All the Actual Cost Transactions performed in different modules Project Key User will be interfaced to Project module using Project transactions Import based on different sources. Example of Sources:
Inventory Misc Time and Attendance Equipment Utilization Usage Supplier Invoices Etc.,
All the details interfaced to projects will be available in Item Expenditure Inquiry Screen. UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
User can rearrange the columns available in Item Expenditure Inquiry screen and export it to excel for further analysis. Details in Expenditure Inquiry can be queried each project wise or at UCC Level also with different parameters/options. For Example:
Project Number Project Name Activity Number Activity Name Transaction from Date Transaction to Date Cost Code Cost Category Transaction Sources GL Date Supplier Number Supplier Name Invoice Number etc.
For many transactions, User can select a transaction line and directly navigate to Transaction level to see more details. For Example:
Supplier Invoice PO Receipts Purchase Orders
Details which will be available in the Item Expenditure Inquiry window are as follows UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
Transaction ID Project Number Project Name Task Number Task Name 77
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Cost Code Item Transaction Date GL Date Supplier Quantity Unit of Measure Value Invoice Number Inventory Item PO Number PO Receipt Number Currency Project Type Etc.,
User can see the accounting entries of transactions from Expenditure Inquiry by navigating to tools View Accounting. Following reports requested can be generated from details in Item Expenditure Inquiry Form. PA.BP.48.0 (PA.BPS.25.0)
Work Done Evaluation
QS Department tracks Work done Quantities GAP CH against each BOQ. The work done quantity details are used to generate invoices to Customer. UCC Would like to capture Work done details in the system. QS Will enter the Work done details in the system directly. In some cases it can be performed in excel and UCC would like to upload the same in to System. UCC would like to have following fields/Columns in Work done Evaluation
UCC_PA_BP080_FINAL
Unit of Measure Remaining Quantity
Monthly Running Cost for Project Actual Cost Sheet
Work Done window is going to be there in Projects custom module Commercial & (BOQ). Project Key User This window is used to enter the work done (Cumulative). This window consists of the BOQ details, where with reference to the BOQ Details, work done quantity is entered. The BOQ details are picked form the BOQ Detail Form. Following fields will be available in Work Done Evaluation Form Work done Entry for the Period Entry Date: BOQ No: Description: Complete anti termite treatment all as specified Unit: SQM Cumulative Work Done Quantity Cumulative Final Work Done Quantity
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Control Number
Functional Requirement
Description
Map PR
Work Done Quantity Actual Work Done Quantity (Monthly, cumulative) will be used for MJCR Previous Work done Quantity
Functional Map/ Recommended Solution
Responsibility
BOQ Quantity Rate Contract Type Document number and document date options will be provided in the system to track the changes made in the work done quantity in a month. Once all the Work Done Quantities are entered, the same will be submitted for approval to Sr. QS. Revision Control should be provided in the custom form. To calculate BCWP, 3 options are available. Option: 1: Based on Actual Workdone Quantities entered by QS in the Workdone evaluation custom form. Option2: A custom form needs to be provided to Cost Control department in which each cost code wise % completion can be imported with reference to the bill code. Option3: Interface the Percentage completion from Primavera. Option 4: Interface each Cost Wise from Candy The Percentage completion calculated at this form should be used in MJCR process.
PA.BP.49.0 (PA.BPS.26.0)
QS Department Tracks Payment Application GAP CH Invoice Quantities against each BOQ. Evaluation/Payme nt Application UCC Would like to capture Payment Application Quantities Quantities details in the system. UCC would fields/Columns Quantities form
UCC_PA_BP080_FINAL
like in
to have following Payment Application
Invoiced Quantity window is going to be there in Projects custom Commercial Key module. User This window is used to enter the Invoiced Quantity (Cumulative). This window consists of the BOQ details, where with reference to the BOQ Details, Invoiced Quantity is entered. The BOQ details are picked form the Costing Form. Ex: Cumulative Invoiced Quantity Entry for the Period
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Entry Date: 13/Sep/2011 BOQ No: Description: Complete anti termite treatment all as specified Unit: SQM Work done Quantity: Invoiced Quantity Final Invoiced Quantity BOQ Quantity: Rate: Contract Type: Remeasurable
Unit of Measure Remaining Quantity PA Quantity Previous PA Quantity
Document number and document date options will be provided in the system to track the changes made in the work done quantity in a month. Once all the Invoiced Quantities are entered, the same will be submitted for approval to Sr. QS. Revision Control should be provided in the custom form. PA.BP.50.0 (PA.BPS.27.0)
Certified Evaluation
QS Department tracks Certified Quantities against GAP CH each BOQ.
Certified Quantity window is going to be there in Projects custom Commercial Key module. User
UCC Would like to capture Certified Quantities details in the system.
This window is used to enter the certified quantity (Cumulative). This window consists of the BOQ details, where with reference to the BOQ Details and work done quantity, certified quantity is entered. The BOQ details are picked form the Costing Form. Ex:
UCC would like to have following fields/Columns in Certified Quantities form Unit of Measure Remaining Quantity PC Quantity Previous PC Quantity
UCC_PA_BP080_FINAL
Certified Quantity Entry for the Period Entry Date: 13/Sep/2011 BOQ No Description: Complete anti termite treatment all as specified Unit: SQM Work Done Quantity: 10 Certified Quantity: 9 Final Certified Quantity BOQ Quantity: 24 Rate: 0.22 Contract Type: Remeasurable
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Document number and document date options will be provided in the system to track the changes made in the work done quantity in a month. Once all the certified Quantities are entered, the same will be submitted for approval to Sr. QS. Revision Control should be provided in the custom form. PA.BP.51.0
Project Invoicing
Project Invoicing
GAP CH
Payment Certificate process which UCC is expecting is not available Commercial Key in Standard Project Billing. User Customization needs to be performed to achieve the same. A Custom component for billing (Payment Certificate) should be provided to UCC PC (Payment Certificate) is of 5 types 1. Advance 2. Progress Billing 3. Final Progress Billing 4. Retention Release 5. Final Retention Release Custom Process: When a project is awarded to UCC. Before starting the project some of the amount in total contract will be taken as an advance. For entry of advance Invoice, the document type will be selected as “Advance” The following details needs to be entered in the header level
UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
Operating Unit Project Number PC Type (Advance) Document Type Document Date PC No 81
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Period Comments (if any)
Once the advance document type is selected, at line level the advance amount will be entered in Accounting Value Column against the Advance Row. Once the transaction has been entered, user will Click on transfer which will automatically create an Advance Invoice in AR Module. When the advance amount is received from the customer, Receipt will be taken against the Advance Invoice. When next milestone is due, UCC needs to raise an invoice against the same. For raising the invoice for Value of work done, UCC will select the Document Type as Payment Certification in PC Custom Form and Enter the Value of Work done amount in work done Row and advance Recovery, Retention and other deductions amount in respective rows in Accounting Value Column. When the transaction entry is completed user will select Transfer button which will pass the total amount (work done-Advance Recovery) Receivables and Un-Billed Receivables entries in AR and the advance Recovery accounting transaction will be passed to GL Directly. When the total project is completed (Final Invoice). UCC user will enter the Work done, Advance Recovery, Retention and other deduction amounts in PC custom form by selecting PC Type as Final Progress Billing. When the transaction entry is completed user will select Transfer button which will pass the total amount (VOWD-Advance Recovery) Receivables and Revenue entries in AR and the advance Recovery accounting transaction will be passed to GL Directly. Note: Value of work done amount will be calculated from Certified Quantities form. Accounting Entry: Advance: UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Account Receivables COMPANY DIVISION DEPARTMENT ACCOUNT SUB-ACCOUNT PROJECT INTER COMPANY FUTURE DEBIT
Advance
Y N N Y N Y N
Y N N Y N Y N
N XXX
N XXX
CREDIT Advance Recovery:
Unbilled Receivables
Advance COMPANY DIVISION DEPARTMENT ACCOUNT SUB-ACCOUNT PROJECT INTER COMPANY FUTURE DEBIT CREDIT
Y N N Y N Y N
Y N N Y N Y N
N XXX
N XXX
Invoice:
UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Unbilled Receivables
Account Receivables COMPANY DIVISION DEPARTMENT ACCOUNT SUB-ACCOUNT PROJECT INTER COMPANY FUTURE DEBIT
Y N N Y N Y N
Y N N Y N Y N
N XXX
N
CREDIT
XXX
Following are the Types of Details maintained in PC
Advance Additional Advance Retention Final Retention Additional Retention
Note: Finance has confirmed that the following accounts are maintained in GL One account for Advance and Additional Advance One account for Retention and Additional Retention Note: Detail discussion is going on with finance on accounts. PA.BP.52.0
Payment Certificate (Advance)
After the contract is awarded to UCC, Advance, GAP CH Recovery and retention terms are getting agreed with the customer. All these information is captured in PID Document. Based on contract Terms, Currently Commercial Department is preparing Advance invoice to client/Customer based on agreement details.
UCC_PA_BP080_FINAL
When a project is awarded to UCC. Before starting the project some Commercial Key of the amount in total contract will be taken as an advance. User A Custom component for billing (Payment Certificate) will be provided to UCC. For entry of Advance, the Payment Certificate Type will be selected as “Advance” for advance invoice.
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Control Number
Functional Requirement
Description
Map PR
Currently UCC is capturing Advance Invoice details manually. After creating the Advance Invoice, the same is sent to Approval manually. Approval Hierarchy details needs to be provided by UCC Commercial Department. Currently this process is maintained manually and UCC would like to have complete process in system.
Functional Map/ Recommended Solution
Responsibility
The following details needs to be entered in the header level
Operating Unit Project Number PC Type Document Type Document Date PC No Period Comments (if any)
Once the advance document type is selected, at line level the advance amount will be entered in Accounting Value Column against the Advance Row. Once the transaction has been entered, user will Click on transfer which will automatically create an Advance Invoice in AR Module. When the advance amount is received from the customer, Receipt will be taken against the Advance Invoice. When advance recovery needs to be done, user will enter the details of the advance recovery in advance recovery field when next invoice has been raised against the project. Once the entry is completed, the user will select the transact button which will directly pass the Advance Recovery entries in GL. Note: Value of work done amount will be calculated in work done evaluation custom form and the same will be entered in PC custom form. Accounting Entry: Advance: Account Receivables COMPANY DIVISION DEPARTMENT ACCOUNT UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
Y N N Y
Advance Y N N Y 85
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
SUB-ACCOUNT PROJECT INTER COMPANY FUTURE DEBIT
Responsibility
N Y N
N Y N
N XXX
N XXX
CREDIT Advance Recovery:
Unbilled Receivables
Advance COMPANY DIVISION DEPARTMENT ACCOUNT SUB-ACCOUNT PROJECT INTER COMPANY FUTURE DEBIT CREDIT
PA.BP.53.0
Payment Certificate (Invoice)
UCC_PA_BP080_FINAL
Currently QS is capturing the Work done details GAP CH against a project and sharing the details to Commercial Department. Based on contract Terms and Work done details received from QS Department, Commercial Department is preparing invoices to client/Customer and submitting it for internal Approval. While preparing the invoice, following deductions are applied by UCC
Y N N Y N Y N
Y N N Y N Y N
N XXX
N XXX
When a project is awarded to UCC, based on the agreement with Commercial Key customer some amount will be deducted in the Invoice as Retention. User Presently Retention is appealable for all types of projects. A Custom component for billing (Payment Certificate) will be provided to UCC. For entry of invoice the Type will be selected as Payment certificate.
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
The following details needs to be entered in the header level 1. 2.
Retention Advance Recovery
UCC Commercial Department need to provide Final list of Deductions maintained by UCC. UCC would like to populate Advance and Recovery Percentage in Payment certificate automatically based on Contract Agreement. UCC Would like to have Document Type "Final Bill Type" in the Payment Certificate. UCC would like to populate Value of work done (VOWD) Value automatically based on Work done Quantities entered at Work done Evaluation by Quantity Surveyor. Approval Hierarchy details needs to be provided by UCC Commercial Department. Currently all this process is maintained manually and UCC would like to have complete process in system.
Operating Unit Project Number PC Type Document Type Document Date PC No Period Comments (if any)
At line level while entering the Invoice amount in PC, Against the same Retention amount will be entered. The entry will be done in Cumulative Value Column. Once the entry is completed, the user will select Transfer button. Then, the retention accounting entry will be passed in GL directly. Types of Retention Releases are maintained by UCC. Retention Release is done when project is completed and Final Retention release is done by DLP Department when the project or DLP period is completed. When project is completed and retention release invoice needs to be sent to customer, user will select the Document Type as Retention Release and enter the Retention release amount in Cumulative Column against Retention release field and click on transfer. Once the user has selected the transfer button, system will automatically raise retention Release invoice in receivables module. Accounting Entry: Retention:
Unbilled Receivables
Retention COMPANY DIVISION UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
Y N
Y N 87
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
DEPARTMENT ACCOUNT SUB-ACCOUNT PROJECT INTER COMPANY FUTURE DEBIT
Responsibility
N Y N Y N
N Y N Y N
N XXX
N XXX
CREDIT
Retention Release: Receivables COMPANY DIVISION DEPARTMENT ACCOUNT SUB-ACCOUNT PROJECT INTER COMPANY FUTURE DEBIT CREDIT PA.BP.54.0
Accruals
GAP CH
Retention
Y N N Y N Y N
Y N N Y N Y N
N XXX
N XXX
Projects Module doesn’t have a provision to capture the Accruals.
Project Key User
UCC want to enter the accruals and affect the project on monthly basis to calculate percentage of completion. Following accruals should be captured in the system Accruals for material UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Accruals for subcontractors Accruals for staff and labour service Accruals from WSD Accruals from PMV Accruals from FSD Depreciation of Asset Accruals for Material: Material Accrual referred as the Material Consumed to perform the activity for the current month but the cost may be missed out in system due to non-entry of records in the system. Based on the Monthly check performed by UCC, the difference in stock of Physical check and System check will be taken as Accruals. Accruals for Subcontractors: Actual Work done Quantities and Value will be taken as accruals for Subcontractor. If Actual Work done was not entered by Q.S, Cost Control department will manually enter the accrual value (In Accrual Custom Form) against the subcontract agreement. Accruals from WSD: These Accruals are referred as the manpower engaged from the WSD to perform Direct and Indirect Works and delay in posting or invoicing to UCC. Accruals from FSD: These Accruals are referred as the Formwork and Scaffolding Assets engaged from the FSD to perform the Works and delay in posting or invoicing to UCC. Accruals from PMV: These Accruals are referred as the Equipment Cost engaged from the WSD to perform Works and delay in posting or invoicing to UCC. Depreciation of Asset: These Accruals are reffered as the assets utilized by UCC and delay in posting the Depreciation cost to projects. A custom form needs to be developed to capture the accruals in the system.
UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
A project number should be selected at the header level of the form and click on generate, based on details in Subcontract and other processes, the accruals details should be populated in the custom form. Some of the values like petty cash and etc are not maintained in the system, so a provision to enter accruals manually also should be allowed in the custom form. Approval Hierarchy of Accruals Custom Form: Cost Control Engineer – Sr. Cost Control When the accruals are approved by the cost control department, Cost Control User should click on Transfer button to transfer Accruals to Project module and GL Module. When the actual cost is affected in the month end, Cost Control User navigates to Accruals form and select respective line which he want to reverse. Once all the lines are selected, user can click on Transfer button which creates negative entries in projects module and reverse accounting entries in GL Module. A check box should be provided in header level, show all and hide cleared Accruals. When the check box is selected, all the accruals which are settled should be hidden. These Accrual values are used in MJCR Process. Please refer PA.BP.70 for more details on MJCR. Please refer MD050 for details of form and field wise validations. PA.BP.55.0
Project - Revenue Recognition
GAP CH
To Recognize Revenue UCC is going to use percent Complete Projects Key User process. Before Recognition of Revenue, user needs to check whether all the actual transactions have been done for the project and accruals are booked for the project. Once user confirms that all the actual transactions and accruals have been entered (Up to Date), User will navigate to Revenue Recognition Custom Form.
UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
User should to select Operating Unit and Period at header level and click on Get lines. System should populate Actual Cost, Revenue Budget and Cost Budget details each project wise. Based on the formula provided by UCC, Percentage Completed will be calculated by the system and should be show in custom form. User can select the lines for which he want to recognize the revenue and post. Remaining lines can be posted at later point of time. User will click on submit to get approval on Percentage completion and revenue recognition value. Hierarchy details needs to be provided by UCC. Final approver for the % Completion will be finance user. Once the document is approved, user need to click on generate Revenue. An interface needs to be developed in system in such a way that an revenue entry will be created in GL automatically The following programs will be run to transfer the values to GL and create Revenue Accountings. “PRC: Create Accounting” Percentage Completion Formula: Revenue = ((Cost Incurred/Cost Budget) *(Revenue Budget))Booked Revenue Accounting Generation will be as follows Unbilled Receivables COMPANY DIVISION DEPARTMENT ACCOUNT UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
Y N N Y
Revenue Y N N Y 91
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
SUB-ACCOUNT PROJECT INTER COMPANY FUTURE DEBIT
N Y N
N Y N
N XXX
N XXX
CREDIT PA.BP.56.0
Payment Certificate (Final Retention Recovery)
Currently when project is completed and GAP CH Takeover certificate is received, Partial Amount of Retention is getting recovered from Client based on Contract Agreement Terms. After creating the Retention Release Invoice, the same is sent to Approval manually. Remaining Retention Amount is released by Client after DLP Period. DLP Department is recovering remaining Retention Amounts. Approval Hierarchy details needs to be provided by UCC Commercial Department. Currently all this process is maintained manually and UCC would like to have complete process in system.
Responsibility
When project is completed closed (DLP Completed), user will Commercial Key navigate to Payment Certificate and select Type as Final Retention User Recovery
Operating Unit Project Number PC Type Document Type Document Date PC No Period Comments (if any)
Accounting Entry:
Retention Release: Receivables COMPANY DIVISION DEPARTMENT ACCOUNT SUB-ACCOUNT PROJECT INTER COMPANY
UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
Y N N Y N Y N
Retention Y N N Y N Y N
92
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
FUTURE DEBIT
N XXX
CREDIT PA.BP.57.0
Subcontract Process
At present UCC subcontract process is handled by GAP CH Procurement department and Subcontract department.
The procurement department take care of finalizing subcontractor based on qualification, comparisons and other specifications.
Responsibility
N XXX
Subcontract Request
Project Procurement A Subcontract Request will be raised by Site and budgetary control User will be checked at the time of requisition. Once the Request is approved the same will be sent to Procurement department for further process.
&
Request for Quotation & Quotation
The subcontractors are invited to participate in the bid through RFQ by the procurement team.
Based on the Subcontract Request the Procurement department creates Requests for Quotation and Quotations. Bid analysis will be performed by Procurement department and Procurement will compare/rate and check budget in Bid Analysis report and submits it for approval to hierarchy.
Once the subcontractor is finalized based on the comparisons and qualification the contract is awarded to the subcontractor.
Selected Supplier details will be forwarded to Commercial Department for agreement Creation. Subcontract Agreement:
Once the subcontractor is finalized the Subcontract Department creates a Subcontract Agreement.
UCC wants to continue with the same procedure in future.
Subcontract Agreement will be created against the Subcontractor. Requisition reference number will be entered in Subcontract agreement for reference purpose. Subcontract Management Custom process should be followed for Work Order and Service Order processes. Subcontract Liability Statement: Subcontract Liability statement (Work done) will be captured on monthly basis. Subcontractor Payment Application quantities will be tracked in Subcontract Liability Statement. Actual Work done quantities will be captured in SC liability statement for Accruals purpose.
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Subcontract Liability Statement will be submitted for approval. Payment Certificate: Approved Subcontract Liability Statement will be referred in Payment Certificate and Work done/certified values will be populated in Payment Application. Advance Recovery, Retention and other deductions will be entered/calculated based on percentages provided in agreement. Payment Certificate will be submitted for approval, once Payment certificate is approved, Payables invoice will be created in payables module (Auto Interface) with Payment certificate Values. Please refer PA.BP.58, PA.BP.59, PA.BP.60, PA.BP.61, PA.BP.62 and PA.BP.63 for details of subcontract process. Please refer PA.BP.54 for Accruals details. Please refer MD for more details. PA.BP.58.0
Subcontract Agreement
In the contract agreement of Subcontract process the key users want to have two way approvals
Within Internal Project Department. Final approval with other management team. The key users want to have an Advance recovery option for Advance Payment and for Down Payment option there should be no recovery option.
At present users have Scope of Work field in the agreement they want this field to be kept in place of Task number in the agreement. Milestone payments, monthly assessment payment terms are used in the present system and same need to be followed in the future as well. Users want to have Place of Payment as optional. UCC_PA_BP080_FINAL
GAP CH
Once the Subcontractor is finalized, the details will be sent to Commercial User Commercial department for processing Subcontract Agreement. In standard application, subcontract agreement feature is not available. A custom form needs to be developed to capture the subcontractor agreement details. The custom form contains following details
UCC/NALSOFT - Confidential
Subcontractor Name Subcontractor Number Subcontract Order No (Created by Procurement) Subcontract Type (Service Order, Work Order, Light Order) BOQ Details DLP Details Payment Terms Subcontract Value Bond Details 94
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
There should be some fields in the agreement like types of insurance, eligibility document & etc.
Commercial Department should enter all the required mandatory information in agreement form.
Apart from existing Bond Types in Subcontract Agreement, Few Other Bond Types are required. The list is to be provided by Finance Department.
Some of the mandatory fields are as follows
Letter of Guarantee’s created for the supplier should be shown in list of value of Guarantee’s in Subcontract Agreement. Replace Contract Name field to Subcontract Name.
Responsibility
Project Number Subcontract Number/Name Subcontract Type (Lumpsum/Remeasurable) Currency Advance % Retention% Advance Recovery % Contract Award Date Agreement Validity Dates Defect Liability Days Insurance Details
Once all the information is entered, the document should be submitted for approval. Approval Hierarchy details should be provided by Commercial Department. Revision control should be provided for Subcontract agreement to capture the variations. PA.BP.59.0
Subcontract Liability Statement
If the subcontractor is not registered in Qatar than GAP CH withholding tax of 5% on work done will be applied.
A custom form needs to be developed to capture the Subcontract Commercial User Work done details. The subcontract work done details form consists of following information
UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
Subcontract Quantity SC Value SC Application Quantity SC Application Amount Actual Workdone Quantity Actual Workdone Value 95
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Workdone Value Workdone Quantity Material at Site Variation Values
At month end QS will check the details of Subcontract Work done and enter the same in the liability statement for generation of invoices. Accruals: Accruals should be calculated based on Actual Workdone Value. If QS doesn’t enter Actual Workdone values, a provision should be provided to Cost Control department to enter the accruals value directly in Accruals Custom Form. Subcontract Material Issue: A customization needs to be developed to track the Material issued to subcontractor. Whenever material is issued to subcontractor from Project Store, The material details needs to captured for deductions. A custom form should be developed in inventory Module. Whenever material is required to be issued to Subcontractor, the material will be issued against a SMR. Store Keeper should select the subcontractor name at header level and issue the material. The details of Material issued to subcontractor should be populated in a custom form in Subcontract module where QS can enter the margin percentage. Based on the Margin entered in the custom form, Value of Billing should be calculated (Based on Item Weighted Average cost and Margin). Purchases for Subcontractor: UCC Procures material for subcontractors. Material Purchases made to the subcontractor should be captured. The details of Material procured to subcontractor should be populated in a custom form in Subcontract module where QS can UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
enter the margin percentage. Based on the Margin entered in the custom form, Value of Billing should be calculated (Based on Purchase Price and Margin). Partial Material Billing can be performed. Material on Site A custom form needs to be developed to track material on site with following details
Item Code Item Description Quantity Bill Quantity Rate Amount Remarks
Material off Site A custom form needs to be developed to track material off site with following details
Item Code Item Description Quantity Bill Quantity Rate Amount Remarks
Once all the details are entered by Q.S, the Liability Statement should be submitted for approval. Note: Approval Hierarchy should be provided by Commercial Department (Project Wise Hierarchy). Liability Statement Customization will have Version Control.
UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Please refer PA.BP.54 for Accruals details. PA.BP.60.0
Subcontract Advance Payment Certificate GAP CH Subcontract Billing: Currently based on Subcontract Order, Contracts Subcontract department is preparing Advance Payment Advance Payment Certificate Outside the system. Certificate Print Advance PC is sent for internal approval for processing payment. Approved copy is getting submitted to Finance for Processing of Payment to supplier. Finance is directly processing Payable Prepayment invoice in the Fusion system. UCC would like to maintain Payment Certificate details in System. Approval Hierarchy details needs to be provided by UCC Contracts Department.
When a subcontract order is awarded. Before starting the work Commercial User some of the amount in total contract will be provided as an advance. A Custom component for billing (Payment Certificate) will be provided to UCC. For entry of Advance, the Payment Certificate Type will be selected as “Advance” for advance subcontractor invoice. The following details needs to be entered in the header level
Operating Unit Project Number Subcontract Agreement No Document Type Document Date PC No (Auto Generation) Period Comments (if any)
Once the advance document type is selected, at line level the advance amount will be entered in Accounting Value Column against the Advance Row. Once the transaction has been entered, user will Click on transfer which will automatically create an Prepayment Invoice in AP Module. When advance recovery needs to be done, user will enter the details of the advance recovery in advance recovery field when next invoice has been raised against the Subcontract Agreement. Once the entry is completed, the user will select the transact button which will directly pass the Advance Recovery details to AP. Note: Value of work done amount will be calculated in Subcontract Liability Statement custom form and the same will be Populated in PC custom form.
UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
PA.BP.61.0
Payment Certificate (Monthly Invoice) GAP CH Subcontract Billing: Payment Currently based on Subcontract Order work done Certificate details captured by QS department, QS (Monthly Invoice) department is preparing Payment Certificate (Outside the system). Print PC is sent for internal approval for processing payment. Approved copy is getting submitted to Finance for Processing of Payment to supplier. Finance is directly processing Payable invoice in the Fusion system and applying Retention and Advance Recovery amounts. UCC would like to maintain Payment Certificate details in System.
Functional Map/ Recommended Solution
Responsibility
QS Will track the Subcontract work done and capture all the Commercial User information in Liability Statement. At every month end, QS needs to navigate to PC Custom form and create a Payment Certificate for Subcontract Agreement. The following details needs to be entered in the header level
Operating Unit Project Number Subcontract Agreement No Document Type Document Date PC No (Auto Generation) Period Comments (if any)
UCC want to populate Advance and Recovery Percentage in Payment certificate automatically based on Agreement.
Once the details are entered, QS should click on Get Lines button which will generate VOWD value along with Advance Recovery and Retention Values (Based on Percentages captured at Agreement)
Approval Hierarchy details needs to be provided by UCC Contracts Department.
QS Can enter the other deduction values in PC and Submit it for approval to hierarchy. Note: Hierarchy details needs to be provided by UCC Commercial Department (Project Wise). Once the PC is approved, a notification will be sent to finance user for information. QS Needs to click on Create Invoice button which will create a draft invoice with all the deduction amounts. Note: QS needs to select Prepayment invoice number in PC while submitting a Progress Invoice with advance recovery. Note: Value of work done amount will be calculated in Subcontract Liability Statement custom form and the same will be Populated in
UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
99
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
PC custom form. Following are the Types of PC are maintained PA.BP.62.0
Subcontract Billing Retention Recovery
Retention Recovery
GAP CH
Currently QS Department verifies the contractual terms and releases Retention amounts to Subcontractor. Retention Release Payment certificate is prepared by QS and is getting submitted for approval (Manual Approval).
Advance Additional Advance Progress Invoice Retention Final Retention Additional Retention
When the subcontract work is completed, QS will enter the Retention Recovery Invoice. A Custom component for billing (Payment Certificate) will be provided to UCC. For entry of Retention Recovery, the Payment Certificate Type will be selected as “Retention Recovery”.
QS is sending the Signed copy to Finance for Payment release. UCC would like to maintain Retention Release Payment Certificate details in System.
The following details needs to be entered in the header level
Approval Hierarchy details needs to be provided by UCC Contracts Department.
Operating Unit Project Number Subcontract Agreement No Document Type Document Date PC No (Auto Generation) Period Comments (if any)
Once the retention recovery amount is entered, the document can be submitted for approval. Once the transaction has been entered, user will Click on transfer which will automatically create a Prepayment Invoice in AP Module. PA.BP.63.0
Subcontract
UCC_PA_BP080_FINAL
GAP CH
Final Retention Recovery will be performed by DLP Department after completion of DLP Period.
UCC/NALSOFT - Confidential
100
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Billing Final Retention Recovery
Functional Map/ Recommended Solution
Responsibility
When the DLP Period is completed, DLP Department will enter the Final Retention recovery Invoice. A Custom component for billing (Payment Certificate) will be provided to UCC. For entry of Final Retention Recovery, the Payment Certificate Type will be selected as “ Final Retention Recovery”. The following details needs to be entered in the header level
Operating Unit Project Number Subcontract Agreement No Document Type Document Date PC No (Auto Generation) Period Comments (if any)
Once the retention recovery amount is entered, the document can be submitted for approval. Once the transaction has been entered, user will Click on transfer which will automatically create a Prepayment Invoice in AP Module. PA.BP.64.0
Department Budgets
Department Budgets are created in General Ledger Module.
Project Key User
Complete Control of Department budgets will be lying with Cost Control Department. Each account combination wise budgets should be defined GL Module. The following information needs to be entered in Budgets Window
UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
Currency 101
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Budget Period Account Code Combination Value The budgets can be uploaded through Excel Sheets. UCC would like to have following type of control in department budgets When end user is raising any Requisition, IF the system budget check is failed, system should popup a window which will ask user to enter the reason/justification for getting the over budget. User should be able to enter the Reason/justification in the popup and send it for approval to nominated user, if the nominated user is satisfied with the reason, he should be able to click on submit and the request should be submitted for approval. If approver rejects, system should not allow to submit the document for approval. Please refer Budgetary control point for more details on Budget Control. Note: Excel Upload Option is available to create department Budgets. Department Budget amendments are not Made. Finance should have view only access to department budgets. Elements received from Projects Cost Control Department should be validated with COA. Please find Annexure-G for detailed elements used in Preparing G&A Budget
PA.BP.64.1
Department Budgets -
UCC_PA_BP080_FINAL
GAP CH
Reporting: UCC Cost Control Department Generates following Project Key User reports on monthly basis
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BP.080-Future Business Process
Control Number
Functional Requirement Reporting
Description
Map PR
Functional Map/ Recommended Solution
Departments Monthly Summary
Department Periodic Report
Actual Cost
Responsibility
Actual Cost: To Generate Actual Cost Report a Custom form needs to be developed to track Accruals Cost details. The custom form should contain following details Header Level:
Department/G&A Code
Department/G&A Name
Line Level:
G&A/Department Details
Each Detail wise/Month wise Accrual Cost Entry Column
Department Periodic Report: Department periodic Report consists of each Detailed wise Budget Vs Actual Comparison (Monthly). Department Monthly Summary: The report contains following details each department wise
UCC_PA_BP080_FINAL
G&A/Department Details
Budget
BCWP (Earned Value)
ACWP
Trend Input (should be provided as parameter in report)
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103
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
CTC
CAC
CVAC
Responsibility
Different valued Reports can be generated based on Trend Selected at Parameters while generating Report. Please refer MD050 for more details and field level validations. PA.BP.65.0
Cost to Company Labor
UCC would like to get the Cost to company (Labor) details from EBS. CTC rates of Labor are calculated in HCM module.
GAP CH
Cost to Company Calculation will be performed by HR Department. HR User Please refer T&A Document for More Details. However the details provided by Cost Control department are as follows Please find attached CTC Calculation Formula Sheet with Elements which needs to be considered
Labor CTC.xlsx
Note: Currently HR Department doesn’t have CTC Calculation for Labor. It is an open point in T&A PA.BP.66.0
Cost to Company Staff
UCC would like to get the Cost to company (Labor) details from EBS. CTC rates of Labor are calculated in HCM module. UCC was calculating CTC rate with following information 1. Basic 2. Transport 3. Housing 4. Medical Insurance 5. Air Tickets 6. Mobile Charges 7. Recruitment Expenses 8. Visa Charges
UCC_PA_BP080_FINAL
GAP CH
Cost to Company Calculation will be performed by HR Department. HR User Please refer T&A Document for More Details Note: Currently HR Department doesn’t have CTC Calculation for Staff. It is an open point in T&A
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BP.080-Future Business Process
Control Number
Functional Requirement
Description
9.
Map PR
Functional Map/ Recommended Solution
Responsibility
GAP CH
UCC Want to Forecast the following in the system
Project User
Indemnities and etc.
UCC would like to charge staff cost to projects based on the CTC rates and time frames. PA.BP.68.0
Forecasting
Manpower Forecast
Staff Forecast
Equipment Forecast
Forecasting feature is not available in projects module. Forecasting customization needs to be developed. Planning Department is going to perform the forecasting. Following forms customization
needs
to
be
developed
for
Manpower Forecast Project Level
Staff Forecast Project Level
Equipment Forecast Project Level
Manpower Forecast Company Level Custom
Staff Forecast Company Level
Equipment Forecast Company Level
forecasting
Following fields should be available in Forecast form Manpower Forecasting Form
UCC_PA_BP080_FINAL
Project Number
Project Name
Current Holding Quantities (Total Manpower defined in Manpower Pool) (Inhouse and Hired)
Calendar months based on project start and end date. If project is more than 7 Years then 7 Years of Calendar from
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Project Start Date.
Labor Jobs Defined in HR
Staff Forecasting Form
Project Number
Project Name
Current Holding Quantities (Total Staff defined in HR)
Calendar months based on project start and end date. If project is more than 7 Years then 7 Years of Calendar from Project Start Date.
Staff Jobs defined in HR
Equipment Forecasting Form
Project Number
Project Name
Current Holding Quantities (Total Equipment Inhouse and Hired)
Calendar months based on project start and end date. If project is more than 7 Years then 7 Years of Calendar from Project Start Date.
Equipment Categories Defined in Asset Management (Eam Module)
Planner for projects need to enter forecasting data in the custom form. Approval Hierarchy is required for all the Project Level Forecasting Custom Forms. Hierarchy: Planner Project Manager Project Director Planning Headoffice In each project level custom forms, Forecasting will be performed by Planning department by splitting total quantities to period. Once all the project level forecasting is completed. User should UCC_PA_BP080_FINAL
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106
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
navigate to company level custom from and click on Generate.
All the Project level Month Values will summed up and shown in Company Level. Following information will be shown at company level forecasting forms Header:
Operating Unit
Lines:
Project Number
Project Name
Totals
Detailed Split upto 7Years
Revisions: Revision control should be available for all project forecasting forms. Monthly revisions are made by Planning Department.
Deployment of Manpower/Staff/Equipment restricted on Forecasting Quantities.
should
not
be
The forecast is used in MJCR Process. PA.BP.69.0
Actual Cost Reallocation
GAP CH
On Need Basis Cost Control Department would like to allocate Cost Project Key User from
Activity to Activity
Cost Code to Cost Code
Project to Project
A custom Process needs to be developed in EBS for Cost UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Reallocation. The custom form should contain following details
Cost Booked Activity
Cost Booked Cost Code
Project No
Project Name
Cost Booked Date
Cost Value
Cost Control Department will reallocate the cost by entering the following details in the custom form against the above mentioned fields by selecting the line (Check Box)
Reallocated Activity (Defaults Cost Booked Activity) User will change (If Required)
Reallocated Cost Booked Cost Code (Defaults Cost Booked Cost Code) User will change (If Required)
Reallocated Project No (Defaults Cost Booked Project No) User will change (If Required)
Reallocated Project Name (Defaults Cost Booked Project Name)
Reallocated Cost Date (Defaults Current Date)
Reallocated Cost Value (Defaults Cost Value Activity) User will change (If Required)
Validations:
Cost Reallocation Value should not be more than Original Cost Value
Activity Reallocation with in the projects: When Activity Reallocation is performed, there will not be any financial Impact. The transactions will be posted in projects module only.
UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
108
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Cost Code Reallocation with in the projects: When Cost Code is reallocated is performed, Accounting entries should be posted to General Ledger Module in Unposted Status. Accounting Department will post the Journal Manually by verifying the details. Accounting entry should be generated automatically based on Selected Cost Codes and mapping of Cost to Accounts. Debit: Reallocated Cost Code Credit: Original Cost Code Cost Reallocation between projects: When Project to Project cost reallocation is performed, Accounting entries should be posted to General Ledger Module in Unposted Status. Accounting Department will post the Journal Manually by verifying the details. Accounting entry should be generated automatically based on Selected projects and Cost Codes and mapping of Cost to Accounts. Debit: Reallocated Cost Code & Project Credit: Original Cost Code & Project Before Reallocation, Cost Control user should send the reallocation approval notification to Projects Department and For Your information notification to Finance User. Hierarchy details needs to be provided by Cost Control Department. Please refer Reallocation MD050 for more details.
Note: Budget needs to release when Cost Code Reallocation transaction process is performed. Please refer PA.BP.21 for more details on budgetary affects. Please refer MD.050 for more details and field level validations.
UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
109
BP.080-Future Business Process
Control Number PA.BP.69.1
Functional Requirement Stock Check
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
On Monthly Basis, Projects department visits site and performs Project User Physical Inventory Check to identify Stock discrepancies. Physical Inventory Check Process available in System can be used to perform the stock check Oracle Inventory provides a fully automated physical inventory feature that you can use to calculate system-maintained item onhand balances with actual counts of inventory. Based on the counting date, system freezes the on-hand qty. When actual quantities are entered, system shows the difference between system & actual qty. If quantity check department identifies that entry of the quantities has been missed, they can intimate the store keeper to perform the transaction in the system before count update. The following things to do for Physical inventory counting are: Physical Inventory (Name) Tag Generation (generating tags for the items) Tag counts ( Physical counting) Approve Adjustments Approving or rejecting variation The report requested by Projects Department for Stock check process can be generated based on the above process.
PA.BP.70.0
MJCR (Monthly Job Cost)
GAP CH
The following Custom Form needs to be developed in MJCR Process Project Key User to generate MJCR Reports.
The following reports will be printed from MJCR Process
UCC_PA_BP080_FINAL
Executive Summary
Abstract
Breakdown
Billing Analysis
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110
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
RB & BCWP
Master Budget
IBC Log
Cost Booked in ERP
Accrual Cost
Stock
VO Log
Responsibility
MJCR is a resource Based Costing Report which is submitted on monthly basis. Executive Summary Report will be used as Cover Page for MJCR Reports. The following information will be used to create the above mentioned reports
Master Budget: Base Budget of the Project will be considered as Master Budget (rev 0). Approved Master budget cannot be changed at any point of time.
Revised Budget: Whenever changes occur in the Budget due to scope variations, design changes or any reason, the revision of budget will be performed, the latest revised budget value should be considered in the reports
% of Master Budget: Based on total Budget value and value of Each Cost Group, Cost Group wise percentage should be calculated.
% of Revised Budget: Based on total Revised Budget Value of Each Cost Group, each Cost Group wise percentage should be calculated.
UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
111
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Earned Value (BCWP): Taking percentage completion from BOQ (Valuation) entered by QS Or Taking Percentage Completion from Primavera
Cost Booked in ERP: Total Actual Cost from ERP should be generated.
Accruals: Total Accruals booked for the project should be generated. Please refer BP.PA for details of accruals.
Actual Cost Work performed (ACWP): Cost Booked in ERP + Accruals
Cost variance to Date: Earned Value – ACWP
CPI (Cost Performance Index): BCWP/ACWP
CTC (Cost to Complete): Calculated based on Trend Input
Total Balance Liability Cost: Stock at site + Balance Commitment Cost + Uncommited Cost
CAC (Cost at Completion): ACWP + CTC
CVAC (Cost Variance at Completion): Revised Budget - CAC
Following forms and processes needs to be developed to generate UCC_PA_BP080_FINAL
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112
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
MJCR reports
Trend Input (Breakdown Form)
Accruals
Stock at Site
Billing Analysis (Based on Details from Primavera)
Actual Cost Reallocation
IBC
Commitment Cost Reallocation
Trend Input Custom Form: Custom Form should consist of following details
UCC_PA_BP080_FINAL
Cost Code
Cost Code Description
Master Budget
Revised Budget
Earned Value
% of BCWP against budget
Cost in ERP (Accruals should be booked in ERP)
ACWP (Cost in ERP)
Cost Variance
CPI
Stock at Project Site(Store)
Balance Commitment (Manual Entry)
Uncommited Cost (Manual Entry)
Total Balance Liability Cost
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
CTC
Trend Input (Manual Selection)
CAC
CVAC
Responsibility
Executive Summary: Executive Summary report consists of following main details.
Contractual Data
Cost Data
Preliminary Information
Contract Status
Budget Status
Progress Status
Billing Status
Risks & Opportunities
Performance Indices
Executive Summary Details are generated based on detailed reports which are mentioned above. Billing Analysis: Custom form should to be developed to interface the Billing analysis performed in Primavera based on Billing Value provided from ERP.
Billing Value (Actual) should be interfaced to primavera, Primavera should forecast the Billing value and interface the same to Project Module to “Billing Analysis Custom Form”
Billing Analysis Rep consists of following details
UCC_PA_BP080_FINAL
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BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Original Billing Plan - Monthly Original Billing Plan - Cumulative Submitted Billing - Monthly Submitted Billing - Cumulative Certified Billing - Monthly Certified Billing - Cumulative Revised Billing Plan - Monthly Revised Billing Plan - Cumulative Deviation From Original Billing Plan Percentage Deviation From Original Billing Plan
Detail Report process will be available in MD050 with field level details. Please refer PA.BP.54 for Accrual Details Please refer PA.BP.69 for Actual Cost Reallocation Details Please refer PA.BP.69.1 for Stock at Site Details Please refer PA.BP.18 and PA.BP.19 for IBC Details Please refer PA.BP.76 for Primavera Details
UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
115
BP.080-Future Business Process
Control Number PA.BP.71.0
Functional Requirement Commitment Cost Reallocation
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
UCC Would like to reallocate Commitment Cost
GAP CH
Commitment cost cannot be reallocated in the system.
Project Key User
UCC would like to reallocate Commitment cost from one Cost to another cost code.
Detailed analysis should be performed in Build Phase.
The commitment reallocation process is required to generate MJCR Process related reports. PA.BP.72.0
MCCR of WSD & FSD
MCCR of WSD & FSD Project
GAP CH
Details of MCCR of WSD & FSD was provided by UCC Cost WSD Key User Control Department, they would like to generate the same from System. MCCR of WSD & FSD will be explained in WSD Projects BP080 Document. Please refer WSD Projects BP080 Document.
PA.BP.73.0
Monthly Company Costing (MCCR)
GAP CH
The following reports are generated in MCCR Process
Job Information
Job Information 2
Billing Analysis
Revenue
Cost Analysis
Quarter Comparison
Gross Margin
Quarter Performance
Project Key User
Job Information:
Job Information Report Consists of following information:
UCC_PA_BP080_FINAL
Project Number
Project Name
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116
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Contract Type (Maintained in PID)
Status (Status of the project)
Build Up Area (Should be maintained in PID/Project Definition Window)
Contractual Start (Project Start Date)
Contractual Finish (Project Finish Date)
Expected Finish (Value should be picked based on Latest Expected Finish Date interfaced from Primavera)
Running Cost Per Day (Preliminary Cost of the Project (Excluding Mobilization, Demobilization and Maintenance)divided by Original Contractual Duration of the project)
Contractual LD/Penalties per LD per Day (Total Sum of Liquidity Damages/Penalties or any cost which main contractor would be liable to pay to the client incase of project is delay)
Original contract Sum
Original Estimation Cost Budget (Rev 0 or Master Budget)
Original Estimation Margin (Should be calculated based on Rev0 or Master Budget)
Responsibility
Please refer PA.BP.70 for details on Billing Analysis Please refer PA.BP.18 and PA.BP.19 for IBC Details which is used for Cost Analysis Report Generation. Please refer PA.BP.76 for Primavera Details Detailed Specs will be provided in MD Document. Field Wise Calculations will be explained. Please refer PA.BP.70 Details of Executive summary.
UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
117
BP.080-Future Business Process
Control Number PA.BP.74.0
Functional Requirement Cost Variance
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
GAP CH
UCC Generates
Project Key User
Monthly Cost Variance Cumulative Cost Variance reports
Cost Variance Report is dependent on MJCR Process. Following forms and processes needs to be developed to generate Cost Variance reports
Trend Input (Breakdown Form)
Accruals
Stock at Site
Actual Cost Reallocation
IBC
Commitment Cost Reallocation
Cumulative Cost Variance Report consists of following details Section wise Latest Revised Budget Cost at Completion Cost Variance Cost Performance Index Monthly Cost Variance Report consists of following details Section Wise
UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
IBC Period Change in Cost at Completion Change in CVAC Change in Cost Performance Index
118
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Please refer PA.BP.54 for Accrual Details Please refer PA.BP.69 for Actual Cost Reallocation Details Please refer PA.BP.69.1 for Stock at Site Details Please refer PA.BP.18 and PA.BP.19 for IBC Details Please refer MD050 for detail field wise description. PA.BP.75.0
Primavera Activities
UCC Would like to have seamless integration GAP CH with the following details
All the planning activities of the project to EBS.
BOQ selling/ Budget rates to primavera.
Actuals to reflect back to primavera.
Budgeted resources in details.
CTC from cost control reports.
Actuals, budget and price to Primavera.
Scheduled Workdone to ERP.
Scheduled Budget work to ERP.
Scheduled Resource histogram to ERP.
Remaining Activities.
Consolidated histogram for Staff, labor and equipment.
Percentage of completion on BOQ level, activity level.
Forecast cost/work done to ERP.
UCC_PA_BP080_FINAL
For a project detail level activities are planned in primavera with Project Key User following details
Late Start Date Late Finish Date Early Start Date Early Finish Date Activity ID Activity Code (Map with EBS) Project Number
Once all the information is planned in primavera, the same needs to be interfaced to EBS. A custom form needs to be developed in EBS to capture all the Activities with Dates. Whenever activities are planned in primavera, all the activities with dates should be interfaced to Activities Staging Table in EBS. System should pick the activities from Staging table and shown in Projects Activities Custom Form with following details
UCC/NALSOFT - Confidential
Project Number Project Name Activity ID Activity Code (Map with EBS) Late Start Date Late Finish Date Early Start Date Early Finish Date
119
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
For More information please refer PA.BP.76.0 PA.BP.76.0
Primavera to EBS (2 Way Integration)
GAP CH
UCC would like to interface the following information from ERP to Primavera
BOQ selling rates. BOQ Budget Rates. Budgeted resources in all details. (Like manpower, equipment, materials, subcontractors, and prelims with different measurements like hours, m3, m2 &etc.) CTC from Cost control reports. Actual cost to date. Actual billing to date.
From Primavera to ERP
Following custom staging Tables and forms needs to be developed Project User to have Integration between Primavera and EBS (2 Way)
The following details should to be interfaced from EBS to Primavera
Scheduled work done (planned work done ) Scheduled Budgeted work (BCWS) Scheduled resource histograms Remaining activities
Percentage of completion on BOQ level, Activity level &etc.
Forecasted remaining cost.
Forecasted remaining work.
Activity Table Forecasting Details Table Revenue Forecasting Details Table Cost Forecast Table Cost to Complete Table Activity Details Revenue Forecast Cost to Complete Details
BOQ Details BOQ Quantities Net Rate Selling Rate Net Amount Selling Amount Trade Codes Cost Codes with Quantity and Costs Resources with Quantities and Rates Actuals Based on Actual Work done Quantity entered by Q.S against each BOQ Billing Value Cost to Complete (Total Value)
The following details should be interfaced from Primavera to EBS
UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
Percentage of Completion by Activity & BOQ Completion Based on Dates Activity start & finish dates (early & late & target) Early Start date Early Finish date Late Start date Late Finish date 120
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Activity Start date Activity Finish date Forecasted dates of activity Updated Dates of Activity (Latest Dates) Critical path (Separate Field) Check Box(Yes/No) Total expected finish date for project/milestone Project Finish Date Target drawing dates against BOQ. Drawings are maintained as Activities (Activity Start and Finish Date) Revenue Forecast Against BOQ (Monthly Basis) Cost Code Forecast (Quantity Only) Monthly Distribution of Cost to Complete Package BOQ Target Procurement Dates
All the Values from Primavera should be sent to staging Tables in EBS and Based on Staging Tables, Validations should be performed to data and populated in Custom forms. All the Data sent to Primavera should be generated in Staging Tables and Primavera should pick the values from Staging Tables. PA.BP.77.0
Scope of Work Liability
GAP CH
Scope of Work wise reports will be generated in Scope of Work Project User Liability Reports
Each scope of work is defined as a cost code in the system. Example of Scope of works:
UCC_PA_BP080_FINAL
Earthworks
MEP Lighting Works
Lift Installations
Fire Stopping Works
Stainless Steel Works
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BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Painting Works
Please refer PA.BP.11.0 for details of Cost Codes and Subcontract Cost Codes. Scope of work liability reports are printed in 2 levels
High Level Summary Report (All Projects and All Scope of Works)
Each Scope of Work wise Reports
Scope of work High Level Summary Report consists of following details
Project Name
Cost Code
Cost Code Description (Scope of Work)
Total Budget (Budget for the Cost Code)
Subcontract Name (can be picked from SC Agreement)
Subcontract Code
Original Contracts Value (Original Agreement Value)
Approved Liabilities (Based on Value of Work done from Liability Statement)
Approved Liability Variance (Total Budget – Approved Liabilities)
Forecasted Liabilities
Forecasted Liabilities Variance (Total Budget-Forecasted Liabilities)
Recoverable Amounts
Scope of Work Liability Assessment Form: A custom form needs to be developed to generate Scope of Work Liability wise report. The form should contain following details
UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Header Level:
Operating Unit
Project Number
Project Name
Cost Code
Description (Scope of Work)
Date
Total Revised Budget Value (Latest/Revised total Budget of the cost code)
Approved Statement)
Forecast Final Cost
Variance from Budget (Total Revised Budget Value – Forecast Final Cost)
Liabilities
(From
Subcontract
Liability
Line Level:
Descriptions
Original Contract Value
Contractual claims
Contra Charges
Details like Contract Charges, Adjustments etc .,should be generated under each Description Following columsn should be generated against each Description of Detailed Descriptions
UCC_PA_BP080_FINAL
Initiated By
Contract & Variations Claimed/Approved
Claimed Value by Subcontractor (Claims should be tracked in Subcontract Liability Statement)
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Approved Amount by UCC (Approval of Claims should be tracked in Liability Statement) Status (Status from Liability Statement)
Contract & Variation Liability Assessment
Unapproved Amount (Claimed Value by Subcontractor – Approved Amount by UCC)
Estimated Liability for Unapproved Amount (A field needs to be provided for manual entry)
Estimated Total Liability (Unapproved Amount – Estimated Liability for Unapproved Amount)
Recovery Assessment
Recoverable (Manual)
Non Recoverable Recoverable)
Recoverable Details
Remarks (Manual)
(Estimated
Total
Liability
-
Detail report can be analyzed in MD050 Document. PA.BP.78.0
Database
GAP CH
UCC would like to generate 2 excel reports for generating different Project User reports/graphs manually
Header Details report
Line Details report
Header Detail report consists of following details
UCC_PA_BP080_FINAL
Project Name
Project Number
Project to Date (report Parameter)
Northing (From Project PID)
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Easting (From Project PID)
Original Contract Value (Base version of Contract Value)
Revised Contract Contract Value)
Contract Type (From PID)
Project Type (From Project Definition Window)
Contractual Start Date (From PID)
Contractual Finish Date (From PID)
Expected Finish Date (From Latest Date which is generated from Primavera)
Project Director (From Key Members of Project)
Project Manager (From Key Members of Project)
Cost Control Manager (From Key Members of Project)
Sr. Cost Control Engineer (From Key Members of Project)
Cost Control Engineer
Status (Project Status)
Original Cost Budget (Master Budget)
Revised Cost budget (Latest Approved Revised Budget)
Budgeted Cost Work performed
ACWP
CTC
CAC
Cost Variance to Date
Estimated Margin
Margin
Value
(Latest
Approved
Revised
Please refer PA.BP.70.0 for details on BCWP, ACWP and etc values.
UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Line Details report consists of following details
Project Number Project Name Actual Cost ACWP BCWP CAC Commitment Cost Cost Code Cost to Complete Original Budget Revised Budget Stock at Site Uncommitted Cost Accruals % Revised Budget
Please refer PA.BP.54 for Accrual Details Please refer PA.BP.69 for Actual Cost Reallocation Details Please refer PA.BP.69.1 for Stock at Site Details Please refer PA.BP.70 PA.BP.79.0
Cashflow Project & Company
GAP CH
Project Wise Forecasting Cash flow reports are generated by UCC Project Key User Planning department. & Finance Key User Cash Inflow Report Cash Inflow Report consists of following details Header Details
UCC_PA_BP080_FINAL
Project Value
Advance %
Advance Value
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Project Start Date
Project End Date
Retention Execution
Retention Completion (Based on Final Retention Release %)
Payment Terms - Certified (Days) (From PID Document)
Defect Liability Period (Days) (From PID Document)
Advance Payment Guarantee
Performance Guarantee
Responsibility
Line Details: Monthly Forecasting of following details should be generated in the report
Gross Invoice
Gross Cumulative
Advance Cumulative
Advance
Retention Cumulative
Retention
Net Invoice (Gross Invoice - Advance - Retention)
Net Cumulative (Net Invoice + Previous Month Net Cumulative)
Net Receipt
Retained Cash in Bank
Cumulative Value (Net Receipt + Retained Cash in Bank + Previous Month Cumulative Value)
All the Actual values should be generated from Payment Certificate and the forecasting details should be picked from Primavera details.
UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Cash Outflow Report: Cash Outflow Report consists of following details Header Details
Project Value
Advance %
Advance Value
Project Start Date
Project End Date
Retention Execution
Retention Completion (Based on Final Retention Release %)
Payment Terms - Certified (Days) (From PID Document)
Defect Liability Period (Days) (From PID Document)
Advance Payment Guarantee
Performance Guarantee
Detail Levels are divided into 2 major categories
Direct Overheads
Subcontractor
Direct Overheads
Mobilization
Design Fees
Staff Cost
Following details are required to be generated on monthly basis
UCC_PA_BP080_FINAL
Gross Invoice
Gross Cumulative
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Advance Cumulative
Advance
Retention Cumulative
Retention
Net Invoice
Net Cumulative
Net Receipt
Retained Cash in Bank
Cumulative
Responsibility
Each Subcontractor description wise following details should be generated in the report
Subcontract Description
Advance Payment
Advance Payment Date Paid
Retention Execution
Retention Completion
Payment Terms - Certified (Days)
Defect Liability Period (Days)
All the above details should be picked from Subcontract Agreement details and when multiple Subcontractors are provided with one Subcontract Description, Payment Terms should be averaged and calculated and shown in the reports. Final Cash flow reports formats needs to be provided by UCC PA.BP.80.0
Initial Overrun Process
Initial Over Run Process
GAP CL
UCC would like to track the Overrun details and send it to approval Projects Key User to GCEO and CEO. A custom form needs to be developed to track the Overrun details and send it for approval.
UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Whenever Overrun rises while budget check performs, the overrun details should be populated in the Overrun Custom Form. Custom form should contain following details
Project ID
Initial Overrun Request
Cost Code
Cost Code Description
Item Code
Item Description
Unit of Measure
Quantity
Unit Rate
Amount
Initial Overrun Type (Quantity or Value)
Status of Approval
Date of Issue
Date of Approval
Initial Overrun Reason(Select from the LOV)
Reasons master should be maintained in system. A lookup needs to be defined in the system to maintain Reason Master of Overrun. Reasons Master for Over run:
UCC_PA_BP080_FINAL
Price escalation
Require urgent delivery
Exceeding wastage percentage
Damage/loss from site
Poor quality
Management decision
Change in construction method
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Change in Specification
Rejected variation
Self-Acceleration
Responsibility
Each project wise details will be generated in the Overrun Custom form and send it for approval. Approval Hierarchy should be provided by UCC (GCEO/CEO). The Log for the Over runs has to be maintained in the system and user should be able to print in Overrun report format. Please refer MD document for more details. PA.BP.81.0
Rate Analysis Report
Rate Analysis Report
GAP CL
Rate analysis Report is generated each project wise or multiple Project Key User project wise with date range. Report consists of following details
UCC_PA_BP080_FINAL
Project Number
Project Name
Cost Code
Cost Code Description
Item Code
Item Description
Unit of Measure
Budget
Maximum Rate
Maximum Rate Date
Minimum Rate
Minimum Rate Date
Latest Rate
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Latest Rate Date
Average Rate
Market Latest Rate
Market Latest Rate Date
Market Average Rate
Responsibility
Report Details are as follows Budget: The revised budget rate in a job (if the report is for a specific job), or the average of the revised budget rate during the selected duration (if the report is for all jobs), for rough budget job no budget rate will be shown. Project Rates: The data for a job (if the report is for a specific job), or from multiple jobs (if the report is for all jobs)
UCC_PA_BP080_FINAL
Max Actual Rate/Date: The maximum actual rate used in the purchase of the product during the selected duration and measured in the default unit in a job, or in multiple jobs data, based on the report filters, and the date of this purchase.
Min Actual Rate/Date: The minimum actual rate used in the purchase of the product during the selected duration and measured in the default unit in a job, or in multiple jobs data, based on the report filters, and the date of this purchase.
Latest Actual Rate/Date: The up-to date actual rate used in the purchase of the product during the selected duration and measured in the default unit in a job, or in multiple jobs data, based on the report filters, and the date of this purchase.
Average Actual Rate: The average rate used in the purchase of the product during the selected duration and measured in the default unit in a job, or in multiple jobs data, based on the report filters.
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
The formula used for the computation of the average actual rate as follows:
Average rate for one job, or for all jobs in details formula = Total cost amount of all product’s purchases during the selected duration per job / Total quantity of all relevant purchases measured in the same default unit.
Average rate for all jobs in summary formula = Total cost amount of all product’s purchases during the selected duration for all jobs / Total quantity of all relevant purchases measured in the same default unit
Market Rates: Shown only if the report is generated for 1 job only or for all jobs in details.
Latest Actual Rate/Date: The up-to date actual rate used in the purchase of the product during the selected duration in all jobs (excluding the selected job) and measured in the default unit based on the date of this purchase.
Average Actual Rate: The average rate used in the purchase of the product during the selected duration in all jobs and measured in the default unit based on the date of this purchase.
The formula used for the computation of the average actual rate as follows:
PA.BP.82.0
ZVC Calculations ZVC Calculations
UCC_PA_BP080_FINAL
GAP CH
Average rate of the market formula = Total cost amount of all product’s purchases during the selected duration in all jobs including the selected job / Total quantity of all relevant purchases measured in the same default unit
ZVC Report Consists of following details
Price Code
Description
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Project Key User
133
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Resource Code
Item Number
Quantity
Unit of Measure
Cost Price
Cost Amount
Activity
Responsibility
Based on BOQ Details loaded in the system, the details should be generated in the report. PA.BP.83.0
Concerns and Recommendation Report Concerns and Recommendation s Report
GAP CH
A custom from needs to be developed to maintain Corrective Action Project Key User Plan. Custom form should have the following details
Project Number
Project Name
Report Date
Cost Code
Cost Code Description
Issue Description
Reason
Recommendation and Strategic Action
Date of Recommendation
Cost Impact
Statues of the Recommendation (Actioned or Not)
Action Effective Date
This Report will be generated every month for each Cost report. PA.BP.84.0
Planning Database
UCC_PA_BP080_FINAL
Planning Database
GAP CH
UCC would like to generate following reports to generate Planning User Dashboards
UCC/NALSOFT - Confidential
Key
134
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Exposure Database
Revenue Forecast Database
Dashboard Database
Weekly Dashboard Checklist
Staff Forecast Dashboard
Labor Forecast Dashboard
Equipment Forecast
Baseline Checklist
Responsibility
Detail reports will be analysis. Baseline Checklist: This report consists of following details
Project Number
Project Name
Project Status
Planning Manager
Sr. Planning Engineer
Planning Engineer
Assistant Planning Engineer
Baseline Revision Number
Baseline Revision Date
Baseline Revision Approval Date
All the above details needs to be picked from Projects Window and Project Key user details. Equipment Forecast report consists of following details
UCC_PA_BP080_FINAL
Date
Project Number
Project Name
Project Commencement Date
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Revised/Contractual Completion Date
Forecast Completion Date
Project Location
Equipment Description
Equipment Capacity
Total Owned Equipment
Month Wise Current Holding Details
Monthly Staff Forecasting
Responsibility
Labor Forecasting
Date
Project Number
Project Name
Project Commencement Date
Revised/Contractual Completion Date
Forecast Completion Date
Project Location
Designation
Month Wise Current Holding Details
Monthly Staff Forecasting
Staff Forecasting
UCC_PA_BP080_FINAL
Date
Project Number
Project Name
Project Commencement Date
Revised/Contractual Completion Date
Forecast Completion Date
Project Location
Designation
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Month Wise Current Holding Details
Monthly Staff Forecasting
Responsibility
Please refer Report Spec for more details on reports fields. PA.BP.85.0
Auto-Accounting
Revenue & Invoice accounts will be generated based on the auto SETUP accounting setup. Auto Accounting determines the General Ledger accounts based on auto accounting rules to which Oracle Projects charges transactions. Oracle Projects uses the accounting from Auto Accounting when it generates accounting events for revenue & invoice distribution lines. Accounting process creates final accounting for the accounting events and transfers to General Ledger & Receivables. UCC would use auto-accounting based on event types. Natural accounts are attached to Event types. To generate Revenue & Invoice account entries, the following accounting rules will be defined.
Function:- EVENT REVENUE
Segment
UCC_PA_BP080_FINAL
Value
Description
Company
Company from Project Organization
Value Derived from Organization
Division
Division from Project Type
Value derived based on Project Type
Department
Constant
00
Account
From Event Type
Value Derived from Event Type
Sub-Account
Constant
00000
Project
Project from Project No.
Value Derived from Project No.
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Employee
Constant
00000
Inter Co
Constant
000
Future
Constant
00
Function:Account)
REVENUE &
Segment
INVOICE ACCOUNTS
(Receivable
Value
Description
Company
Company from Project Organization
Value Derived from Organization
Division
Constant
00
Department
Constant
00
Account
AccountReceivableConstant
Account-ReceivableConstant
Sub-Account
Constant
00000
Project
Project from Project No.
0000000
Employee
Constant
00000
Inter Co
Constant
000000
Future
Constant
000
Function:- REVENUE Receivable Account)
Segment Company UCC_PA_BP080_FINAL
Responsibility
UCC/NALSOFT - Confidential
&
INVOICE
Value Company Project
ACCOUNTS
(Unbilled
Description from
Value Derived from 138
BP.080-Future Business Process
Control Number
PA.BP.86.0
Functional Requirement
Data Requirements
Description
Map PR
Functional Map/ Recommended Solution
Organization
Organization
Division
Constant
00
Department
Constant
00
Account
Account-Un Billed ReceivableConstant
Account-ReceivableConstant
Sub-Account
Constant
00000
Project
Project from Project No.
0000000
Employee
Constant
00000
Inter Co
Constant
000000
Future
Constant
0000
The following data needs to be provided
Expenditure and types
Activity Master
As of cut-off date, Project-wise BOQ and cost budget needs to be prepared with Budget Values
As of cut-off date, all Open Projects with Task details needs to be uploaded
Projects in DLP Period
Revenue budget
Contract Agreement Details
Cost incurred details as per live date by expenditure type
Activity Data Accuracy (Duplicate records) Format Specification UCC_PA_BP080_FINAL
Responsibility
UCC/NALSOFT - Confidential
Responsibility Check
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BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
(Required Columns)
UCC_PA_BP080_FINAL
Manual entry into system/ Developing Interface Script and Uploading the Data into Interface Tables
UCC/NALSOFT
Post Entry Scrutiny
UCC
UCC/NALSOFT - Confidential
140
BP.080-Future Business Process
Personalization’s Projects S. No
Personalization
Resolution
1
Project Status Inquiry – Invoiced Amount, Received Account
In project status inquiry the details of AR Invoice needs to show in the project status inquiry window. The following fields needs to be inserted Invoiced Amount Received amount Advance Amount Retention Amount
2
Projects Tasks Freeze for BOQ Projects
Activities will be created as tasks in Main Projects Tasks window. A Personalization will be done in such a way that the Tasks cannot be changed for BOQ Projects (Tasks which are created from Costing Window).
3
Budgets window Freeze
Approved Cost Budget and Approved Revenue Budget will be created from Projects custom form, an personalization will be done in such a way that no changes can be made in Budgets window for BOQ projects in order to avoid mismatch between values of Projects Custom form and Standard Budget window.
UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
Remarks
141
BP.080-Future Business Process
DFF’s Projects Sr. No 1
DFF Main Contract Number
UCC_PA_BP080_FINAL
Description A zoom form needs to be developed to track Main Contract Number against DLP Project.
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Interfaces and Workflows Projects SR. No
Workflow
Description
1
Project Purchase Requisition/Purchase Order Charge Account
Project PO/PR auto charge account generation. When an PR/PO has been raised against a project, based on the auto accounting setup the system will automatically generate charge account, which cannot be changed manually.
2
AP Invoice (Project Invoice)
AP Project Invoice Charge Account Generation workflow has been developed. When an AP invoice has been raised and project details are entered in the invoice, the system will generate charge account based on the selected Project type, Expenditure Type and auto accounting setup.
3
Project Approved Cost Budget Account Generation (Budget GL Interface) In Projects Budgets window, Budget Accounting Generation workflow has been developed. when the baseline option is selected in cost budget window, the system will generate Accounts against each resource which has been utilized to arrive cost budget and interface the same to GL.
4
BOQ Details
Cost Budget Interface to Standard Project Budgets
5
Agreement
When Custom Agreement is entered, Standard Agreement should be created automatically
6
Approved Revenue Budget
When Custom Agreement is entered, Standard Revenue Budget should be created automatically
7
Tasks
In Costing window, Based on BOQ details uploaded An Interface should be developed in such a way that the Trade Codes will be created in Projects Tasks window automatically when the user selects the Create/Update tasks button in BOQ window.
8
Approvals Required for following forms
UCC_PA_BP080_FINAL
PID
Agreement
Workdone
Invoiced
Certified
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UCC_PA_BP080_FINAL
Percentage Completion
Payment Certificate
Subcontract Agreement
Subcontract Liability Statement
Subcontract Payment Certificate
Accruals
Cost Reallocation
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Reports Projects
Sr. No Module Report Type
Report Name
Report Description
1
Projects
Analysis
Internal Budget Change (IBC) Log
Internal Budget Change (IBC) Log
2
Projects
Analysis
Subcontract and Consultancy Agreement Log
Subcontract and Consultancy Agreement Log
3
Projects
Analysis
Payment Log
Payment Log
4
Projects
Analysis
Payment Certificate
Payment Certificate
5
Projects
Analysis
Interim Application for Payment
Interim Application for Payment
6
Projects
Analysis
Executive Summary Report
General Summary-MJCR
7
Projects
Analysis
Abstract-MJCR
Abstract-MJCR
8
Projects
Analysis
Break Down-MJCR
Break Down-MJCR
9
Projects
Analysis
Billing Analysis-MJCR
Billing Analysis-MJCR
10
Projects
Analysis
RB & BCWP-MJCR
RB & BCWP-MJCR
11
Projects
Analysis
Master Budgets-MJCR
Master Budgets-MJCR
12
Projects
Analysis
Cost Booked in ERP-MJCR
Cost Booked in ERP-MJCR
13
Projects
Analysis
Accrual Cost-MJCR
Accrual Cost-MJCR
14
Projects
Analysis
Stock-MJCR
Stock-MJCR
UCC_PA_BP080_FINAL
Location
UCC/NALSOFT - Confidential
Printer Type
Mode
Paper
Output
145
BP.080-Future Business Process
15
Projects
Analysis
VO log-MJCR
VO log-MJCR
16
Projects
Analysis
Periodic Cost Variance Report
Periodic Cost Variance Report
17
Projects
Analysis
Cumulative Cost Variance Report
Cumulative Cost Variance Report
18
Projects
Analysis
Job Information-MCCR
Job Information-MCCR
19
Projects
Analysis
Revenue-MCCR
Revenue-MCCR
20
Projects
Analysis
Cost Analysis-MCCR
Cost Analysis-MCCR
21
Projects
Analysis
Quarter Comparison-MCCR
Quarter Comparison-MCCR
22
Projects
Analysis
Gross Margin-MCCR
Gross Margin-MCCR
23
Projects
Analysis
Quarter Performance-MCCR
Quarter Performance-MCCR
24
Projects
Analysis
Scope of Work Liabilities Assessment Schedule
Scope of Work Liabilities Assessment Schedule
25
Projects
Analysis
Scope of Work Liability Assessment Form
Scope of Work Liability Assessment Form
26
Projects
Analysis
Cash In Flow
Cash In Flow
27
Projects
Analysis
Cash Out Flow
Cash Out Flow
28
Projects
Analysis
Extension of Time Claim
Extension of Time Claim
29
Projects
Analysis
Current Progress vs Exposure
Current Progress vs Exposure
30
Projects
Analysis
Ongoing Projects Billing Forecast
Ongoing Projects Billing Forecast
31
Projects
Analysis
Rate Analysis with budget comparison
Rate Analysis with budget comparison
32
Projects
Analysis
High Level Summary Report
High Level Summary Report
UCC_PA_BP080_FINAL
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146
BP.080-Future Business Process
33
Projects
Analysis
Cost Code Analysis
Cost Code Analysis
34
Projects
Analysis
Data Base Detailed/Lines Report
Data Base Detailed/Lines Report
35
Projects
Analysis
Data Base Header Report
Data Base Header Report
36
Projects
Analysis
Monthly Running Cost for Projects
Monthly Running Cost for Projects
37
Projects
Analysis
Actual Cost Sheet
Actual Cost Sheet
38
Projects
Analysis
Departments Monthly Summary Report
Departments Monthly Summary Report
39
Projects
Analysis
Department Periodic Report
Department Periodic Report
40
Projects
Analysis
Department Actual Cost Report
Department Actual Cost Report
41
Projects
Analysis
Initial Overrun Report
Initial Overrun Report
42
Projects
Analysis
Manpower Forecast – Project Level
Manpower Forecast – Project Level
43
Projects
Analysis
Staff Forecast – Project Level
Staff Forecast – Project Level
44
Projects
Analysis
Equipment Forecast – Project Level
Equipment Forecast – Project Level
45
Projects
Analysis
Manpower Forecast – Company Level
Manpower Forecast – Company Level
46
Projects
Analysis
Staff Forecast – Company Level
Staff Forecast – Company Level
47
Projects
Analysis
Equipment Forecast – Company Level
Equipment Forecast – Company Level
48
Projects
Analysis
Rate Analysis Report
Rate Analysis Report
49
Projects
Analysis
ZVC Calculations
ZVC Calculations
UCC_PA_BP080_FINAL
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147
BP.080-Future Business Process
50
Projects
Analysis
Exposure Database
Exposure Database
51
Projects
Analysis
Revenue Forecast Database
Revenue Forecast Database
52
Projects
Analysis
Dashboard Database
Dashboard Database
53
Projects
Analysis
Weekly Dashboard Checklist
Weekly Dashboard Checklist
54
Projects
Analysis
Staff Forecast Dashboard
Staff Forecast Dashboard
55
Projects
Analysis
Equipment Forecast Dashboard
Equipment Forecast Dashboard
56
Projects
Analysis
Labor Forecast Dashboard
Labor Forecast Dashboard
57
Projects
Analysis
Baseline Check List
Baseline Check List
58
Projects
Analysis
Concerns and Recommendation Report
Concerns and Recommendation Report
UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
148
BP.080-Future Business Process
Projects Integration with other Modules
PROJECT COSTING INTEGRATION
PURCHASING
PAYABLES
SUPPLIER COSTS
SE EN XP LS , E UA PO R N/ CC O TI T A SI IP UI E Q EC RE R
CO CH ST AR BU T DG O E F T AC E CO NTR UN IE TS S,
GENERAL LEDGER
MAN POWER TRANSACTIONS
TIME AND ATTENDANCE (CUSTOM)
MACHINE UTILIZATION
ICES INVO ER TOM CUS
AT IO N EM PL OY EE IN FO RM
RE TU R D AN IS SU ES AT ER IA L M
UCC_PA_BP080_FINAL
HUMAN RESOURCE
RECEIVALES
UCC/NALSOFT - Confidential
S ST CO
INVENTORY
FLEET MANAGEMENT (CUSTOM)
T EC OJ PR
NS
PROJECTS
ASSETS
149
BP.080-Future Business Process
Flow Chart: Item Creation New Item Creation
Start
Determine the item Code
Determine the Item Category
Search for existing Item Category Setup > Item > Categories
Category Existis
No
Define New Value Key Flexfield Value
Define New Category Category Code Determine Template to be used
Yes Attach Category Set Category Set
Create New Item Code in Master Org Master Items
Enter Description Master Items
Copy Item Attributes from existing Item Code or template Master Items
Assign to Child Organizations
Assign Item Category Master Items
Item Storing Organization?
Yes
Assign to appropriate Subinventory Organization Items
Change UOM accordingly and save. Master Items
Master Items
No Uncheck Inventory Stockable, Transactable, Costing enabled, Inv. Asset value attributes Organization Items
Assign to appropriate Stock Organization Locator Items End End
UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
150
BP.080-Future Business Process
Flow Chart: PO Receipt PO Receipt
Start
Goods Received at Store
Check PO in Expected Receipts Window
Enter the actual quantity received Enter the Sub inventory/ Locator/Serial etc to receive the material
Enter Header Info Waybill No, additional Comments etc
Receipts Header
Select the PO Shipment Lines to be received Receipts Lines
End
UCC_PA_BP080_FINAL
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BP.080-Future Business Process
Flow Chart: Material Return to Supplier (PO Returns) Material Return to Supplier(PO Returns)
Start
Identify PO No, Receipt No. and Item to return
Enter PO No/SRV No/Item Code Find Window
Select Item to be Returned
Enter Quantity
Select Return to Field value as “Supplier”
Enter Return Date/Reason/ Comments/Lot and Serial No if necessary
Transact the Quantity
End
UCC_PA_BP080_FINAL
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BP.080-Future Business Process
Expense Purchase Flow
Start
Project Commitment Cost (PR)
Project Expense PR
No
Approval
Yes Project Commitment Cost (PO)
Project Expense PO
No
Approval
Yes
Receipt
Autointerface
Actual Cost Interface to Project
End
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Future Process Flow: Material Request Site Material Request
Site Material Request
1. Source Organization (Header) 2. Request Type (Header) 3. Project Details (Header) 4. Item (Consumables) 5. UOM & Quantity 6. Activity
No
Approvals
Yes
Notification to Store Keeper
Material Issues
1. MIR Reference No. 2. Sub Inventory 3. Locator 4. Issue Qty 5. Lot & Serial
Project Interface
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SMR Complete Process Flow
Start
Site Material Request
Stock Availability
Yes
Material Issue to Project Site
Yes
Material Transfer to Project Store
Yes
Material Transfer to Project Store (Project to Project)
End
No
Material Request from Central Store
Stock Availability
No Material Request to other Project Store
Stock Availability
No
Purchase Request
Purchase Order
Receipt Material
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Future Process Flow: Subcontract Process Flow Subcontract Process Flow
Subcontract Request
Tender Package Check List -Drawings -Specifications -Bill of Quantity
No Date of Acceptance
Yes
Request for Quotation
Quotation from Supplier
Technical & Commercial Evaluation
Subcontract Order
Subcontract Award Work Order/Service Order/Subcontract Agreement
Approval
Yes
Subcontract Liability Statement/Workdone
No
No Approval
Yes Subcontract Payment Certificate
No Approval
Yes Subcontract Invoice Interface to Payables
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Future Process Flow: Fuel Flow Bulk Fuel Transfers Process Flow
Start
Service Agreement with Project / Customer PMV
Purchase Blanket Agreement with WOQOD PMV
Fuel Request at Project Site
If fuel supply from WOQOD
No
UCC
Fuel Issue from PMV Tankers to Projects PMV
Yes
Blanket Agreement Order Release PMV
PO Receipt PMV
Fuel Issue to Projects PMV
Fuel Receipt UCC
End
Invoice to WOQOOD/ Monthly
Invoice Preparation & Approvals PMV
Invoice to Project/ Monthly
End
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EVRF (ADS) Process Flow Asset Deployment Process Flow External Hiring Purchase Requisition
Purchase Order
Quotation Approved
No Service Agreement with Projects
Start
Requisition from PROJECT (EVRF)
Replacement Required?
Available Internally?
Release Receipt at PLANT for Maintenance
Allocation of Vehicles from PLANT
Yes
Release for Breakdown
Demobilization
Redeployment Transfer
Yes
Breakdown
Mobilization
Deployment Receipt at PROJECT
No
No
Yes
Creation of Vehicle Deployment Order
Mobilization
Receipt at PROJECT
Replacement Transfer Billing to PROJECTS
Return to PLANT (Off hire)
Equipment Utilization Time Entry
Demobilization
Receipt at PLANT
Monthly
End
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Projects Process Flow Projects Process Flow
Start
Award Of Project
CCS-Candy
Oracle - EBS
Create Project Create Project Number in GL
Create BOQ
Assign Cost Code & Trade Codes
Create Project initiation Document (PID)
CANDY INTEGRATION
Assign Resources
NO Approve
YES
Create Project
NO Approve
YES Assign Key Member/ Roles
Cost Budget Upload BOQ From CCSCandy Activities NO Approve
Standard Agreement Create Agreement Revenue Budget
Manpower Actual
Primavera Integration
Equipment Actual
Material
Actual
General Expenses Accruals for material Subcontract
Accruals
Accruals for subcontractors Accruals for staff
Workdone Accruals from WSD
Invoice
Accruals from FSD Accruals from PMV
Accrual for Services Retention Release
Final Progress Invoice
Progress Invoice
Additional Advance
Payment Certificate
Certified
Closure/DLP
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Annexure –A1: Organization – Sub-inventory (Pictorial Representation)
Global Item Master
UCC ORGANIZATION STRUCTURE
Subinventories & Locators
Organizations
Urbacon Item Operating Unit Master
Urbacon Trading & Contracting Item Master(UGI)
UCC_PA_BP080_FINAL
Urbacon Trading & Contracting
Urbacon Item Organization
Central Warehouse Umm Al Hawaya Store
GEN STORE
STR1.000.000
GEN STORE1 IT STORE
CARPETS ADM STORE
FURNITURE FUEL DAMAGED
Hotel & Complex of AlNajadah Souq U295-295-14HCNS
Aspire Park Edutainment Complex U-513513-15-APEC
Urbacon Head Office
PWR TOOLS
MS.000.000
GEN STORE R01.A01.000
DEPARTMENT EMPLOYEE
FUEL
STR1.000.000
DAMAGED
TS.000.000
UCC/NALSOFT - Confidential
MS.000.000
GEN STORE2 PPE
STR1.000.000
PWR TOOLS
STR2.000.000
DAMAGED
STR2.000.000
YARD
YRD.000.000
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Annexure - A: Location - Organization – Sub-inventory Item Master
Organization Name UIM - UCC Item Organization
Org. Code UIM UHO
UHO - UCC Head Office
CWH - Umm Al Hawaaya Store
IT – IT Store
UCC Global Item Master
UCC_PA_BP080_FINAL
CWH
IT
A01 - Aspire Park Edutainment Complex U-513-51315-APEC
A01
A02 - Mokarbia and Reman Café Restaurant at Ezdan U-292-292-14-MRRE
A02
A03 - Hotel & Complex of Al-Najadah Souq U-295295-14-HCNS
A03
A04 - Design and Build of Al Khor Farm Villa U-443443-15-AKFV
A04
A05 - Lusail Reclaimed Islands-Marine Works U-37219-13-LRIMW
A05
Subinventory Code
Subinventory Description
NA IT STORE ADM STORE DAMAGED CARPETS CHEMICALS FUEL GEN STORE PRJ FRNT1 OFF FRNT1 PPE PWR TOOLS P.DAMAGED F.DAMAGED IT ASSET IT CONS FUEL GEN STORE DAMAGED PWR TOOLS FUEL PPE GEN STORE DAMAGED PWR TOOLS FUEL PPE GEN STORE1 GEN STORE2 PWR TOOLS DAMAGED YARD FUEL GEN STORE DAMAGED PWR TOOLS FUEL PPE
NA IT Store Admin Store DAMA Return Carpets from project Chemical Items Fuel UAH_Store Project furniture Office furniture Personal productive Equipment Power tools Partial damaged items Fully damaged items IT Asset IT Consumables Fuel Gen Store Damaged Sub Inventory Power Tools Fuel PPE Store Subinventory @ Mokarabia Reman Cafe Damaged Sub Inventory Power Tools Fuel PPE Store Subinventory @ Al-Najadah Souq Subinventory @ Al-Najadah Souq Power Tools Damaged Sub Inventory Subinventory @ Al-Najadah Souq Fuel Gen Store Damaged Sub Inventory Power Tools Fuel PPE Store
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Item Master
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Organization Name
Org. Code
A06 - Souq Ahmad Pedestrian Tunnel U-310-310-14SAPT
A06
A07 - Lusail Office Tower 1 UC-112-112-12-LOT1
A07
A08 - Facilities Management Department
A08
A09 - Coast Guard Base UC -37-217-13-CGB
A09
A10 - Umm Al Huwaya Central Complex U-506-50615-UAHCC
A10
A11 - New Labor Camp Expansion U-314-314-14NLCE
A11
A12 - CP07-A-1C - Infrastructure Works at Wadi Crossing - Seef Lusail South & QEC
A12
A13 - Al Jassassiya South House U-74-74-14-AJSH
A13
Subinventory Code
Subinventory Description
GEN STORE DAMAGED PWR TOOLS
Subinventory @ Lusail Reclaimed Island Damaged Sub Inventory Power Tools
FUEL PPE GEN STORE DAMAGED PWR TOOLS DAMAGED PPE GEN STORE PWR TOOLS TLC_APPLNC TLC_CONSUM DAMAGED FUEL PPE FUEL GEN STORE DAMAGED PWR TOOLS FUEL GEN STORE DAMAGED PWR TOOLS FUEL GEN STORE PWR TOOLS DAMAGED PPE FUEL DAMAGED GEN STORE FUEL PPE GEN STORE1 GEN STORE2 GEN STORE3 GEN STORE4 GEN STORE5 GEN STORE6
Fuel PPE Store Subinventory @ Souq Ahmad Pedestrian Damaged Sub Inventory Power Tools Damaged Sub Inventory PPE Store Subinventory @ Souq Ahmad Pedestrian Power Tools Tlc Appliances Sub Inventory Tlc Consumables Subinventory Damaged Sub Inventory Fuel PPE Subinventory Fuel Gen Store Damaged Sub Inventory Power Tools Fuel Gen Store Damaged Sub Inventory Power Tools Fuel Gen Store Power Tools Damaged Sub Inventory PPE Store Fuel Damaged Sub Inventory Store Sub Inventory Fuel Only For PPE Transfer From Central warehouse Subinventory At Al Jassassiya South House Subinventory 2 At Al Jassassiya South House Subinventory 3 At Al Jassassiya South House Subinventory 4 At Al Jassassiya South House Subinventory 5 At Al Jassassiya South House Subinventory 6 At Al Jassassiya South House
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Item Master
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Organization Name
Org. Code
A14 - Al Jeryan Private Lounge, White House Spa & Horse Majlis U-445-445-15-ALSM
A14
A15 - Jeryan New Staff Villas and Apartments U-514514-15-JNSVA
A15
A16 - Al Rafaa Villa and Majilis U-568-568-15ARVMP
A16
A17 - MOQ Tenant Fit Out U-464-464-15-MOQT
A17
A18 - Hotan Farm Majlis Renovation, Health Club & Private Villa U-444-444-15-HMCV
A18
A19 - Sheikh Hamad Bin Jassim Al Thani Villa U-203203-14-SHBJV
A19
A20 - Muraikh Compound U-424-424-15-MC
A20
A21 - Plot at Al Mazroa Farm U-473-473-15-PAMF
A21
A22 - North Farm U-238-238-13-NF
A22
Subinventory Code
Subinventory Description
PWR TOOLS DAMAGED YARD FUEL GEN STORE DAMAGED PWR TOOLS PPE FUEL GEN STORE PWR TOOLS DAMAGED PPE FUEL PPE GEN STORE DAMAGED PWR TOOLS FUEL GEN STORE PWR TOOLS FUEL GEN STORE PWR TOOLS FUEL GEN STORE PWR TOOLS DAMAGED PPE FUEL GEN STORE PWR TOOLS DAMAGED PPE FUEL GEN STORE DAMAGED PWR TOOLS FUEL GEN STORE PWR TOOLS DAMAGED
Power Tools Damaged Sub Inventory Sub Inventory Yard At Al Jassassiya South House Fuel Gen Store Damaged Sub Inventory Power Tools PPE Subinventory Fuel Gen Store Power Tools Damaged Sub Inventory PPE Subinventory Fuel Store For Storing PPE Main Stores Damaged Sub Inventory Subinventory To Store Power Tools Fuel Gen Store Power Tools Fuel Gen Store Power Tools Fuel Gen Store Power Tools Damaged Sub Inventory PPE Store Fuel Gen Store Power Tools Damaged Sub Inventory PPE Store Fuel Gen Store Damaged Sub Inventory Power Tools Fuel Gen Store Power Tools Damaged Sub Inventory
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Item Master
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Organization Name
Org. Code
A23 - Al Khor Residence U-334-334-14-AKR
A23
A24 - Plot Bu Thelah Farm U-447-447-15-PBTF
A24
A25 - Ghariya Palace Marine Works U-449-449-15GPMW
A25
A26 - MOQ Kidzmondo
A26
A27 - Interior Decoration Works for Amiri Guard Building- Msheireb U-471-471-15-IDWAG
A27
A28 - Souq Waqif to Souq Najada Tunnel U-315-31514-SWSNT
A28
A29 - Workshop MEP Store
A29
Subinventory Code
Subinventory Description
PPE FUEL GEN STORE PWR TOOLS DAMAGED PPE FUEL GEN STORE PWR TOOLS DAMAGED PPE FUEL DAMAGED GEN STORE FUEL DAMAGED GEN STORE FUEL GEN STORE DAMAGED PWR TOOLS DAMAGED FUEL GEN STORE PWR TOOLS PPE EPW_CONS FUEL DAMAGED PPE
PPE Store Fuel Gen Store Power Tools Damaged Sub Inventory PPE Store Fuel Gen Store Power Tools Damaged Sub Inventory PPE Store Fuel Damaged Sub Inventory Main Store Fuel Damaged Sub Inventory Main Store Of Moq Kidsmondo Fuel Sub Inventory @ Guard Building Msheireb Damaged Sub Inventory Power Tools Damaged Sub Inventory Fuel Gen Store Power Tools PPE Store Epw Consumables Subinv Fuel Damaged Sub Inventory PPE Store
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Annexure – B: Customer Type & Contract Types & Contract Scope & Industries Customer Types: Customer Types
Description
Public Private Partnership (PPP) Private Public - Government
Public Private Partnership (PPP) Private Public - Government
Contract Types: Contract Types
Description
Lumpsum Cost Plus Remeasurable
Lumpsum Cost Plus Remeasurable
Contract Scope: Contract Scope
Description
Build Only Build Operate (BO) Build Operate Transfer (BOT) Build Own Operate (BOO) Build Own Operate Transfer (BOOT) Design Build (DB) Design Build Operate (DBO) Design Build Operate Transfer (DBOT) Engineering Procurement Construction (EPC) Engineering Procurement, Construction Management (EPCM)
Build Only Build Operate (BO) Build Operate Transfer (BOT) Build Own Operate (BOO) Build Own Operate Transfer (BOOT) Design Build (DB) Design Build Operate (DBO) Design Build Operate Transfer (DBOT) Engineering Procurement Construction (EPC) Engineering Procurement, Construction Management (EPCM)
Industries: Industries
Description
Chemical Construction Oil And Gas Industrial Power And Water Transport
Chemical Construction Oil And Gas Industrial Power And Water Transport
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Annexure – C: Industry, Sector and Sub Sector Standard
Industry Standard
Sector Standard
SubSector Standard
Chemical Chemical Chemical Construction Construction Construction Construction Construction Construction Construction Construction Construction Construction Construction Construction Construction Construction Construction Construction Construction Construction Industrial Industrial Industrial Industrial Industrial Industrial Industrial Oil And Gas Oil And Gas Oil And Gas Oil And Gas Oil And Gas Oil And Gas Oil And Gas Oil And Gas Oil And Gas Oil And Gas Power And Water Power And Water Power And Water Power And Water Power And Water Power And Water Power And Water Power And Water Power And Water Power And Water
Production Production Storage Commercial Commercial Commercial Cultural Cultural Cultural Earthwork Education Healthcare Hospitality Leisure Leisure Mixed-Use Public Residential Residential Retail Telecom Mining Production Production Production Production Production Production Downstream Downstream Storage Storage Transmission Transmission Transmission Transmission Upstream Upstream Cooling Cooling Desalination Generation Generation Generation Generation Generation Generation Storage
Fertilizer Plant Petrochemical Plant Chemicals Tank Convention Centre Offices Research Centre Church, Mosque Museum, Library Theatre Dredging, Reclamation University, School Hospital, Clinic Hotel, Resort Sport Facility, Stadium Theme Park Mixed-Use Government Facility Apartments Houses, Villas Mall, Market Data Centre Mine Aluminium Cement Glass Other Other Metal Steel Gas Processing Plant Oil Refinery Gas Tank Oil Tank Gas Compression Station Gas Pipeline Oil Pipeline Oil Pumping Station Gas Extraction Oil Extraction District Cooling Plant Seawater Cooling Plant Water Desalination Plant Coal Power Plant Nuclear Power Plant Oil/Gas Power Plant Solar Power Farm Waste to Energy Power Plant Wind Power Farm Dam
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Power And Water Power And Water Power And Water Power And Water Power And Water Power And Water Power And Water Power And Water Power And Water Transport Transport Transport Transport Transport Transport Transport Transport Transport Transport Transport
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Storage Storage Transmission Transmission Transmission Transmission Transmission Transmission Treatment Infrastructure Infrastructure Infrastructure Infrastructure Infrastructure Infrastructure Infrastructure Terminal Terminal Terminal Terminal
Reservoir Water Tank Cable, Overhead Line Canal Substation, Control Centre Tunnel Water Pipeline Water Pumping Station Water Treatment Plant Apron, Runway Berth, Quay Wall Bridge, Causeway Railway Road, Interchange Streets, Utility Networks Tunnel Airport Car Park Rail Station Seaport
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Expenditure Category – Annexure - D
LABOR Code
Description
L201
Labor Charges
L403
Benefits & Services (LRD)
Start Date
End Date
Start Date
End Date
MATERIAL Code
Description
M103
Concrete
M104
Masonry & Plastering
M105
Metals
M106
Wood, plastics, and Composites
M107
Thermal & Moisture Protection
M108
Openings
M109
Finishes
M110
Specialties
M111
Equipment (Permanent)
M112
Furnishings
M113
Special Construction
M114
Conveying Equipment
M121
Fire Suppression
M122
Plumbing
M123
Heating, Ventilating, and Airconditioning (HVAC)
M125
Integrated Automation
M126
Electrical
M127
Communications
M128
Electronic Safety and Security
M131
Earthwork
M132
Exterior Improvements
M133
Utilities
M134
Transportation
M135
Waterway and Marine Construction
M140
Process Interconnections (LPG works etc..)
M141
Material processing and handling equipment
M142
Process heating, cooling, and drying equipment
M143
Process gas and liquid handling, purification, and storage equipment
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M144
Pollution and waste control equipment
M145
Industry specific manufacturing equipment
M146
Water and waste water equipment
M148
Electrical power generation
GENERAL REQUIREMENTS Code
Description
G301
Office Facilities
G302
Temporary Facilities & Shelter
G303
Utilities Connection
G304
Office Furniture
G305
Office equipment
G306
Project Signage
G407
Telephone, Internet & Fax Charges
G408
Water Charges
G409
Electricity Charges
G410
Sanitary Charges
G411
Consumables
G412
Additional Expenses
G413
Personal Protection Equipment
G414
Safety Net
G415
First Aid
G416
Protection & Care
G417
Quality Requirments
G418
Bonds & guarantees
G419
Insurances
G420
Permits & Fees
G421
Staff Charges
G422
Staff Benefits
Start Date
End Date
Start Date
End Date
EQUIPMENT & VEHICLES Code
Description
E102
Heavy equipment
E103
Light equipment
E401
Asset purchases
E404
Heavy vehicles
E405
Light vehicles
E406
Surveying Equipment’s
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E107
Scaffolding & Formwork
SUBCONTRACT Code
Description
S102
Existing Conditions
S103
Concrete
S104
Masonry
S105
Metals
S106
Wood, plastics, and Composites
S107
Thermal & Moisture Protection
S108
Openings
S109
Finishes
S110
Specialties
S111
Equipment (Permanent)
S112
Furnishings
S113
Special Construction
S114
Conveying Equipment
S121
Fire Suppression
S122
Plumbing
S123
Heating, Ventilating, and Airconditioning (HVAC)
S125
Integrated Automation
S126
Electrical
S127
Communications
S128
Electronic Safety and Security
S131
Earthwork
S132
Exterior Improvements
S133
Utilities
S135
Waterway and Marine Construction
S140
Process Interconnections (LPG Works etc..)
S141
Material processing and handling equipment
S142 S143
Process heating, cooling, and drying equipment Process gas and liquid handling, purification, and storage equipment
S144
Pollution and waste control equipment
S145
Industry specific manufacturing equipment
S146
Water and wastewater equipment
S148
Electrical power generation
Start Date
End Date
Start Date
End Date
DESIGN & SUPERVISION Code
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Description
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D301
Design
D302
Supervision
D303
Project Management
CONTINGENCIES & PROVISIONS Code
Description
C001
Contingency & Provisions
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End Date
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BP.080-Future Business Process
Expenditure Types – Annexure - E Expenditure Type
Description
Exp Category
Expenditure Class
Unit of Measure
L2011030
Civil Helper
L2010000
Other
Hours
1-Jan-51
L2011060
Carpenter
L2010000
Other
Hours
1-Jan-51
L2011090
Concrete Mason
L2010000
Other
Hours
1-Jan-51
L2011130
Block work Mason
L2010000
Other
Hours
1-Jan-51
L2011160
Plastering work Mason
L2010000
Other
Hours
1-Jan-51
L2011190
Tiling work Mason
L2010000
Other
Hours
1-Jan-51
L2011230
Steel Fixer
L2010000
Other
Hours
1-Jan-51
L2011260
Scaffolder
L2010000
Other
Hours
1-Jan-51
L2011290
Waterproofing Applicator
L2010000
Other
Hours
1-Jan-51
L2011560
Painter
L2010000
Other
Hours
1-Jan-51
L2011660
MEP Helper
L2010000
Other
Hours
1-Jan-51
L2011690
Plumber
L2010000
Other
Hours
1-Jan-51
L2011730
HVAC Technician
L2010000
Other
Hours
1-Jan-51
L2011760
Electrician
L2010000
Other
Hours
1-Jan-51
L2011790
Ductman
L2010000
Other
Hours
1-Jan-51
L2011860
Finishing Helper
L2010000
Other
Hours
1-Jan-51
L2012130
Partitioner
L2010000
Other
Hours
1-Jan-51
L4011330
Waterproofing Chargehand
L2010000
Other
Hours
1-Jan-51
L4011360
Concrete Chargehand
L2010000
Other
Hours
1-Jan-51
L4011390
Block Chargehand
L2010000
Other
Hours
1-Jan-51
L4011430
Plastering Chargehand
L2010000
Other
Hours
1-Jan-51
L4011460
Reinforcement Chargehand
L2010000
Other
Hours
1-Jan-51
L4011490
Scaffolding Chargehand
L2010000
Other
Hours
1-Jan-51
L4011530
Tiling Chargehand
L2010000
Other
Hours
1-Jan-51
L4011590
Painting Chargehand
L2010000
Other
Hours
1-Jan-51
L4011630
Civil Foreman
L2010000
Other
Hours
1-Jan-51
L4011830
MEP Foreman
L2010000
Other
Hours
1-Jan-51
L4011890
Plumbing Chargehand
L2010000
Other
Hours
1-Jan-51
L4011930
Electrical Chargehand
L2010000
Other
Hours
1-Jan-51
L4011960
HVAC Chargehand
L2010000
Other
Hours
1-Jan-51
L4011990
Ductman Chargehand
L2010000
Other
Hours
1-Jan-51
L4012130
Tower Crane Operator
L2010000
Other
Hours
1-Jan-51
L4012160
Partition Chargehand
L2010000
Other
Hours
1-Jan-51
L4012190
Finishing Foreman
L2010000
Other
Hours
1-Jan-51
L4012230
Watchman
L2010000
Other
Hours
1-Jan-51
L4012260
Rigger
L2010000
Other
Hours
1-Jan-51
L4012290
Safety Marshal
L2010000
Other
Hours
1-Jan-51
L4012330
Chainman
L2010000
Other
Hours
1-Jan-51
L4012360
Assistant Surveyor
L2010000
Other
Hours
1-Jan-51
L4012390
Assistant Storekeeper
L2010000
Other
Hours
1-Jan-51
L4012430
Assistant Timekeeper
L2010000
Other
Hours
1-Jan-51
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L4012460
Site office boy
L2010000
Other
Hours
1-Jan-51
L4012490
Site office Assistant
L2010000
Other
Hours
1-Jan-51
L4012530
Assistant Quality Control
L2010000
Other
Hours
1-Jan-51
L4012560
Camp Cleaner
L2010000
Other
Hours
1-Jan-51
L4012590
Assistant Camp Boss
L2010000
Other
Hours
1-Jan-51
L4012630
Welder
L2010000
Other
Hours
1-Jan-51
L4012660
Plant Helper
L2010000
Other
Hours
1-Jan-51
L4012690
Assistant Auto Mechanic
L2010000
Other
Hours
1-Jan-51
L4012730
Auto Mechanic
L2010000
Other
Hours
1-Jan-51
L4012760
Assistant Auto Electrician
L2010000
Other
Hours
1-Jan-51
L4012790
Auto Electrician
L2010000
Other
Hours
1-Jan-51
L4012830
Light Driver
L2010000
Other
Hours
1-Jan-51
L4012860
Heavy Driver
L2010000
Other
Hours
1-Jan-51
L4012890
Light Bus Driver
L2010000
Other
Hours
1-Jan-51
L4012930
Heavy Bus Driver
L2010000
Other
Hours
1-Jan-51
L4012960
Light Operator
L2010000
Other
Hours
1-Jan-51
L4012990
Heavy Operator
L2010000
Other
Hours
1-Jan-51
L4030010
Accomodation
L4030000
Other
Hours
1-Jan-51
L4030020
Transportation
L4030000
Other
Hours
1-Jan-51
L4030030
End of Service Benefits
L4030000
Other
Hours
1-Jan-51
L4030040
Leave
L4030000
Other
Hours
1-Jan-51
L4030050
Air Ticket
L4030000
Other
Hours
1-Jan-51
L4030060
PPE / Safety Expenses
L4030000
Other
Hours
1-Jan-51
L4030070
Medical
L4030000
Other
Hours
1-Jan-51
L4030080
Immigration Expense
L4030000
Other
Hours
1-Jan-51
L4030090
Communication Allowance
L4030000
Other
Hours
1-Jan-51
L4030110
Food Allowance
L4030000
Other
Hours
1-Jan-51
L4030120
Bonus / Incentive
L4030000
Other
Hours
1-Jan-51
L4030130
Training Expenses
L4030000
Other
Hours
1-Jan-51
L4030140
Tools
L4030000
Other
Hours
1-Jan-51
M2031100
Concrete Forming- Plywood
M1030000
Other
Item
1-Jan-51
M2031110
Concrete Forming- White Wood
M1030000
Other
Item
1-Jan-51
M2031120
Concrete Forming- Form work Accessories
M1030000
Other
Item
1-Jan-51
M1031130
Concrete Forming- Releasing agent
M1030000
Other
Item
1-Jan-51
M1031500
Concrete Accessories & Consumables
M1030000
Other
Item
1-Jan-51
M1031510
Binding Wire
M1030000
Other
Item
1-Jan-51
M1031520
Water Stops
M1030000
Other
Item
1-Jan-51
M1031530
Concrete Chemicals
M1030000
Other
Item
1-Jan-51
M4031550
Small Tools
M1030000
Other
Item
1-Jan-51
M1032100
Reinforcement Bars
M1030000
Other
Item
1-Jan-51
M1032200
Fabric and Grid Reinforcing
M1030000
Other
Item
1-Jan-51
M1033100
Ready Mix Concrete
M1030000
Other
Item
1-Jan-51
M1033900
Concrete Curing
M1030000
Other
Item
1-Jan-51
M1034100
Precast Structural Concrete
M1030000
Other
Item
1-Jan-51
M1035000
Cast Decks and Underlayment
M1030000
Other
Item
1-Jan-51
M1036000
Grouting
M1030000
Other
Item
1-Jan-51
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M1040510
Masonry Mortaring
M1040000
Other
Item
1-Jan-51
M1040520
Masonry & Plastering Accessories
M1040000
Other
Item
1-Jan-51
M1042100
Clay Unit Masonry
M1040000
Other
Item
1-Jan-51
M1042200
Concrete Unit Masonry
M1040000
Other
Item
1-Jan-51
M1042300
Glass Unit Masonry
M1040000
Other
Item
1-Jan-51
M1044300
Stone Masonry
M1040000
Other
Item
1-Jan-51
M1051200
Structural Metal Framing
M1050000
Other
Item
1-Jan-51
M1053000
Metal Decking
M1050000
Other
Item
1-Jan-51
M1055100
Metal Stairs
M1050000
Other
Item
1-Jan-51
M1055200
Metal Railings
M1050000
Other
Item
1-Jan-51
M1055730
Cladding Material
M1050000
Other
Item
1-Jan-51
M1064100
Architectural Wood Casework
M1060000
Other
Item
1-Jan-51
M1064200
Wood Paneling
M1060000
Other
Item
1-Jan-51
M1064300
Wood Stairs and Railings
M1060000
Other
Item
1-Jan-51
M1064400
Ornamental Woodwork
M1060000
Other
Item
1-Jan-51
M1064800
Wood Frames
M1060000
Other
Item
1-Jan-51
M1070110
Dampproofing
M1070000
Other
Item
1-Jan-51
M1070120
Polythene Sheets
M1070000
Other
Item
1-Jan-51
M1070130
Thermal Insulation
M1070000
Other
Item
1-Jan-51
M1070140
Steep Slope Roofing
M1070000
Other
Item
1-Jan-51
M1070150
Membrane Roofing
M1070000
Other
Item
1-Jan-51
M1070160
Flexible Flashing
M1070000
Other
Item
1-Jan-51
M1070170
Roof and Wall Specialties and Accessories
M1070000
Other
Item
1-Jan-51
M1070180
Fire and Smoke Protection
M1070000
Other
Item
1-Jan-51
M1070190
Preformed Joint Seals
M1070000
Other
Item
1-Jan-51
M1079200
Joint Sealants
M1070000
Other
Item
1-Jan-51
M1079500
Expansion Control
M1070000
Other
Item
1-Jan-51
M1081300
Metal Doors
M1080000
Other
Item
1-Jan-51
M1081400
Wood Doors
M1080000
Other
Item
1-Jan-51
M1081500
Plastic Doors
M1080000
Other
Item
1-Jan-51
M1081120
Metal Doors
M1080000
Other
Item
1-Jan-51
M1083000
Specialty Doors and Frames
M1080000
Other
Item
1-Jan-51
M1083100
Access Doors and Panels
M1080000
Other
Item
1-Jan-51
M1083200
Glass Door
M1080000
Other
Item
1-Jan-51
M1084000
Entrances, Storefronts, and Curtain Walls
M1080000
Other
Item
1-Jan-51
M1085000
Windows
M1080000
Other
Item
1-Jan-51
M1086000
Roof Windows and Skylights
M1080000
Other
Item
1-Jan-51
M1087100
Door Hardware
M1080000
Other
Item
1-Jan-51
M1088100
Glass Glazing
M1080000
Other
Item
1-Jan-51
M1088300
Mirrors
M1080000
Other
Item
1-Jan-51
M1089100
Louvers
M1080000
Other
Item
1-Jan-51
M1092100
Gypsum Board Assemblies and Supports
M1090000
Other
Item
1-Jan-51
M1092300
Gypsum Plastering
M1090000
Other
Item
1-Jan-51
M1093005
Ceramic Tiles
M1090000
Other
Item
1-Jan-51
M1093010
Mosaic Tiles
M1090000
Other
Item
1-Jan-51
M1093015
Other Stones
M1090000
Other
Item
1-Jan-51
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M1093020
Porcelin Tile
M1090000
Other
Item
1-Jan-51
M1093025
Clay Tiles
M1090000
Other
Item
1-Jan-51
M1093030
Interlock Tiles
M1090000
Other
Item
1-Jan-51
M1093035
Marble
M1090000
Other
Item
1-Jan-51
M1093040
Marble threshold
M1090000
Other
Item
1-Jan-51
M1093045
Granite
M1090000
Other
Item
1-Jan-51
M1093050
Concrete Tiles
M1090000
Other
Item
1-Jan-51
M1093055
Tiling Accessories
M1090000
Other
Item
1-Jan-51
M1095000
Ceilings
M1090000
Other
Item
1-Jan-51
M1095500
Staircase Nosing
M1090000
Other
Item
1-Jan-51
M1096500
Resilient Flooring
M1090000
Other
Item
1-Jan-51
M1096600
Terrazzo Flooring
M1090000
Other
Item
1-Jan-51
M1096700
Raised Flooring
M1090000
Other
Item
1-Jan-51
M1096800
Carpeting
M1090000
Other
Item
1-Jan-51
M1097200
Wall Coverings
M1090000
Other
Item
1-Jan-51
M1098000
Acoustic Treatment
M1090000
Other
Item
1-Jan-51
M1099100
Painting
M1090000
Other
Item
1-Jan-51
M1099600
High-Performance Coatings
M1090000
Other
Item
1-Jan-51
M1101400
Signage
M1100000
Other
Item
1-Jan-51
M1102100
Compartments and Cubicles
M1100000
Other
Item
1-Jan-51
M1102600
Wall and Door Protection
M1100000
Other
Item
1-Jan-51
M1103000
M1100000
Other
Item
1-Jan-51
M1100000
Other
Item
1-Jan-51
M1100000
Other
Item
1-Jan-51
M1100000
Other
Item
1-Jan-51
M1108000
Fireplaces and Stoves Safety Specialties (Emergency Aid, Fire Protection, etc..) Storage Specialties (Lockers, Post boxes, Closets, Shelving, etc..) Exterior Specialties (Sun screens, Canopies, Car shelters, Flagpoles, etc..) Other Specialties (Pest control devices, grilles, Flags and banners, Gas lighting, Security mirrors, etc..)
M1100000
Other
Item
1-Jan-51
M1111000
Vehicle and Pedestrian Equipment
M1110000
Other
Item
1-Jan-51
M1111300
M1110000
Other
Item
1-Jan-51
M1110000
Other
Item
1-Jan-51
M1110000
Other
Item
1-Jan-51
M1114000
Loading Dock Equipment Commercial Equipment (Retail, Banking, Hospitality, Office, Postal, Packaging and Shipping Equipment) Residential Equipment (Appliances, Kitchen units etc..) Foodservice Equipment (Storage, Preparation, Delivery carts, cooking and dispensing equipments)
M1110000
Other
Item
1-Jan-51
M1115000
Educational and Scientific Equipment
M1110000
Other
Item
1-Jan-51
M1116600
Athletic Equipment
M1110000
Other
Item
1-Jan-51
M1117000
Healthcare Equipment
M1110000
Other
Item
1-Jan-51
M1118200
M1110000
Other
Item
1-Jan-51
M1119000
Facility Solid Waste Handling Equipment Other Equipment (Religious, Agricultural, Horticultural, Arts and crafts equipment etc..)
M1110000
Other
Item
1-Jan-51
M1121000
Art
M1120000
Other
Item
1-Jan-51
M1122100
Window Blinds
M1120000
Other
Item
1-Jan-51
M1123600
Countertops
M1120000
Other
Item
1-Jan-51
M1104000 M1105000 M1107000
M1112000 M1113000
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M1124000
Furnishings and Accessories (Bath and bedroom linen & furnishings, rugs and mats etc..)
M1120000
Other
Item
1-Jan-51
M1125000
Furniture
M1120000
Other
Item
1-Jan-51
M1126000
M1120000
Other
Item
1-Jan-51
M1129000
Multiple Seating Other Furnishings (Interior planters and public space furnishings etc..)
M1120000
Other
Item
1-Jan-51
M1131100
Swimming Pools
M1130000
Other
Item
1-Jan-51
M1131200
Fountains
M1130000
Other
Item
1-Jan-51
M1132000
Special Purpose Rooms
M1130000
Other
Item
1-Jan-51
M1133000
M1130000
Other
Item
1-Jan-51
M1130000
Other
Item
1-Jan-51
M1135000
Special Structures Integrated Construction (Building modules, sound, vibration control, radiation protection etc..) Special Instrumentation (Stress, Seismic, Meteorological Instrumentation etc..)
M1130000
Other
Item
1-Jan-51
M1141000
Dumwaiters
M1140000
Other
Item
1-Jan-51
M1142000
Elevators
M1140000
Other
Item
1-Jan-51
M1143000
Escalators and Moving Walks
M1140000
Other
Item
1-Jan-51
M1144000
Lifts
M1140000
Other
Item
1-Jan-51
M1147000
Turntables
M1140000
Other
Item
1-Jan-51
M1148000
M1140000
Other
Item
1-Jan-51
M1149000
Scaffolding Other Conveying Equipment (Facility chutes, Pneumatic Tube, Slide pole systems etc..)
M1140000
Other
Item
1-Jan-51
M1211300
Sprinkler Systems
M1210000
Other
Item
1-Jan-51
M1211310
Fire Hose Reel
M1210000
Other
Item
1-Jan-51
M1211320
Cabinets for fire fighting work
M1210000
Other
Item
1-Jan-51
M1211330
valves
M1210000
Other
Item
1-Jan-51
M1211340
Pipes
M1210000
Other
Item
1-Jan-51
M1211350
Breeching Inlet
M1210000
Other
Item
1-Jan-51
M1211360
Fire Fighting Consumables
M1210000
Other
Item
1-Jan-51
M1211370
Smoke Ventilation
M1210000
Other
Item
1-Jan-51
M1212000
Fire-Extinguishing Systems
M1210000
Other
Item
1-Jan-51
M1213000
Fire Pumps
M1210000
Other
Item
1-Jan-51
M1214000
Fire-Suppression Water Storage
M1210000
Other
Item
1-Jan-51
M1220513
Man Holes/ Covers
M1220000
Other
Item
1-Jan-51
M1221103
PVC Pipes
M1220000
Other
Item
1-Jan-51
M1221106
UPVC Pipes
M1220000
Other
Item
1-Jan-51
M1221109
Slotted Pipe
M1220000
Other
Item
1-Jan-51
M1221113
PPR Pipe
M1220000
Other
Item
1-Jan-51
M1221116
Insulated Pipe
M1220000
Other
Item
1-Jan-51
M1221119
Water Meter
M1220000
Other
Item
1-Jan-51
M1221123
Water Pumps
M1220000
Other
Item
1-Jan-51
M1221126
Plumbing fittings
M1220000
Other
Item
1-Jan-51
M1221129
Gratings
M1220000
Other
Item
1-Jan-51
M1221133
Concrete Pipe
M1220000
Other
Item
1-Jan-51
M1221136
GRP Pipe
M1220000
Other
Item
1-Jan-51
M1221139
Cast Iron Pipe
M1220000
Other
Item
1-Jan-51
M1221143
Water Tanks
M1220000
Other
Item
1-Jan-51
M1134000
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M1221146
Drains
M1220000
Other
Item
1-Jan-51
M1221149
Other Sewage pipes
M1220000
Other
Item
1-Jan-51
M1221210
Septic Tanks
M1220000
Other
Item
1-Jan-51
M1221410
Rain Water Drainage
M1220000
Other
Item
1-Jan-51
M1223010
Water Heaters
M1220000
Other
Item
1-Jan-51
M1224000
Plumbing Fixtures
M1220000
Other
Item
1-Jan-51
M1224800
Plumbing Accessories
M1220000
Other
Item
1-Jan-51
M1225000
M1220000
Other
Item
1-Jan-51
M1226000
Pool and Fountain Plumbing Systems Gas and Vacuum Systems for Laboratory and Healthcare Facilities
M1220000
Other
Item
1-Jan-51
M1232010
HVAC Piping
M1230000
Other
Item
1-Jan-51
M1232020
HVAC Pumps
M1230000
Other
Item
1-Jan-51
M1233100
HVAC Duct and Casings
M1230000
Other
Item
1-Jan-51
M1233300
HVAC Accessories
M1230000
Other
Item
1-Jan-51
M1233400
HVAC Fans
M1230000
Other
Item
1-Jan-51
M1234000
HVAC Air Cleaning Devices
M1230000
Other
Item
1-Jan-51
M1235000
Central Heating Equipment
M1230000
Other
Item
1-Jan-51
M1236000
Central Cooling Equipment
M1230000
Other
Item
1-Jan-51
M1238000
Decentralized HVAC Equipment
M1230000
Other
Item
1-Jan-51
M1238500
Thermostat
M1230000
Other
Item
1-Jan-51
M1251000
M1250000
Other
Item
1-Jan-51
M1253000
Integrated Automation Network Equipment Integrated Automation Instrumentation and Terminal Devices
M1250000
Other
Item
1-Jan-51
M1255000
Integrated Automation Facility Controls
M1250000
Other
Item
1-Jan-51
M1259000
Integrated Automation Control Sequences
M1250000
Other
Item
1-Jan-51
M1260110
M1260000
Other
Item
1-Jan-51
M1260500
Earthing & Accessories Cable Tray, Trunking, Conduits, Ducts & Cable ladders Accessories
M1260000
Other
Item
1-Jan-51
M1260510
Multi Core Cables
M1260000
Other
Item
1-Jan-51
M1260520
Single Core Cables
M1260000
Other
Item
1-Jan-51
M1260600
Switchboards and Panelboards
M1260000
Other
Item
1-Jan-51
M1261000
Medium-Voltage Electrical Distribution
M1260000
Other
Item
1-Jan-51
M1262000
Low-Voltage Electrical Transmission
M1260000
Other
Item
1-Jan-51
M1262410
Switch & Sockets
M1260000
Other
Item
1-Jan-51
M1262420
M1260000
Other
Item
1-Jan-51
M1263000
Isolators Facility Electrical Power Generating and Storing Equipment
M1260000
Other
Item
1-Jan-51
M1264100
Facility Lightning Protection
M1260000
Other
Item
1-Jan-51
M1265000
Light Fittings & Accessories
M1260000
Other
Item
1-Jan-51
M1265200
Emergency light
M1260000
Other
Item
1-Jan-51
M1265300
Exit Signs
M1260000
Other
Item
1-Jan-51
M1265600
Exterior Lighting
M1260000
Other
Item
1-Jan-51
M1271000
Structured Cabling
M1270000
Other
Item
1-Jan-51
M1272000
Data Communications
M1270000
Other
Item
1-Jan-51
M1273000
Voice Communications
M1270000
Other
Item
1-Jan-51
M1274100
Audio-Video Systems Distributed Communications and Monitoring Systems
M1270000
Other
Item
1-Jan-51
M1270000
Other
Item
1-Jan-51
M1275000
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M1275100
Public Addressing System
M1270000
Other
Item
1-Jan-51
M1281110
BMS System
M1280000
Other
Item
1-Jan-51
M1281300
Low Current System
M1280000
Other
Item
1-Jan-51
M1282300
Video Surveillance
M1280000
Other
Item
1-Jan-51
M1283100
Fire Detection and Alarm
M1280000
Other
Item
1-Jan-51
M2311000
Site Clearing
M1310000
Other
Item
1-Jan-51
M1312300
Fill
M1310000
Other
Item
1-Jan-51
M1313100
Soil Treatment
M1310000
Other
Item
1-Jan-51
M1314000
Shoring and Underpinning
M1310000
Other
Item
1-Jan-51
M1315000
Excavation Support and Protection
M1310000
Other
Item
1-Jan-51
M1316000
Special Foundations and Load-Bearing Elements
M1310000
Other
Item
1-Jan-51
M1317000
Tunneling and Mining
M1310000
Other
Item
1-Jan-51
M1321000
Bases, Ballasts, and Paving
M1320000
Other
Item
1-Jan-51
M1321100
Base Courses
M1320000
Other
Item
1-Jan-51
M1321600
Curbs, Gutters, Sidewalks, and Driveways
M1320000
Other
Item
1-Jan-51
M1321700
Humps
M1320000
Other
Item
1-Jan-51
M1323000
Site Improvements
M1320000
Other
Item
1-Jan-51
M1327000
Wetlands
M1320000
Other
Item
1-Jan-51
M1328000
Irrigation
M1320000
Other
Item
1-Jan-51
M1329000
Planting
M1320000
Other
Item
1-Jan-51
M1330000
Utilities
M1330000
Other
Item
1-Jan-51
M1340000
Transportation
M1340000
Other
Item
1-Jan-51
M1350000
Waterway and Marine Construction
M1350000
Other
Item
1-Jan-51
M1401110
Gas Piping and Duct Works
M1400000
Other
Item
1-Jan-51
M1401120
Control System Equipment Panels and Racks
M1400000
Other
Item
1-Jan-51
M1401130
Bulk Material s Valves
M1400000
Other
Item
1-Jan-51
M1410000
Material processing and handling equipment
M1410000
Other
Item
1-Jan-51
M1420000
M1420000
Other
Item
1-Jan-51
M1430000
Process heating, cooling, and drying equipment Process gas and liquid handling, purification, and storage equipment
M1430000
Other
Item
1-Jan-51
M1440000
Pollution and waste control equipment
M1440000
Other
Item
1-Jan-51
M1450000
Industry specific manufacturing equipment
M1450000
Other
Item
1-Jan-51
M1460000
Water and waste water equipment
M1460000
Other
Item
1-Jan-51
M1480000
Electrical power generation
M1480000
Other
Item
1-Jan-51
G3011130
Office Rental Facilities
G3010000
Other
1-Jan-51
G3011160
Rent Expenses
G3010000
Other
1-Jan-51
G3021130
Temporary Shelter
G3020000
Other
1-Jan-51
G3021160
Temporary Car Park Shed
G3020000
Other
1-Jan-51
G3021190
Temporary Gates/Barriers
G3020000
Other
1-Jan-51
G3021230
Temporary fencing
G3020000
Other
1-Jan-51
G3021260
Temporary Access & Stairs
G3020000
Other
1-Jan-51
G3021290
Garbage Chute
G3020000
Other
1-Jan-51
G3021330
Demobilization
G3020000
Other
1-Jan-51
G3031130
Water temporary Connection Network
G3030000
Other
1-Jan-51
G3031160
Sewerage temporary Connection Network
G3030000
Other
1-Jan-51
G3031190
Electricity temporary Connection Network
G3030000
Other
1-Jan-51
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G3031230
Telephone, Internet & Fax line Networks
G3030000
Other
1-Jan-51
G3041130
Furniture
G3040000
Other
1-Jan-51
G3051130
Air Conditioners
G3050000
Other
1-Jan-51
G3051160
Computer Hardware
G3050000
Other
1-Jan-51
G4051190
Computer Software
G3050000
Other
1-Jan-51
G3051230
Telephone & Fax machine
G3050000
Other
1-Jan-51
G3051260
Mobile Communication Devices
G3050000
Other
1-Jan-51
G3051290
Kitchen Equipments & Accessories
G3050000
Other
1-Jan-51
G3051330
Water Tank
G3050000
Other
1-Jan-51
G3061130
Sign Boards
G3060000
Other
1-Jan-51
G3061160
Temporary Project Signage
G3060000
Other
1-Jan-51
G4071130
Telephone, Internet & Fax Line Charges
G4070000
Other
1-Jan-51
G4071160
Mobile Phone Charges
G4070000
Other
1-Jan-51
G4081130
Water Consumption Charges
G4080000
Other
1-Jan-51
G4091130
Electricity Consumption Charges
G4090000
Other
1-Jan-51
G4101130
Drainage Charges
G4100000
Other
1-Jan-51
G4101160
Garbage Disposal
G4100000
Other
1-Jan-51
G4111130
IT Spare Parts & Consumables
G4110000
Other
1-Jan-51
G4111160
Kitchen & Pantry Consumables
G4110000
Other
1-Jan-51
G4111190
House Keeping Consumables
G4110000
Other
1-Jan-51
G4121130
Stationery Expenses
G4120000
Other
1-Jan-51
G4121160
Emergency Medical Expenses
G4120000
Other
1-Jan-51
G4121190
Entertainment Expenses
G4120000
Other
1-Jan-51
G4121230
Photograph Expenses
G4120000
Other
1-Jan-51
G4121260
Oil
G4120000
Other
1-Jan-51
G4121290
Fuel
G4120000
Other
1-Jan-51
G4121330
Courier Expenses
G4120000
Other
1-Jan-51
G4121360
Gifts
G4120000
Other
1-Jan-51
G4121390
Training Expenses
G4120000
Other
1-Jan-51
G4121430
Food Expenses
G4120000
Other
1-Jan-51
G4131130
Safety Helmet
G4130000
Other
1-Jan-51
G4131160
Safety Shoes
G4130000
Other
1-Jan-51
G4131190
Goggles
G4130000
Other
1-Jan-51
G4131230
Gloves
G4130000
Other
1-Jan-51
G4131260
Jacket
G4130000
Other
1-Jan-51
G4131290
Coverall
G4130000
Other
1-Jan-51
G4131330
Gum Boots
G4130000
Other
1-Jan-51
G4131360
Safety Harness
G4130000
Other
1-Jan-51
G4131390
Ear Plug
G4130000
Other
1-Jan-51
G4131430
Uniform
G4130000
Other
1-Jan-51
G4131460
Dust Mask
G4130000
Other
1-Jan-51
G4141130
Safety Net
G4140000
Other
1-Jan-51
G4151130
First Aid Box
G4150000
Other
1-Jan-51
G4151160
First Aid Medicine
G4150000
Other
1-Jan-51
G4161130
Traffic Cone
G4160000
Other
1-Jan-51
G4161160
Barrication Tape
G4160000
Other
1-Jan-51
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G4161190
Safety Sign & Sticker
G4160000
Other
1-Jan-51
G4161230
Safety Light
G4160000
Other
1-Jan-51
G4161260
Fire Extinguisher
G4160000
Other
1-Jan-51
G4161290
Fire Alarms
G4160000
Other
1-Jan-51
G4161330
Razor Wire
G4160000
Other
1-Jan-51
G4161360
Warning Lights
G4160000
Other
1-Jan-51
G4161390
Temporary Oxygen & acetylene Gas
G4160000
Other
1-Jan-51
G4161430
Rubber Strip Traffic Control
G4160000
Other
1-Jan-51
G4161460
Fire Blanket
G4160000
Other
1-Jan-51
G4161490
Safety Barriers
G4160000
Other
1-Jan-51
G4174100
Regulatory Requirments
G4170000
Other
1-Jan-51
G4174200
G4170000
Other
1-Jan-51
G4174300
References Quality Assurance ( Mockups, Field Samples etc..,)
G4170000
Other
1-Jan-51
G4174500
Quality Control ( Lab Testing etc.., )
G4170000
Other
1-Jan-51
G4181130
Performance Bond
G4180000
Other
1-Jan-51
G4181160
Advance Payment Bond
G4180000
Other
1-Jan-51
G4181190
Retention Guarantee Bond
G4180000
Other
1-Jan-51
G4191130
Contractors All Risk Insurance
G4190000
Other
1-Jan-51
G4191160
Plant & Equipment Insurance
G4190000
Other
1-Jan-51
G4191190
Professional Indemnity for Design Insurance
G4190000
Other
1-Jan-51
G4191230
Workmanship Compensation Insurance
G4190000
Other
1-Jan-51
G4191260
On Road Third Party Liability Insurance
G4190000
Other
1-Jan-51
G4201130
Building Permit Fees
G4200000
Other
1-Jan-51
G4201160
Utility Connection Fees
G4200000
Other
1-Jan-51
G4201190
Temporary Deposits for NOC
G4200000
Other
1-Jan-51
G4201230
Temporary Structure Permit
G4200000
Other
1-Jan-51
G4201260
Marketing Fees
G4200000
Other
1-Jan-51
G4201290
Interest Paid or received
G4200000
Other
1-Jan-51
G4201330
Fines
G4200000
Other
1-Jan-51
G4201360
Bank & Finance Charges
G4200000
Other
1-Jan-51
G4201390
Government Fees
G4200000
Other
1-Jan-51
G4201430
Certification Charges
G4200000
Other
1-Jan-51
G4211130
Top Management
G4210000
Other
1-Jan-51
G4211160
Accounts and Finance Department
G4210000
Other
1-Jan-51
G4211190
Contracts and Commercial Department
G4210000
Other
1-Jan-51
G4211230
Document Control
G4210000
Other
1-Jan-51
G4211260
Formwork and Scaffolding Department
G4210000
Other
1-Jan-51
G4211290
Human Resources Department
G4210000
Other
1-Jan-51
G4211330
Information Technology Department
G4210000
Other
1-Jan-51
G4211360
Internal Auditing Department
G4210000
Other
1-Jan-51
G4211390
Labour Resource Department
G4210000
Other
1-Jan-51
G4211430
Operations Department
G4210000
Other
1-Jan-51
G4211460
Planning Department
G4210000
Other
1-Jan-51
G4211490
PMV Department
G4210000
Other
1-Jan-51
G4211530
Procurement Department
G4210000
Other
1-Jan-51
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G4211560
SHEQ Department
G4210000
Other
1-Jan-51
G4211590
Technical and Engineering Department
G4210000
Other
1-Jan-51
G4211630
Cost Control Department
G4210000
Other
1-Jan-51
G4211660
Maintenance Department
G4210000
Other
1-Jan-51
G4211690
MEP Department
G4210000
Other
1-Jan-51
G4221130
Immigration Expense
G4220000
Other
1-Jan-51
G4221160
Communocation Allowance
G4220000
Other
1-Jan-51
G4221190
Training Expenses
G4220000
Other
1-Jan-51
G4221230
Leave Salary
G4220000
Other
1-Jan-51
G4221260
End of Service Benefits
G4220000
Other
1-Jan-51
G4221290
Air Ticket
G4220000
Other
1-Jan-51
G4221330
Transporatation Allowance
G4220000
Other
1-Jan-51
G4221360
Medical Insurance Allowance
G4220000
Other
1-Jan-51
G4221390
Bonus / Incentive
G4220000
Other
1-Jan-51
G4221430
Education Allowance
G4220000
Other
1-Jan-51
G4221460
Housing Allowance
G4220000
Other
1-Jan-51
E1021130
Dozer
E1020000
Other
1-Jan-51
E1021160
Articulate Dump Truck
E1020000
Other
1-Jan-51
E1021190
Excavator
E1020000
Other
1-Jan-51
E1021230
Shovel
E1020000
Other
1-Jan-51
E1021260
Roller
E1020000
Other
1-Jan-51
E1021290
Asphalt Spreader
E1020000
Other
1-Jan-51
E1021330
Wheel Loader
E1020000
Other
1-Jan-51
E1021360
Backhoe Loader
E1020000
Other
1-Jan-51
E1021390
Dumper
E1020000
Other
1-Jan-51
E1021430
Farm Tractor
E1020000
Other
1-Jan-51
E1021460
Skid Loader
E1020000
Other
1-Jan-51
E1021830
Rolling Machine
E1020000
Other
1-Jan-51
E1031160
Compactor
E1030000
Other
1-Jan-51
E1031260
Concrete Mixer/Mortar Mixer
E1030000
Other
1-Jan-51
E1031290
Augers & Bores, Vibro hammers
E1030000
Other
1-Jan-51
E1031330
Breakers
E1030000
Other
1-Jan-51
E1031360
Cutting Machine
E1030000
Other
1-Jan-51
E1031390
Dewatering Machine
E1030000
Other
1-Jan-51
E1031430
Power Float
E1030000
Other
1-Jan-51
E1031490
Coring Machine
E1030000
Other
1-Jan-51
E1031530
Chasing Machine
E1030000
Other
1-Jan-51
E1031560
Shearing Machine
E1030000
Other
1-Jan-51
E1031590
Folding Machine
E1030000
Other
1-Jan-51
E1031630
Hydraulic Press
E1030000
Other
1-Jan-51
E1031660
Lock Former
E1030000
Other
1-Jan-51
E1031690
Concrete Spraying Machine
E1030000
Other
1-Jan-51
E1031730
Scabbler
E1030000
Other
1-Jan-51
E1031760
Scarifier
E1030000
Other
1-Jan-51
E1031790
Scrubber Drier
E1030000
Other
1-Jan-51
E1031830
Shotcrete Machine
E1030000
Other
1-Jan-51
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E1031860
Concrete Vibrator
E1030000
Other
1-Jan-51
E1031960
Grinding Machine
E1030000
Other
1-Jan-51
E1031990
Saw
E1030000
Other
1-Jan-51
E1032130
Drilling Machine
E1030000
Other
1-Jan-51
E1032160
Angle Grinder
E1030000
Other
1-Jan-51
E1032190
Jig Saw Machine
E1030000
Other
1-Jan-51
E1032230
Welding Machine
E1030000
Other
1-Jan-51
E1032260
Plaster Machine & Accessories
E1030000
Other
1-Jan-51
E1032360
Impact Wrench
E1030000
Other
1-Jan-51
E1032390
Planers
E1030000
Other
1-Jan-51
E1032430
Sanders
E1030000
Other
1-Jan-51
E1032460
Router Plunge
E1030000
Other
1-Jan-51
E1032490
Air Blower
E1030000
Other
1-Jan-51
E1032530
Heat Gun
E1030000
Other
1-Jan-51
E1032560
Rush Machine
E1030000
Other
1-Jan-51
E4011130
Containers
E4010000
Other
1-Jan-51
E4021490
Forklift
E4010000
Other
1-Jan-51
E4021530
Man Lift
E4010000
Other
1-Jan-51
E4021560
Boom Truck
E4010000
Other
1-Jan-51
E4021590
Scissor Lift
E4010000
Other
1-Jan-51
E4021630
Telehandler
E4010000
Other
1-Jan-51
E4021660
Tower Crane
E4010000
Other
1-Jan-51
E4021690
Mobile Crane
E4010000
Other
1-Jan-51
E4021730
Crawler Crane
E4010000
Other
1-Jan-51
E4021760
Winch Crane
E4010000
Other
1-Jan-51
E4021790
Material Hoist
E4010000
Other
1-Jan-51
E4021860
Chiller
E4010000
Other
1-Jan-51
E4031130
Air Compressor
E4010000
Other
1-Jan-51
E4031190
Generators
E4010000
Other
1-Jan-51
E4031230
Water Pump
E4010000
Other
1-Jan-51
E4031460
Tower Light
E4010000
Other
1-Jan-51
E4031890
Bar Bending Machine
E4010000
Other
1-Jan-51
E4031930
Bar Cutting Machine
E4010000
Other
1-Jan-51
E4032290
Lab Equipments
E4010000
Other
1-Jan-51
E4032330
Laboratory Tools
E4010000
Other
1-Jan-51
E4032590
Pressure Testing Pump
E4010000
Other
1-Jan-51
E4032630
Vices
E4010000
Other
1-Jan-51
E4032660
Crane Accessories
E4010000
Other
1-Jan-51
E4032690
Chain Pulley
E4010000
Other
1-Jan-51
E4032730
Equipment -Spares, Repairs & Maintenance
E4010000
Other
1-Jan-51
E4041130
Flat Bed
E4040000
Other
1-Jan-51
E4041160
Low Bed
E4040000
Other
1-Jan-51
E4041190
Tipper Truck
E4040000
Other
1-Jan-51
E4041230
Tractor Head Trailer
E4040000
Other
1-Jan-51
E4041260
Bus
E4040000
Other
1-Jan-51
E4041290
Sewage Tanker
E4040000
Other
1-Jan-51
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E4041330
Water Tanker
E4040000
Other
1-Jan-51
E4041360
Diesel Tanker
E4040000
Other
1-Jan-51
E4041390
Recovery Truck
E4040000
Other
1-Jan-51
E4051130
Car
E4050000
Other
1-Jan-51
E4051160
Van
E4050000
Other
1-Jan-51
E4051190
Pickup- Double cabins
E4050000
Other
1-Jan-51
E4061130
Total Station
E4060000
Other
1-Jan-51
E4061160
Auto Level
E4060000
Other
1-Jan-51
E4061190
Theodolite
E4060000
Other
1-Jan-51
E4061230
GPS Units
E4060000
Other
1-Jan-51
E4061260
Digital Gauges
E4060000
Other
1-Jan-51
E4061290
Digital Level
E4060000
Other
1-Jan-51
E4061330
Laser Level
E4060000
Other
1-Jan-51
E4061360
Surveying Equipment - Sundries
E4060000
Other
1-Jan-51
E2071130
Wall System
E1070000
Other
1-Jan-51
E2071160
Column System
E1070000
Other
1-Jan-51
E2071190
Slab System
E1070000
Other
1-Jan-51
E2071230
Wall System - Panel System
E1070000
Other
1-Jan-51
E2071260
Core Wall System - ACS H20 + Steel Waler
E1070000
Other
1-Jan-51
E2071290
Columns System - Universal Panels
E1070000
Other
1-Jan-51
E2071330
Wall System - Waler + H20
E1070000
Other
1-Jan-51
E2071360
Columns System - Waler + H20
E1070000
Other
1-Jan-51
E2071390
Single sided Walls System - H20 + Steel Waler
E1070000
Other
1-Jan-51
E2071430
Core Wall System - CCS H20 + Steel Waler
E1070000
Other
1-Jan-51
E2071460
E1070000
Other
1-Jan-51
E1070000
Other
1-Jan-51
E2071530
Slab System - Shoring System + H20 Slab System - Table System / FSD Slab System Flex System Slab System - Table System / FSD Slab System Flex System
E1070000
Other
1-Jan-51
E2071560
Slab System - Cuplock + H20
E1070000
Other
1-Jan-51
E2071590
Alum Mobile Tower / Stair Tower
E1070000
Other
1-Jan-51
E2071630
Edge Protection (Rapid EPS)
E1070000
Other
1-Jan-51
E4071230
E1070000
Other
1-Jan-51
S2022000
Access Scaffolding & Towers Assessment (Surveys, environmental & hazardous material assessments)
S1020000
Other
1-Jan-51
S2023000
Subsurface Investigation
S1020000
Other
1-Jan-51
S2024000
Demolition and Structure Moving
S1020000
Other
1-Jan-51
S2025000
Site Remediation (Decontamination)
S1020000
Other
1-Jan-51
S2026000
Contaminated Site Material Removal
S1020000
Other
1-Jan-51
S2027000
Water Remediation
S1020000
Other
1-Jan-51
S2028000
Facility Remediation
S1020000
Other
1-Jan-51
S2031100
Concrete Forming
S1030000
Other
1-Jan-51
S1032100
Concrete Reinforcing
S1030000
Other
1-Jan-51
S1032300
Stressed Tendon Reinforcing
S1030000
Other
1-Jan-51
S1033100
Cast-in-Place Concrete
S1030000
Other
1-Jan-51
S1033500
Concrete finishing
S1030000
Other
1-Jan-51
S1033700
Specialty Placed Concrete
S1030000
Other
1-Jan-51
E2071490
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S1034100
Precast Concrete
S1030000
Other
1-Jan-51
S1034900
GRC Work
S1030000
Other
1-Jan-51
S1035000
Cast Decks and Underlayment
S1030000
Other
1-Jan-51
S1036000
Grouting
S1030000
Other
1-Jan-51
S1037000
Mass Concrete
S1030000
Other
1-Jan-51
S1038000
Concrete Cutting and Boring
S1030000
Other
1-Jan-51
S1042000
Unit Masonry
S1040000
Other
1-Jan-51
S1042100
Clay Unit Masonry
S1040000
Other
1-Jan-51
S1042200
Concrete Unit Masonry
S1040000
Other
1-Jan-51
S1044000
Stone Assemblies
S1040000
Other
1-Jan-51
S1045000
Refractory Masonry
S1040000
Other
1-Jan-51
S1046000
Corrosion-Resistant Masonry
S1040000
Other
1-Jan-51
S1047000
Manufactured Masonry
S1040000
Other
1-Jan-51
S1048000
Plastering
S1040000
Other
1-Jan-51
S1051200
Structural Steel Framing
S1050000
Other
1-Jan-51
S1051600
Structural Cabling
S1050000
Other
1-Jan-51
S1052000
Metal Joists
S1050000
Other
1-Jan-51
S1053000
Metal Decking
S1050000
Other
1-Jan-51
S1054100
Structural Metal Stud Framing
S1050000
Other
1-Jan-51
S1055000
Metal Fabrications
S1050000
Other
1-Jan-51
S1057000
Decorative Metal
S1050000
Other
1-Jan-51
S1061000
Rough Carpentry
S1060000
Other
1-Jan-51
S1062000
Finish Carpentry
S1060000
Other
1-Jan-51
S1064000
Architectural Woodwork
S1060000
Other
1-Jan-51
S1065000
Structural Plastics
S1060000
Other
1-Jan-51
S1066000
Plastic Fabrications
S1060000
Other
1-Jan-51
S1067000
Structural Composites
S1060000
Other
1-Jan-51
S1068000
Composite Fabrications
S1060000
Other
1-Jan-51
S1071000
Dampproofing and Waterproofing
S1070000
Other
1-Jan-51
S1072000
Thermal Protection
S1070000
Other
1-Jan-51
S1073000
Steep Slope Roofing
S1070000
Other
1-Jan-51
S1074000
Roofing and Siding Panels
S1070000
Other
1-Jan-51
S1075000
Membrane Roofing
S1070000
Other
1-Jan-51
S1076000
Flashing and Sheet Metal
S1070000
Other
1-Jan-51
S1077000
Roof and Wall Specialties and Accessories
S1070000
Other
1-Jan-51
S1078000
Fire and Smoke Protection
S1070000
Other
1-Jan-51
S1079000
Joint Protection
S1070000
Other
1-Jan-51
S1081100
Doors and Frames
S1080000
Other
1-Jan-51
S1083000
Specialty Doors and Frames
S1080000
Other
1-Jan-51
S1084000
Entrances, Storefronts, and Curtain Walls
S1080000
Other
1-Jan-51
S1085000
Windows
S1080000
Other
1-Jan-51
S1086200
Unit Skylights
S1080000
Other
1-Jan-51
S1087000
Hardware
S1080000
Other
1-Jan-51
S1088000
Glazing
S1080000
Other
1-Jan-51
S1089000
Louvers and Vents
S1080000
Other
1-Jan-51
S1092100
Gypsum board assemblies
S1090000
Other
1-Jan-51
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S1092700
GRG Works
S1090000
Other
1-Jan-51
S1093000
Tiling
S1090000
Other
1-Jan-51
S1095000
Ceilings
S1090000
Other
1-Jan-51
S1096200
Specialty Flooring
S1090000
Other
1-Jan-51
S1096400
Wood Flooring
S1090000
Other
1-Jan-51
S1096500
Raised Flooring
S1090000
Other
1-Jan-51
S1097000
Wall Finishes
S1090000
Other
1-Jan-51
S1098000
Acoustic Treatment
S1090000
Other
1-Jan-51
S1099100
Painting
S1090000
Other
1-Jan-51
S1099400
Decorative Finishing
S1090000
Other
1-Jan-51
S1099600
High Performance Coatings (Epoxy Coating etc..)
S1090000
Other
1-Jan-51
S1101400
Signage, Road Marking and Accessories
S1100000
Other
1-Jan-51
S1102100
Compartments and Cubicles
S1100000
Other
1-Jan-51
S1103000
S1100000
Other
1-Jan-51
S1100000
Other
1-Jan-51
S1100000
Other
1-Jan-51
S1100000
Other
1-Jan-51
S1108000
Fireplaces and Stoves Safety Specialties (Emergency Aid, Fire Protection, etc..) Storage Specialties (Lockers, Post boxes, Closets, Shelving, etc..) Exterior Specialties (Sun screens, Canopies, Car shelters, Flagpoles, etc..) Other Specialties (Pest control devices, grilles, Flags and banners, Gas lighting, Security mirrors, etc..)
S1100000
Other
1-Jan-51
S1111300
Loading Dock Equipment
S1110000
Other
1-Jan-51
S1112100
Service Equipment
S1110000
Other
1-Jan-51
S1113200
S1110000
Other
1-Jan-51
S1114000
Unit Kitchens Foodservice Equipment (Storage, Preparation, Delivery carts, cooking and dispensing equipments)
S1110000
Other
1-Jan-51
S1115000
Educational and Scientific Equipment
S1110000
Other
1-Jan-51
S1116100
Theater Equipment
S1110000
Other
1-Jan-51
S1116600
Athletic Equipment
S1110000
Other
1-Jan-51
S1116800
Play Field Equipment
S1110000
Other
1-Jan-51
S1117000
Healthcare Equipment
S1110000
Other
1-Jan-51
S1118100
Facility Maintenance Equipment
S1110000
Other
1-Jan-51
S1118200
S1110000
Other
1-Jan-51
S1119000
Facility solid waste handling equipment Other Equipment (Religious, Agricultural, Horticultural, Arts and crafts equipment etc..)
S1110000
Other
1-Jan-51
S1121000
Art
S1120000
Other
1-Jan-51
S1122100
Window Blinds
S1120000
Other
1-Jan-51
S1123000
S1120000
Other
1-Jan-51
S1124000
Casework Furnishings and Accessories (Bath and bedroom linen & furnishings, rugs and mats etc..)
S1120000
Other
1-Jan-51
S1125000
Furniture
S1120000
Other
1-Jan-51
S1126000
S1120000
Other
1-Jan-51
S1129000
Multiple Seating Other Furnishings (Interior planters and public space furnishings etc..)
S1120000
Other
1-Jan-51
S1131100
Swimming Pools
S1130000
Other
1-Jan-51
S1104000 S1105000 S1107000
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S1132100
Controlled Environment rooms
S1130000
Other
1-Jan-51
S1132400
Special Activity Rooms
S1130000
Other
1-Jan-51
S1133000
S1130000
Other
1-Jan-51
S1130000
Other
1-Jan-51
S1135000
Special Structures Integrated Construction (Building modules, sound, vibration control, radiation protection etc..) Special Instrumentation (Stress, Seismic, Meteorological Instrumentation etc..)
S1130000
Other
1-Jan-51
S1141000
Dumbwaiters
S1140000
Other
1-Jan-51
S1142000
Elevators
S1140000
Other
1-Jan-51
S1143100
Escalators
S1140000
Other
1-Jan-51
S1143200
Moving walks
S1140000
Other
1-Jan-51
S1144000
Lifts
S1140000
Other
1-Jan-51
S1147000
Turntables
S1140000
Other
1-Jan-51
S1148000
Facility Chutes
S1140000
Other
1-Jan-51
S1211300
Fire suppression sprinkler systems
S1210000
Other
1-Jan-51
S1212000
Fire-Extinguishing Systems
S1210000
Other
1-Jan-51
S1213000
Fire Pumps
S1210000
Other
1-Jan-51
S1214000
Fire-Suppression Water Storage
S1210000
Other
1-Jan-51
S1221000
Plumbing Piping
S1220000
Other
1-Jan-51
S1223000
Plumbing Equipment
S1220000
Other
1-Jan-51
S1224000
Plumbing Fixtures
S1220000
Other
1-Jan-51
S1225000
S1220000
Other
1-Jan-51
S1226000
Pool and Fountain Plumbing Systems Gas and Vacuum Systems for Laboratory and Healthcare Facilities
S1220000
Other
1-Jan-51
S1231000
Facility Fuel Systems
S1230000
Other
1-Jan-51
S1232000
HVAC Piping and Pumps
S1230000
Other
1-Jan-51
S1233000
HVAC Air Distribution
S1230000
Other
1-Jan-51
S1234000
HVAC Air Cleaning Devices
S1230000
Other
1-Jan-51
S1235000
Central Heating Equipment
S1230000
Other
1-Jan-51
S1236000
Central Cooling Equipment
S1230000
Other
1-Jan-51
S1237000
Central HVAC Equipment
S1230000
Other
1-Jan-51
S1238000
Decentralized HVAC Equipment
S1230000
Other
1-Jan-51
S1251000
S1250000
Other
1-Jan-51
S1253000
Integrated Automation Network Equipment Integrated Automation Instrumentation and Terminal Devices
S1250000
Other
1-Jan-51
S1255000
Integrated Automation Facility Controls
S1250000
Other
1-Jan-51
S1259000
Integrated Automation Control Sequences
S1250000
Other
1-Jan-51
S1261000
High-Voltage Electrical Distribution
S1260000
Other
1-Jan-51
S1262000
Medium-Voltage Electrical Distribution
S1260000
Other
1-Jan-51
S1263000
S1260000
Other
1-Jan-51
S1264000
Low-Voltage Electrical Transmission Facility Electrical Power Generating and Storing Equipment
S1260000
Other
1-Jan-51
S1265000
Electrical Protection
S1260000
Other
1-Jan-51
S1266000
Lighting
S1260000
Other
1-Jan-51
S1271000
Structured Cabling
S1270000
Other
1-Jan-51
S1272000
Data Communications
S1270000
Other
1-Jan-51
S1273000
Voice Communications
S1270000
Other
1-Jan-51
S1134000
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S1274000
Audio-Video Communications
S1270000
Other
1-Jan-51
S1275100
S1270000
Other
1-Jan-51
S1281000
Public Address System Electronic Access Control and Intrusion Detection
S1280000
Other
1-Jan-51
S1282000
Electronic Surveillance
S1280000
Other
1-Jan-51
S1283100
Fire Detection and Alarm
S1280000
Other
1-Jan-51
S1284000
Electronic Monitoring and Control
S1280000
Other
1-Jan-51
S2311000
Site Clearing
S1310000
Other
1-Jan-51
S2312310
Excavation
S1310000
Other
1-Jan-51
S1312320
Fill
S1310000
Other
1-Jan-51
S2313100
Soil Treatment
S1310000
Other
1-Jan-51
S2313200
Soil Stabilization
S1310000
Other
1-Jan-51
S1314000
Shoring and Underpinning
S1310000
Other
1-Jan-51
S1315000
Excavation Support and Protection
S1310000
Other
1-Jan-51
S1316000
Special Foundations and Load-Bearing Elements
S1310000
Other
1-Jan-51
S2317000
Tunneling and Mining
S1310000
Other
1-Jan-51
S1321000
S1320000
Other
1-Jan-51
S1321700
Bases, Ballasts, and Paving Paving Specialties (Speed bumps, pavement markings etc..)
S1320000
Other
1-Jan-51
S1323100
Fences and Gates
S1320000
Other
1-Jan-51
S1327000
Wetlands
S1320000
Other
1-Jan-51
S1328000
Irrigation
S1320000
Other
1-Jan-51
S1329000
Planting
S1320000
Other
1-Jan-51
S1347100
Roadway Construction
S1330000
Other
1-Jan-51
S1347300
Protective Covers
S1330000
Other
1-Jan-51
S1347700
Transportation Equipment
S1330000
Other
1-Jan-51
S1350000
Waterway and Marine Construction
S1350000
Other
1-Jan-51
S1400000
Process Interconnections (LPG Works etc..)
S1400000
Other
1-Jan-51
S1410000
Material processing and handling equipment
S1410000
Other
1-Jan-51
S1420000
S1420000
Other
1-Jan-51
S1430000
Process heating, cooling, and drying equipment Process gas and liquid handling, purification, and storage equipment
S1430000
Other
1-Jan-51
S1440000
Pollution and waste control equipment
S1440000
Other
1-Jan-51
S1450000
Industry specific manufacturing equipment
S1450000
Other
1-Jan-51
S1460000
Water and wastewater equipment
S1460000
Other
1-Jan-51
S1480000
Electrical power generation
S1480000
Other
1-Jan-51
D3011130
Architectural Design
D3010000
Other
1-Jan-51
D3011160
Structural Design
D3010000
Other
1-Jan-51
D3011190
ID - Design
D3010000
Other
1-Jan-51
D3011230
Landscaping Design
D3010000
Other
1-Jan-51
D3011260
Shop Drawing Services
D3010000
Other
1-Jan-51
D3011290
Commercial Services
D3010000
Other
1-Jan-51
D3021130
Architectural Supervision
D3020000
Other
1-Jan-51
D3021160
Structural Supervision
D3020000
Other
1-Jan-51
D3021190
ID - Supervision
D3020000
Other
1-Jan-51
D3021230
Landscaping Supervision
D3020000
Other
1-Jan-51
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D3030000
Project Management
D3030000
Other
1-Jan-51
C0011130
Contract Provisional Sums
C0010000
Other
1-Jan-51
C0011160
High Level Budget & Estimates
C0010000
Other
1-Jan-51
C0011190
Project Maintenance
C0010000
Other
1-Jan-51
C0011230
Management Contingency
C0010000
Other
1-Jan-51
C0011260
Head Office Contingency
C0010000
Other
1-Jan-51
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Unit of Measures – ANNEXURE F Unit of Measures
EFFECTIVE DATES SR. NO 1 2 3 4 5 6 7 8 9 10 11
UNIT SHT NOS PKT PR SET DRM ROL MTR LS SQM CUM
MEANING SHEET NUMBERS PACKET PAIR SET DRUM ROLL METER LUMPSUM SQ METER CUBIC METER
DESCRIPION SHEET NUMBERS PACKET PAIR SET DRUM ROLL METER LUMPSUM SQ METER CUBIC METER
START DATE
FINISH DATE
01-Jan-1951 01-Jan-1951 01-Jan-1951 01-Jan-1951 01-Jan-1951 01-Jan-1951 01-Jan-1951 01-Jan-1951 01-Jan-1951 01-Jan-1951 01-Jan-1951
Note: Final List will be prepared based on Item Master provided by Inventory Key Users.
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G&A Details – ANNEXURE G
Equation
S.N.
A
Staff Cost
A.0
Number of Labours
A.1
Number of Staff
A.2
Staff Gross Salaries
A.2.1
Staff Gross Salaries - Basic
Sum of Basic per annum
A.2.2
Staff Gross Salaries - Accommodation
Sum of HRA per annum
A.2.3
Staff Gross Salaries - Transportation
Sum of TRP per annum
A.2.4
Staff Gross Salaries - Other Allowance
Sum of OTH per annum
A.3
Staff CTC
A.3.01
Staff CTC - Air Tickets (Reg. Vac 2x)
Sum of CTC Airticket per annum
Staff CTC - Air Tickets (EOS@10% 1x) Staff CTC - Leave Encash @ 20% Est.) Staff CTC -Annual Leave @ 10% Est.) A.3.02
Staff CTC - Accum. EOS @ 10% Est.
Sum of CTC Graduity per annum
A.3.03
Staff CTC - Visa & Immigration
Sum of CTC Visa per annum
A.3.04
Staff CTC - Education
Sum of CTC Education Allowance per annum
A.3.05
Staff CTC - Medical Insurance
Sum of CTC Insurance per annum
A.3.06
Staff CTC - Housing Allowances
Sum of CTC Housing Allowance per annum
A.3.07
Staff CTC - Mobile Allowance
Sum of CTC Communication per annum
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A.3.08
Staff CTC - WC Insurance
0.08 %
A.3.09
Staff CTC - Recruitment
Sum of Recruitment Cost Per Annum
A.3.10
Staff CTC - Provision for Salary Increment
2%
A.4
Bonus
A.5
Training
2,000.00 QAR/Person/Year
A.6
HR Management Charges
51.28 QAR/Person/Month
Total Staff Cost
B
Logistics
B.1
Motor Car Expenses
B.1.1
Motor Car Expenses - Fuel (Petrol)
B.1.2
Motor Car Expenses - Driver
B.1.3
Motor Car Expenses - Vehicle Rent
B.2
Office Space
B.2.1
Area
B.2.2
Office Rent
140.00 QR/Sqm/Month
B.2.3
Store Rent
15.00 QR/Sqm/Month
B.2.4
Electricity & Water Charges
10.00 QR/Sqm/Month
B.2.5
Portable Drinking Water
26.00 QR/Person/Month
B.2.6
Office Kitchen Exp.
100.00 QR/Person/Month
B.2.7
Main Office Repairing & Maintenance Total Logistics
C
Financial Requirements
C.1
Financing and Interest Charges
C.2
Professional Charges & Legal Charges
C.3
Zakat & Donations
C.4
Trade License Expenses
C.5
Depreciation Total Financial Requirements
D
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IT Requirements
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D.1
Software
D.1.1
ERP Users
Number
D.1.2
ERP Cost
550.00 QAR/Person/Month
D.1.3
Work Station Charge
137.50 QAR/Person/Month
D.1.4
Special Software Costs
Custom
D.2
Telephone, Fax & Internet Charges
100.00 QAR/Person/Month
D.3
Printing, Photocopying & Stationary
110.00 QAR/Person/Month
Depreciation / Amortization Total IT Requirements
E
Other Expenses
E.1
Travelling & Business Trips
E.2
Shipping Expenses
E.3
Entertainment
E.4
Tender Expenses
E.5
Marketing and Advertisement
E.6
Miscellaneous Expenses
25.00 QAR/Person/Month
Total Other Expenses
GRAND TOTAL
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Open and Closed Issues for this Deliverable Open Issues ID
Issue
1
Commitment Cost Reallocation
Resolution
Responsibility
Target Date
Impact Date
Closed Issues ID
Issue
Resolution
Responsibility
1
Project Numbering Structure UCC BOQ auto import in WSD Same Activity Master for UCC and WSD
9Digits
UCC Cost Control
Yes.
UCC and WSD
2 3
4
5
6 7 8 9
Main Activity Master will be maintained by UCC. WSD will maintain a child master to maintain a rollup (WSD Specific) of the Activities from Main Activity Master. Orders below 500,000 are Light Order Process will be followed. not considered as Subcontract Order Material Should be returned Leftover material should be returned with to stores with average cost Cost (Average Cost of System) not with Zero cost Customer billing Deductions Subcontract Billing Deductions PMV Process Finance would like to Cost control has agrred to reverse it every reverse all the accrual month entries automatically in the next month first date. Need confirmation from UCC Cost Control Department.
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Target Date
Impact Date
UCC and WSD
Procurement and Commercial Projects Cost Control
Commercial & Finance Commercial & Finance PMV Finance and Cost Control
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Projects Oracle e-Business Suite Implementation Release 12 Author
:
Chandra Reddy
Creation Date
:
02-Oct-16
Last Updated
:
19-Dec-16
Control Number
:
UCC_PA_BP080_FINAL
Version
:
FINAL
Approvals:
Name of the Approver
Designation
Mr. Manoj Yogi M.M
Sr. Cost Control Engineer
Mr. Zaid Hindi
Sr. Project Planning Analyst
Mr. Gary Crossman
Commercial Manager
Mr. Biju Vadassery Jose
Senior Maintenance Manager
Mr. Amjad Jabali – PIH
Project Manager - UCC
Mr. U.V.V. Ramana
Project Manager - Nalsoft
Signature
______________________________________________________________________________________ Date of Submission
:
19-Dec-2016
Expected Date of Feedback
:
20-Dec-2016
Review Feedback Received Date : _______________________________________________________________________________________
BP.080-Future Business Process
Document Control Change Record
Date
Author
Version
Change Reference
21-Nov-16 24-Nov-16 30-Nov-16 16-Dec-16 19-Dec-16
Chandra Reddy Chandra Reddy Chandra Reddy Chandra Reddy Chandra Reddy
1.0 2.0 3.0 Final Final
No Previous Document 1.0 2.0 3.0 Final
Reviewers Name
Position
Mr. Mousab Haddad Mr. Manoj Yogi M.M Mr. Zaid Hindi Mr. Gary Crossman Mr. Amjad Jabali Mr. Chandra Reddy Mr. U.V.V. Ramana
Project Control Director Sr. Cost Control Engineer Sr. Project Planning Analyst Commercial Manager Project Manager – UCC Project Manager – Nalsoft Project Director - Nalsoft
Distribution Copy No.
Name
Location
1 2
Project Library Project Library
Urbacon Nalsoft
Note to Holders: If you receive an electronic copy of this document and print it out, please write your name on the equivalent of the cover page, for document control purposes. If you receive a hard copy of this document, please write your name on the front cover, for document control purposes.
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Contents Document Control ....................................................................................................................ii Introduction .............................................................................................................................. 1 Purpose............................................................................................................................... 1 Sources................................................................................................................................ 1 Document Structure........................................................................................................... 1 Overview of Urbacon Trading & Contracting ........................................................................ 3 Key Terminologies used in Project Costing ............................................................................ 6 Requirements by Area .............................................................................................................. 8 Projects ............................................................................................................................... 8 Organization Structure ...................................................................................................... 8 Project Organization .......................................................................................................... 9 Project Types ...................................................................................................................... 9 Contract Types Contract Scope Industry & Subindustries ........................................... 10 Units ................................................................................................................................. 11 Project Templates ............................................................................................................. 11 Activity Master ................................................................................................................ 11 Resource Types ................................................................................................................ 14 Expenditure Category – Cost Category.......................................................................... 14 Expenditure Types – Cost Codes (CSI Codes) ............................................................... 16 Cost Code Master............................................................................................................. 18 Expenditure Item to Inventory Item Mapping .............................................................. 20 Project Number ................................................................................................................ 21 Project Creation with Project Initiation Document (PID).............................................. 22 Capital Expenditure Project (In House) ......................................................................... 25 BOQ Details & Project Tasks (Work Breakdown Structure) ......................................... 26 Cost Budget by Tasks and Cost Codes ........................................................................... 31 Budget Revision (Internal Budget Change) ................................................................... 35 IBC Assessment................................................................................................................ 38 Project Budget Workflow ............................................................................................... 40 Project Budget Integration with GL ................................................................................ 41 Budgetary Control ........................................................................................................... 42 Project Contract Agreements .......................................................................................... 44 Contract Agreement -Variations ..................................................................................... 46 Defect Liability Period ..................................................................................................... 47 DLP Check List ................................................................................................................ 49 Inventory Item Structure ................................................................................................. 50 Budgetary Control – Custom Requests .......................................................................... 53 Budgetary Process ........................................................................................................... 54 Project Purchase Requisition and Purchase Order ........................................................ 54 Actuals: Account Payables/Site General Expenses (Petty Cash, Telephone Charges, Site Expenses Etc.,). Transactions – Purchasing & Payables (Project General Expenses)............................................................................................................ 56 Purchasing & Payables Account Generator ................................................................... 58 Journal Voucher View Access ......................................................................................... 59 Depreciation Cost ............................................................................................................ 60 Site Material Requisition (SMR-With in the same sites) ................................................ 61 Material Issue to Project Site from Store ........................................................................ 62 Material Return from Project Site to Store...................................................................... 63 Equipment Vehicle requisition Form ............................................................................. 65 Purchase Requisitions (Projects) ..................................................................................... 66 Purchase Requisitions for Services ................................................................................. 68 Purchase Requisitions for Subcontract works................................................................ 69 UCC_PA_BP080_FINAL
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Fuel Request ..................................................................................................................... 70 Manpower Request Form (MPRF) .................................................................................. 71 Staff Requisition: .............................................................................................................. 72 Staff Requisition Form (SRF) ........................................................................................... 72 Actuals: Manpower Utilization Cost .............................................................................. 72 Staff Timesheet Cost ........................................................................................................ 74 Actuals: Equipment Utilization Cost .............................................................................. 75 Item Expenditure Inquiry................................................................................................ 76 Work Done Evaluation .................................................................................................... 78 Invoice Evaluation/Payment Application Quantities................................................... 79 Certified Evaluation......................................................................................................... 80 Project Invoicing .............................................................................................................. 81 Payment Certificate (Advance) ....................................................................................... 84 Payment Certificate (Invoice).......................................................................................... 86 Accruals ............................................................................................................................ 88 Project - Revenue Recognition ........................................................................................ 90 Payment Certificate (Final Retention Recovery) ............................................................ 92 Subcontract Process ......................................................................................................... 93 Subcontract Agreement ................................................................................................... 94 Subcontract Liability Statement ...................................................................................... 95 Subcontract Billing: Subcontract Advance Payment Certificate ................................... 98 Subcontract Billing: Payment Certificate (Monthly Invoice) ........................................ 99 Subcontract Billing Retention Recovery ....................................................................... 100 Subcontract Billing Final Retention Recovery.............................................................. 100 Department Budgets ...................................................................................................... 101 Department Budgets - Reporting.................................................................................. 102 Cost to Company Labor ................................................................................................ 104 Cost to Company Staff................................................................................................... 104 Forecasting ..................................................................................................................... 105 Actual Cost Reallocation ............................................................................................... 107 Stock Check .................................................................................................................... 110 MJCR (Monthly Job Cost).............................................................................................. 110 Commitment Cost Reallocation .................................................................................... 116 MCCR of WSD & FSD ................................................................................................... 116 Monthly Company Costing (MCCR)............................................................................ 116 Cost Variance ................................................................................................................. 118 Primavera Activities ...................................................................................................... 119 Primavera to EBS (2 Way Integration) ........................................................................ 120 Scope of Work Liability ................................................................................................. 121 Database ......................................................................................................................... 124 Cashflow Project & Company ....................................................................................... 126 Auto-Accounting ........................................................................................................... 137 Data Requirements ........................................................................................................ 139 Personalization’s ................................................................................................................... 141 DFF’s...................................................................................................................................... 142 Interfaces and Workflows .................................................................................................... 143 Reports .................................................................................................................................. 145 Projects Integration with other Modules............................................................................. 149 Flow Chart: Item Creation ................................................................................................... 150 Flow Chart: PO Receipt ........................................................................................................ 151 Flow Chart: Material Return to Supplier (PO Returns)...................................................... 152 Expense Purchase Flow ........................................................................................................ 153 Future Process Flow: Material Request ............................................................................... 154
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SMR Complete Process Flow ............................................................................................... 155 Future Process Flow: Subcontract Process Flow................................................................. 156 Future Process Flow: Fuel Flow........................................................................................... 157 EVRF (ADS) Process Flow ................................................................................................... 158 Projects Process Flow ........................................................................................................... 159 Annexure –A1: Organization – Sub-inventory (Pictorial Representation) ....................... 160 Annexure - A: Location - Organization – Sub-inventory ................................................... 162 Annexure – B: Customer Type & Contract Types & Contract Scope & Industries .......... 166 Annexure – C: Industry, Sector and Sub Sector Standard ................................................. 167 Expenditure Category – Annexure - D................................................................................ 169 Expenditure Types – Annexure - E...................................................................................... 173 Unit of Measures – ANNEXURE F ...................................................................................... 190 G&A Details – ANNEXURE G ............................................................................................ 191 Open and Closed Issues for this Deliverable ...................................................................... 194 Open Issues .................................................................................................................... 194 Closed Issues .................................................................................................................. 194
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Introduction Purpose The purpose of this document is to:
Capture UCC key requirements in areas of Projects
Map the requirements to available functions and processes within Oracle Applications
Where applicable, highlight the gap and analyze it in terms of suggestions
Workarounds, customization, interfaces etc.
The identification and mapping of Business Requirements is a critical milestone in the development of the future solution and should help to give the widest possible project audience a picture of the architecture of the future information system.
Sources This Conceptual Architecture document was prepared with inputs from the following sources:
Handover Sessions, where the UCC Project Team spelled their requirements in each area and handed over associated documents etc.
Document Structure This document is composed of four sections: 1) Overview of UCC requirements. 2) Detailed description of requirements in each of the functional areas. 3) The issues within UCC as they currently stand and finally. 4) The functional process flows of Projects. Section 2- Requirements by Area- uses a tabular format to analyze and map UCC requirements. The various column headings are defined below:
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Control Number
A reference number to identify each requirement and area with reference to BPS
Functional Requirement
A statement of Urbacon Trading & Contracting requirement.
Description
A description and definition of the functional requirement and the process involved within Urbacon Trading & Contracting.
Map
Does the Oracle system meet the Urbacon Trading & Contracting requirement? If it does then a ‘’ is placed in the column. If not then it is highlighted as a GAP. If an Interface is required this will be indicated as I/F.
PR
Refers to the priority of the gap in terms of WA - Workaround Acceptable NA - Not applicable CH - High Priority Customization CL - Low Priority Customization
Functional Map/Recommended Solution
Responsibility
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This column briefly describes how Oracle maps the Urbacon Trading & Contracting requirements or what solution NALSOFT propose to any gaps identified :
A description of how Oracle meets the requirement
What workarounds can be used to meet some of the gaps
What Customizations are required to meet the requirement or a description on why there is a gap
What interface development is required
Which section, within Urbacon Trading & Contracting will have the responsibility for this business requirement
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Overview of Urbacon Trading & Contracting UrbaCon Trading & Contracting Company LLC, also known as UCC, is a Qatari based international construction Services Company and a leading grade one licensed builder. Our impressive construction footprint in Qatar is led by our ever growing pool of trained professionals. With over 4,718 experts and 33,812 tradesmen coupled with more than 2,143 plants and machines, we mobilize ample resources on the spot and meet demanding schedules. The success of our company is not only due to our highly capable team and vast resources; it is also a result of UCC’s unique, fast-track strategies that streamline design and construction milestones, unlike any other traditional building construction undertaking. At UCC, we engage in parallel activities for design, procurement, and construction. As a result, we deliver projects with innovative solutions, in shorter time periods, and exceed our clients’ expectations. This strategy is both fundamental and paramount to our business model as it builds trust, which is at the cornerstone of our core values. Our reputation for delivering robust turn-key services and high-quality developments is driven by our commitment to building neighborhoods and enhancing the community at large. We are dedicated to Qatar's National Vision of 2030 and aim to fulfill our contribution through UCC’s continued relationships with our clients, customers, and the community. Specialization:
Residential, Hospitality & Entertainment
Stadiums, Landscaping & Agriculture
Retail, Offices & Governmental Buildings
Marine
Heavy Construction, Infrastructure & Tunneling
Health & Education
Services
General Contracting.
Project Construction Management.
Engineering, Procurement and Construction (EPC).
Design and Build.
Lump Sum and Turn Key Contracting.
Industrial, Mechanical and Engineering Projects.
Logistics.
Operation and Maintenance (O&M).
Real Estate Development.
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Concept and Master Planning.
Heavy Marine Works.
The key features/processes that the Project costing implementation should support are: Organizations
A Project organization will be defined in UCC Company. This organization is used in Auto-accounting to derive company segment value. Ex:- HCN – Hotel and Complex of Al-Najadh Souq
Project Templates
Project templates enable you to quickly create projects that share common features and have a number of predefined attributes and options. After you create a new project using a project template, you can customize it to make it unique, if necessary. The Quick Entry feature makes it easy for you to define specific project attributes (such as the project name, project description, key members etc.) whenever you create a project based on a project template.
Project & Task
A project is a primary unit of work that you can break down into one or more tasks. You charge the transactions you enter in Oracle Projects to a project and a task. You organize your project work into smaller, more easily manageable units called tasks. A project structure can contain an unlimited number of tasks, and as many task levels as you want. You can number and name the tasks as you wish.
Budget
A budget is an estimate of the financial performance of a project. You can create budgets to plan and manage the financial performance of projects throughout the project life cycle. You can also utilize budgets to track ongoing project performance and project status by comparing budget amounts to actual amounts using reporting tools. Budget will be entered for each Task by resource (Expenditure type) and time is from date & to date of task.
Expenditure Types
An expenditure type is a classification of cost that you assign to each expenditure item. Expenditure types are used to enter the Project related expenses. Ex:- Excavation, Mobilization, Manpower.etc
Transactions
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Material Transactions will be transferred from Inventory to Projects
Manpower usage transactions will be interfaced from Time and attendance custom Module
Supplier Invoices will be transferred from Payables to Project costing
Expense purchase accruals will be transferred from Purchasing to Project costing
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Auto accounting
Each expenditure item's accounting transactions are held as cost distribution lines. Cost distribution lines are debit amounts. Oracle Projects creates lines for costs. Auto accounting determines the General Ledger accounts based on auto accounting rules to which Oracle Projects charges transactions. Oracle Projects uses the accounting from Auto accounting when it generates accounting events for the cost distribution lines. Create accounting process creates final accounting for the accounting events and transfers to General Ledger.
Integration
Project Costing is Integrated with Payables, Purchasing, Inventory, Receivables, General ledger, Time & attendance (custom) and Human resources
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Key Terminologies used in Project Costing Project/Task owning Organization – This Organization can own and manage Projects and task. Project Expenditure Organizations – These Organizations can incur expenditures, and hold budgets for projects in the processing operating unit. PA Period: – Project accounting periods (PA Period) track Project data on a periodic basis. PA periods can be used for budgeting and for accounting for cost. PA period would be monthly for UCC which will be shared with Monthly GL period. GL Period – These are GL periods with in Oracle Projects. This is the accounting calendar attached to the ledger Project Currency – The currency in which project amounts are summarized for Project summary reporting. Transaction Currency - Currency in which the transactions are performed. Expenditure Item date - The date on which work is performed and is charged to a project and task. Expenditure Category -This is group of all expenditure types. UCC Refers Expenditure Category as Cost Code Category. Expenditure Type - Group of the expenditure items. It is the head under which expenditure is incurred. UCC refers Expenditure Types as Cost Codes Raw Cost -The Direct Cost is called Raw Cost. The raw cost is the actual cost of the work performed Bill Through Date – The date through which you want to invoice a project. When Oracle Projects generates an invoice, it picks up revenue distributed expenditure items that have an expenditure item date on or before this date and events that have a completion date on or before this date. Draft Invoice: – A potential project invoice that is created and stored in Oracle Projects. Draft invoices require approval before they are officially accounted in receivables Draft Revenue – A project revenue transaction that is created and stored in Oracle Projects. Revenue: - In Oracle Projects, the amounts recognized as income or expected billing to be received for work on a project. Revenue Budget - The estimated revenue amounts at completion of a project. Revenue budget amounts can be summary or detail. Un Billed Receivable: - The amount of open receivables that have not yet been billed for a project. Oracle Projects calculates unbilled receivables using the following formula: (Unbilled Receivables = Revenue Accrued - Amount Invoice) Work Breakdown Structure – The Hierarchy of tasks is called as work breakdown Structure. Oracle Projects processes tasks based on their position in the WBS. The distinct positions are: Top Task: A task whose parent is the project Lowest Task: A task that is at the bottom of the WBS, without any child tasks
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Key Members – Key members are employees who belong to a project and can Enter and maintain project data
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Requirements by Area Projects Control Number PA.BP.1.0
Functional Requirement Organization Structure
Description
Map PR
Currently Project wise Stores are maintained in UCC. Each Project Store is defined as an Organization Project Name is taken as Organization Name and project location is defined as Organization Location.
Functional Map/ Recommended Solution
Responsibility
In Future, Each project store will be defined as an Organization.
SETUP
Project Name will be taken as Organization Name and project location will be defined as Organization Location. In future Cost Control Department want to follow Alphanumeric sequence numbers as Organization Code. Example:
Organization Code is continues 5 Digit Serial Number.
Project Number: U0295HCNS
Example:
Project Name: Hotel & Complex of Al-Najadah Souq
Project Number: U-295-295-14-HCNS
Project Location: Hotel & Complex of Al-Najadah Souq
Project Name: Hotel & Complex of Al-Najadah Souq
Organization Code: A01 Organization Name: Hotel & Complex of Al-Najadah Souq
Project Location: Hotel & Complex of Al-Najadah Souq
Organization Location : Hotel & Complex of Al-Najadah Souq
Organization Code:10301
Note: Central Store will be defined as a separate Organization.
Organization Name: Hotel & Complex of AlNajadah Souq
Please refer Annexure- A for Future Organizations Details.
Organization Location : Hotel & Complex of AlNajadah Souq
Please refer Annexure- A1 for Inventory Organization structure in Diagram.
Depending on different Scenarios/criteria like
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
1. 2.
Size of the projects Small projects at same location (Near to each other) etc. One store is maintained for multiple projects. Currently UCC is having a Central warehouse in Umm Al Hawaya. PA.BP.2.0
Project Organization
A project organization is required to define projects in project module and all commitment and actual costs will be tracked against the Project Organization and projects.
In UCC, a separate inventory organization will be defined for SETUP Projects and this organization is enabled with following classifications to take care of project requirements. Project/Task owning Organization: Project/Task Owning Organizations can own projects and/or tasks in the operating unit. To own projects and tasks in an operating unit, an organization must have Project/task owning organization classification must be enabled. Project Expenditure/Event Organization: Project Expenditure/Event Organizations can own project events, incur expenditures, and hold budgets for projects in the processing operating unit. To have these capabilities in the operating unit, an organization must have the Project expenditure/event classification must be enabled.
PA.BP.3.0
Project Types
A Project type is used for grouping a project based on the type class. The project type determines how Oracle Projects processes costs and revenue for a project and provides defaults and controls for project entry and processing. At higher level these project types have been categorized by UCC. Reports and Dashboards can be developed based on project types.
UCC_PA_BP080_FINAL
A Project type is used for grouping a project based on the type class. SETUP The project type determines how Oracle Projects processes costs and revenue for a project and provides defaults and controls for project entry and processing. It is a primary classification for all the projects. At least one project type has to be set up to create projects in Oracle Projects. The class attached to the Project type is Contract Project type will be assigned to project Template and sub-
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
sequentially, it will be assigned to projects. While defining a new Project user needs to make sure that he select correct option based on the type of project. The following project Types will be defined
General
Project Type Field Size: 20 Char PA.BP.4.0
Contract Types Contract Scope Industry & Subindustries
UCC Would like to capture the following details GAP CL in the system and would like to generate reports on the same.
Contract Types Contract Scope Sector Subsector
Following fields should be provided in the PID document
SETUP & Project Key User
Customer Type Contract Types Contract Scope Industry Sector Sub Sector
For Full Details of Customer Types, Contract Types, Contract Scope and Industry, Please refer Annexure-B For Full Details of Sector and Sub Sector, Please refer Annexure-C A Look up “Customer Type” should be created to maintain the Customer Type Master. A custom form needs to be developed to maintain the Master for Contract Types, Contract Scope, Industry, Sector and Subsector. Whenever a PID is created in the system, cost control department should select the Predefined Types from the list of value. Note: Complete Final List provided by UCC is attached in Annexure B and C. Please refer MD050 for more details.
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Control Number PA.BP.5.0
Functional Requirement Units
Description
Unit of Measurements
Map PR
Functional Map/ Recommended Solution
Responsibility
Units are nothing but unit of measures which specifies quantities or SETUP amounts of an expenditure item. These units are attached to expenditure types. This Unit of Measures can be used for physical quantity of work done at site. Ex: Code
Meaning
Description
KG $
Kilogram Currency
Kilogram Dollars
Effective Dates From To 01-JAN-1951 01-JAN-1951
For Full Details of Units, Please refer Annexure-F PA.BP.6.0
Project Templates
Project template will be used to define project information that does SETUP not typically change for each new project created from the Template. We can define typical work breakdown structures and task durations for common projects. Once templates are created it can be used to create a project by copying a project template and then changing specific values. A project template includes the following elements:
Basic project information Work breakdown structure (WBS) Project and task options, including key members Budgets (optional) Quick Entry fields which specify fields to enter for the new project when creating it from a template
Based on the project types following template will be defined:
PA.BP.7.0
Activity Master
UCC_PA_BP080_FINAL
High Level Summary Master
GAP
CH
UCC TEMPLATE
A custom form should be developed to maintain High Level SETUP Summary Codes in the System.
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
The form should contain 8 Levels of Activity Codes. Header Level:
Operating Unit
Line Level:
High Level Code
High Leve Code Description
L1 Code
L1 Description
L2 Code
L2 Description
L3 Code
L3 Description
L4 Code
L4 Description
L5 Code
L5 Description
L6 Code
L6 Description
L7 Code
L7 Description
L8 Code
L8 Description
Note: 1.
Length of Each Level of Code should be 8 Digits.
2.
UCC should be able to use any no of Digits out of 8 Digits.
3.
Least Level code will be used for Actuals Cost Capturing.
The control of the master should be with Cost Control Department. UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
For Budgets and Actuals capturing, any level can be used apart from highest Level Codes. In a project multiple levels of Activity Codes should not be used. Please refer below example Example: S NO
DESCRIPTION
A
UOM
Civil Works A01
Earthwork
CUM
A011
Dewatering System
GPA
A012
Earthwork (excavation & backfilling)
CUM
A013
Termites Control
SQM
Shoring & Guniting System
LM
A031
Shoring System, -----m deep
LM
A032
Guniting Work
SQM
A05
Concrete Works
CUM
A07
Formwork
SQM
A03
From the above table, the following validation needs to be incorporated in BOQ Details screen. 4.
A011 and A01 should not be used in same project for Budgeting purpose or Actuals Capturing.
System should validate and stop BOQ upload and show error in BOQ Upload Screen. Error: “Different Levels of Activates Exists”
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
5.
A032 and A01 can be used in same project.
6.
Highest Level (A: Civil Works) should not be allowed to be used in Budgeting or actuals.
Responsibility
Nalsoft will check the feasibility in the Build Phase. Note: UCC Needs to Provide the final Activity/High Level Summary Code Master. Please refer MD050 for more details PA.BP.8.0
Resource Types
UCC is using CSI Codes are Expenditure Types GAP and categorized CSI Codes to different Resource Types. UCC would like to track all the resources types in the system.
CH
UCC is not going to use Resource Types directly in any of the SETUP processes, UCC Would like to maintain the Resource Types in the system for reporting. Different Reports like Monthly Job Costing, Cost Variance and Etc will be generated based on resource Types. A Lookup set will be created for defining Resource types.
First Digit of the Cost Code is Resource Type. Look Up Details will be as follows
Example: Cost Code L2011030 E1032130 G3021160 M2031100
PA.BP.9.0
Expenditure Category – Cost
UCC_PA_BP080_FINAL
Description Civil Helper Drilling Machine Temporary Car Park Shed Concrete Forming- Plywood
UCC has categorized Cost Codes at higher level and would like to track the same in the system for reporting purpose.
Lookup Name: UCC_RESOURCE_TYPES
Description: UCC Resource Types
The Resource Types which are going to be defined in the Lookup are Type L M G E S D C
Description Labor Material General Requirements (Prelims) Equipment & Vehicles Subcontractors Design & Supervision Contingencies & Provisions
Expenditure Category:
SETUP
Expenditure category describes the source of UCC organization's
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Control Number
Functional Requirement
Description
Map PR
Category Example: CSI Category M1030000 M1040000 M1050000 G3010000 G3030000 E1020000 E1030000 S1040000 S1080000
Description Concrete Masonry & Plastering Metals Office Facilities Utilities Connection Heavy equipment Light equipment Masonry Openings
Functional Map/ Recommended Solution
Responsibility
costs. For example, an expenditure category with a name such as Labor refers to the cost of labor. An expenditure category with a name such as Supplier refers to the cost incurred on supplier invoices. Expenditure categories (Cost Categories) can be used in Auto Accounting rules and in reporting. Expenditure categories are used for grouping expenditure types (Cost Codes) for costing. Ex: - M1030000 - Concrete. Lower Cost Category of UCC will be defined as Expenditure Category in Projects Module and Lower Cost Category description will be defined as Expenditure Category Description. Expenditure Category at Projects will be as follows Name
Description
Effective Dates From
M103
Concrete
01-JAN-1951
M105
Metals
01-JAN-1951
M122
Plumbing
01-JAN-1951
E102
Heavy Equipment
01-JAN-1951
E103
Light Equipment
01-JAN-1951
S104
Masonry
01-JAN-1951
S103
Finishes
01-JAN-1951
L201
Labor Charges
01-JAN-1951
G409
Electricity Charges
01-JAN-1951
To
The following Cost Category Creation process is agreed to be followed in future. Whenever a new Cost Category is required to be created at PMV/WSD/UCC/FSD, the Cost Category details (In Agreed UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Format) will be shared with Cost Control Department (User should be nominated). Nominated user will check Cost Category Details and Create an Category in the system. If user want to stop using a Category, the same can be end dated. Inactive Categories cannot be used for any further transactions, however existing costed records will not have any affect. Note: Before End dating the Category, user need to make sure that all cost related to that Category is transferred to Projects Module. Please refer Annexure- D for Cost Category (Expenditure Category) Details PA.BP.10.0
Expenditure Types – Cost Codes (CSI Codes)
UCC Would like to Maintain CSI Codes as Expenditure Types. UCC would like to maintain Cost Codes at UCC Level.
An expenditure type is a classification of cost that you assign to each expenditure item you enter in Oracle Projects and is made up of the following elements:
Cost Code Structure:
E 4 01 0000
(Cost Group, Higher Cost Category, Lower Cost Category, Descriptive Cost Category)
UCC Would like to follow the below Cost Code Structure
Cost Codes will be defined as Expenditure Types in Projects Module.
T y p e L L
UCC_PA_BP080_FINAL
SETUP
Expenditure Type
Gro up
Su b
D C C
2
01
10 30 10 60
2
01
Description
Civil Helper Carpenter
Expen diture Type L2011 030 L2011 060
An expenditure category (Cost Category) (used to group expenditure types for costing) A revenue category (used to group expenditure types for revenue and billing) A unit of measure One or more expenditure type classes
Ex:Expenditure Type/Cost Code
Description
L2011030 L2011060
Civil Helper
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Control Number
Functional Requirement
Description
Map PR
M
1
03
M
1
05
G
3
02
E
1
03
S
2
03
31 00 30 00 11 30 11 60 11 00
Ready Mix Concrete Metal Decking Temporary Shelter Compactor Concrete Forming
M1033 100 M1053 000 G3021 130 E1031 160 S20311 00
The length of the cost code structure that is maintained by UCC is 8 characters. UCC would like to maintain the same in the future. UCC, PMV and WSD/FSD should maintain one cost code master only and the master will be maintained by Cost Control Department (UCC). Whenever a new cost code is required to be created, the cost Code Details will be shared with UCC Cost Control Department (In Agreed Format) and UCC Cost Control Department Validates and Creates the code in System.
Functional Map/ Recommended Solution
M1053000 G3021130 E1031160 S2031100
Responsibility
Metal Decking Temporary Shelter Compactor Concrete Forming
Expenditure Type is codified as follows Ty pe L
Group
Sub
DCC
Description
2
01
1030
Civil Helper
Expendit ure Type L2011030
L
2
01
1060
Carpenter
L2011060
M
1
03
3100
M1033100
M
1
05
3000
Ready Mix Concrete Metal Decking
G
3
02
1130
Temporary Shelter
G3021130
E
1
03
1160
Compactor
E1031160
S
2
03
1100
Concrete Forming
S2031100
M1053000
Expenditure Types in Projects Module Name
Exp Category
Revenue Category
UOM
Description
L2010000
L2011030
Other
HRS
Civil Helper
L2010000
L2011060
Other
HRS
Carpenter
M1030000
M1033100
Other
ITEM
M1050000
M1053000
Other
ITEM
Ready Mix Concrete Metal Decking
E1030000
E1031160
Other
HRS
Compactor
S2030000
S2031100
Other
ITEM
Concrete Forming
The following Cost Code Creation process is agreed to be followed in future. UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Whenever a new Cost Code is required to be created at PMV/WSD/UCC/FSD, the Cost Code details (In Agreed Format) will be shared with Cost Control Department (User should be nominated). Nominated user will check Cost Code Details and Create an Cost Code in the system. If user want to stop using a Cost Code, the same can be end dated. Inactive Cost Codes cannot be used for any further transactions, however existing costed records will not have any affect. Note: Before End dating the Cost Code, user need to make sure that all cost related to that Cost Code is transferred to Projects Module. Please refer Annexure- E for Cost Code (Expenditure Type) Details PA.BP.11.0
Cost Code Master UCC would like to track all the following details GAP CH of Cost Codes in the system.
Cost Group
Higher Cost Category
Lower Cost Category
Detailed Cost Category
Cost Cost Control Master cannot be maintained in Standard Projects Project Control Module. Department User A Custom form should be developed to maintain all the below category levels. A custom form should be developed in such a way that all the Cost Groups can be mapped in a hierarchy. Example: A Detailed Cost Category Should be linked to Lower Category, Lower Category should be linked with Higher Cost Category and Higher Cost Category should be linked to Cost Group. Expenditure Categories: Custom Interface should be developed in such a way that the combination of Cost Group, Higher Cost Category, Lower Category should be interfaced to Standard projects module as Expenditure Categories. Lower Category Description should be interfaced to projects module as Expenditure Category Description.
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Example: Type
HHC
LCC
LCC Description
M M
1 1
03 05
Concrete Metals
Expenditure Category M103 M105
M
1
22
Plumbing
M122
E
1
02
Heavy Equipment
E102
E
1
03
Light Equipment
E103
S
1
04
Masonry
S104
S
1
03
Finishes
S103
L
2
01
Labor Charges
L201
G
4
09
Electricity Charges
G409
Expenditure Types: Custom Interface should be developed in such a way that the combination of Cost Group, Higher Cost Category, Lower Category and Detailed Cost Category should be interfaced to Standard projects module as Expenditure Types. Detailed Category Description should be interfaced to projects module as Expenditure Type Description. Example:
UCC_PA_BP080_FINAL
Ty pe T
Group
Sub
DCC
Description
4
03
1190
T
4
06
1230
Investigations & Testing Built Form Design
T4061230
L
2
01
1030
Civil Helper
L2011030
L
2
01
1060
Carpenter
L2011060
M
1
03
3100
M1033100
M
1
05
3000
Ready Mix Concrete Metal Decking
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Expendit ure Type T4031190
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BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
G
3
02
1130
Temporary Shelter
G3021130
E
1
03
1160
Compactor
E1031160
S
2
03
1100
Concrete Forming
S2031100
Note: 2 Custom Interface Custom Programs needs to be developed to Interface Expenditure Types and Expenditure Categories to standard projects module.
Create Expenditure Categories
Create Expenditure Types
Whenever a new Cost Codes are defined, user need to run the “Create Expenditure Category” first and then “Create Expenditure Types”. System should automatically identify the new cost codes created in the Cost Code Master Custom Form and should interface new Values to Standard Screens. Note: High Level Summary Codes should be linked with Cost Codes in this custom form. One Code will be linked to one High Level Summary Code only. One High Level Summary Code can be captured to Multiple Cost Codes. PA.BP.12.0
Expenditure Item Expenditure Type Mapping with Inventory Item. GAP CH to Inventory Item Mapping UCC Want Expenditure Type/Cost Code population in Inventory and Procurement Process Automatically based on selected item.
For material issues, Each Item needs to be mapped with Each SETUP & Project Control Expenditure Type. A Separate custom form will be provided where Cost User Each Inventory item will be mapped with an Expenditure Type. UCC needs to provide Inventory Item with Expenditure Item. UCC has agreed to provide the same. Control of Item to Expenditure Type mapping will be with Cost Control Department. UCC need to nominate a user for the same. Note: If item is not mapped with Expenditure Type, Item cannot be used for Material Issues Transactions. 2 separate column
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Unit of measure Conversion Should be provided in the Item Expenditure Type Mapping custom form. UOM of the Expenditure Types defined in Projects Module should be populated against each Expenditure Type and Conversion Factor should be defined against Item UOM and Expenditure Type UOM. UCC needs to provide Conversion values of Inventory Item UOM with Expenditure Item UOM. UCC has agreed to provide the same. Owner of the form will be Cost Control Department and details needs to be provided by Cost Control Department. PA.BP.13.0
Project Number
Project Number:
Currently UCC is following the below Project Numbering Structure
When a project is awarded, Finance department will create the SETUP project number in the GL module and forwards PID document to cost Control Department with Project Number information. Cost Control Department creates project in Project Module.
U-656-656-16-OSRC (Company Name – Sequence of Project Number – Sub Sequence of Project Number – Year – Project Name Short Code) All Project, Site & Finance Users are very fond of the above project number structure.
In Future UCC will follow below Project Numbering Structure Project: UXXXXXXXX Project Number will be 9 Digits and structure is as follows
The project will be remembered based on Sequence Number (656) and Project Name Short Code (OSRC) and sometimes combination of both (656-ORSC).
U – Company
While migrating open projects to EBS, UCC would like to track old project number also.
For accounting purpose these project numbers needs to be defined in the auto accounting lookups, an interface shall be done in such a way that when a project is created in Projects window, the same will be automatically created in auto accounting lookups.
XXXX – Project sequence Number XXXX – Project Short Code
While Migrating Open Projects, Old Project number can be tracked in Project Description. Users can query the project in Project Module UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
with description also. UCC Projects and Finance Departments has confirmed that the same structure will be maintained in COA Project Segment also. PA.BP.14.0
Project Creation with Project Initiation Document (PID)
Project Creation with PID
GAP CH
Project Number Generation: At Present UCC is following the below Project Numbering Structure U-656-656-16-OSRC
Projects can be created in Oracle Projects in the following way
(Company Name – Sequence of Project Number – Sub Sequence of Project Number – Year – Project Name Short Code) All Project, Site & Finance Users are very fond of the above project number structure. The project will be remembered based on Sequence Number (656) and Project Name Short Code (OSRC) and sometimes combination of both (656-ORSC). Project Initiation Document (PID) is the base document for UCC to create project. It contains all the necessary (mandatory and optional) information for the creation of project like Project Name Customer Currency Duration (Start and Finish Dates) and other key information. Template is Department.
provided
by
Cost
1.
Quick Entry in Oracle Projects (Manual) a. Copying from an existing Template
Quick Entry in Oracle Projects (Manual) To create a new project, an existing template needs to be identified that best matches to the project. When project is created from a template, Oracle Projects copies the project, its work breakdown structure, and all of the project and task options to the new project. Project Number is Manual and Alphanumeric. At the time of Project creation, key user enters the following information.
Project Number (List of Values)
Project Name
Project Description
Project Start Date
Project Finish Date
Project Key member
Project Customer
Control
Once the required information is entered, the project will be submitted for approval. UCC_PA_BP080_FINAL
Cost Project template will be used to define project information that does Project not typically change for each new project created from the Template. Control User We should define typical work breakdown structures and task durations for common projects. Once templates are created it is used to create a project by copying a project template and then changing specific values.
The Initial Project Status is ‘Unapproved’. Before entering the transactions, it has to be changed to ‘Active’. Transactions can be entered only for Approved Projects.
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Control Number
Functional Requirement
Description
Map PR
Note: Only Approved projects can be used for Actual Transactions. Same PID document is used for creation of Project in Primavera. Sr. Projects Analyst carries out the task. UCC Would like to Capture all PID Information in project creation window. Validations on each fields should be discussed in details.
Functional Map/ Recommended Solution
Responsibility
Note: - When new Project is announced, same Project number needs to be defined in Project Segment of chart of accounts and subsequently it is used in Projects Auto-accounting for generating accounting entries. In the absence of same, system will not generate any accounting entries for this project and gives error. Project Creation Process: When a new project is awarded, Cost Control Department creates PID Document in the system and sends it for approval. Approval Hierarchy: Cost Control Project Manager/Director Deputy CEO CEO and Publish PID Maintains the following statuses:
Draft In progress Active Completed
A button “Create Project” should be provided in PID Custom Screen. When PID is approved, Project creation user should select the “Create Project” button to create a project in projects module automatically. In Standard Projects Module, a Project should be created with following information
Project Number Project Name Project Start Date Project Finish Date Customer
Note: Create Project button should be available only when the PID Status is “Active”. UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Initial Status of the project will be Design. Based on requirement, Cost Control Department changes the project status from Design to Active to use the project for Actual Transactions. Following Project Statuses will be maintained by system
Cancelled Completed Design Running Construction Pre Contract On Hold Maintenance (DLP)
Based on phase of the project, different statuses will be selected for the project. Some of the major fields which will be provided in PID document are
Project Number Project Name Customer Project Start Date Project End Date Contract Type Contract Scope Industry Sub Industries Old Project Numbers (Different fields for different systems like Dynamics Project Number, Old Project Number, Old Primavera Project Number Etc.) Contract Start Date Contract End Date Insurance Details (Different Fields) Etc.,
Note:
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Old Project number and No of fields details should be provided by Cost Control department When project is created in projects module, the same project number should be linked automatically with COA Project number in Auto Accounting Lookup Sets to make sure accounting accuracy. For more details, please refer PID MD.050 Document. PA.BP.15.0
Capital Expenditure Project (In House)
Using capital projects, UCC will define capital assets and capture Project Key User construction-in-process (CIP) and expense costs for assets which are creating. When assets are ready to place in service, UCC can generate asset lines from the CIP costs and send the lines to Oracle Assets for posting as fixed assets. UCC would use the CAPITAL Project type for their internal projects. The costs will be accumulated against the project like other normal projects. When Project type is capital project, entire project amount is available for transfer to fixed assets module. When Projects is completed, finance department changes the Project status from “Approved” to “Pending Close” for verification. When verification is completed, finance user enters the asset book and date place-in service for asset amount. When entry is completed, user clicks on “Generate Asset Lines” in capital project window. Then system generates asset lines for entire project amount. When asset lines are generated, same will be transferred to fixed assets module by running PRC: Interface Asset lines to Fixed Assets. Then Asset lines will be transferred to fixed assets and it is available in mass additions window as a new asset. Then Asset user can add these lines to existing asset or create a new asset from Mass additions work bench. After transferring the project value to fixed assets, Project status will
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be changed from “Pending Close” to “Closed”. When depreciation is run, CIP asset clearing account which was transferred from projects will be credited and asset cost account will be debited PA.BP.16.0
BOQ Details & Project Tasks (Work Breakdown Structure)
When a project is awarded to UCC, Project will be GAP CH created in Candy by referring PID Document. Cost Control Department Loads the Client BOQ and perform Budget against the BOQ using Project Resources in Candy. Users would like to load the same (With Details Resource Breakdown Structure) in Oracle EBS. At present only one type of Budget is maintained by UCC which is Control Budget. UCC Would like to Maintain Master Budget and revised budget in EBS. All revised budget needs to be requested through Internal Budget Change (IBC) and approved request will be connected to IBC statement and the same will be considered as Revised Budget. Approval Hierarchy: Initiator Commercial Manager Project Manager Project Director Sr. Cost Control Engineer Cost Control Manager Sr. Estimator Cost Control Director Status of Budgets: Approve, Reject, Change Request and Delegate.
Project Cost Control User
Custom Process needs to be developed to maintain BOQ Details in the system. Custom Process: The following process should be followed When a project is awarded to UCC, Cost Control Department will create project in Candy with information available in PID Document. Cost Control Department Loads the Client BOQ and perform Budget against the BOQ using Project Resources in Candy. Note: EBS will not maintain any resource master as Resources change from project to project and a standard resource master is not maintained by UCC. All the BOQ’s with Resources will be exported to Excel (In EBS format). A custom screen should be developed where all the BOQ’s with Resources can be loaded for validation “BOQ Details Validation Form. The following information should be available for loading Header Details:
Assessment Hierarchy: Sr. Cost Control Engineer Cost Control Manager Cost Control Director CEO.
Once budget change is approved, UCC want to send notification to all approvers. UCC_PA_BP080_FINAL
In Standard Application BOQ Details cannot be captured.
Operating Unit Project Number Project Name
Line Details:
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BOQ Code – Price Code BOQ Description Bill Quantity Final Quantity – Budget Quantity Unit Net Rate – Budget Rate Selling Rate Net Final Amount – Budget Amount Selling Amount Trade Code Trade Code Description Cost Code Cost Code Description Resource Code Resource Code Description Resource Unit Resource Quantity Resource Final Rate error
The custom form will validate all lines and show the error messages against the BOQ Lines Validations: Following conditions needs to be checked while uploading BOQ details in the system
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Unit of Measures used in Candy should be same as EBS Cost Codes used in Candy BOQ should be same as EBS Cost Codes/Expenditure Types BOQ Quantity Should not be Less than Zero BOQ Value Should not be Less than Zero Resource Quantities Should not be Less than Zero Trade Codes should in candy should be same as EBS BOQ Description should not be null If Final Quantity is Zero, it is not required to calculate Resource Rate 27
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If Resource has a final Amount, System should validate weather BOQ is mapped with Cost code. If cost code not mapped, System should show error.
EBS should following values in interface form and show the % of deviation.
Selling Amount (Selling Rate * BOQ Quantity) Resource Values (Resource Rate * Resource Quantity) Cost Code Rate (Sum of all resource Rates) Net Rate (Sum of all cost Code Rates) Net Final Amount (Selling Rate * Final Quantity)
Candy will push the data to EBS with 6 Digits in Rate columns, EBS should recalculate all the above mentioned values and show difference of Percentage (Absolute Error) in value each BOQ wise. (Difference between EBS Calculation and Candy interfaced calculation) The Absolute error should be shown at header level for whole project as well. If the Percentage difference is more than agreed percentage, cost control department will not load the BOQ to EBS. If any errors are found against the BOQ lines, user can update the same in Candy and upload the information to custom form again for validation. Once the details are validated and errors doesn’t exist, user can click on create button which will load all the BOQ’s to BOQ Details Custom Window Once the BOQ’s are uploaded to BOQ Details Custom Forms, the same should be submitted for approval. BOQ Details screen consists of following information Header Details: UCC_PA_BP080_FINAL
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Project Name Created By Status Version No Budget Type (Master Budget and Revision Budget).
Note: First uploaded budget will be considered as Master Budget and the revised budgets will be considered as Revision Budgets. The same will be identified with Budget Type at Form Header Level Line Details:
BOQ Code – Price Code BOQ Description Bill Quantity Final Quantity – Budget Quantity Unit Net Rate – Budget Rate Selling Rate Net Final Amount – Budget Amount Selling Amount Trade Code Trade Code Description Cost Code Cost Code Description Resource Code Resource Code Description Resource Unit Resource Quantity Resource Final Rate
Approval Hierarchy: Initiator Commercial Manager Project Manager Project Director Sr. Cost Control Engineer Sr. Cost Control Manager Sr. Estimator Cost Control Director Following statuses will be maintained in BOQ Details Form UCC_PA_BP080_FINAL
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Inprocess Approved
Note: Only Approved BOQ Details will be considered in reporting and interfaces Once the BOQ are loaded in Custom form, Activities should be created automatically in the Task window. Work breakdown structure (WBS) Normal Projects: When a new project is awarded, the same will be created using a project template. Project template will be used to define project information that does not typically change for each new project created from the Template. The Tasks can be created in the templates and the same will be copied to Projects when a project is created by copying a Template. The work breakdown structure for any project shall be defined at the initial stage of the project and additions to the task structure shall be done as the need arises. Care should be taken as to defining sub-tasks for a task which has expenses accumulated under it. As Oracle Projects does not allow defining of additional sub tasks for a particular task for which costs have been already been accumulated nevertheless peer tasks can be defined and added to the Work Breakdown structure. BOQ Projects: UCC is going to use High Level Summary Codes as Tasks in EBS. Actual Cost of the Project will be captured at High Level Summary Codes & Cost Code Level and Budget is also going to be performed at the same level. UCC_PA_BP080_FINAL
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High Level Summary Codes are linked with BOQ which are prepared in Candy. The same shall be imported to EBS. Based on BOQ Upload, Cost Codes should be identified and Cost Code Related High Level Summary Codes should be interfaced to Projects Module as Tasks. Note: A custom Form needs to be developed to create link between Cost Code and High Level Summary Codes. In high level summary master custom form, a field will be provided to link Cost Codes with Activities. Based on the link established, the activities in actual transactions will be defaulted based on selected/defaulted cost code. Please refer BP.PA.7.0 for more details on High Level Summary Master. Note: Personalization should be done in Standard Tasks screen in such a way that user cannot update any Tasks values in Standard Budgets Screen. Project Start and End Dates will be taken as Task Start and Ends Dates. Please refer MD.050 for more details and field level validations. PA.BP.17.0
Cost Budget by Tasks and Cost Codes
Cost Budget Integration to GL
GAP CH
Normal Projects:
Project Key User
A budget is an estimate of the financial performance of a project. UCC will create budgets to plan and manage the financial performance of projects throughout the project life cycle. UCC can also utilize budgets to track ongoing project performance and project status by comparing budget amounts to actual amounts using reporting tools. When new Project is awarded, same is created in Project costing
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with Tasks. Task wise, Project Level planning will be done for the project in Budgets window. Project cost budget contains the following information Task Information Raw cost Unit of measure Expenditure types (Manpower, Material, Machine, SubContracts and General Expenses) Exp. Type Qty UCC would use the Approved Cost Budget type (Pre-defined) for entering all the project related budget amounts. Approve the submitted budget by performing Base lining action. Only a Base lined budget is available for budget Vs actual comparison and also for Budgetary Control. A version control maintained for all the changes made to a budget and tracked as history. Verification with regard to the budgetary limits availability will take place against the Base lined budget defined for a project. In standard application BOQ wise budget details cannot be captured. In Standard Application, Budgets can be entered against a task and Cost Code. Budgetary Control cannot be performed in the system without Standard Approved Cost Budget. However to perform Budget check in the system, Standard Budgets needs to be created. Once the BOQ’s are uploaded and approved by the authority, the same should be interfaced to Standard Project Budgets screen by selecting Interface Budget Button. Custom Process:
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Customization needs to be performed to Interface the budget value to standard Project Budgets and subsequently to GL for enabling Budgetary Control. Before Interfacing Budgets to Standard Screen, Tasks needs to be created in the system as Task and Cost Code wise budget is created in standard Budgets screen. Please refer BP.PA.17 for information on Task/High Level Summary Code Creation Process. UCC is going to use High Level Summary Codes as Tasks in EBS. The High Level Summary Codes can be called as “High Level Activities” Actual Cost of the Project will be captured at High Level Summary Codes & Cost Code Level and Budget is also going to be performed at the same level. High Level Summary Codes are linked with Cost Codes which are prepared in Candy. The same shall be imported to EBS as Tasks. Note: Until High Level Summary Codes are interfaced as Tasks in Standard Application, user should not be able to Interface Standard Cost Budget. Once the tasks are interfaced, User should select Create Cost Budget button to create cost Budget in Standard application. Following information should be interfaced to standard Cost Budgets UCC_PA_BP080_FINAL
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Task Name Cost Code Cost Code Description Unit of Measure Quantity Amount 33
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Note: Unit of measures are maintained against each code in EBS. Each Cost Code has multiple resource planned under it with different resources UOM. If the Cost Code UOM is LS (Lumpsum), Sum of all the resource Quantities will should be shown as Cost Code Quantities. If a Resource has a different UOM measure than LS, System should calculate the quantity based on UOM Conversion maintained in the system. The converted Quantity should be interfaced to Standard Budgets screen. Note: If a cost code is used in candy for which Account mapping is not performed, System should show an error message with Cost Code details that “Account Mapping does not exist for following cost code/s” Once the Budget is interfaced to Standard Budgets screen, Following program needs to be run “Interface Project budgets to GL” to transfer Budget amounts to GL. First Version of Budget is considered as “Master Budget” and changes cannot be made to master budget. Whenever changes occurred in budget, changes will be tracked with version number and treated as running budget. Cost Code and Account mapping will be maintained in Projects Module. Note: Personalization should be done in Standard Budgets screen in such a way that user cannot update any budget values in Standard Budgets Screen. Note: UCC Need to nominate a key user who should perform account mapping task whenever a new cost code is created. Whenever a new Account with 5 Series is created, the same needs to UCC_PA_BP080_FINAL
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intimate to Cost Control Department (Email) so that Cost Control department can map Cost Code for the Account. Please refer PMV BP and WSD Projects BP080 documents for details on WSD, FSD and PMV Budgets. PA.BP.18.0
Budget Revision (Internal Budget Change)
Internal Budget Change
GAP CH
Currently UCC is maintaining IBC system to track or perform Budget Changes for a project. Whenever a Budget needs to updated, users creates a Request in IBC System by selecting any one of the Reasons. Predefined Reasons are available with UCC. Each Reason has different purpose to serve. Example: Approved Variation: In this user can change the rate in the cost budget but not the quantity. Unapproved Variation: In this user can only change quantity in the cost budget but not the rate. Cost Control Department controls the reasons matrix master.
Custom Screens:
IBC Change Reason Setup IBC Requisition IBC Summary Details IBC Requisition Approval Setup IBC Assessment Approval Setup
Workflows IBC Requisition Approval Workflow IBC Assessment Approval Workflow Interfaces IBC Requisition to Budgets Please refer MD.050 for more details and field level validations. Process:
User will not be able to create a change request until following fields are entered Project ID Description of IBC Reason
Whenever a Budget needs to updated, users creates a Request in IBC Custom Requisition Screen by selecting any one of the Reasons.
The request is sent to hierarchy for approval. Once the Budget change request is approved, the details are sent to Cost Control Department for revising Budget and same is imported in EBS as Revised Budget.
Predefined Reasons are available with UCC. Each Reason has different purpose to serve.
UCC is expecting complete IBC Process in UCC_PA_BP080_FINAL
The following custom screens and Workflows needs to be Project Key User developed to track IBC activities
Reasons List of Value will be populated from IBC Change Reason Setup Form.
Reasons used by UCC are as follows
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Projects. UCC is expecting Two-way hyperlink to see the request from Assessment, Revised budget and vice a versa. Budget Approval Hierarchy details needs to be shared by UCC Cost Control Department.
Functional Map/ Recommended Solution
Responsibility
Reason B – Item requested by Client/Consultant (With VO) Reason C – Changes based on management decisions Reason D – Estimating Error in the Budget Reason E – Change in Method of Construction Reason F – Revision of drawing in design and build projects Reason G - Value Engineering Reason H - Release of concept budget Reason I - Changing of Cost Code
Reason A: Item Request by Client/Consultant: In a case where the Client/Consultant requests changes to the scope without approving a Variation order and management agrees to execute this change as such. Reason B – Item requested by Client/Consultant (With VO) In a case where the Client/Consultant requests a change with a Variation order/Instructions. Reason C – Changes based on management decisions In a case where management decides to execute a change to the project scope that will enhance the overall image of the company, given that these instructions will not have an impact on the sale value of the project. Reason D – Estimating Error in the Budget Any items missed completely during the preparation of the estimate or the budget of the project. Mistake in the quantity take-off during the preparation of the estimate or the budget of the project and Wrong Rate Build-up (This can be anything that affects the rate of the activity such as: Wrong resource rates, wastage factors, usage, productivity, utilization …etc.). Reason E – Change in Method of Construction In case the operation team decides to change the method of construction from that specified item in the budget. Reason F - Revision of drawing in design and build projects This only applies to design and build projects, where the design is changed and results in a new set of drawings. UCC_PA_BP080_FINAL
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Reason G - Value Engineering In cases where UCC suggest alternate materials, products or methods to meet the requirements of the original scope. This is only if it is approved by the consultant / client without affecting the project value. Reason H - Release of Concept Budget During the preparation of the initial budget, some items will be estimated in a rough way with available detailed information such as drawings, specifications, or subcontractors …etc. This concept budget which is reserved from that specific scope can be released to a detailed one when the scope/Information is available. This reason will also be used for the adjustment of PS and PC rate items in the contract or if UCC need to reallocate the budgeted management contingency. Reason I - Changing of cost codes and task codes In a case where the original cost codes / task codes have to change in the budget due to reallocation of cost codes / task codes in the initial phase in the same resource category. Reasons which CANNOT be consider for IBC
Future rate changes or price escalations. Negotiations which subcontractors/suppliers which change the unit rate. Changes to project organization and/or personnel during Project execution. Changes to the project duration (Acceleration or Delay) if not approved with the cost implication by the client/consultant. In a situation where additional contingencies are required
Each Reasons will have their own fields level validation and the same will be detailed in MD050 Cost Control Department controls the reasons matrix master. User will not be able to create a change request until following fields are entered UCC_PA_BP080_FINAL
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Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
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Project Number/Project Name Description of IBC (Manual Entry) Reason Proposed Items Attachments
The request is sent to hierarchy for approval. Once the Budget change request is approved, the details are sent to Cost Control Department for revising Budget (Candy) and same is imported in EBS as Revised Budget. Approval Hierarchy: Initiator Commercial Manager Project Manager Project Director Sr. Cost Control Engineer Sr. Cost Control Manager Sr. Estimator Cost Control Director Please refer MD.050 for more details and field level validations. PA.BP.19.0
IBC Assessment
GAP CH
Once the IBC request is approved, Cost Control will make the Project User required changes in Candy and upload the BOQ Details to EBS as revised Budget. Process of BOQ upload with all the validations will be applied on revised BOQ as well. Please refer PA.BP.17 for details of BOQ upload. Along with above validations the following validations will be applied when revised BOQ’s are uploaded. 1.
If any activity was removed from uploaded BOQ, System should check whether any actual transactions exists for the Activity. If any actual transactions exists, system should show an error message. Assessment Hierarchy: Sr. Cost Control Engineer Sr. Cost Control Manager Cost Control Director CEO. Status of Budgets: Approve, Reject, Inprocess, Draft. UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Customization needs to be performed to Interface the budget value to standard Project Budgets and subsequently to GL for enabling Budgetary Control. While uploading the Revised Budget Change, the following are mandatory 1. 2. 3. 4.
Project Number Project Name Revision Date IBC Number.
If an IBC number is used once, the same number should not be available for uploading another revision of BOQ’s. Tasks Revision Whenever changes happen in BOQ, the changes will be made in the Candy Application and same will be loaded to BOQ Detail Custom Screen. When the loading is performed, the system should check the following
New High Level Summary Code (Tasks) added Existing Activity Codes deleted
If any new High Level Summary codes(Tasks) are identified, the same should be interfaced to Tasks window when BOQ is uploaded and users selects Create Tasks option in BOQ Custom Screen If any existing Tasks are removed, system should check whether the tasks are used for any actual cost capturing. If Not: When Create Tasks button is selected, Task will be removed from Tasks Window. If Yes: System should stop uploading of BOQ with the error message as follows
UCC_PA_BP080_FINAL
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Description
Map PR
Functional Map/ Recommended Solution
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“Following Tasks have been used for Actual Cost Capturing” Budget Revision: Based on revised BOQ, Budget needs to be recalculated and interfaced to standard projects budgets with following information
Project Number
Revision Number
Revision Date
Task
Cost Code
Quantity
Value
Once Budget is interfaced to standard projects module, following program needs to run automatically and interface the Budgets information to GL (Accounting Combination based on cost codes). “Interface Budget to GL”. Please refer PA.BP.17 and PA.BP.20 for more details on Budget Interface to GL Please refer MD.050 for more details and field level validations. PA.BP.20.0
Project Budget Workflow
GAP CH
After cost budget amounts are entered for a Project, accounting SETUP entries should be generated based on budget amounts & resources (expenditure types) entered for a Project. These accounting entries will be generated based on expenditure types if Budget workflow is customized. Otherwise, user needs to enter the Budget accounting combination for each expenditure type manually. After accounting entries are generated, it will be transferred to General Ledger. Note: Cost Control Department needs to map the expenditures
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
types to Budget accounts to create a budget in GL module.
PA.BP.21.0
Project Budget Integration with GL
Projects budget integration feature enables to integrate project SETUP budgets with non-project budgets. A non-project budget is a budget defined outside Oracle Projects (General Ledger). To use budget integration, UCC needs to do the following: Define organization-level budget in Oracle General Ledger. Define budget integration for projects. Enter project budget amounts and generate accounts for each project budget line. The budget baseline process validates the submitted budget version, creates a baseline version, generates accounting events, creates budget journal entries in final mode and validates the Budget amounts against a GL budget.
Import budget journal entries in General Ledger. Review and post the budget journal entries to add the project budget amounts to the GL budget balances.
Note: It is agreed that Budgetary control at GL would be advisory only. Whenever requisition is created, if budget exceeds, system shows Warning message and proceeding with requisition approval. Accounting definition for Budget interface to GL Account Company Division Department Account Sub-Account Project Employee Inter Co Future UCC_PA_BP080_FINAL
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Map PR
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Please refer PA.BP080.21.0 for more details on Budgetary Control
PA.BP.22.0 (PA.BPS.14.0)
Budgetary Control
UCC would like to have Budgetary Control at Purchase, Subcontract, services Requisition and Purchase Order Level for Inventory and Expense Items. Value based Budgetary Control is expected by UCC. Budget will be checked Cost Code wise. Last Purchase Price should be shown in the PR. UCC Would like to see the following details in PR while budgetary check is done.
Balance Budget Available Stock, Commodity Wise (Quantity, Cost and Total Value) Balance Committed Total Budget Hyperlink to All window is required to substantiate the same.
Budget also need to be linked with comparison statement while finalizing the subcontract package.
In Oracle Projects, there are two options to control Budgets.
Project Key User
Advisory and Absolute. Based on the requirement of the project, the control can be enabled by the finance user. Absolute Control: User cannot raise a Purchase Request or Purchase Order if Budget is not available (Budget Check Fails) Advisory Control: when Budget check is failed, System will show a message to user that he is exceeding the Budget. User can click on OK and proceed with his transaction. Control is project wise control. In same Project Organization, One project can have Absolute control and One can have Advisory Control. It is mandatory to have either one of the controls (Either Advisory or Absolute). UCC has agreed to go with Advisory control for all the projects. Standard Budgetary Control Processes:
Purchase Requisition Purchase Order Payable Invoice
Example Of Budgetary Control: When budget is created for a cost code, account wise budget will be created in Leger Module. Account and Cost Code mapping will be performed in Project Costing Module. The control will be available with Cost Control Department. Project Budget will be automatically created and interfaced to GL based on BOQ uploaded. Please refer PA.BP.17 for more details on Project Budget interface to UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
GL. If Budget of 10000 was performed for a cost code, the details will be shown as follows Budget Amount 10000
Encumbrance Amount 0
Actual Amount 0
Balance Available 0
Once a request or purchase order of 4000 is raised against the cost, the details will be updated as follows Budget Amount 10000
Encumbrance Amount 4000
Actual Amount 0
Balance Available 6000
When actual transaction performed (Cost Booked for the project), the transaction will be shown as follows. Assume Actual was performed for 3000 Budget Amount 10000
Encumbrance Amount 1000
Actual Amount 3000
Balance Available 6000
When a new request for 3000 is raised against the same cost code, the details will be shown as follows Budget Amount 10000
Encumbrance Amount 4000
Actual Amount 3000
Balance Available 3000
At any point of item user can see the above values each cost code /Account wise. The same is applicable for all Budgetary control processes Note: Reconfirmation required on Budgetary Control Value Based Budgetary control will be maintained in all above UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
processes. PA.BP.23.0
Project Contract Agreements
Currently After Creation of project, Agreement is created by Commercial department to track Contract related information. Following Details are required to be captured in the Contract Agreement. 1. Employer 2. Date of Contract 3. Form of Contract 4. Contract Documents 5. Contract Commencement Date 6. Date of Position of Site 7. Currency 8. Contract Reference number 9. Customer Order number 10. Payment terms 11. Project Manager Agreement has revisions.
GAP CH
Agreement & Funding: An agreement represents any form of contract, written or verbal between contractor & customer. An agreement provides a funding to project & tasks. Each and every project should have an agreement with customer name & contract value.
Project Commercial User
All revenue & invoices in project billing are recorded against an agreement. Whenever new project is awarded, an agreement needs to be defined with the following options
Customer Name (Client Name)
Number (Project Number)
Type (Agreement Type)
Currency (QAR)
Amount ( Contract Value)
Terms (Payment Terms)
Description (Contract Description)
Administrator agreement)
Creation Date
(Default
Employee
who
is
creating
An agreement definition is mandatory before generating any revenue or invoice for a project. Whenever Project value is changed, contract value needs to be changed in this window. Project Funding: Funding a Project before accrue revenue and invoice is a mandatory step in Project Billing. Funding is a step that allocates an amount associated with customer agreement value to Project. The total amount of allocated project funding value should be equal to Project revenue budget amount in order to successfully baseline the project. After agreement is entered, same form is used to allocate the UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
amount to project In funding window, user will specify the following information
Project Number
Task (Optional)
Date Allocated
Funding amount
Funding classification (Original/Additional) – Initially the classification value is “Original”. When amount needs to be added, then value is “Addition”
When amount is entered against a Project, it is shown as allocated, not base lined in funding summary window. Then it needs to be base lined in funding inquiry window. Project should have a start and end date to perform Baseline action. A version control maintained for all the changes made to a budget and tracked as history. Based on Contract Value in Agreement, customization should be done in such a way that agreement is automatically created in project module. Agreement Custom Form: A Custom form needs to be developed to track all the contract Agreement details against a project. Custom form should consists of following details. 1. 2. 3. 4. 5. UCC_PA_BP080_FINAL
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Employer Date of Contract Form of Contract Contract Documents Contract Commencement Date 45
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
6. 7. 8. 9. 10. 11. 12. 13. 14.
Responsibility
Date of Possession of Site Currency Contract Reference number Customer Order number Payment terms Project Manager Contractor All Risk Insurance Details DLP Period Etc
Whenever a new project is awarded, after creation of project in projects module, Commercial Department user should navigate to Projects Agreement Custom form and enter all the mandatory information in the Agreement custom Form. Once all the required information is entered, the agreement will be submitted for approval. Initial status of the document will be Draft and the document status will be changed to Inprocess when the document is submitted for approval. Once the document is approved by Hierarchy, the status of the document will be changed to Approved. If the document is rejected by any of the approver, the agreement status will be changed to Rejected and the user will be able to update all the information the document and resubmit for approval again. Approval Hierarchy: Initiator Commercial Manager Project Manager Project Director Once the agreement is approved, User should select ”Create Standard Agreement” and “Create Revenue Budget” buttons to create agreement and revenue Budget for the project. Please refer MD.050 for design of Project Agreement Custom form. PA.BP.24.0
Contract Agreement Variations
UCC_PA_BP080_FINAL
Currently whenever variation comes in contract, GAP CH Agreement is revised and sent for approval based on hierarchy.
Whenever Variation Occurs in the contract, Commercial department Project navigates to Contract Agreement Custom form and Create revision Commercial for the Contract Value in the Agreement Custom Form. User
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
UCC Commercial Department need to provide the hierarchy details.
Revision will be tracked in separate Field with Revision Number (1, 2, 3 etc.). Revision “0” will be considered as the base version.
In future, UCC would like to maintain the variation details in the system. UCC want to send notifications to concerned users when agreement is updated(Variation Order)
Commercial department updates the revised contract value in the agreement and submit the document for approval.
Responsibility
Initial status of the revised document will be Revision Draft and the document status will be changed to Inprocess when the document is submitted for approval. Once the document is approved by Hierarchy, the status of the document will be changed to Approved. If the document is rejected by any of the approver, the agreement status will be changed to Rejected and the user will be able to update all the information the document and resubmit for approval again. Users can see all the versions of agreement by querying Agreement with Version Number. Version History will be maintained. Approval Hierarchy: Initiator Commercial Manager Project Manager Project Director Once the agreement is approved, User should select ”Create Standard Agreement” and “Create Revenue Budget” buttons to create agreement and revenue Budget for the project.
PA.BP.25.0
Defect Liability Period
Defect Liability Period
GAP CH
Currently when project is completed and moved to Defect Liability period, the Project is handed over to DLP Department. DLP Department is creating a new project and tracking the DLP Cost. Currently DLP budget is created in main project itself and the same budget is getting transferred to the DLP Project while handing over the Project to DLP Department.
UCC_PA_BP080_FINAL
Defect Liability Period:
DLP Key User
The status of a project will change from Execution to DLP once the Project Handover takes place. Execution Team will submit the handover forms along with supporting documents to DLP Team, and with mutual confirmation (from both teams) of a successful handover, the project status will be changed to DLP. Note: DLP budget is planned in the main contract by cost control department; same budget will be handed over to DLP Department for budget planning.
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Control Number
Functional Requirement
Description
DLP Budget will circumstances.
Map PR
not
be
revised
at
Functional Map/ Recommended Solution
Responsibility
any DLP budget shall only be affected by Purchases or sub-contracts initiated by DLP Team.
A separated cost code is maintained for DLP Projects. This cost code will be activated only when the project moves to DLP. Handover Process: Once Project is completed by operations department, Commercial department checks for all the documents like Take over certificate (It will be issued from the date DLP Starts) Operations and Maintenance Manual As build drawing etc. While Handing over the project to DLP Department, Pending retention Percentage collection is also handed over. DLP Team is responsible only for performance certificate and submittal of request for final payment (If any)
Note: All transactions initiated by Execution Team shall be considered as (Main Contract) cost; even the release of the final 5% retention (despite that it is performed by DLP team). Note: Main Contract activities should not affect DLP budget neither if they are cost nor revenue. All the Key Members of DLP should be added as key members and Role restriction should be provided based on Assignment of Key Members to the project. Note: DLP Budget is planned in the main contract by cost control department, Same budget will be handed over to DLP Department for Budget Planning. Budget: Budget Created by UCC Main Contract/DLP Department should be used for Budget Check. Cost: Costs incurred by DLP Team can be booked totally as UCC cost, or partially / completely back-charged to other sub-contractors (plus overheads & profits as necessary). When a cost is backcharged to others, the same value is reimbursed to DLP budget. Revenue: DLP Projects will not have any billing process. Saving of the Budget amount after calculating all costs which are incurred will be considered as profit. The same profit will be used to calculate the performance of DLP Department. Project will change from DLP to Completed – Yet to be Closed when client Performance Certificate is received, and to Completed when client performance certificate is received as well as the project has been fully invoiced and there are no outstanding receivables (including full retention), and bonds / guarantees have been returned back to UCC.
UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Note: Revisions of Budgets should not be allowed for DLP Activities unless there is any variation in Main Contract. PA.BP.26.0
DLP Check List
DLP Department would like to track the flowing GAP CH check list in the system.
Whenever a contract is handed over to DLP, the following check list is maintained by DLP department to track the details of documents handed over to DLP department.
DLP Key User & Project User (Responsibility)
Note: The close out of project should be possible only after these documents are cleared to DLP and approved by management. Management needs to confirm the list of applicable document and not applicable document. In standard, such feature is not available. A Custom form needs to be developed to capture the following check list in the system. Check List: UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
Contract Agreement including BOQ, Specifications, etc. Contract Close-out Minutes of Meeting Client Receiving Acknowledgement on Project Documents Handing Over Contract Close-out Checklist Substantial Completion Certificate COC, TOC and Others Snag List Technical Submittals a. As Built Drawings Submittals b. Material Submittals and Schedules c. Method Statement Operation & Maintenance Manuals Spare Parts Hand over List Tools Hand over List Keys Hand over List Inspection, Testing, & Commissioning Reports Training Reports Warranties Bonds and Guarantees Final Account Statement ( FAS ) 49
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Details of Claims/Variations/EOT Details of Deductions / Penalties / Back-Charges Certificates: a. MMUP b. CIVIL c. Others
A check box with “YES/NO” should be provided in the custom form to identify the status of the documents. PA.BP.27.0
Inventory Item Structure
At present UCC is maintaining Item structure based on CSI code as shown below.
051223.13.1003 (051223.13 – CSI Code, 1003-Sequence number ) (Structural Steel European Flat Bar, Size: 18mm x 18.37kg/m x 6M) The length of the item structure is 14 characters including decimals. UCC would like maintain the same in the future. UCC, PMV and WSD/FSD should maintain one Item master only and the master will be maintained by Procurement Department (UCC). Whenever a new Item is required to be created at PMV/WSD/UCC/FSD, the item details (In Agreed Format) will be shared with PMV/WSD/UCC/FSD Nominated user. Respective user will check the information and forward the same to UCC Procurement Department (User should be nominated). Nominated user will check Cost Code Details with Cost Control Department and Create an item in the system.
UCC_PA_BP080_FINAL
The maximum length for an Item code in the system is 40 characters. Inventory User The description field for an Item Code is of 240 characters length.
Key
Any specifications or other details which are longer than 240 characters can be recorded in the Long Description of the item which is 3000 characters long. The description of the item will default while performing Purchasing Transactions which will be freeze during the time of transaction. Item Maintenance in Oracle EBS:Objectives are Eliminate Duplication Proper Identification Easy search Before creating the item code, the following parameters need to be identified. Item code Description UOM Item Category Inventory Organization (Stock and Non-Stock) Locator Information (If Required) Min-Max Values
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
New item can be created by copying from Item Template or existing item. Once item is created and saved, UOM (Unit of measure) cannot be changed. Item Category needs to be assigned to every Item manually. By default, system will assign a default category for all Items. User needs to update the defaulted Category to respective category based on Item code manually. Item description can be changed as and when required. When New Item is created, the status of the Item Code will be Active. When the defined item is incorrect or gets obsolete, it has to be made Inactive No transaction can be performed on the items to which Inactive status is assigned. Inactive Items will not be displayed in the list of Items. Items will be created in Item Master and assigned to respective Inventory organizations. Item attributes in the Inventory organizations may vary with Organizations. A fourteen digit Item code is maintained for all Items. The Item codification is as follows: XXYYYY.YY.ZZZZ Where XXYYYY.YY – It is a combination of Item Main Group and Sub group. The first two digits ‘XX’ is Item Main group and sub group will be linked with item main group. ZZZZ – Item sequence number Example - 019516.03.1001 (Tarpaulin, PVC, Size: 35' x 35') The length of the item structure is 14 characters including decimals. UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Segment
Responsibility
Name
Length Type Validatio (Max) n 1 Item Code 40 Character None The following Item Creation procedure will be followed by UCC Whenever a new Item is required to be created at PMV/WSD/UCC/FSD, the item details (In Agreed Format) will be shared with PMV/WSD/UCC/FSD Nominated user. Respective user will check the information and forward the same to UCC Procurement Department (User should be nominated). Nominated user will check Cost Code Details with Cost Control Department and Create an item in the system. The Main Groups for the Items are as follows:01 - General Requirements 03 - Concrete 04 - Masonry 05 - Metals 06 - Wood, Plastics And Composites 07 - Thermal And Moisture Protection 08 - Openings 09 - Finishes 10 - Specialties 11 - Equipment’s 12 - Furnishings 14 - Scaffolding 22 - Plumbing 26 - Electrical 27 - Communications 28 - Electronic Safety and Security 41 - Plant, Machinery and Equipment’s 80 - Stationery UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
81 - Clothes And Safety Gear 82 - Tools & Hardware 83 - Food Items And Miscellaneous Medicines 84 - Formwork & Scaffolding 85 - Cleaning And Hygienic Items 86 - Miscellaneous Note: Cost Code Assignment to Item will be performed by Item Creator. Item Creator should be nominated by UCC. All the rate agreement details of UCC with WSD and PMV should be available to UCC. PA.BP.28.0
Budgetary Control – Custom Requests
GAP CH
Custom Requests:
Project Key User
Budgetary Control should be enabled for following custom requests
SMR (Site Material Request) EVRF (Equipment Vehicle Request Form) FRF (Fuel Request Form) MPRF (Manpower Request Form) Staff Request Form SRF (Service Request Form) Comparison if Bid Summary (CBS)
Note: A custom form needs to be developed to decide the Control Type (Advisory/Absolute) for all the above mentioned Custom Forms. Please refer PA.BP.21 for more details on Budgetary Control. Please refer Inventory and Purchasing BP documents of UCC for more details. Please refer MD for detailed design of EVRF etc.,
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Control Number PA.BP.29.0
Functional Requirement
Description
Budgetary Process
Map PR
Functional Map/ Recommended Solution
Responsibility
UCC would like to have the absolute budgetary control in following process
Such feature is not available in standard process.
Project Cost Control User
When end user is raising any Standard Requisition or Custom Requests, IF the system budget check is failed, system should popup a window which will ask user to enter the reason/justification for getting the over budget items/equipment’s/manpower.
Workaround:
User should be able to enter the Reason/justification in the popup and send it for approval to nominated user, if the nominated user is satisfied with the reason, he should be able to click on submit and the request should be submitted for approval.
Cost Control should make sure that the request is rejected if the justification is not reasonable or not mentioned.
Customization will be analyzed in detailed during build phase.
Advisory Control should be maintained in the system and First Level approver for all the Requests should be cost control department. A reason/justification column will be provided in all requests and the same can be seen in Approval Notification.
If the cost control engineer approvers, the request will go ahead with the remaining approvers.
Note: Budget amendment is not required to be made for such kind of approvals. If approver rejects, system should not allow to submit the document for approval. Note: If the requested value is below budgeted value, approval hierarchy should bypass Cost Control department. PA.BP.30.0
Project Purchase Requisition and Purchase Order
Currently UCC is maintaining following types of purchase orders 1.Purchase Order (Material, Assets, Consumables) – Project/Department 2. Service Order 3. International Order 4. Subcontract Order Project Purchase Order amount is getting charged to project based on selected project. Currently
UCC_PA_BP080_FINAL
Requisition will be raised by Units/Projects for Purchase of Project Procurement Key items. User The following details will be entered in the Purchase Requisition:
UCC/NALSOFT - Confidential
Items Quantity Need by Date Price Project Number 54
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Activity details are not selected at PO Level. Currently in UCC, Encumbrance or Budgetary control is not performed through system. Cost Control department is maintaining the Budget Control manually. Based on the request from the project sites, the procurement department purchases the material (Expense PO). The material is purchased in such a way that, the purchase cost is directly booked to projects. The material is also directly delivered in the projects site instead of receiving in to Store.
Functional Map/ Recommended Solution
Responsibility
Task Project Organization Date Expenditure Item
Once the requisition is submitted for approval, budget check will take place and on passing will be sent through the approval hierarchy for approvals. Based on Requisition Amount, document will pass through the approval process and will get approved. Once approved the requisition is forwarded to the Purchasing Dept. Using Auto create option, Purchase request will be copied and a purchase order will be raised against that. All the details entered in Purchase request will be copied to purchase order also. After entering/checking all the details, the buyer submits the PO for approval. The Purchase order will be approved based on the approval hierarchy. Once the PO is approved, material will be directly received at project site and based on the received details a receipt will be made the project user. Account will be constructed in PO as follows Account Company Division Department Account Sub-Account Project Employee Inter Co Future
From Company from Project Organization Division from Project Type Constant Account from Expenditure Type Subaccount from Expenditure Type Project from Project Number Constant Constant Constant
Please refer PA.BP.21 for more details on Budgetary Control. UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Please refer PA.BP.58 for more details on Subcontract Process. PA.BP.31.0 (PA.BPS.17.0)
Actuals: Account Payables/Site General Expenses (Petty Cash, Telephone Charges, Site Expenses Etc.,). Transactions – Purchasing & Payables (Project General Expenses)
Petty Cash Petty Cash will be provided to nominated users in the site. While giving petty cash, a prepayment invoice will be created by finance. Based on requirement (Emergency), Site users procure the material directly with the petty Cash. At month End, a PR will be created by the user. Procurement Department creates PO against the PR and user makes a GRN. GRN, PR and Bills will be submitted for Finance for clearing the Prepayment balances. Other Expenses The transaction like Telephone Charges, Site Expenses, etc., will be directly booked in payables module by selecting project information (Project Number, Cost Code, and Activity). Requirements: UCC Want the invoice with details. Lump sum value without details should be restricted. Reconciliation should be done every month/quarterly between project cost ledger and finance ledger. PO, SVO (Service Order) & SCO (Subcontract Order) payment has to be posted in project ledger from the corresponding accounts.
UCC_PA_BP080_FINAL
Project costing is fully integrated with Purchasing and Payables and Finance Key User allows entering project-related requisitions, purchase orders, and supplier invoices. UCC will enter the supplier advances as pre-payments, expenses related to Mobilization and other general expenses in Payables module. UCC would enter project information at the distribution line level for project-related requisitions and purchase orders in Oracle Purchasing, and for project-related supplier invoices in Oracle Payables. When user enters requisitions, purchase orders, and supplier invoices in Purchasing or Payables, specify the following projectrelated information:
Project Number
Task Number
Expenditure Type
Expenditure organization
Expenditure Date
Project Quantity (quantity of goods or services for which you are charged. You can enter data in this field only in Payables, as this field is applicable for invoice lines and distributions only.
Recording Receipts and Delivery: For Expense Purchase Orders, When a purchase order shipment is flagged to accrue at receipt and when user enter a receiving transaction for the purchase order in Oracle Purchasing, system generates accounting entry upon receipt is created in Purchasing Module. These Receipt accruals will be interfaced to Projects as an Actual. This feature enables to recognize the cost to project in the period in which it is incurred rather than in the period in which it is invoiced.
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
The following table specifies the project information that you enter for each document in Purchasing & Payables Document Requisition
Location Distribution Line Level
Purchase Order
Distribution Level
Invoice
Invoice Line Level Invoice Distribution level
Line
Fields Project Task Expenditure Type Expenditure Org Expenditure Date Project Task Expenditure Type Expenditure Org Expenditure Date Project Task Expenditure Type Expenditure Org Expenditure Date Project Qty
Accounting Transactions Created by the Account Generator: Purchasing and Payables use the Account Generator to determine the default GL account for each project-related distribution line based on the project information entered. Account generator needs to be customized to default the accounting combinations based on the Project information selected at distribution lines. Account will be constructed in PO and AP Invoice as follows Account Company Division Department Account Sub-Account Project Employee UCC_PA_BP080_FINAL
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From Company from Project Organization Division from Project Type Constant Account from Expenditure Type Subaccount from Expenditure Type Project from Project Number Constant 57
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Inter Co Future
Responsibility
Constant Constant
Interfacing Supplier Costs: Interface Supplier Costs Program needs to be scheduled to transfer project-related supplier costs from Purchasing and Payables to Project costing. This process interfaces receipt accruals from Purchasing and supplier invoice-related costs and discounts from Payables to Project costing as actual costs. You must validate invoices and create accounting for them before interface the costs to Projects. Commitment Reporting: The total cost of a project includes both committed costs and actual costs. Committed costs are the un-invoiced, outstanding requisitions and purchase orders charged to a project. Total Cost-ITD(Inception to Date) = (Committed Costs + ITDActual Costs) The committed costs can include
Open Requisitions (Approved & Un-Approved)
Open Purchase Orders (Approved & Un-Approved)
Pre-Payment Invoices that are not yet matched to invoices
Unmatched pending invoices (Supplier invoices not yet interfaced to projects) Please refer PA.BP.21 for more details on Budgetary Control. PA.BP.32.0
Purchasing & Payables Account Generator
GAP CH
Purchasing & Payables account generator needs to be customized to SETUP generate accounting combination from Projects information entered at distribution level. In the absence of same, user needs to select the PO charge account and Payables distribution account manually. It may lead to data entry errors as user has to select same project number (Project segment) and expenditure type account which was entered at line level.
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Accounting Combination should be generated based on following details Account Company Division Department Account Sub-Account Project Employee Inter Co Future PA.BP.33.0
Journal Voucher View Access
Journal voucher view access is required to know if any manual Journals for projects are posted.
From Company from Project Organization Division from Project Type Constant Account from Expenditure Type Subaccount from Expenditure Type Project from Project Number Constant Constant Constant
Projects Cost Control Department would like to have Journal Project Key User Vouchers View Access to See the Manual Journals which are entered against Projects. Manual Journal Entries against projects should not be allowed to be created in GL. The same can be restricted through GL CVR Rules. User can see detailed Project Transactions performed in Subledger modules in Projects Module “Expenditure Inquiry Window”. Project wise journal details can be see through the Journal Entry Detailed report. The report access can be provided to Cost Control Department. Note: CVR (Cross Validation Rules) will be configured by Finance. Finance will provide the final Cross Validation Rules while
UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
providing data. PA.BP.34.0
Depreciation Cost
Depreciation cost of fixed asset need to be posted on monthly basis to the ledger.
GAP CH
Whenever an asset is required at Project site, a request form called Finance User Material Request Form will be raised by Project stores subject to approval. Normally assets like Porta cabins, power tools, IT assets etc., are being requested. Central Stores will transfer the asset using Material Transfer Form. For Example: Porta cabin transferred from Central Warehouse to Project A on 01st Nov 2016 and returned on 10th Nov 2016, then the depreciation for 10 days to be charged to Project A. The depreciation will be charged to projects based on Internal Hire Rate. Internal Hire Rate: The Internal Hire Rate for an asset will be calculated by taking the asset depreciation in the earlier month as a basis loaded with some margin. There will be two custom forms, one for the Internal Hire Rate for the asset items and the other is Charge form. At the end of every month, based on Utilization user have to update the Custom Charge Form to charge to project based on Internal Hire Rate of the asset transferred and number of days utilized. No asset will be transferred through assignments in FA module. When the task and expenditure type are given in the Charge Form, the Project Cost will be debited to the respective projects for the period which the asset is used and Depreciation Control Account will be credited. Actual depreciation will be debited to Central Stores as usual when we run the depreciation for the month. The actual depreciation and the depreciation charged to projects will be compared and
UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
reconciled. Please refer FA BP080 for more details. PA.BP.35.0 (PA.BPS.18.0)
Site Material Requisition (SMR-With in the same GAP CH Site Material sites) Requisition (SMR-With in the same sites) Whenever material is required in the project Site, SMR (Site Material Request) should be created and sent to Project Manager/Supervisor for Approval. Approved SMR should be sent to storekeeper for material Issuance. If stock available in the project store, material will be issued to the project site against the SMR. At Present this process is performed manually (Out of the System). UCC Would like to Make the SMR through EBS.
A separate custom form will be developed for material request and Project User a request will be created from site location to site store keeper for the materials. At the time of request for the material to projects, site person needs to specify the following values along with Item details:
Project Number
Task Number
Issue Quantity
Sub inventory (Optional)
Each and every Item code is attached with Expenditure type at Item “Expenditure Type Item Mapping Custom Form”. Expenditure type is attached with natural account in custom setup form which will be debited when material is issued. After giving all the above details the store keeper needs to click on save and submit for approval. Once the project manager approvers the material Request, the same will be submitted to store keeper for Material Issuance. Value wise Budgetary Control should be checked when user click on Submit Button. Advisory control should be enabled for this custom form. If the Request exceeds the budget, system should show an error message and proceed for approval hierarchy. Cost Control department will validate the reason for exceeding the budget and takes a decision on approval.
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Document Sequence for Material Request form Below document sequence will be followed for all types of material request in UCC. Material request document numbering sequence will be – MRPROJECT CODE- 00001 MR– Type( MR) PROJ CODE– UCC Project code like (A01, A02 etc.) 00001 – Running Sequence number Note - A notification will be send to site store keeper for material request. Note: 1.
Cost Control Department should be included in approval hierarchy as the first approver and he should be able to change the Cost Code.
2.
Reallocation of Cost Code possibility should be there (Feasibility)
3.
User should not be able to update the cost code.
Please refer PA.BP.21 for more details on Budgetary Control. PA.BP.36.0
Material Issue to Project Site from Store
Site Material Issue
GAP CH
Material Issue A separate custom form is developed for Material Issue. With reference of request the store keeper will select the MIR (Material issue request) number and click on populate lines. Once the store keeper click on populate lines all the material request details like quantity, task number, issue quantity, sub inventory, locator, lot or serial if any will be defaulted.
Inventory User
Key
Now the store keeper needs to enter the following details:
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MIR reference number
Sub inventory
Locator
Issue quantity 62
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Lot & Serial (If any)
Document Sequence for Material Issue form Below document sequence will be followed for all types of material issues. Material request document numbering sequence will be – MIPROJECT CODE- 00001 MI– Type( MI) PROJ CODE– UCC Project code like (A01, A02 etc.) 00001 – Running Sequence number The following accounting entries will be generated for material issues. INVNETORY PROJECT COST MATERIAL ACCOUNT COMPANY Y Y DIVISION N N DEPARTMENT N N ACCOUNT Y Y SUB-ACCOUNT Y Y PROJECT Y N N N EMPLOYEE INTER N N COMPANY FUTURE N N DEBIT XXX XXX CREDIT
PA.BP.37.0
Material Return from Project Site
UCC_PA_BP080_FINAL
GAP CH
Project Issues/Returns custom form is used to Process the Inventory Key transaction. When Material is returned from project site, system User
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Control Number
Functional Requirement to Store
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
performs the transaction based on the current item cost at Inventory Organization. Whenever material is needs to be returned from project site, store keeper receives the material from 'PROJECT MATERIAL ISSUES/RETURNS' custom form by selecting ‘PROJECT RETURNS’ type. At the time of receiving the material from Projects, store keeper needs to specify the following values along with Item details
Project Number
Task Number
Issue Quantity
Sub inventory
Locator/Lot (If Any)
When entry is completed, custom script transfers the completed transactions to Inventory. When transaction is costed, accounting entry will be generated in Inventory module and sub-sequently will be transferred to General Ledger. To transfer the Project related Inventory transactions, “Cost Collection Manager” Program will be scheduled on daily/specified interval in inventory module. This Program transfers the Project related inventory transactions to Oracle projects Interface tables. Note: Material will be returned with Material Average cost available in the system. Accounting Entry INVNETORY MATERIAL ACCOUNT COMPANY UCC_PA_BP080_FINAL
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Y
PROJECT COST Y 64
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
DIVISION DEPARTMENT ACCOUNT SUB-ACCOUNT PROJECT EMPLOYEE INTER COMPANY FUTURE DEBIT CREDIT PA.BP.38.0
Equipment Vehicle requisition Form
Currently UCC is not have own Equipment and is GAP hired from PMV Department. Currently UCC Site User is capturing the Equipment utilization details and sending it to PMV.PMV is generating billing to UCC, based on received Utilization Timesheet details. PMV is sending the Equipment Utilization Timesheet details along with manual Bill copy to UCC. Currently this task is performed manually
CH
Responsibility
N N Y Y Y N
N N Y Y N N
N
N
N XXX
N XXX
Equipment Vehicle Requisition form is not available in standard Project User ERP Module. A custom form needs Tobe developed for the same. Whenever any Equipment or Vehicle is required for UCC, EVRF will be created by Projects users. The following information will be entered in the EVRF Custom Form
Item Number (Equipment) Quantity Required Unit of Measure (Will be defaulted from Selected Item) Cost Code (Defaulted based on selected Item)
Based on agreed rates between UCC and PMV, Value will be calculated and while submitting the equipment request system will check for Availability of Budget. In failure of Budget, system will warn the user. Whenever a request is raised, the budget amount will be moved to UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Encumbrance amount in accounting. The details of Budget and available budget can be seen from Financial module and reports. UCC Needs to provide a report format if they would like to see these details in a particular reporting structure. Note: PMV would like to restrict the Quantity (Absolute Control) based on forecast quantity submitted by UCC. Cross Functional discussion is required to finalize the same. Based on Requested Quantity, PMV deploys vehicles/Equipment to UCC using Deployment Custom form.
the
Please refer ADS BP080 for more details. Note: Only Equipment Related category items should come in Item LOV of EVRF. Based on PMV list of Asset Categories, Items will be created in Inventory Module. List of items will be provided by Cost Control Department. Inventory Item to Cost Code Mapping will be maintained in Item Expenditure Mapping. Cost Code to Assets Mapping will be maintained in Asset Master. Note: Please refer Final ADS BP080. PA.BP.39.0
Purchase Requisitions (Projects)
Purchase Requisitions for Projects
Purchase Requisitions(PR):
Project User
Whenever Material is required at Site, Project Site user creates a SMR, The store keeper will check for availability of material at store and Central store. If material is not available at site, Store Keeper Converts the SMR to PR. Any request created as direct consumption to the project is considered as an Expense Project requisition. The destination type field must be maintained as “Expense” for these requisition lines.
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
If the material is required to be stored at project store and then issue to project at later point of time, Destination type of Requisition should be inventory. Different types of requisition for which the Project site store keeper is going to create is Consumables Services ADMIN & IT Subcontract Works For all consumables the destination type of the requisition lines will be Inventory. All the other types of requisitions will be directly charge to the Project. So, the destination type will be expense and it is required to provide the details of Project in the requisition. Project details to be entered in the Requisition lines are Project Task Expenditure type Expenditure Organization Expenditure Item Date Purchase Requisition creation process involves below steps. 1. Store Selection 2. Items selection 3. Adding Items to the Shopping cart 4. Checkout 5. Submit for Approval When the purchase requisition is submitted for approval, budget check will take place with reference to the project code and cost UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
code. If the Purchase requisition amount is within the budgetary control then system submit the same for approval. If the PR amount is more than the budget allocated then a warning message will be shown as ‘budgetary control exceeded’. Note:
Average Purchase Order price for last 5 Purchase Orders will be defaulted in Price field of requisition lines. UOM and unit price of the Item can’t be updated in purchase requisition lines.
Please refer flow chart for more details and Please refer PA.BP.21 for more details on Budgetary Control. PA.BP.40.0
Purchase Requisitions for Services
Purchase Requisition for Services
Purchase Requisitions for Services
Project User
Purchase requisition for services will be created by warehouse storekeeper or project site storekeeper when there is a requirement for services from project site or central warehouse For all the services a separate Item code with description as service will be linked to services category and respective account code. When the user prepares the requisition the account code linked to the Item will be defaulted onto requisition. Purchase Requisition creation process involves below steps. 1) Store Selection 2) Items selection 3) Adding Items to the Shopping cart 4) Checkout 5) Submit for Approval When the purchase requisition is submitted for approval, budget check will take place with reference to the project code and cost code. If the Purchase requisition amount is within the budgetary
UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
control then system submit the same for approval. If the PR amount is more than the budget allocated then a warning message will be shown as ‘budgetary control exceeded’ Note:
The UOM for service Item will default as HRS. In case of special services the UOM for the Item will default as LUM. Average Purchase Order price for last 5 Purchase Orders will be defaulted in Price field of requisition lines. UOM and unit price of the Item can’t be updated in purchase requisition lines.
Examples for Services are Refilling of Fire Extinguishers Maintenance of Printing Machine etc. Please refer PA.BP.21 for more details on Budgetary Control. PA.BP.41.0
Purchase Requisitions for Subcontract works
Purchase Requisition for Sub contract works
Purchase requisitions:
Project User
A custom form needs to be developed for sub contract request where it is required to capture the details like cost code, BOQ (Package) and checklist as an attachment provided with the request. Quotation creation date can be used as acceptance date for the subcontract request as this will be prepared by Procurement department. Every project has few tasks which need to be allotted to outside/internal contractor for the work to be done. For the entire Subcontract works a separate single Item code with description as subcontract work will be linked to subcontract category and respective account code. Select the Destination Organization and location details in the requisition.
UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Under Requisition distributions, Projects tab provide the necessary details as given below Project Number Task Expenditure type Expenditure Organization Date When the purchase requisition is submitted for approval, budget check will take place with reference to the project code and cost code. If the Purchase requisition amount is within the budgetary control then system submit the same for approval. If the PR amount is more than the budget allocated then a warning message will be shown as ‘budgetary control exceeded’ Please refer PA.BP.21 for more details on Budgetary Control. Please refer UCC Procurement BP080 for more details. PA.BP.42.0
Fuel Request
GAP CH
Whenever fuel is required at project site, fuel request will be created Project User by projects user. A custom form needs to be developed to achieve the requirement. In the custom form, Project user needs to select following information and submit the requisition for approval
Item Quantity UOM Project Cost Code
While submitting the form for approval, system should check the budget available for fuel. If budget is not available, system will restrict the user to proceed ahead on request based on Control Type defined for the project. Once the fuel request is approved, PMV creates an Purchase order UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
against the request in PMV Unit with Waqod as Supplier. The fuel will be directly received at Project site. An Receipt will be made in PMV unit against the fuel order and the fuel will be transferred to Projects site through Intercompany fuel transfer (Customization). Fuel receipt will be made by the project store against the issue made by PMV Unit. For Detailed process of Fuel Issues to Project, Please refer PMV ADS BP080. Please refer PA.BP.21 for more details on Budgetary Control. PA.BP.43.0
Manpower Request Form (MPRF)
Business Rule: GAP Manpower is maintained by WSD and PMV and supplies to UCC projects for manpower supply works. Manpower Supply Projects: Project in charge/Project Manager of UCC requests manpower for Manpower Supply Projects (to WSD/PMV) through Manpower Request. In Manpower request, number of required employees by Category (Job) is requested. The request form is approved by Project Manager, Project Director and Cost Controller of UCC. Once the request is approved from UCC, WSD person acknowledges the request and for PMV, an HR person from LRD will acknowledge and coordinate with PMV internally for transfers. Unit Rate Projects:
UCC_PA_BP080_FINAL
CH
Process:
UCC Project User
For Manpower Supply Projects, Manpower Request form needs to be developed where UCC project team requests the manpower to PMV or WSD. Once the request is approved in UCC, WSD or PMV nominated person (HR person from LRD) will have to approve the request in order to acknowledge the same. Based on the action taken by WSD/PMV, an FYI notification needs be sent to UCC. Important fields to enter in the form.
Project Number* Project Location* To Operating Unit* Category (Job)* Quantity Available* Quantity Required* From Date* To Date*
Section Managers of WSD requests manpower through e-mails/phones.
Note: Budget Control by value should be controlled at Requisition level.
Note: Staff Requisitions of UCC are also performed where request for staff comes from a
UCC creates the budget of manpower against single cost code. Budget check of manpower should be checked with that cost code.
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
department/project. Once the Requisition is raised, the value of the Budget will be taken as committed. Users can raise Request for remaining amount only.
Require Quantity Budget control in Requisitions.
Please refer PA.BP.21 for more details on Budgetary Control. Please refer Time and Attendance BP080 for more details. PA.BP.44.0
Staff Requisition: Staff Requisition Form (SRF)
Staff Requisition Form (SRF)
GAP CH
Whenever the staff is required by UCC at project site, project team is raising a request through SRF (Staff Requisition Form) and sending it for approval. Once the request is approved, UCC is checking for the Manpower Availability and performing following activities
If the staff is available, it is issued to the project site. If the staff is not available, it is transferring from another project site.
Approval hierarchy need to be shared by the Cost Control Department.
In Standard application, staff requisition process is not available.
Project User
A custom form needs to be developed to request staff. A custom form with following fields should be developed.
Project/Department Staff Job Quantity Available Quantity Required Cost Code
Once all the information is entered, the user should be able to submit the request for approval. Approval Hierarchy details should be provided by UCC. While submitting for approval, the System should check for value Budget check. Based on the Control Type (Advisory/Absoulte), system should restrict the user based on budget. Once the Requisition is raised, the value of the Budget will be taken as committed. Users can raise Request for remaining amount only. UCC creates the budget of staff against single cost code. Budget check of manpower staff should be checked with that cost code. Please refer PA.BP.21 for more details on Budgetary Control. Please refer T&A BP for more details.
PA.BP.45.0 (PA.BPS.21.0)
Actuals: Manpower
UCC_PA_BP080_FINAL
Currently UCC is not have own manpower and GAP CH manpower is hired from WSD Department.
Based on Manpower Request, Manpower will be deployed to UCC WSD User and projects and deployment details of Manpower will be entered Project User
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Control Number
Functional Requirement
Description
Utilization Cost
UCC has 2 types of agreement with WSD. 1. Unit Rate Basis 2. Contract Basis
Map PR
Functional Map/ Recommended Solution
Responsibility
against WSD Project.
Unit Rate Basis: Whenever manpower is required for UCC, UCC is sending a request to WSD with Manpower Forecast Details. WSD Supplies manpower on hourly rate basis. Time keeper is maintaining the time sheets of the Manpower and submit the details to WSD. WSD is generating billing to UCC, based on Timesheet details received from timekeepers. WSD is sending the timesheet details along with manual Bill copy to UCC. UCC is allocating the total cost of Manpower to different Cost Codes in Cost Details report. Currently this task is performed manually by Cost Control Department. Contract Basis: UCC is Subcontracting Formworks etc. related activities to WSD. In such cases, UCC is considering that as subcontract order and treating WSD as subcontractor. Commercial and Contracts department is tracking the work done details of Subcontracted Activity and Processes the Payment to WSD. UCC is not concerned on Manpower Utilization/Count of manpower for such contracts.
A custom form needs to be developed to enter Manpower Utilization Time sheets of WSD. Manpower Utilization time sheets will be entered against the WSD projects and at month end based on the rate of the Manpower, Manpower Invoice (UCC Project Manpower Cost) details will sent to Projects Team for approval with following information.
Project Number
Expenditure organization
Expenditure type (Cost Code)
Expenditure date (transaction date)
Amount (Time * Rate (Picked from Time & Attendance).
Transaction Source (Time & Attendance System)
A custom form should be developed to interface the manpower cost to UCC. The form will contain following details Header: Project Number Project Name Month Operating Unit Detail Level:
UCC_PA_BP080_FINAL
Cost Code (Default Cost Code should be defaulted from Request)
Bill Amount (Bill Amount from WSD should be populated here)
Date (30 Records, Day wise record)
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Task (Should be defaulted based on Cost Code)
Day wise records should be populated in this custom form (Total 30 or 31 records). User can view the details and update the cost code and task information (If Required) and click on Transfer Button. The Cost should be interfaced to Project module based on Cost Code and Activity Code of custom form. Note: Reports is expected by UCC to view all detailed cost code wise rates and Calculations. WSD need to provide the report format. Please Refer WSD BP080 for report details. Please refer PA.BP.47.1 for details on Actual Cost details in Projects module Please refer T&A BP document for more details of Timesheets. PA.BP.46.0
Staff Timesheet Cost
GAP CH
A Custom form needs to be developed to enter the Staff Time sheets. Project User Based on request for Staff, Staff will be deployed to UCC and deployment details of Staff will be entered against UCC Project. On daily basis, UCC site need to enter the Staff time sheets with following information
Employee Hours Activity Cost Code (Mapped with Employee) Project No Project Organization (Populated based on Project) Time sheet Date
The time sheet should be submitted for approval to UCC. UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Timesheet Approval Hierarchy should be provided by UCC. Once the time sheet is approved, the cost of the Staff will be transferred to Project Module and Accounting entries will be generated in GL. STAFF COST ABSORPTION
STAFF COST COMPANY DIVISION DEPARTMENT ACCOUNT SUB-ACCOUNT PROJECT EMPLOYEE INTER COMPANY FUTURE DEBIT CREDIT
Y N N Y
Y N N Y
Y Y N N
Y N N N
N XXX
N XXX
Please refer PA.BP.47.1 for details on Actual Cost details in Projects module PA.BP.47.0 (PA.BPS.22.0)
Actuals: Equipment Utilization Cost
Currently UCC is not have own Equipment and is GAP CH hired from PMV Department. Currently different types of contract requests are maintained between UCC and PMV. These Contracts can be categorized into 2 Major types (Higher Level). 1. Hourly Rate Basis 2. Contract Basis Unit Rate Basis: Whenever Equipment is required for UCC, UCC is sending a request (EVRF) to PMV with Equipment Forecast Details. PMV Supplies equipment to UCC on hourly rate basis.
UCC_PA_BP080_FINAL
A custom form needs to be developed to capture the equipment Project User utilization details. PMV will be maintaining all the equipment utilization cost details and transfer the equipment utilization bill to UCC on monthly basis. PMV will enter the Utilization Cost of Equipment against UCC Projects. Equipment Utilization entry form consists of following details
Project Number (from Project access setup)
Expenditure organization (Defaulted from Project)
Expenditure type (Cost Code defaulted based on selected
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
equipment) Currently UCC Site User is capturing the Equipment utilization details and sending it to PMV. PMV is generating billing to UCC, based on received Utilization Timesheet details. PMV is sending the Equipment Utilization Timesheet details along with manual Bill copy to UCC. UCC is allocating the total cost of Equipment to different Cost Codes in Cost Details report. Currently this task is performed manually by Cost Control Department.
Item Expenditure Inquiry
Actual Cost Inquiry Window
Expenditure date (transaction date)
Cost Code (Defaulted)
Amount (Time * Rate (Picked from Agreement).
Activity (Higher Level Activity)
Once the time sheet is entered, the same will be submitted for approval. PMV needs to provide the approval hierarchy details.
Contract Basis: UCC is Subcontracting Excavation Works, Earth Works etc. related activities to PMV. In such cases, UCC is considering that as subcontract order and treating PMV as subcontractor. Commercial and Contracts department is tracking the work done details of Subcontracted Activity and Processes the Payment to PMV. UCC is not concerned on Equipment Utilization or Number of Equipment’s utilized to complete the task/activity.
PA.BP.47.1
Once the Utilization time sheet is approved, 2 interfaces should be customized to transfer Cost to UCC
Actuals with Task and Cost Code to Projects
Accounting entry to GL
Please refer MD.050 for more details and field level validations. Please refer PA.BP.47.1 for details on Actual Cost details in Projects module
All the Actual Cost Transactions performed in different modules Project Key User will be interfaced to Project module using Project transactions Import based on different sources. Example of Sources:
Inventory Misc Time and Attendance Equipment Utilization Usage Supplier Invoices Etc.,
All the details interfaced to projects will be available in Item Expenditure Inquiry Screen. UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
User can rearrange the columns available in Item Expenditure Inquiry screen and export it to excel for further analysis. Details in Expenditure Inquiry can be queried each project wise or at UCC Level also with different parameters/options. For Example:
Project Number Project Name Activity Number Activity Name Transaction from Date Transaction to Date Cost Code Cost Category Transaction Sources GL Date Supplier Number Supplier Name Invoice Number etc.
For many transactions, User can select a transaction line and directly navigate to Transaction level to see more details. For Example:
Supplier Invoice PO Receipts Purchase Orders
Details which will be available in the Item Expenditure Inquiry window are as follows UCC_PA_BP080_FINAL
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Transaction ID Project Number Project Name Task Number Task Name 77
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Cost Code Item Transaction Date GL Date Supplier Quantity Unit of Measure Value Invoice Number Inventory Item PO Number PO Receipt Number Currency Project Type Etc.,
User can see the accounting entries of transactions from Expenditure Inquiry by navigating to tools View Accounting. Following reports requested can be generated from details in Item Expenditure Inquiry Form. PA.BP.48.0 (PA.BPS.25.0)
Work Done Evaluation
QS Department tracks Work done Quantities GAP CH against each BOQ. The work done quantity details are used to generate invoices to Customer. UCC Would like to capture Work done details in the system. QS Will enter the Work done details in the system directly. In some cases it can be performed in excel and UCC would like to upload the same in to System. UCC would like to have following fields/Columns in Work done Evaluation
UCC_PA_BP080_FINAL
Unit of Measure Remaining Quantity
Monthly Running Cost for Project Actual Cost Sheet
Work Done window is going to be there in Projects custom module Commercial & (BOQ). Project Key User This window is used to enter the work done (Cumulative). This window consists of the BOQ details, where with reference to the BOQ Details, work done quantity is entered. The BOQ details are picked form the BOQ Detail Form. Following fields will be available in Work Done Evaluation Form Work done Entry for the Period Entry Date: BOQ No: Description: Complete anti termite treatment all as specified Unit: SQM Cumulative Work Done Quantity Cumulative Final Work Done Quantity
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Control Number
Functional Requirement
Description
Map PR
Work Done Quantity Actual Work Done Quantity (Monthly, cumulative) will be used for MJCR Previous Work done Quantity
Functional Map/ Recommended Solution
Responsibility
BOQ Quantity Rate Contract Type Document number and document date options will be provided in the system to track the changes made in the work done quantity in a month. Once all the Work Done Quantities are entered, the same will be submitted for approval to Sr. QS. Revision Control should be provided in the custom form. To calculate BCWP, 3 options are available. Option: 1: Based on Actual Workdone Quantities entered by QS in the Workdone evaluation custom form. Option2: A custom form needs to be provided to Cost Control department in which each cost code wise % completion can be imported with reference to the bill code. Option3: Interface the Percentage completion from Primavera. Option 4: Interface each Cost Wise from Candy The Percentage completion calculated at this form should be used in MJCR process.
PA.BP.49.0 (PA.BPS.26.0)
QS Department Tracks Payment Application GAP CH Invoice Quantities against each BOQ. Evaluation/Payme nt Application UCC Would like to capture Payment Application Quantities Quantities details in the system. UCC would fields/Columns Quantities form
UCC_PA_BP080_FINAL
like in
to have following Payment Application
Invoiced Quantity window is going to be there in Projects custom Commercial Key module. User This window is used to enter the Invoiced Quantity (Cumulative). This window consists of the BOQ details, where with reference to the BOQ Details, Invoiced Quantity is entered. The BOQ details are picked form the Costing Form. Ex: Cumulative Invoiced Quantity Entry for the Period
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Entry Date: 13/Sep/2011 BOQ No: Description: Complete anti termite treatment all as specified Unit: SQM Work done Quantity: Invoiced Quantity Final Invoiced Quantity BOQ Quantity: Rate: Contract Type: Remeasurable
Unit of Measure Remaining Quantity PA Quantity Previous PA Quantity
Document number and document date options will be provided in the system to track the changes made in the work done quantity in a month. Once all the Invoiced Quantities are entered, the same will be submitted for approval to Sr. QS. Revision Control should be provided in the custom form. PA.BP.50.0 (PA.BPS.27.0)
Certified Evaluation
QS Department tracks Certified Quantities against GAP CH each BOQ.
Certified Quantity window is going to be there in Projects custom Commercial Key module. User
UCC Would like to capture Certified Quantities details in the system.
This window is used to enter the certified quantity (Cumulative). This window consists of the BOQ details, where with reference to the BOQ Details and work done quantity, certified quantity is entered. The BOQ details are picked form the Costing Form. Ex:
UCC would like to have following fields/Columns in Certified Quantities form Unit of Measure Remaining Quantity PC Quantity Previous PC Quantity
UCC_PA_BP080_FINAL
Certified Quantity Entry for the Period Entry Date: 13/Sep/2011 BOQ No Description: Complete anti termite treatment all as specified Unit: SQM Work Done Quantity: 10 Certified Quantity: 9 Final Certified Quantity BOQ Quantity: 24 Rate: 0.22 Contract Type: Remeasurable
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Document number and document date options will be provided in the system to track the changes made in the work done quantity in a month. Once all the certified Quantities are entered, the same will be submitted for approval to Sr. QS. Revision Control should be provided in the custom form. PA.BP.51.0
Project Invoicing
Project Invoicing
GAP CH
Payment Certificate process which UCC is expecting is not available Commercial Key in Standard Project Billing. User Customization needs to be performed to achieve the same. A Custom component for billing (Payment Certificate) should be provided to UCC PC (Payment Certificate) is of 5 types 1. Advance 2. Progress Billing 3. Final Progress Billing 4. Retention Release 5. Final Retention Release Custom Process: When a project is awarded to UCC. Before starting the project some of the amount in total contract will be taken as an advance. For entry of advance Invoice, the document type will be selected as “Advance” The following details needs to be entered in the header level
UCC_PA_BP080_FINAL
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Operating Unit Project Number PC Type (Advance) Document Type Document Date PC No 81
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Period Comments (if any)
Once the advance document type is selected, at line level the advance amount will be entered in Accounting Value Column against the Advance Row. Once the transaction has been entered, user will Click on transfer which will automatically create an Advance Invoice in AR Module. When the advance amount is received from the customer, Receipt will be taken against the Advance Invoice. When next milestone is due, UCC needs to raise an invoice against the same. For raising the invoice for Value of work done, UCC will select the Document Type as Payment Certification in PC Custom Form and Enter the Value of Work done amount in work done Row and advance Recovery, Retention and other deductions amount in respective rows in Accounting Value Column. When the transaction entry is completed user will select Transfer button which will pass the total amount (work done-Advance Recovery) Receivables and Un-Billed Receivables entries in AR and the advance Recovery accounting transaction will be passed to GL Directly. When the total project is completed (Final Invoice). UCC user will enter the Work done, Advance Recovery, Retention and other deduction amounts in PC custom form by selecting PC Type as Final Progress Billing. When the transaction entry is completed user will select Transfer button which will pass the total amount (VOWD-Advance Recovery) Receivables and Revenue entries in AR and the advance Recovery accounting transaction will be passed to GL Directly. Note: Value of work done amount will be calculated from Certified Quantities form. Accounting Entry: Advance: UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Account Receivables COMPANY DIVISION DEPARTMENT ACCOUNT SUB-ACCOUNT PROJECT INTER COMPANY FUTURE DEBIT
Advance
Y N N Y N Y N
Y N N Y N Y N
N XXX
N XXX
CREDIT Advance Recovery:
Unbilled Receivables
Advance COMPANY DIVISION DEPARTMENT ACCOUNT SUB-ACCOUNT PROJECT INTER COMPANY FUTURE DEBIT CREDIT
Y N N Y N Y N
Y N N Y N Y N
N XXX
N XXX
Invoice:
UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Unbilled Receivables
Account Receivables COMPANY DIVISION DEPARTMENT ACCOUNT SUB-ACCOUNT PROJECT INTER COMPANY FUTURE DEBIT
Y N N Y N Y N
Y N N Y N Y N
N XXX
N
CREDIT
XXX
Following are the Types of Details maintained in PC
Advance Additional Advance Retention Final Retention Additional Retention
Note: Finance has confirmed that the following accounts are maintained in GL One account for Advance and Additional Advance One account for Retention and Additional Retention Note: Detail discussion is going on with finance on accounts. PA.BP.52.0
Payment Certificate (Advance)
After the contract is awarded to UCC, Advance, GAP CH Recovery and retention terms are getting agreed with the customer. All these information is captured in PID Document. Based on contract Terms, Currently Commercial Department is preparing Advance invoice to client/Customer based on agreement details.
UCC_PA_BP080_FINAL
When a project is awarded to UCC. Before starting the project some Commercial Key of the amount in total contract will be taken as an advance. User A Custom component for billing (Payment Certificate) will be provided to UCC. For entry of Advance, the Payment Certificate Type will be selected as “Advance” for advance invoice.
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Control Number
Functional Requirement
Description
Map PR
Currently UCC is capturing Advance Invoice details manually. After creating the Advance Invoice, the same is sent to Approval manually. Approval Hierarchy details needs to be provided by UCC Commercial Department. Currently this process is maintained manually and UCC would like to have complete process in system.
Functional Map/ Recommended Solution
Responsibility
The following details needs to be entered in the header level
Operating Unit Project Number PC Type Document Type Document Date PC No Period Comments (if any)
Once the advance document type is selected, at line level the advance amount will be entered in Accounting Value Column against the Advance Row. Once the transaction has been entered, user will Click on transfer which will automatically create an Advance Invoice in AR Module. When the advance amount is received from the customer, Receipt will be taken against the Advance Invoice. When advance recovery needs to be done, user will enter the details of the advance recovery in advance recovery field when next invoice has been raised against the project. Once the entry is completed, the user will select the transact button which will directly pass the Advance Recovery entries in GL. Note: Value of work done amount will be calculated in work done evaluation custom form and the same will be entered in PC custom form. Accounting Entry: Advance: Account Receivables COMPANY DIVISION DEPARTMENT ACCOUNT UCC_PA_BP080_FINAL
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Y N N Y
Advance Y N N Y 85
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
SUB-ACCOUNT PROJECT INTER COMPANY FUTURE DEBIT
Responsibility
N Y N
N Y N
N XXX
N XXX
CREDIT Advance Recovery:
Unbilled Receivables
Advance COMPANY DIVISION DEPARTMENT ACCOUNT SUB-ACCOUNT PROJECT INTER COMPANY FUTURE DEBIT CREDIT
PA.BP.53.0
Payment Certificate (Invoice)
UCC_PA_BP080_FINAL
Currently QS is capturing the Work done details GAP CH against a project and sharing the details to Commercial Department. Based on contract Terms and Work done details received from QS Department, Commercial Department is preparing invoices to client/Customer and submitting it for internal Approval. While preparing the invoice, following deductions are applied by UCC
Y N N Y N Y N
Y N N Y N Y N
N XXX
N XXX
When a project is awarded to UCC, based on the agreement with Commercial Key customer some amount will be deducted in the Invoice as Retention. User Presently Retention is appealable for all types of projects. A Custom component for billing (Payment Certificate) will be provided to UCC. For entry of invoice the Type will be selected as Payment certificate.
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
The following details needs to be entered in the header level 1. 2.
Retention Advance Recovery
UCC Commercial Department need to provide Final list of Deductions maintained by UCC. UCC would like to populate Advance and Recovery Percentage in Payment certificate automatically based on Contract Agreement. UCC Would like to have Document Type "Final Bill Type" in the Payment Certificate. UCC would like to populate Value of work done (VOWD) Value automatically based on Work done Quantities entered at Work done Evaluation by Quantity Surveyor. Approval Hierarchy details needs to be provided by UCC Commercial Department. Currently all this process is maintained manually and UCC would like to have complete process in system.
Operating Unit Project Number PC Type Document Type Document Date PC No Period Comments (if any)
At line level while entering the Invoice amount in PC, Against the same Retention amount will be entered. The entry will be done in Cumulative Value Column. Once the entry is completed, the user will select Transfer button. Then, the retention accounting entry will be passed in GL directly. Types of Retention Releases are maintained by UCC. Retention Release is done when project is completed and Final Retention release is done by DLP Department when the project or DLP period is completed. When project is completed and retention release invoice needs to be sent to customer, user will select the Document Type as Retention Release and enter the Retention release amount in Cumulative Column against Retention release field and click on transfer. Once the user has selected the transfer button, system will automatically raise retention Release invoice in receivables module. Accounting Entry: Retention:
Unbilled Receivables
Retention COMPANY DIVISION UCC_PA_BP080_FINAL
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Y N
Y N 87
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
DEPARTMENT ACCOUNT SUB-ACCOUNT PROJECT INTER COMPANY FUTURE DEBIT
Responsibility
N Y N Y N
N Y N Y N
N XXX
N XXX
CREDIT
Retention Release: Receivables COMPANY DIVISION DEPARTMENT ACCOUNT SUB-ACCOUNT PROJECT INTER COMPANY FUTURE DEBIT CREDIT PA.BP.54.0
Accruals
GAP CH
Retention
Y N N Y N Y N
Y N N Y N Y N
N XXX
N XXX
Projects Module doesn’t have a provision to capture the Accruals.
Project Key User
UCC want to enter the accruals and affect the project on monthly basis to calculate percentage of completion. Following accruals should be captured in the system Accruals for material UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Accruals for subcontractors Accruals for staff and labour service Accruals from WSD Accruals from PMV Accruals from FSD Depreciation of Asset Accruals for Material: Material Accrual referred as the Material Consumed to perform the activity for the current month but the cost may be missed out in system due to non-entry of records in the system. Based on the Monthly check performed by UCC, the difference in stock of Physical check and System check will be taken as Accruals. Accruals for Subcontractors: Actual Work done Quantities and Value will be taken as accruals for Subcontractor. If Actual Work done was not entered by Q.S, Cost Control department will manually enter the accrual value (In Accrual Custom Form) against the subcontract agreement. Accruals from WSD: These Accruals are referred as the manpower engaged from the WSD to perform Direct and Indirect Works and delay in posting or invoicing to UCC. Accruals from FSD: These Accruals are referred as the Formwork and Scaffolding Assets engaged from the FSD to perform the Works and delay in posting or invoicing to UCC. Accruals from PMV: These Accruals are referred as the Equipment Cost engaged from the WSD to perform Works and delay in posting or invoicing to UCC. Depreciation of Asset: These Accruals are reffered as the assets utilized by UCC and delay in posting the Depreciation cost to projects. A custom form needs to be developed to capture the accruals in the system.
UCC_PA_BP080_FINAL
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89
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
A project number should be selected at the header level of the form and click on generate, based on details in Subcontract and other processes, the accruals details should be populated in the custom form. Some of the values like petty cash and etc are not maintained in the system, so a provision to enter accruals manually also should be allowed in the custom form. Approval Hierarchy of Accruals Custom Form: Cost Control Engineer – Sr. Cost Control When the accruals are approved by the cost control department, Cost Control User should click on Transfer button to transfer Accruals to Project module and GL Module. When the actual cost is affected in the month end, Cost Control User navigates to Accruals form and select respective line which he want to reverse. Once all the lines are selected, user can click on Transfer button which creates negative entries in projects module and reverse accounting entries in GL Module. A check box should be provided in header level, show all and hide cleared Accruals. When the check box is selected, all the accruals which are settled should be hidden. These Accrual values are used in MJCR Process. Please refer PA.BP.70 for more details on MJCR. Please refer MD050 for details of form and field wise validations. PA.BP.55.0
Project - Revenue Recognition
GAP CH
To Recognize Revenue UCC is going to use percent Complete Projects Key User process. Before Recognition of Revenue, user needs to check whether all the actual transactions have been done for the project and accruals are booked for the project. Once user confirms that all the actual transactions and accruals have been entered (Up to Date), User will navigate to Revenue Recognition Custom Form.
UCC_PA_BP080_FINAL
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90
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
User should to select Operating Unit and Period at header level and click on Get lines. System should populate Actual Cost, Revenue Budget and Cost Budget details each project wise. Based on the formula provided by UCC, Percentage Completed will be calculated by the system and should be show in custom form. User can select the lines for which he want to recognize the revenue and post. Remaining lines can be posted at later point of time. User will click on submit to get approval on Percentage completion and revenue recognition value. Hierarchy details needs to be provided by UCC. Final approver for the % Completion will be finance user. Once the document is approved, user need to click on generate Revenue. An interface needs to be developed in system in such a way that an revenue entry will be created in GL automatically The following programs will be run to transfer the values to GL and create Revenue Accountings. “PRC: Create Accounting” Percentage Completion Formula: Revenue = ((Cost Incurred/Cost Budget) *(Revenue Budget))Booked Revenue Accounting Generation will be as follows Unbilled Receivables COMPANY DIVISION DEPARTMENT ACCOUNT UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
Y N N Y
Revenue Y N N Y 91
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
SUB-ACCOUNT PROJECT INTER COMPANY FUTURE DEBIT
N Y N
N Y N
N XXX
N XXX
CREDIT PA.BP.56.0
Payment Certificate (Final Retention Recovery)
Currently when project is completed and GAP CH Takeover certificate is received, Partial Amount of Retention is getting recovered from Client based on Contract Agreement Terms. After creating the Retention Release Invoice, the same is sent to Approval manually. Remaining Retention Amount is released by Client after DLP Period. DLP Department is recovering remaining Retention Amounts. Approval Hierarchy details needs to be provided by UCC Commercial Department. Currently all this process is maintained manually and UCC would like to have complete process in system.
Responsibility
When project is completed closed (DLP Completed), user will Commercial Key navigate to Payment Certificate and select Type as Final Retention User Recovery
Operating Unit Project Number PC Type Document Type Document Date PC No Period Comments (if any)
Accounting Entry:
Retention Release: Receivables COMPANY DIVISION DEPARTMENT ACCOUNT SUB-ACCOUNT PROJECT INTER COMPANY
UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
Y N N Y N Y N
Retention Y N N Y N Y N
92
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
FUTURE DEBIT
N XXX
CREDIT PA.BP.57.0
Subcontract Process
At present UCC subcontract process is handled by GAP CH Procurement department and Subcontract department.
The procurement department take care of finalizing subcontractor based on qualification, comparisons and other specifications.
Responsibility
N XXX
Subcontract Request
Project Procurement A Subcontract Request will be raised by Site and budgetary control User will be checked at the time of requisition. Once the Request is approved the same will be sent to Procurement department for further process.
&
Request for Quotation & Quotation
The subcontractors are invited to participate in the bid through RFQ by the procurement team.
Based on the Subcontract Request the Procurement department creates Requests for Quotation and Quotations. Bid analysis will be performed by Procurement department and Procurement will compare/rate and check budget in Bid Analysis report and submits it for approval to hierarchy.
Once the subcontractor is finalized based on the comparisons and qualification the contract is awarded to the subcontractor.
Selected Supplier details will be forwarded to Commercial Department for agreement Creation. Subcontract Agreement:
Once the subcontractor is finalized the Subcontract Department creates a Subcontract Agreement.
UCC wants to continue with the same procedure in future.
Subcontract Agreement will be created against the Subcontractor. Requisition reference number will be entered in Subcontract agreement for reference purpose. Subcontract Management Custom process should be followed for Work Order and Service Order processes. Subcontract Liability Statement: Subcontract Liability statement (Work done) will be captured on monthly basis. Subcontractor Payment Application quantities will be tracked in Subcontract Liability Statement. Actual Work done quantities will be captured in SC liability statement for Accruals purpose.
UCC_PA_BP080_FINAL
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93
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Subcontract Liability Statement will be submitted for approval. Payment Certificate: Approved Subcontract Liability Statement will be referred in Payment Certificate and Work done/certified values will be populated in Payment Application. Advance Recovery, Retention and other deductions will be entered/calculated based on percentages provided in agreement. Payment Certificate will be submitted for approval, once Payment certificate is approved, Payables invoice will be created in payables module (Auto Interface) with Payment certificate Values. Please refer PA.BP.58, PA.BP.59, PA.BP.60, PA.BP.61, PA.BP.62 and PA.BP.63 for details of subcontract process. Please refer PA.BP.54 for Accruals details. Please refer MD for more details. PA.BP.58.0
Subcontract Agreement
In the contract agreement of Subcontract process the key users want to have two way approvals
Within Internal Project Department. Final approval with other management team. The key users want to have an Advance recovery option for Advance Payment and for Down Payment option there should be no recovery option.
At present users have Scope of Work field in the agreement they want this field to be kept in place of Task number in the agreement. Milestone payments, monthly assessment payment terms are used in the present system and same need to be followed in the future as well. Users want to have Place of Payment as optional. UCC_PA_BP080_FINAL
GAP CH
Once the Subcontractor is finalized, the details will be sent to Commercial User Commercial department for processing Subcontract Agreement. In standard application, subcontract agreement feature is not available. A custom form needs to be developed to capture the subcontractor agreement details. The custom form contains following details
UCC/NALSOFT - Confidential
Subcontractor Name Subcontractor Number Subcontract Order No (Created by Procurement) Subcontract Type (Service Order, Work Order, Light Order) BOQ Details DLP Details Payment Terms Subcontract Value Bond Details 94
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
There should be some fields in the agreement like types of insurance, eligibility document & etc.
Commercial Department should enter all the required mandatory information in agreement form.
Apart from existing Bond Types in Subcontract Agreement, Few Other Bond Types are required. The list is to be provided by Finance Department.
Some of the mandatory fields are as follows
Letter of Guarantee’s created for the supplier should be shown in list of value of Guarantee’s in Subcontract Agreement. Replace Contract Name field to Subcontract Name.
Responsibility
Project Number Subcontract Number/Name Subcontract Type (Lumpsum/Remeasurable) Currency Advance % Retention% Advance Recovery % Contract Award Date Agreement Validity Dates Defect Liability Days Insurance Details
Once all the information is entered, the document should be submitted for approval. Approval Hierarchy details should be provided by Commercial Department. Revision control should be provided for Subcontract agreement to capture the variations. PA.BP.59.0
Subcontract Liability Statement
If the subcontractor is not registered in Qatar than GAP CH withholding tax of 5% on work done will be applied.
A custom form needs to be developed to capture the Subcontract Commercial User Work done details. The subcontract work done details form consists of following information
UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
Subcontract Quantity SC Value SC Application Quantity SC Application Amount Actual Workdone Quantity Actual Workdone Value 95
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Workdone Value Workdone Quantity Material at Site Variation Values
At month end QS will check the details of Subcontract Work done and enter the same in the liability statement for generation of invoices. Accruals: Accruals should be calculated based on Actual Workdone Value. If QS doesn’t enter Actual Workdone values, a provision should be provided to Cost Control department to enter the accruals value directly in Accruals Custom Form. Subcontract Material Issue: A customization needs to be developed to track the Material issued to subcontractor. Whenever material is issued to subcontractor from Project Store, The material details needs to captured for deductions. A custom form should be developed in inventory Module. Whenever material is required to be issued to Subcontractor, the material will be issued against a SMR. Store Keeper should select the subcontractor name at header level and issue the material. The details of Material issued to subcontractor should be populated in a custom form in Subcontract module where QS can enter the margin percentage. Based on the Margin entered in the custom form, Value of Billing should be calculated (Based on Item Weighted Average cost and Margin). Purchases for Subcontractor: UCC Procures material for subcontractors. Material Purchases made to the subcontractor should be captured. The details of Material procured to subcontractor should be populated in a custom form in Subcontract module where QS can UCC_PA_BP080_FINAL
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96
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
enter the margin percentage. Based on the Margin entered in the custom form, Value of Billing should be calculated (Based on Purchase Price and Margin). Partial Material Billing can be performed. Material on Site A custom form needs to be developed to track material on site with following details
Item Code Item Description Quantity Bill Quantity Rate Amount Remarks
Material off Site A custom form needs to be developed to track material off site with following details
Item Code Item Description Quantity Bill Quantity Rate Amount Remarks
Once all the details are entered by Q.S, the Liability Statement should be submitted for approval. Note: Approval Hierarchy should be provided by Commercial Department (Project Wise Hierarchy). Liability Statement Customization will have Version Control.
UCC_PA_BP080_FINAL
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97
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Please refer PA.BP.54 for Accruals details. PA.BP.60.0
Subcontract Advance Payment Certificate GAP CH Subcontract Billing: Currently based on Subcontract Order, Contracts Subcontract department is preparing Advance Payment Advance Payment Certificate Outside the system. Certificate Print Advance PC is sent for internal approval for processing payment. Approved copy is getting submitted to Finance for Processing of Payment to supplier. Finance is directly processing Payable Prepayment invoice in the Fusion system. UCC would like to maintain Payment Certificate details in System. Approval Hierarchy details needs to be provided by UCC Contracts Department.
When a subcontract order is awarded. Before starting the work Commercial User some of the amount in total contract will be provided as an advance. A Custom component for billing (Payment Certificate) will be provided to UCC. For entry of Advance, the Payment Certificate Type will be selected as “Advance” for advance subcontractor invoice. The following details needs to be entered in the header level
Operating Unit Project Number Subcontract Agreement No Document Type Document Date PC No (Auto Generation) Period Comments (if any)
Once the advance document type is selected, at line level the advance amount will be entered in Accounting Value Column against the Advance Row. Once the transaction has been entered, user will Click on transfer which will automatically create an Prepayment Invoice in AP Module. When advance recovery needs to be done, user will enter the details of the advance recovery in advance recovery field when next invoice has been raised against the Subcontract Agreement. Once the entry is completed, the user will select the transact button which will directly pass the Advance Recovery details to AP. Note: Value of work done amount will be calculated in Subcontract Liability Statement custom form and the same will be Populated in PC custom form.
UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
PA.BP.61.0
Payment Certificate (Monthly Invoice) GAP CH Subcontract Billing: Payment Currently based on Subcontract Order work done Certificate details captured by QS department, QS (Monthly Invoice) department is preparing Payment Certificate (Outside the system). Print PC is sent for internal approval for processing payment. Approved copy is getting submitted to Finance for Processing of Payment to supplier. Finance is directly processing Payable invoice in the Fusion system and applying Retention and Advance Recovery amounts. UCC would like to maintain Payment Certificate details in System.
Functional Map/ Recommended Solution
Responsibility
QS Will track the Subcontract work done and capture all the Commercial User information in Liability Statement. At every month end, QS needs to navigate to PC Custom form and create a Payment Certificate for Subcontract Agreement. The following details needs to be entered in the header level
Operating Unit Project Number Subcontract Agreement No Document Type Document Date PC No (Auto Generation) Period Comments (if any)
UCC want to populate Advance and Recovery Percentage in Payment certificate automatically based on Agreement.
Once the details are entered, QS should click on Get Lines button which will generate VOWD value along with Advance Recovery and Retention Values (Based on Percentages captured at Agreement)
Approval Hierarchy details needs to be provided by UCC Contracts Department.
QS Can enter the other deduction values in PC and Submit it for approval to hierarchy. Note: Hierarchy details needs to be provided by UCC Commercial Department (Project Wise). Once the PC is approved, a notification will be sent to finance user for information. QS Needs to click on Create Invoice button which will create a draft invoice with all the deduction amounts. Note: QS needs to select Prepayment invoice number in PC while submitting a Progress Invoice with advance recovery. Note: Value of work done amount will be calculated in Subcontract Liability Statement custom form and the same will be Populated in
UCC_PA_BP080_FINAL
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99
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
PC custom form. Following are the Types of PC are maintained PA.BP.62.0
Subcontract Billing Retention Recovery
Retention Recovery
GAP CH
Currently QS Department verifies the contractual terms and releases Retention amounts to Subcontractor. Retention Release Payment certificate is prepared by QS and is getting submitted for approval (Manual Approval).
Advance Additional Advance Progress Invoice Retention Final Retention Additional Retention
When the subcontract work is completed, QS will enter the Retention Recovery Invoice. A Custom component for billing (Payment Certificate) will be provided to UCC. For entry of Retention Recovery, the Payment Certificate Type will be selected as “Retention Recovery”.
QS is sending the Signed copy to Finance for Payment release. UCC would like to maintain Retention Release Payment Certificate details in System.
The following details needs to be entered in the header level
Approval Hierarchy details needs to be provided by UCC Contracts Department.
Operating Unit Project Number Subcontract Agreement No Document Type Document Date PC No (Auto Generation) Period Comments (if any)
Once the retention recovery amount is entered, the document can be submitted for approval. Once the transaction has been entered, user will Click on transfer which will automatically create a Prepayment Invoice in AP Module. PA.BP.63.0
Subcontract
UCC_PA_BP080_FINAL
GAP CH
Final Retention Recovery will be performed by DLP Department after completion of DLP Period.
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100
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Control Number
Functional Requirement
Description
Map PR
Billing Final Retention Recovery
Functional Map/ Recommended Solution
Responsibility
When the DLP Period is completed, DLP Department will enter the Final Retention recovery Invoice. A Custom component for billing (Payment Certificate) will be provided to UCC. For entry of Final Retention Recovery, the Payment Certificate Type will be selected as “ Final Retention Recovery”. The following details needs to be entered in the header level
Operating Unit Project Number Subcontract Agreement No Document Type Document Date PC No (Auto Generation) Period Comments (if any)
Once the retention recovery amount is entered, the document can be submitted for approval. Once the transaction has been entered, user will Click on transfer which will automatically create a Prepayment Invoice in AP Module. PA.BP.64.0
Department Budgets
Department Budgets are created in General Ledger Module.
Project Key User
Complete Control of Department budgets will be lying with Cost Control Department. Each account combination wise budgets should be defined GL Module. The following information needs to be entered in Budgets Window
UCC_PA_BP080_FINAL
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Currency 101
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Budget Period Account Code Combination Value The budgets can be uploaded through Excel Sheets. UCC would like to have following type of control in department budgets When end user is raising any Requisition, IF the system budget check is failed, system should popup a window which will ask user to enter the reason/justification for getting the over budget. User should be able to enter the Reason/justification in the popup and send it for approval to nominated user, if the nominated user is satisfied with the reason, he should be able to click on submit and the request should be submitted for approval. If approver rejects, system should not allow to submit the document for approval. Please refer Budgetary control point for more details on Budget Control. Note: Excel Upload Option is available to create department Budgets. Department Budget amendments are not Made. Finance should have view only access to department budgets. Elements received from Projects Cost Control Department should be validated with COA. Please find Annexure-G for detailed elements used in Preparing G&A Budget
PA.BP.64.1
Department Budgets -
UCC_PA_BP080_FINAL
GAP CH
Reporting: UCC Cost Control Department Generates following Project Key User reports on monthly basis
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Control Number
Functional Requirement Reporting
Description
Map PR
Functional Map/ Recommended Solution
Departments Monthly Summary
Department Periodic Report
Actual Cost
Responsibility
Actual Cost: To Generate Actual Cost Report a Custom form needs to be developed to track Accruals Cost details. The custom form should contain following details Header Level:
Department/G&A Code
Department/G&A Name
Line Level:
G&A/Department Details
Each Detail wise/Month wise Accrual Cost Entry Column
Department Periodic Report: Department periodic Report consists of each Detailed wise Budget Vs Actual Comparison (Monthly). Department Monthly Summary: The report contains following details each department wise
UCC_PA_BP080_FINAL
G&A/Department Details
Budget
BCWP (Earned Value)
ACWP
Trend Input (should be provided as parameter in report)
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
CTC
CAC
CVAC
Responsibility
Different valued Reports can be generated based on Trend Selected at Parameters while generating Report. Please refer MD050 for more details and field level validations. PA.BP.65.0
Cost to Company Labor
UCC would like to get the Cost to company (Labor) details from EBS. CTC rates of Labor are calculated in HCM module.
GAP CH
Cost to Company Calculation will be performed by HR Department. HR User Please refer T&A Document for More Details. However the details provided by Cost Control department are as follows Please find attached CTC Calculation Formula Sheet with Elements which needs to be considered
Labor CTC.xlsx
Note: Currently HR Department doesn’t have CTC Calculation for Labor. It is an open point in T&A PA.BP.66.0
Cost to Company Staff
UCC would like to get the Cost to company (Labor) details from EBS. CTC rates of Labor are calculated in HCM module. UCC was calculating CTC rate with following information 1. Basic 2. Transport 3. Housing 4. Medical Insurance 5. Air Tickets 6. Mobile Charges 7. Recruitment Expenses 8. Visa Charges
UCC_PA_BP080_FINAL
GAP CH
Cost to Company Calculation will be performed by HR Department. HR User Please refer T&A Document for More Details Note: Currently HR Department doesn’t have CTC Calculation for Staff. It is an open point in T&A
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Control Number
Functional Requirement
Description
9.
Map PR
Functional Map/ Recommended Solution
Responsibility
GAP CH
UCC Want to Forecast the following in the system
Project User
Indemnities and etc.
UCC would like to charge staff cost to projects based on the CTC rates and time frames. PA.BP.68.0
Forecasting
Manpower Forecast
Staff Forecast
Equipment Forecast
Forecasting feature is not available in projects module. Forecasting customization needs to be developed. Planning Department is going to perform the forecasting. Following forms customization
needs
to
be
developed
for
Manpower Forecast Project Level
Staff Forecast Project Level
Equipment Forecast Project Level
Manpower Forecast Company Level Custom
Staff Forecast Company Level
Equipment Forecast Company Level
forecasting
Following fields should be available in Forecast form Manpower Forecasting Form
UCC_PA_BP080_FINAL
Project Number
Project Name
Current Holding Quantities (Total Manpower defined in Manpower Pool) (Inhouse and Hired)
Calendar months based on project start and end date. If project is more than 7 Years then 7 Years of Calendar from
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Project Start Date.
Labor Jobs Defined in HR
Staff Forecasting Form
Project Number
Project Name
Current Holding Quantities (Total Staff defined in HR)
Calendar months based on project start and end date. If project is more than 7 Years then 7 Years of Calendar from Project Start Date.
Staff Jobs defined in HR
Equipment Forecasting Form
Project Number
Project Name
Current Holding Quantities (Total Equipment Inhouse and Hired)
Calendar months based on project start and end date. If project is more than 7 Years then 7 Years of Calendar from Project Start Date.
Equipment Categories Defined in Asset Management (Eam Module)
Planner for projects need to enter forecasting data in the custom form. Approval Hierarchy is required for all the Project Level Forecasting Custom Forms. Hierarchy: Planner Project Manager Project Director Planning Headoffice In each project level custom forms, Forecasting will be performed by Planning department by splitting total quantities to period. Once all the project level forecasting is completed. User should UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
navigate to company level custom from and click on Generate.
All the Project level Month Values will summed up and shown in Company Level. Following information will be shown at company level forecasting forms Header:
Operating Unit
Lines:
Project Number
Project Name
Totals
Detailed Split upto 7Years
Revisions: Revision control should be available for all project forecasting forms. Monthly revisions are made by Planning Department.
Deployment of Manpower/Staff/Equipment restricted on Forecasting Quantities.
should
not
be
The forecast is used in MJCR Process. PA.BP.69.0
Actual Cost Reallocation
GAP CH
On Need Basis Cost Control Department would like to allocate Cost Project Key User from
Activity to Activity
Cost Code to Cost Code
Project to Project
A custom Process needs to be developed in EBS for Cost UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Reallocation. The custom form should contain following details
Cost Booked Activity
Cost Booked Cost Code
Project No
Project Name
Cost Booked Date
Cost Value
Cost Control Department will reallocate the cost by entering the following details in the custom form against the above mentioned fields by selecting the line (Check Box)
Reallocated Activity (Defaults Cost Booked Activity) User will change (If Required)
Reallocated Cost Booked Cost Code (Defaults Cost Booked Cost Code) User will change (If Required)
Reallocated Project No (Defaults Cost Booked Project No) User will change (If Required)
Reallocated Project Name (Defaults Cost Booked Project Name)
Reallocated Cost Date (Defaults Current Date)
Reallocated Cost Value (Defaults Cost Value Activity) User will change (If Required)
Validations:
Cost Reallocation Value should not be more than Original Cost Value
Activity Reallocation with in the projects: When Activity Reallocation is performed, there will not be any financial Impact. The transactions will be posted in projects module only.
UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Cost Code Reallocation with in the projects: When Cost Code is reallocated is performed, Accounting entries should be posted to General Ledger Module in Unposted Status. Accounting Department will post the Journal Manually by verifying the details. Accounting entry should be generated automatically based on Selected Cost Codes and mapping of Cost to Accounts. Debit: Reallocated Cost Code Credit: Original Cost Code Cost Reallocation between projects: When Project to Project cost reallocation is performed, Accounting entries should be posted to General Ledger Module in Unposted Status. Accounting Department will post the Journal Manually by verifying the details. Accounting entry should be generated automatically based on Selected projects and Cost Codes and mapping of Cost to Accounts. Debit: Reallocated Cost Code & Project Credit: Original Cost Code & Project Before Reallocation, Cost Control user should send the reallocation approval notification to Projects Department and For Your information notification to Finance User. Hierarchy details needs to be provided by Cost Control Department. Please refer Reallocation MD050 for more details.
Note: Budget needs to release when Cost Code Reallocation transaction process is performed. Please refer PA.BP.21 for more details on budgetary affects. Please refer MD.050 for more details and field level validations.
UCC_PA_BP080_FINAL
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Control Number PA.BP.69.1
Functional Requirement Stock Check
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
On Monthly Basis, Projects department visits site and performs Project User Physical Inventory Check to identify Stock discrepancies. Physical Inventory Check Process available in System can be used to perform the stock check Oracle Inventory provides a fully automated physical inventory feature that you can use to calculate system-maintained item onhand balances with actual counts of inventory. Based on the counting date, system freezes the on-hand qty. When actual quantities are entered, system shows the difference between system & actual qty. If quantity check department identifies that entry of the quantities has been missed, they can intimate the store keeper to perform the transaction in the system before count update. The following things to do for Physical inventory counting are: Physical Inventory (Name) Tag Generation (generating tags for the items) Tag counts ( Physical counting) Approve Adjustments Approving or rejecting variation The report requested by Projects Department for Stock check process can be generated based on the above process.
PA.BP.70.0
MJCR (Monthly Job Cost)
GAP CH
The following Custom Form needs to be developed in MJCR Process Project Key User to generate MJCR Reports.
The following reports will be printed from MJCR Process
UCC_PA_BP080_FINAL
Executive Summary
Abstract
Breakdown
Billing Analysis
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
RB & BCWP
Master Budget
IBC Log
Cost Booked in ERP
Accrual Cost
Stock
VO Log
Responsibility
MJCR is a resource Based Costing Report which is submitted on monthly basis. Executive Summary Report will be used as Cover Page for MJCR Reports. The following information will be used to create the above mentioned reports
Master Budget: Base Budget of the Project will be considered as Master Budget (rev 0). Approved Master budget cannot be changed at any point of time.
Revised Budget: Whenever changes occur in the Budget due to scope variations, design changes or any reason, the revision of budget will be performed, the latest revised budget value should be considered in the reports
% of Master Budget: Based on total Budget value and value of Each Cost Group, Cost Group wise percentage should be calculated.
% of Revised Budget: Based on total Revised Budget Value of Each Cost Group, each Cost Group wise percentage should be calculated.
UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Earned Value (BCWP): Taking percentage completion from BOQ (Valuation) entered by QS Or Taking Percentage Completion from Primavera
Cost Booked in ERP: Total Actual Cost from ERP should be generated.
Accruals: Total Accruals booked for the project should be generated. Please refer BP.PA for details of accruals.
Actual Cost Work performed (ACWP): Cost Booked in ERP + Accruals
Cost variance to Date: Earned Value – ACWP
CPI (Cost Performance Index): BCWP/ACWP
CTC (Cost to Complete): Calculated based on Trend Input
Total Balance Liability Cost: Stock at site + Balance Commitment Cost + Uncommited Cost
CAC (Cost at Completion): ACWP + CTC
CVAC (Cost Variance at Completion): Revised Budget - CAC
Following forms and processes needs to be developed to generate UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
MJCR reports
Trend Input (Breakdown Form)
Accruals
Stock at Site
Billing Analysis (Based on Details from Primavera)
Actual Cost Reallocation
IBC
Commitment Cost Reallocation
Trend Input Custom Form: Custom Form should consist of following details
UCC_PA_BP080_FINAL
Cost Code
Cost Code Description
Master Budget
Revised Budget
Earned Value
% of BCWP against budget
Cost in ERP (Accruals should be booked in ERP)
ACWP (Cost in ERP)
Cost Variance
CPI
Stock at Project Site(Store)
Balance Commitment (Manual Entry)
Uncommited Cost (Manual Entry)
Total Balance Liability Cost
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
CTC
Trend Input (Manual Selection)
CAC
CVAC
Responsibility
Executive Summary: Executive Summary report consists of following main details.
Contractual Data
Cost Data
Preliminary Information
Contract Status
Budget Status
Progress Status
Billing Status
Risks & Opportunities
Performance Indices
Executive Summary Details are generated based on detailed reports which are mentioned above. Billing Analysis: Custom form should to be developed to interface the Billing analysis performed in Primavera based on Billing Value provided from ERP.
Billing Value (Actual) should be interfaced to primavera, Primavera should forecast the Billing value and interface the same to Project Module to “Billing Analysis Custom Form”
Billing Analysis Rep consists of following details
UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
114
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Original Billing Plan - Monthly Original Billing Plan - Cumulative Submitted Billing - Monthly Submitted Billing - Cumulative Certified Billing - Monthly Certified Billing - Cumulative Revised Billing Plan - Monthly Revised Billing Plan - Cumulative Deviation From Original Billing Plan Percentage Deviation From Original Billing Plan
Detail Report process will be available in MD050 with field level details. Please refer PA.BP.54 for Accrual Details Please refer PA.BP.69 for Actual Cost Reallocation Details Please refer PA.BP.69.1 for Stock at Site Details Please refer PA.BP.18 and PA.BP.19 for IBC Details Please refer PA.BP.76 for Primavera Details
UCC_PA_BP080_FINAL
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115
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Control Number PA.BP.71.0
Functional Requirement Commitment Cost Reallocation
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
UCC Would like to reallocate Commitment Cost
GAP CH
Commitment cost cannot be reallocated in the system.
Project Key User
UCC would like to reallocate Commitment cost from one Cost to another cost code.
Detailed analysis should be performed in Build Phase.
The commitment reallocation process is required to generate MJCR Process related reports. PA.BP.72.0
MCCR of WSD & FSD
MCCR of WSD & FSD Project
GAP CH
Details of MCCR of WSD & FSD was provided by UCC Cost WSD Key User Control Department, they would like to generate the same from System. MCCR of WSD & FSD will be explained in WSD Projects BP080 Document. Please refer WSD Projects BP080 Document.
PA.BP.73.0
Monthly Company Costing (MCCR)
GAP CH
The following reports are generated in MCCR Process
Job Information
Job Information 2
Billing Analysis
Revenue
Cost Analysis
Quarter Comparison
Gross Margin
Quarter Performance
Project Key User
Job Information:
Job Information Report Consists of following information:
UCC_PA_BP080_FINAL
Project Number
Project Name
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BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Contract Type (Maintained in PID)
Status (Status of the project)
Build Up Area (Should be maintained in PID/Project Definition Window)
Contractual Start (Project Start Date)
Contractual Finish (Project Finish Date)
Expected Finish (Value should be picked based on Latest Expected Finish Date interfaced from Primavera)
Running Cost Per Day (Preliminary Cost of the Project (Excluding Mobilization, Demobilization and Maintenance)divided by Original Contractual Duration of the project)
Contractual LD/Penalties per LD per Day (Total Sum of Liquidity Damages/Penalties or any cost which main contractor would be liable to pay to the client incase of project is delay)
Original contract Sum
Original Estimation Cost Budget (Rev 0 or Master Budget)
Original Estimation Margin (Should be calculated based on Rev0 or Master Budget)
Responsibility
Please refer PA.BP.70 for details on Billing Analysis Please refer PA.BP.18 and PA.BP.19 for IBC Details which is used for Cost Analysis Report Generation. Please refer PA.BP.76 for Primavera Details Detailed Specs will be provided in MD Document. Field Wise Calculations will be explained. Please refer PA.BP.70 Details of Executive summary.
UCC_PA_BP080_FINAL
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Control Number PA.BP.74.0
Functional Requirement Cost Variance
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
GAP CH
UCC Generates
Project Key User
Monthly Cost Variance Cumulative Cost Variance reports
Cost Variance Report is dependent on MJCR Process. Following forms and processes needs to be developed to generate Cost Variance reports
Trend Input (Breakdown Form)
Accruals
Stock at Site
Actual Cost Reallocation
IBC
Commitment Cost Reallocation
Cumulative Cost Variance Report consists of following details Section wise Latest Revised Budget Cost at Completion Cost Variance Cost Performance Index Monthly Cost Variance Report consists of following details Section Wise
UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
IBC Period Change in Cost at Completion Change in CVAC Change in Cost Performance Index
118
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Please refer PA.BP.54 for Accrual Details Please refer PA.BP.69 for Actual Cost Reallocation Details Please refer PA.BP.69.1 for Stock at Site Details Please refer PA.BP.18 and PA.BP.19 for IBC Details Please refer MD050 for detail field wise description. PA.BP.75.0
Primavera Activities
UCC Would like to have seamless integration GAP CH with the following details
All the planning activities of the project to EBS.
BOQ selling/ Budget rates to primavera.
Actuals to reflect back to primavera.
Budgeted resources in details.
CTC from cost control reports.
Actuals, budget and price to Primavera.
Scheduled Workdone to ERP.
Scheduled Budget work to ERP.
Scheduled Resource histogram to ERP.
Remaining Activities.
Consolidated histogram for Staff, labor and equipment.
Percentage of completion on BOQ level, activity level.
Forecast cost/work done to ERP.
UCC_PA_BP080_FINAL
For a project detail level activities are planned in primavera with Project Key User following details
Late Start Date Late Finish Date Early Start Date Early Finish Date Activity ID Activity Code (Map with EBS) Project Number
Once all the information is planned in primavera, the same needs to be interfaced to EBS. A custom form needs to be developed in EBS to capture all the Activities with Dates. Whenever activities are planned in primavera, all the activities with dates should be interfaced to Activities Staging Table in EBS. System should pick the activities from Staging table and shown in Projects Activities Custom Form with following details
UCC/NALSOFT - Confidential
Project Number Project Name Activity ID Activity Code (Map with EBS) Late Start Date Late Finish Date Early Start Date Early Finish Date
119
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
For More information please refer PA.BP.76.0 PA.BP.76.0
Primavera to EBS (2 Way Integration)
GAP CH
UCC would like to interface the following information from ERP to Primavera
BOQ selling rates. BOQ Budget Rates. Budgeted resources in all details. (Like manpower, equipment, materials, subcontractors, and prelims with different measurements like hours, m3, m2 &etc.) CTC from Cost control reports. Actual cost to date. Actual billing to date.
From Primavera to ERP
Following custom staging Tables and forms needs to be developed Project User to have Integration between Primavera and EBS (2 Way)
The following details should to be interfaced from EBS to Primavera
Scheduled work done (planned work done ) Scheduled Budgeted work (BCWS) Scheduled resource histograms Remaining activities
Percentage of completion on BOQ level, Activity level &etc.
Forecasted remaining cost.
Forecasted remaining work.
Activity Table Forecasting Details Table Revenue Forecasting Details Table Cost Forecast Table Cost to Complete Table Activity Details Revenue Forecast Cost to Complete Details
BOQ Details BOQ Quantities Net Rate Selling Rate Net Amount Selling Amount Trade Codes Cost Codes with Quantity and Costs Resources with Quantities and Rates Actuals Based on Actual Work done Quantity entered by Q.S against each BOQ Billing Value Cost to Complete (Total Value)
The following details should be interfaced from Primavera to EBS
UCC_PA_BP080_FINAL
UCC/NALSOFT - Confidential
Percentage of Completion by Activity & BOQ Completion Based on Dates Activity start & finish dates (early & late & target) Early Start date Early Finish date Late Start date Late Finish date 120
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Activity Start date Activity Finish date Forecasted dates of activity Updated Dates of Activity (Latest Dates) Critical path (Separate Field) Check Box(Yes/No) Total expected finish date for project/milestone Project Finish Date Target drawing dates against BOQ. Drawings are maintained as Activities (Activity Start and Finish Date) Revenue Forecast Against BOQ (Monthly Basis) Cost Code Forecast (Quantity Only) Monthly Distribution of Cost to Complete Package BOQ Target Procurement Dates
All the Values from Primavera should be sent to staging Tables in EBS and Based on Staging Tables, Validations should be performed to data and populated in Custom forms. All the Data sent to Primavera should be generated in Staging Tables and Primavera should pick the values from Staging Tables. PA.BP.77.0
Scope of Work Liability
GAP CH
Scope of Work wise reports will be generated in Scope of Work Project User Liability Reports
Each scope of work is defined as a cost code in the system. Example of Scope of works:
UCC_PA_BP080_FINAL
Earthworks
MEP Lighting Works
Lift Installations
Fire Stopping Works
Stainless Steel Works
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Painting Works
Please refer PA.BP.11.0 for details of Cost Codes and Subcontract Cost Codes. Scope of work liability reports are printed in 2 levels
High Level Summary Report (All Projects and All Scope of Works)
Each Scope of Work wise Reports
Scope of work High Level Summary Report consists of following details
Project Name
Cost Code
Cost Code Description (Scope of Work)
Total Budget (Budget for the Cost Code)
Subcontract Name (can be picked from SC Agreement)
Subcontract Code
Original Contracts Value (Original Agreement Value)
Approved Liabilities (Based on Value of Work done from Liability Statement)
Approved Liability Variance (Total Budget – Approved Liabilities)
Forecasted Liabilities
Forecasted Liabilities Variance (Total Budget-Forecasted Liabilities)
Recoverable Amounts
Scope of Work Liability Assessment Form: A custom form needs to be developed to generate Scope of Work Liability wise report. The form should contain following details
UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Header Level:
Operating Unit
Project Number
Project Name
Cost Code
Description (Scope of Work)
Date
Total Revised Budget Value (Latest/Revised total Budget of the cost code)
Approved Statement)
Forecast Final Cost
Variance from Budget (Total Revised Budget Value – Forecast Final Cost)
Liabilities
(From
Subcontract
Liability
Line Level:
Descriptions
Original Contract Value
Contractual claims
Contra Charges
Details like Contract Charges, Adjustments etc .,should be generated under each Description Following columsn should be generated against each Description of Detailed Descriptions
UCC_PA_BP080_FINAL
Initiated By
Contract & Variations Claimed/Approved
Claimed Value by Subcontractor (Claims should be tracked in Subcontract Liability Statement)
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Approved Amount by UCC (Approval of Claims should be tracked in Liability Statement) Status (Status from Liability Statement)
Contract & Variation Liability Assessment
Unapproved Amount (Claimed Value by Subcontractor – Approved Amount by UCC)
Estimated Liability for Unapproved Amount (A field needs to be provided for manual entry)
Estimated Total Liability (Unapproved Amount – Estimated Liability for Unapproved Amount)
Recovery Assessment
Recoverable (Manual)
Non Recoverable Recoverable)
Recoverable Details
Remarks (Manual)
(Estimated
Total
Liability
-
Detail report can be analyzed in MD050 Document. PA.BP.78.0
Database
GAP CH
UCC would like to generate 2 excel reports for generating different Project User reports/graphs manually
Header Details report
Line Details report
Header Detail report consists of following details
UCC_PA_BP080_FINAL
Project Name
Project Number
Project to Date (report Parameter)
Northing (From Project PID)
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Easting (From Project PID)
Original Contract Value (Base version of Contract Value)
Revised Contract Contract Value)
Contract Type (From PID)
Project Type (From Project Definition Window)
Contractual Start Date (From PID)
Contractual Finish Date (From PID)
Expected Finish Date (From Latest Date which is generated from Primavera)
Project Director (From Key Members of Project)
Project Manager (From Key Members of Project)
Cost Control Manager (From Key Members of Project)
Sr. Cost Control Engineer (From Key Members of Project)
Cost Control Engineer
Status (Project Status)
Original Cost Budget (Master Budget)
Revised Cost budget (Latest Approved Revised Budget)
Budgeted Cost Work performed
ACWP
CTC
CAC
Cost Variance to Date
Estimated Margin
Margin
Value
(Latest
Approved
Revised
Please refer PA.BP.70.0 for details on BCWP, ACWP and etc values.
UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Line Details report consists of following details
Project Number Project Name Actual Cost ACWP BCWP CAC Commitment Cost Cost Code Cost to Complete Original Budget Revised Budget Stock at Site Uncommitted Cost Accruals % Revised Budget
Please refer PA.BP.54 for Accrual Details Please refer PA.BP.69 for Actual Cost Reallocation Details Please refer PA.BP.69.1 for Stock at Site Details Please refer PA.BP.70 PA.BP.79.0
Cashflow Project & Company
GAP CH
Project Wise Forecasting Cash flow reports are generated by UCC Project Key User Planning department. & Finance Key User Cash Inflow Report Cash Inflow Report consists of following details Header Details
UCC_PA_BP080_FINAL
Project Value
Advance %
Advance Value
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Project Start Date
Project End Date
Retention Execution
Retention Completion (Based on Final Retention Release %)
Payment Terms - Certified (Days) (From PID Document)
Defect Liability Period (Days) (From PID Document)
Advance Payment Guarantee
Performance Guarantee
Responsibility
Line Details: Monthly Forecasting of following details should be generated in the report
Gross Invoice
Gross Cumulative
Advance Cumulative
Advance
Retention Cumulative
Retention
Net Invoice (Gross Invoice - Advance - Retention)
Net Cumulative (Net Invoice + Previous Month Net Cumulative)
Net Receipt
Retained Cash in Bank
Cumulative Value (Net Receipt + Retained Cash in Bank + Previous Month Cumulative Value)
All the Actual values should be generated from Payment Certificate and the forecasting details should be picked from Primavera details.
UCC_PA_BP080_FINAL
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Cash Outflow Report: Cash Outflow Report consists of following details Header Details
Project Value
Advance %
Advance Value
Project Start Date
Project End Date
Retention Execution
Retention Completion (Based on Final Retention Release %)
Payment Terms - Certified (Days) (From PID Document)
Defect Liability Period (Days) (From PID Document)
Advance Payment Guarantee
Performance Guarantee
Detail Levels are divided into 2 major categories
Direct Overheads
Subcontractor
Direct Overheads
Mobilization
Design Fees
Staff Cost
Following details are required to be generated on monthly basis
UCC_PA_BP080_FINAL
Gross Invoice
Gross Cumulative
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Advance Cumulative
Advance
Retention Cumulative
Retention
Net Invoice
Net Cumulative
Net Receipt
Retained Cash in Bank
Cumulative
Responsibility
Each Subcontractor description wise following details should be generated in the report
Subcontract Description
Advance Payment
Advance Payment Date Paid
Retention Execution
Retention Completion
Payment Terms - Certified (Days)
Defect Liability Period (Days)
All the above details should be picked from Subcontract Agreement details and when multiple Subcontractors are provided with one Subcontract Description, Payment Terms should be averaged and calculated and shown in the reports. Final Cash flow reports formats needs to be provided by UCC PA.BP.80.0
Initial Overrun Process
Initial Over Run Process
GAP CL
UCC would like to track the Overrun details and send it to approval Projects Key User to GCEO and CEO. A custom form needs to be developed to track the Overrun details and send it for approval.
UCC_PA_BP080_FINAL
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129
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
Whenever Overrun rises while budget check performs, the overrun details should be populated in the Overrun Custom Form. Custom form should contain following details
Project ID
Initial Overrun Request
Cost Code
Cost Code Description
Item Code
Item Description
Unit of Measure
Quantity
Unit Rate
Amount
Initial Overrun Type (Quantity or Value)
Status of Approval
Date of Issue
Date of Approval
Initial Overrun Reason(Select from the LOV)
Reasons master should be maintained in system. A lookup needs to be defined in the system to maintain Reason Master of Overrun. Reasons Master for Over run:
UCC_PA_BP080_FINAL
Price escalation
Require urgent delivery
Exceeding wastage percentage
Damage/loss from site
Poor quality
Management decision
Change in construction method
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130
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Change in Specification
Rejected variation
Self-Acceleration
Responsibility
Each project wise details will be generated in the Overrun Custom form and send it for approval. Approval Hierarchy should be provided by UCC (GCEO/CEO). The Log for the Over runs has to be maintained in the system and user should be able to print in Overrun report format. Please refer MD document for more details. PA.BP.81.0
Rate Analysis Report
Rate Analysis Report
GAP CL
Rate analysis Report is generated each project wise or multiple Project Key User project wise with date range. Report consists of following details
UCC_PA_BP080_FINAL
Project Number
Project Name
Cost Code
Cost Code Description
Item Code
Item Description
Unit of Measure
Budget
Maximum Rate
Maximum Rate Date
Minimum Rate
Minimum Rate Date
Latest Rate
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Latest Rate Date
Average Rate
Market Latest Rate
Market Latest Rate Date
Market Average Rate
Responsibility
Report Details are as follows Budget: The revised budget rate in a job (if the report is for a specific job), or the average of the revised budget rate during the selected duration (if the report is for all jobs), for rough budget job no budget rate will be shown. Project Rates: The data for a job (if the report is for a specific job), or from multiple jobs (if the report is for all jobs)
UCC_PA_BP080_FINAL
Max Actual Rate/Date: The maximum actual rate used in the purchase of the product during the selected duration and measured in the default unit in a job, or in multiple jobs data, based on the report filters, and the date of this purchase.
Min Actual Rate/Date: The minimum actual rate used in the purchase of the product during the selected duration and measured in the default unit in a job, or in multiple jobs data, based on the report filters, and the date of this purchase.
Latest Actual Rate/Date: The up-to date actual rate used in the purchase of the product during the selected duration and measured in the default unit in a job, or in multiple jobs data, based on the report filters, and the date of this purchase.
Average Actual Rate: The average rate used in the purchase of the product during the selected duration and measured in the default unit in a job, or in multiple jobs data, based on the report filters.
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
The formula used for the computation of the average actual rate as follows:
Average rate for one job, or for all jobs in details formula = Total cost amount of all product’s purchases during the selected duration per job / Total quantity of all relevant purchases measured in the same default unit.
Average rate for all jobs in summary formula = Total cost amount of all product’s purchases during the selected duration for all jobs / Total quantity of all relevant purchases measured in the same default unit
Market Rates: Shown only if the report is generated for 1 job only or for all jobs in details.
Latest Actual Rate/Date: The up-to date actual rate used in the purchase of the product during the selected duration in all jobs (excluding the selected job) and measured in the default unit based on the date of this purchase.
Average Actual Rate: The average rate used in the purchase of the product during the selected duration in all jobs and measured in the default unit based on the date of this purchase.
The formula used for the computation of the average actual rate as follows:
PA.BP.82.0
ZVC Calculations ZVC Calculations
UCC_PA_BP080_FINAL
GAP CH
Average rate of the market formula = Total cost amount of all product’s purchases during the selected duration in all jobs including the selected job / Total quantity of all relevant purchases measured in the same default unit
ZVC Report Consists of following details
Price Code
Description
UCC/NALSOFT - Confidential
Project Key User
133
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Resource Code
Item Number
Quantity
Unit of Measure
Cost Price
Cost Amount
Activity
Responsibility
Based on BOQ Details loaded in the system, the details should be generated in the report. PA.BP.83.0
Concerns and Recommendation Report Concerns and Recommendation s Report
GAP CH
A custom from needs to be developed to maintain Corrective Action Project Key User Plan. Custom form should have the following details
Project Number
Project Name
Report Date
Cost Code
Cost Code Description
Issue Description
Reason
Recommendation and Strategic Action
Date of Recommendation
Cost Impact
Statues of the Recommendation (Actioned or Not)
Action Effective Date
This Report will be generated every month for each Cost report. PA.BP.84.0
Planning Database
UCC_PA_BP080_FINAL
Planning Database
GAP CH
UCC would like to generate following reports to generate Planning User Dashboards
UCC/NALSOFT - Confidential
Key
134
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Exposure Database
Revenue Forecast Database
Dashboard Database
Weekly Dashboard Checklist
Staff Forecast Dashboard
Labor Forecast Dashboard
Equipment Forecast
Baseline Checklist
Responsibility
Detail reports will be analysis. Baseline Checklist: This report consists of following details
Project Number
Project Name
Project Status
Planning Manager
Sr. Planning Engineer
Planning Engineer
Assistant Planning Engineer
Baseline Revision Number
Baseline Revision Date
Baseline Revision Approval Date
All the above details needs to be picked from Projects Window and Project Key user details. Equipment Forecast report consists of following details
UCC_PA_BP080_FINAL
Date
Project Number
Project Name
Project Commencement Date
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Revised/Contractual Completion Date
Forecast Completion Date
Project Location
Equipment Description
Equipment Capacity
Total Owned Equipment
Month Wise Current Holding Details
Monthly Staff Forecasting
Responsibility
Labor Forecasting
Date
Project Number
Project Name
Project Commencement Date
Revised/Contractual Completion Date
Forecast Completion Date
Project Location
Designation
Month Wise Current Holding Details
Monthly Staff Forecasting
Staff Forecasting
UCC_PA_BP080_FINAL
Date
Project Number
Project Name
Project Commencement Date
Revised/Contractual Completion Date
Forecast Completion Date
Project Location
Designation
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Month Wise Current Holding Details
Monthly Staff Forecasting
Responsibility
Please refer Report Spec for more details on reports fields. PA.BP.85.0
Auto-Accounting
Revenue & Invoice accounts will be generated based on the auto SETUP accounting setup. Auto Accounting determines the General Ledger accounts based on auto accounting rules to which Oracle Projects charges transactions. Oracle Projects uses the accounting from Auto Accounting when it generates accounting events for revenue & invoice distribution lines. Accounting process creates final accounting for the accounting events and transfers to General Ledger & Receivables. UCC would use auto-accounting based on event types. Natural accounts are attached to Event types. To generate Revenue & Invoice account entries, the following accounting rules will be defined.
Function:- EVENT REVENUE
Segment
UCC_PA_BP080_FINAL
Value
Description
Company
Company from Project Organization
Value Derived from Organization
Division
Division from Project Type
Value derived based on Project Type
Department
Constant
00
Account
From Event Type
Value Derived from Event Type
Sub-Account
Constant
00000
Project
Project from Project No.
Value Derived from Project No.
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Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Employee
Constant
00000
Inter Co
Constant
000
Future
Constant
00
Function:Account)
REVENUE &
Segment
INVOICE ACCOUNTS
(Receivable
Value
Description
Company
Company from Project Organization
Value Derived from Organization
Division
Constant
00
Department
Constant
00
Account
AccountReceivableConstant
Account-ReceivableConstant
Sub-Account
Constant
00000
Project
Project from Project No.
0000000
Employee
Constant
00000
Inter Co
Constant
000000
Future
Constant
000
Function:- REVENUE Receivable Account)
Segment Company UCC_PA_BP080_FINAL
Responsibility
UCC/NALSOFT - Confidential
&
INVOICE
Value Company Project
ACCOUNTS
(Unbilled
Description from
Value Derived from 138
BP.080-Future Business Process
Control Number
PA.BP.86.0
Functional Requirement
Data Requirements
Description
Map PR
Functional Map/ Recommended Solution
Organization
Organization
Division
Constant
00
Department
Constant
00
Account
Account-Un Billed ReceivableConstant
Account-ReceivableConstant
Sub-Account
Constant
00000
Project
Project from Project No.
0000000
Employee
Constant
00000
Inter Co
Constant
000000
Future
Constant
0000
The following data needs to be provided
Expenditure and types
Activity Master
As of cut-off date, Project-wise BOQ and cost budget needs to be prepared with Budget Values
As of cut-off date, all Open Projects with Task details needs to be uploaded
Projects in DLP Period
Revenue budget
Contract Agreement Details
Cost incurred details as per live date by expenditure type
Activity Data Accuracy (Duplicate records) Format Specification UCC_PA_BP080_FINAL
Responsibility
UCC/NALSOFT - Confidential
Responsibility Check
UCC NALSOFT 139
BP.080-Future Business Process
Control Number
Functional Requirement
Description
Map PR
Functional Map/ Recommended Solution
Responsibility
(Required Columns)
UCC_PA_BP080_FINAL
Manual entry into system/ Developing Interface Script and Uploading the Data into Interface Tables
UCC/NALSOFT
Post Entry Scrutiny
UCC
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Personalization’s Projects S. No
Personalization
Resolution
1
Project Status Inquiry – Invoiced Amount, Received Account
In project status inquiry the details of AR Invoice needs to show in the project status inquiry window. The following fields needs to be inserted Invoiced Amount Received amount Advance Amount Retention Amount
2
Projects Tasks Freeze for BOQ Projects
Activities will be created as tasks in Main Projects Tasks window. A Personalization will be done in such a way that the Tasks cannot be changed for BOQ Projects (Tasks which are created from Costing Window).
3
Budgets window Freeze
Approved Cost Budget and Approved Revenue Budget will be created from Projects custom form, an personalization will be done in such a way that no changes can be made in Budgets window for BOQ projects in order to avoid mismatch between values of Projects Custom form and Standard Budget window.
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Remarks
141
BP.080-Future Business Process
DFF’s Projects Sr. No 1
DFF Main Contract Number
UCC_PA_BP080_FINAL
Description A zoom form needs to be developed to track Main Contract Number against DLP Project.
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Interfaces and Workflows Projects SR. No
Workflow
Description
1
Project Purchase Requisition/Purchase Order Charge Account
Project PO/PR auto charge account generation. When an PR/PO has been raised against a project, based on the auto accounting setup the system will automatically generate charge account, which cannot be changed manually.
2
AP Invoice (Project Invoice)
AP Project Invoice Charge Account Generation workflow has been developed. When an AP invoice has been raised and project details are entered in the invoice, the system will generate charge account based on the selected Project type, Expenditure Type and auto accounting setup.
3
Project Approved Cost Budget Account Generation (Budget GL Interface) In Projects Budgets window, Budget Accounting Generation workflow has been developed. when the baseline option is selected in cost budget window, the system will generate Accounts against each resource which has been utilized to arrive cost budget and interface the same to GL.
4
BOQ Details
Cost Budget Interface to Standard Project Budgets
5
Agreement
When Custom Agreement is entered, Standard Agreement should be created automatically
6
Approved Revenue Budget
When Custom Agreement is entered, Standard Revenue Budget should be created automatically
7
Tasks
In Costing window, Based on BOQ details uploaded An Interface should be developed in such a way that the Trade Codes will be created in Projects Tasks window automatically when the user selects the Create/Update tasks button in BOQ window.
8
Approvals Required for following forms
UCC_PA_BP080_FINAL
PID
Agreement
Workdone
Invoiced
Certified
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Percentage Completion
Payment Certificate
Subcontract Agreement
Subcontract Liability Statement
Subcontract Payment Certificate
Accruals
Cost Reallocation
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Reports Projects
Sr. No Module Report Type
Report Name
Report Description
1
Projects
Analysis
Internal Budget Change (IBC) Log
Internal Budget Change (IBC) Log
2
Projects
Analysis
Subcontract and Consultancy Agreement Log
Subcontract and Consultancy Agreement Log
3
Projects
Analysis
Payment Log
Payment Log
4
Projects
Analysis
Payment Certificate
Payment Certificate
5
Projects
Analysis
Interim Application for Payment
Interim Application for Payment
6
Projects
Analysis
Executive Summary Report
General Summary-MJCR
7
Projects
Analysis
Abstract-MJCR
Abstract-MJCR
8
Projects
Analysis
Break Down-MJCR
Break Down-MJCR
9
Projects
Analysis
Billing Analysis-MJCR
Billing Analysis-MJCR
10
Projects
Analysis
RB & BCWP-MJCR
RB & BCWP-MJCR
11
Projects
Analysis
Master Budgets-MJCR
Master Budgets-MJCR
12
Projects
Analysis
Cost Booked in ERP-MJCR
Cost Booked in ERP-MJCR
13
Projects
Analysis
Accrual Cost-MJCR
Accrual Cost-MJCR
14
Projects
Analysis
Stock-MJCR
Stock-MJCR
UCC_PA_BP080_FINAL
Location
UCC/NALSOFT - Confidential
Printer Type
Mode
Paper
Output
145
BP.080-Future Business Process
15
Projects
Analysis
VO log-MJCR
VO log-MJCR
16
Projects
Analysis
Periodic Cost Variance Report
Periodic Cost Variance Report
17
Projects
Analysis
Cumulative Cost Variance Report
Cumulative Cost Variance Report
18
Projects
Analysis
Job Information-MCCR
Job Information-MCCR
19
Projects
Analysis
Revenue-MCCR
Revenue-MCCR
20
Projects
Analysis
Cost Analysis-MCCR
Cost Analysis-MCCR
21
Projects
Analysis
Quarter Comparison-MCCR
Quarter Comparison-MCCR
22
Projects
Analysis
Gross Margin-MCCR
Gross Margin-MCCR
23
Projects
Analysis
Quarter Performance-MCCR
Quarter Performance-MCCR
24
Projects
Analysis
Scope of Work Liabilities Assessment Schedule
Scope of Work Liabilities Assessment Schedule
25
Projects
Analysis
Scope of Work Liability Assessment Form
Scope of Work Liability Assessment Form
26
Projects
Analysis
Cash In Flow
Cash In Flow
27
Projects
Analysis
Cash Out Flow
Cash Out Flow
28
Projects
Analysis
Extension of Time Claim
Extension of Time Claim
29
Projects
Analysis
Current Progress vs Exposure
Current Progress vs Exposure
30
Projects
Analysis
Ongoing Projects Billing Forecast
Ongoing Projects Billing Forecast
31
Projects
Analysis
Rate Analysis with budget comparison
Rate Analysis with budget comparison
32
Projects
Analysis
High Level Summary Report
High Level Summary Report
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33
Projects
Analysis
Cost Code Analysis
Cost Code Analysis
34
Projects
Analysis
Data Base Detailed/Lines Report
Data Base Detailed/Lines Report
35
Projects
Analysis
Data Base Header Report
Data Base Header Report
36
Projects
Analysis
Monthly Running Cost for Projects
Monthly Running Cost for Projects
37
Projects
Analysis
Actual Cost Sheet
Actual Cost Sheet
38
Projects
Analysis
Departments Monthly Summary Report
Departments Monthly Summary Report
39
Projects
Analysis
Department Periodic Report
Department Periodic Report
40
Projects
Analysis
Department Actual Cost Report
Department Actual Cost Report
41
Projects
Analysis
Initial Overrun Report
Initial Overrun Report
42
Projects
Analysis
Manpower Forecast – Project Level
Manpower Forecast – Project Level
43
Projects
Analysis
Staff Forecast – Project Level
Staff Forecast – Project Level
44
Projects
Analysis
Equipment Forecast – Project Level
Equipment Forecast – Project Level
45
Projects
Analysis
Manpower Forecast – Company Level
Manpower Forecast – Company Level
46
Projects
Analysis
Staff Forecast – Company Level
Staff Forecast – Company Level
47
Projects
Analysis
Equipment Forecast – Company Level
Equipment Forecast – Company Level
48
Projects
Analysis
Rate Analysis Report
Rate Analysis Report
49
Projects
Analysis
ZVC Calculations
ZVC Calculations
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50
Projects
Analysis
Exposure Database
Exposure Database
51
Projects
Analysis
Revenue Forecast Database
Revenue Forecast Database
52
Projects
Analysis
Dashboard Database
Dashboard Database
53
Projects
Analysis
Weekly Dashboard Checklist
Weekly Dashboard Checklist
54
Projects
Analysis
Staff Forecast Dashboard
Staff Forecast Dashboard
55
Projects
Analysis
Equipment Forecast Dashboard
Equipment Forecast Dashboard
56
Projects
Analysis
Labor Forecast Dashboard
Labor Forecast Dashboard
57
Projects
Analysis
Baseline Check List
Baseline Check List
58
Projects
Analysis
Concerns and Recommendation Report
Concerns and Recommendation Report
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BP.080-Future Business Process
Projects Integration with other Modules
PROJECT COSTING INTEGRATION
PURCHASING
PAYABLES
SUPPLIER COSTS
SE EN XP LS , E UA PO R N/ CC O TI T A SI IP UI E Q EC RE R
CO CH ST AR BU T DG O E F T AC E CO NTR UN IE TS S,
GENERAL LEDGER
MAN POWER TRANSACTIONS
TIME AND ATTENDANCE (CUSTOM)
MACHINE UTILIZATION
ICES INVO ER TOM CUS
AT IO N EM PL OY EE IN FO RM
RE TU R D AN IS SU ES AT ER IA L M
UCC_PA_BP080_FINAL
HUMAN RESOURCE
RECEIVALES
UCC/NALSOFT - Confidential
S ST CO
INVENTORY
FLEET MANAGEMENT (CUSTOM)
T EC OJ PR
NS
PROJECTS
ASSETS
149
BP.080-Future Business Process
Flow Chart: Item Creation New Item Creation
Start
Determine the item Code
Determine the Item Category
Search for existing Item Category Setup > Item > Categories
Category Existis
No
Define New Value Key Flexfield Value
Define New Category Category Code Determine Template to be used
Yes Attach Category Set Category Set
Create New Item Code in Master Org Master Items
Enter Description Master Items
Copy Item Attributes from existing Item Code or template Master Items
Assign to Child Organizations
Assign Item Category Master Items
Item Storing Organization?
Yes
Assign to appropriate Subinventory Organization Items
Change UOM accordingly and save. Master Items
Master Items
No Uncheck Inventory Stockable, Transactable, Costing enabled, Inv. Asset value attributes Organization Items
Assign to appropriate Stock Organization Locator Items End End
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BP.080-Future Business Process
Flow Chart: PO Receipt PO Receipt
Start
Goods Received at Store
Check PO in Expected Receipts Window
Enter the actual quantity received Enter the Sub inventory/ Locator/Serial etc to receive the material
Enter Header Info Waybill No, additional Comments etc
Receipts Header
Select the PO Shipment Lines to be received Receipts Lines
End
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Flow Chart: Material Return to Supplier (PO Returns) Material Return to Supplier(PO Returns)
Start
Identify PO No, Receipt No. and Item to return
Enter PO No/SRV No/Item Code Find Window
Select Item to be Returned
Enter Quantity
Select Return to Field value as “Supplier”
Enter Return Date/Reason/ Comments/Lot and Serial No if necessary
Transact the Quantity
End
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Expense Purchase Flow
Start
Project Commitment Cost (PR)
Project Expense PR
No
Approval
Yes Project Commitment Cost (PO)
Project Expense PO
No
Approval
Yes
Receipt
Autointerface
Actual Cost Interface to Project
End
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Future Process Flow: Material Request Site Material Request
Site Material Request
1. Source Organization (Header) 2. Request Type (Header) 3. Project Details (Header) 4. Item (Consumables) 5. UOM & Quantity 6. Activity
No
Approvals
Yes
Notification to Store Keeper
Material Issues
1. MIR Reference No. 2. Sub Inventory 3. Locator 4. Issue Qty 5. Lot & Serial
Project Interface
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SMR Complete Process Flow
Start
Site Material Request
Stock Availability
Yes
Material Issue to Project Site
Yes
Material Transfer to Project Store
Yes
Material Transfer to Project Store (Project to Project)
End
No
Material Request from Central Store
Stock Availability
No Material Request to other Project Store
Stock Availability
No
Purchase Request
Purchase Order
Receipt Material
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Future Process Flow: Subcontract Process Flow Subcontract Process Flow
Subcontract Request
Tender Package Check List -Drawings -Specifications -Bill of Quantity
No Date of Acceptance
Yes
Request for Quotation
Quotation from Supplier
Technical & Commercial Evaluation
Subcontract Order
Subcontract Award Work Order/Service Order/Subcontract Agreement
Approval
Yes
Subcontract Liability Statement/Workdone
No
No Approval
Yes Subcontract Payment Certificate
No Approval
Yes Subcontract Invoice Interface to Payables
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BP.080-Future Business Process
Future Process Flow: Fuel Flow Bulk Fuel Transfers Process Flow
Start
Service Agreement with Project / Customer PMV
Purchase Blanket Agreement with WOQOD PMV
Fuel Request at Project Site
If fuel supply from WOQOD
No
UCC
Fuel Issue from PMV Tankers to Projects PMV
Yes
Blanket Agreement Order Release PMV
PO Receipt PMV
Fuel Issue to Projects PMV
Fuel Receipt UCC
End
Invoice to WOQOOD/ Monthly
Invoice Preparation & Approvals PMV
Invoice to Project/ Monthly
End
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BP.080-Future Business Process
EVRF (ADS) Process Flow Asset Deployment Process Flow External Hiring Purchase Requisition
Purchase Order
Quotation Approved
No Service Agreement with Projects
Start
Requisition from PROJECT (EVRF)
Replacement Required?
Available Internally?
Release Receipt at PLANT for Maintenance
Allocation of Vehicles from PLANT
Yes
Release for Breakdown
Demobilization
Redeployment Transfer
Yes
Breakdown
Mobilization
Deployment Receipt at PROJECT
No
No
Yes
Creation of Vehicle Deployment Order
Mobilization
Receipt at PROJECT
Replacement Transfer Billing to PROJECTS
Return to PLANT (Off hire)
Equipment Utilization Time Entry
Demobilization
Receipt at PLANT
Monthly
End
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BP.080-Future Business Process
Projects Process Flow Projects Process Flow
Start
Award Of Project
CCS-Candy
Oracle - EBS
Create Project Create Project Number in GL
Create BOQ
Assign Cost Code & Trade Codes
Create Project initiation Document (PID)
CANDY INTEGRATION
Assign Resources
NO Approve
YES
Create Project
NO Approve
YES Assign Key Member/ Roles
Cost Budget Upload BOQ From CCSCandy Activities NO Approve
Standard Agreement Create Agreement Revenue Budget
Manpower Actual
Primavera Integration
Equipment Actual
Material
Actual
General Expenses Accruals for material Subcontract
Accruals
Accruals for subcontractors Accruals for staff
Workdone Accruals from WSD
Invoice
Accruals from FSD Accruals from PMV
Accrual for Services Retention Release
Final Progress Invoice
Progress Invoice
Additional Advance
Payment Certificate
Certified
Closure/DLP
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BP.080-Future Business Process
Annexure –A1: Organization – Sub-inventory (Pictorial Representation)
Global Item Master
UCC ORGANIZATION STRUCTURE
Subinventories & Locators
Organizations
Urbacon Item Operating Unit Master
Urbacon Trading & Contracting Item Master(UGI)
UCC_PA_BP080_FINAL
Urbacon Trading & Contracting
Urbacon Item Organization
Central Warehouse Umm Al Hawaya Store
GEN STORE
STR1.000.000
GEN STORE1 IT STORE
CARPETS ADM STORE
FURNITURE FUEL DAMAGED
Hotel & Complex of AlNajadah Souq U295-295-14HCNS
Aspire Park Edutainment Complex U-513513-15-APEC
Urbacon Head Office
PWR TOOLS
MS.000.000
GEN STORE R01.A01.000
DEPARTMENT EMPLOYEE
FUEL
STR1.000.000
DAMAGED
TS.000.000
UCC/NALSOFT - Confidential
MS.000.000
GEN STORE2 PPE
STR1.000.000
PWR TOOLS
STR2.000.000
DAMAGED
STR2.000.000
YARD
YRD.000.000
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BP.080-Future Business Process
Annexure - A: Location - Organization – Sub-inventory Item Master
Organization Name UIM - UCC Item Organization
Org. Code UIM UHO
UHO - UCC Head Office
CWH - Umm Al Hawaaya Store
IT – IT Store
UCC Global Item Master
UCC_PA_BP080_FINAL
CWH
IT
A01 - Aspire Park Edutainment Complex U-513-51315-APEC
A01
A02 - Mokarbia and Reman Café Restaurant at Ezdan U-292-292-14-MRRE
A02
A03 - Hotel & Complex of Al-Najadah Souq U-295295-14-HCNS
A03
A04 - Design and Build of Al Khor Farm Villa U-443443-15-AKFV
A04
A05 - Lusail Reclaimed Islands-Marine Works U-37219-13-LRIMW
A05
Subinventory Code
Subinventory Description
NA IT STORE ADM STORE DAMAGED CARPETS CHEMICALS FUEL GEN STORE PRJ FRNT1 OFF FRNT1 PPE PWR TOOLS P.DAMAGED F.DAMAGED IT ASSET IT CONS FUEL GEN STORE DAMAGED PWR TOOLS FUEL PPE GEN STORE DAMAGED PWR TOOLS FUEL PPE GEN STORE1 GEN STORE2 PWR TOOLS DAMAGED YARD FUEL GEN STORE DAMAGED PWR TOOLS FUEL PPE
NA IT Store Admin Store DAMA Return Carpets from project Chemical Items Fuel UAH_Store Project furniture Office furniture Personal productive Equipment Power tools Partial damaged items Fully damaged items IT Asset IT Consumables Fuel Gen Store Damaged Sub Inventory Power Tools Fuel PPE Store Subinventory @ Mokarabia Reman Cafe Damaged Sub Inventory Power Tools Fuel PPE Store Subinventory @ Al-Najadah Souq Subinventory @ Al-Najadah Souq Power Tools Damaged Sub Inventory Subinventory @ Al-Najadah Souq Fuel Gen Store Damaged Sub Inventory Power Tools Fuel PPE Store
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Item Master
UCC_PA_BP080_FINAL
Organization Name
Org. Code
A06 - Souq Ahmad Pedestrian Tunnel U-310-310-14SAPT
A06
A07 - Lusail Office Tower 1 UC-112-112-12-LOT1
A07
A08 - Facilities Management Department
A08
A09 - Coast Guard Base UC -37-217-13-CGB
A09
A10 - Umm Al Huwaya Central Complex U-506-50615-UAHCC
A10
A11 - New Labor Camp Expansion U-314-314-14NLCE
A11
A12 - CP07-A-1C - Infrastructure Works at Wadi Crossing - Seef Lusail South & QEC
A12
A13 - Al Jassassiya South House U-74-74-14-AJSH
A13
Subinventory Code
Subinventory Description
GEN STORE DAMAGED PWR TOOLS
Subinventory @ Lusail Reclaimed Island Damaged Sub Inventory Power Tools
FUEL PPE GEN STORE DAMAGED PWR TOOLS DAMAGED PPE GEN STORE PWR TOOLS TLC_APPLNC TLC_CONSUM DAMAGED FUEL PPE FUEL GEN STORE DAMAGED PWR TOOLS FUEL GEN STORE DAMAGED PWR TOOLS FUEL GEN STORE PWR TOOLS DAMAGED PPE FUEL DAMAGED GEN STORE FUEL PPE GEN STORE1 GEN STORE2 GEN STORE3 GEN STORE4 GEN STORE5 GEN STORE6
Fuel PPE Store Subinventory @ Souq Ahmad Pedestrian Damaged Sub Inventory Power Tools Damaged Sub Inventory PPE Store Subinventory @ Souq Ahmad Pedestrian Power Tools Tlc Appliances Sub Inventory Tlc Consumables Subinventory Damaged Sub Inventory Fuel PPE Subinventory Fuel Gen Store Damaged Sub Inventory Power Tools Fuel Gen Store Damaged Sub Inventory Power Tools Fuel Gen Store Power Tools Damaged Sub Inventory PPE Store Fuel Damaged Sub Inventory Store Sub Inventory Fuel Only For PPE Transfer From Central warehouse Subinventory At Al Jassassiya South House Subinventory 2 At Al Jassassiya South House Subinventory 3 At Al Jassassiya South House Subinventory 4 At Al Jassassiya South House Subinventory 5 At Al Jassassiya South House Subinventory 6 At Al Jassassiya South House
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Item Master
UCC_PA_BP080_FINAL
Organization Name
Org. Code
A14 - Al Jeryan Private Lounge, White House Spa & Horse Majlis U-445-445-15-ALSM
A14
A15 - Jeryan New Staff Villas and Apartments U-514514-15-JNSVA
A15
A16 - Al Rafaa Villa and Majilis U-568-568-15ARVMP
A16
A17 - MOQ Tenant Fit Out U-464-464-15-MOQT
A17
A18 - Hotan Farm Majlis Renovation, Health Club & Private Villa U-444-444-15-HMCV
A18
A19 - Sheikh Hamad Bin Jassim Al Thani Villa U-203203-14-SHBJV
A19
A20 - Muraikh Compound U-424-424-15-MC
A20
A21 - Plot at Al Mazroa Farm U-473-473-15-PAMF
A21
A22 - North Farm U-238-238-13-NF
A22
Subinventory Code
Subinventory Description
PWR TOOLS DAMAGED YARD FUEL GEN STORE DAMAGED PWR TOOLS PPE FUEL GEN STORE PWR TOOLS DAMAGED PPE FUEL PPE GEN STORE DAMAGED PWR TOOLS FUEL GEN STORE PWR TOOLS FUEL GEN STORE PWR TOOLS FUEL GEN STORE PWR TOOLS DAMAGED PPE FUEL GEN STORE PWR TOOLS DAMAGED PPE FUEL GEN STORE DAMAGED PWR TOOLS FUEL GEN STORE PWR TOOLS DAMAGED
Power Tools Damaged Sub Inventory Sub Inventory Yard At Al Jassassiya South House Fuel Gen Store Damaged Sub Inventory Power Tools PPE Subinventory Fuel Gen Store Power Tools Damaged Sub Inventory PPE Subinventory Fuel Store For Storing PPE Main Stores Damaged Sub Inventory Subinventory To Store Power Tools Fuel Gen Store Power Tools Fuel Gen Store Power Tools Fuel Gen Store Power Tools Damaged Sub Inventory PPE Store Fuel Gen Store Power Tools Damaged Sub Inventory PPE Store Fuel Gen Store Damaged Sub Inventory Power Tools Fuel Gen Store Power Tools Damaged Sub Inventory
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Item Master
UCC_PA_BP080_FINAL
Organization Name
Org. Code
A23 - Al Khor Residence U-334-334-14-AKR
A23
A24 - Plot Bu Thelah Farm U-447-447-15-PBTF
A24
A25 - Ghariya Palace Marine Works U-449-449-15GPMW
A25
A26 - MOQ Kidzmondo
A26
A27 - Interior Decoration Works for Amiri Guard Building- Msheireb U-471-471-15-IDWAG
A27
A28 - Souq Waqif to Souq Najada Tunnel U-315-31514-SWSNT
A28
A29 - Workshop MEP Store
A29
Subinventory Code
Subinventory Description
PPE FUEL GEN STORE PWR TOOLS DAMAGED PPE FUEL GEN STORE PWR TOOLS DAMAGED PPE FUEL DAMAGED GEN STORE FUEL DAMAGED GEN STORE FUEL GEN STORE DAMAGED PWR TOOLS DAMAGED FUEL GEN STORE PWR TOOLS PPE EPW_CONS FUEL DAMAGED PPE
PPE Store Fuel Gen Store Power Tools Damaged Sub Inventory PPE Store Fuel Gen Store Power Tools Damaged Sub Inventory PPE Store Fuel Damaged Sub Inventory Main Store Fuel Damaged Sub Inventory Main Store Of Moq Kidsmondo Fuel Sub Inventory @ Guard Building Msheireb Damaged Sub Inventory Power Tools Damaged Sub Inventory Fuel Gen Store Power Tools PPE Store Epw Consumables Subinv Fuel Damaged Sub Inventory PPE Store
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Annexure – B: Customer Type & Contract Types & Contract Scope & Industries Customer Types: Customer Types
Description
Public Private Partnership (PPP) Private Public - Government
Public Private Partnership (PPP) Private Public - Government
Contract Types: Contract Types
Description
Lumpsum Cost Plus Remeasurable
Lumpsum Cost Plus Remeasurable
Contract Scope: Contract Scope
Description
Build Only Build Operate (BO) Build Operate Transfer (BOT) Build Own Operate (BOO) Build Own Operate Transfer (BOOT) Design Build (DB) Design Build Operate (DBO) Design Build Operate Transfer (DBOT) Engineering Procurement Construction (EPC) Engineering Procurement, Construction Management (EPCM)
Build Only Build Operate (BO) Build Operate Transfer (BOT) Build Own Operate (BOO) Build Own Operate Transfer (BOOT) Design Build (DB) Design Build Operate (DBO) Design Build Operate Transfer (DBOT) Engineering Procurement Construction (EPC) Engineering Procurement, Construction Management (EPCM)
Industries: Industries
Description
Chemical Construction Oil And Gas Industrial Power And Water Transport
Chemical Construction Oil And Gas Industrial Power And Water Transport
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Annexure – C: Industry, Sector and Sub Sector Standard
Industry Standard
Sector Standard
SubSector Standard
Chemical Chemical Chemical Construction Construction Construction Construction Construction Construction Construction Construction Construction Construction Construction Construction Construction Construction Construction Construction Construction Construction Industrial Industrial Industrial Industrial Industrial Industrial Industrial Oil And Gas Oil And Gas Oil And Gas Oil And Gas Oil And Gas Oil And Gas Oil And Gas Oil And Gas Oil And Gas Oil And Gas Power And Water Power And Water Power And Water Power And Water Power And Water Power And Water Power And Water Power And Water Power And Water Power And Water
Production Production Storage Commercial Commercial Commercial Cultural Cultural Cultural Earthwork Education Healthcare Hospitality Leisure Leisure Mixed-Use Public Residential Residential Retail Telecom Mining Production Production Production Production Production Production Downstream Downstream Storage Storage Transmission Transmission Transmission Transmission Upstream Upstream Cooling Cooling Desalination Generation Generation Generation Generation Generation Generation Storage
Fertilizer Plant Petrochemical Plant Chemicals Tank Convention Centre Offices Research Centre Church, Mosque Museum, Library Theatre Dredging, Reclamation University, School Hospital, Clinic Hotel, Resort Sport Facility, Stadium Theme Park Mixed-Use Government Facility Apartments Houses, Villas Mall, Market Data Centre Mine Aluminium Cement Glass Other Other Metal Steel Gas Processing Plant Oil Refinery Gas Tank Oil Tank Gas Compression Station Gas Pipeline Oil Pipeline Oil Pumping Station Gas Extraction Oil Extraction District Cooling Plant Seawater Cooling Plant Water Desalination Plant Coal Power Plant Nuclear Power Plant Oil/Gas Power Plant Solar Power Farm Waste to Energy Power Plant Wind Power Farm Dam
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Power And Water Power And Water Power And Water Power And Water Power And Water Power And Water Power And Water Power And Water Power And Water Transport Transport Transport Transport Transport Transport Transport Transport Transport Transport Transport
UCC_PA_BP080_FINAL
Storage Storage Transmission Transmission Transmission Transmission Transmission Transmission Treatment Infrastructure Infrastructure Infrastructure Infrastructure Infrastructure Infrastructure Infrastructure Terminal Terminal Terminal Terminal
Reservoir Water Tank Cable, Overhead Line Canal Substation, Control Centre Tunnel Water Pipeline Water Pumping Station Water Treatment Plant Apron, Runway Berth, Quay Wall Bridge, Causeway Railway Road, Interchange Streets, Utility Networks Tunnel Airport Car Park Rail Station Seaport
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Expenditure Category – Annexure - D
LABOR Code
Description
L201
Labor Charges
L403
Benefits & Services (LRD)
Start Date
End Date
Start Date
End Date
MATERIAL Code
Description
M103
Concrete
M104
Masonry & Plastering
M105
Metals
M106
Wood, plastics, and Composites
M107
Thermal & Moisture Protection
M108
Openings
M109
Finishes
M110
Specialties
M111
Equipment (Permanent)
M112
Furnishings
M113
Special Construction
M114
Conveying Equipment
M121
Fire Suppression
M122
Plumbing
M123
Heating, Ventilating, and Airconditioning (HVAC)
M125
Integrated Automation
M126
Electrical
M127
Communications
M128
Electronic Safety and Security
M131
Earthwork
M132
Exterior Improvements
M133
Utilities
M134
Transportation
M135
Waterway and Marine Construction
M140
Process Interconnections (LPG works etc..)
M141
Material processing and handling equipment
M142
Process heating, cooling, and drying equipment
M143
Process gas and liquid handling, purification, and storage equipment
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M144
Pollution and waste control equipment
M145
Industry specific manufacturing equipment
M146
Water and waste water equipment
M148
Electrical power generation
GENERAL REQUIREMENTS Code
Description
G301
Office Facilities
G302
Temporary Facilities & Shelter
G303
Utilities Connection
G304
Office Furniture
G305
Office equipment
G306
Project Signage
G407
Telephone, Internet & Fax Charges
G408
Water Charges
G409
Electricity Charges
G410
Sanitary Charges
G411
Consumables
G412
Additional Expenses
G413
Personal Protection Equipment
G414
Safety Net
G415
First Aid
G416
Protection & Care
G417
Quality Requirments
G418
Bonds & guarantees
G419
Insurances
G420
Permits & Fees
G421
Staff Charges
G422
Staff Benefits
Start Date
End Date
Start Date
End Date
EQUIPMENT & VEHICLES Code
Description
E102
Heavy equipment
E103
Light equipment
E401
Asset purchases
E404
Heavy vehicles
E405
Light vehicles
E406
Surveying Equipment’s
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E107
Scaffolding & Formwork
SUBCONTRACT Code
Description
S102
Existing Conditions
S103
Concrete
S104
Masonry
S105
Metals
S106
Wood, plastics, and Composites
S107
Thermal & Moisture Protection
S108
Openings
S109
Finishes
S110
Specialties
S111
Equipment (Permanent)
S112
Furnishings
S113
Special Construction
S114
Conveying Equipment
S121
Fire Suppression
S122
Plumbing
S123
Heating, Ventilating, and Airconditioning (HVAC)
S125
Integrated Automation
S126
Electrical
S127
Communications
S128
Electronic Safety and Security
S131
Earthwork
S132
Exterior Improvements
S133
Utilities
S135
Waterway and Marine Construction
S140
Process Interconnections (LPG Works etc..)
S141
Material processing and handling equipment
S142 S143
Process heating, cooling, and drying equipment Process gas and liquid handling, purification, and storage equipment
S144
Pollution and waste control equipment
S145
Industry specific manufacturing equipment
S146
Water and wastewater equipment
S148
Electrical power generation
Start Date
End Date
Start Date
End Date
DESIGN & SUPERVISION Code
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Description
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D301
Design
D302
Supervision
D303
Project Management
CONTINGENCIES & PROVISIONS Code
Description
C001
Contingency & Provisions
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End Date
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BP.080-Future Business Process
Expenditure Types – Annexure - E Expenditure Type
Description
Exp Category
Expenditure Class
Unit of Measure
L2011030
Civil Helper
L2010000
Other
Hours
1-Jan-51
L2011060
Carpenter
L2010000
Other
Hours
1-Jan-51
L2011090
Concrete Mason
L2010000
Other
Hours
1-Jan-51
L2011130
Block work Mason
L2010000
Other
Hours
1-Jan-51
L2011160
Plastering work Mason
L2010000
Other
Hours
1-Jan-51
L2011190
Tiling work Mason
L2010000
Other
Hours
1-Jan-51
L2011230
Steel Fixer
L2010000
Other
Hours
1-Jan-51
L2011260
Scaffolder
L2010000
Other
Hours
1-Jan-51
L2011290
Waterproofing Applicator
L2010000
Other
Hours
1-Jan-51
L2011560
Painter
L2010000
Other
Hours
1-Jan-51
L2011660
MEP Helper
L2010000
Other
Hours
1-Jan-51
L2011690
Plumber
L2010000
Other
Hours
1-Jan-51
L2011730
HVAC Technician
L2010000
Other
Hours
1-Jan-51
L2011760
Electrician
L2010000
Other
Hours
1-Jan-51
L2011790
Ductman
L2010000
Other
Hours
1-Jan-51
L2011860
Finishing Helper
L2010000
Other
Hours
1-Jan-51
L2012130
Partitioner
L2010000
Other
Hours
1-Jan-51
L4011330
Waterproofing Chargehand
L2010000
Other
Hours
1-Jan-51
L4011360
Concrete Chargehand
L2010000
Other
Hours
1-Jan-51
L4011390
Block Chargehand
L2010000
Other
Hours
1-Jan-51
L4011430
Plastering Chargehand
L2010000
Other
Hours
1-Jan-51
L4011460
Reinforcement Chargehand
L2010000
Other
Hours
1-Jan-51
L4011490
Scaffolding Chargehand
L2010000
Other
Hours
1-Jan-51
L4011530
Tiling Chargehand
L2010000
Other
Hours
1-Jan-51
L4011590
Painting Chargehand
L2010000
Other
Hours
1-Jan-51
L4011630
Civil Foreman
L2010000
Other
Hours
1-Jan-51
L4011830
MEP Foreman
L2010000
Other
Hours
1-Jan-51
L4011890
Plumbing Chargehand
L2010000
Other
Hours
1-Jan-51
L4011930
Electrical Chargehand
L2010000
Other
Hours
1-Jan-51
L4011960
HVAC Chargehand
L2010000
Other
Hours
1-Jan-51
L4011990
Ductman Chargehand
L2010000
Other
Hours
1-Jan-51
L4012130
Tower Crane Operator
L2010000
Other
Hours
1-Jan-51
L4012160
Partition Chargehand
L2010000
Other
Hours
1-Jan-51
L4012190
Finishing Foreman
L2010000
Other
Hours
1-Jan-51
L4012230
Watchman
L2010000
Other
Hours
1-Jan-51
L4012260
Rigger
L2010000
Other
Hours
1-Jan-51
L4012290
Safety Marshal
L2010000
Other
Hours
1-Jan-51
L4012330
Chainman
L2010000
Other
Hours
1-Jan-51
L4012360
Assistant Surveyor
L2010000
Other
Hours
1-Jan-51
L4012390
Assistant Storekeeper
L2010000
Other
Hours
1-Jan-51
L4012430
Assistant Timekeeper
L2010000
Other
Hours
1-Jan-51
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L4012460
Site office boy
L2010000
Other
Hours
1-Jan-51
L4012490
Site office Assistant
L2010000
Other
Hours
1-Jan-51
L4012530
Assistant Quality Control
L2010000
Other
Hours
1-Jan-51
L4012560
Camp Cleaner
L2010000
Other
Hours
1-Jan-51
L4012590
Assistant Camp Boss
L2010000
Other
Hours
1-Jan-51
L4012630
Welder
L2010000
Other
Hours
1-Jan-51
L4012660
Plant Helper
L2010000
Other
Hours
1-Jan-51
L4012690
Assistant Auto Mechanic
L2010000
Other
Hours
1-Jan-51
L4012730
Auto Mechanic
L2010000
Other
Hours
1-Jan-51
L4012760
Assistant Auto Electrician
L2010000
Other
Hours
1-Jan-51
L4012790
Auto Electrician
L2010000
Other
Hours
1-Jan-51
L4012830
Light Driver
L2010000
Other
Hours
1-Jan-51
L4012860
Heavy Driver
L2010000
Other
Hours
1-Jan-51
L4012890
Light Bus Driver
L2010000
Other
Hours
1-Jan-51
L4012930
Heavy Bus Driver
L2010000
Other
Hours
1-Jan-51
L4012960
Light Operator
L2010000
Other
Hours
1-Jan-51
L4012990
Heavy Operator
L2010000
Other
Hours
1-Jan-51
L4030010
Accomodation
L4030000
Other
Hours
1-Jan-51
L4030020
Transportation
L4030000
Other
Hours
1-Jan-51
L4030030
End of Service Benefits
L4030000
Other
Hours
1-Jan-51
L4030040
Leave
L4030000
Other
Hours
1-Jan-51
L4030050
Air Ticket
L4030000
Other
Hours
1-Jan-51
L4030060
PPE / Safety Expenses
L4030000
Other
Hours
1-Jan-51
L4030070
Medical
L4030000
Other
Hours
1-Jan-51
L4030080
Immigration Expense
L4030000
Other
Hours
1-Jan-51
L4030090
Communication Allowance
L4030000
Other
Hours
1-Jan-51
L4030110
Food Allowance
L4030000
Other
Hours
1-Jan-51
L4030120
Bonus / Incentive
L4030000
Other
Hours
1-Jan-51
L4030130
Training Expenses
L4030000
Other
Hours
1-Jan-51
L4030140
Tools
L4030000
Other
Hours
1-Jan-51
M2031100
Concrete Forming- Plywood
M1030000
Other
Item
1-Jan-51
M2031110
Concrete Forming- White Wood
M1030000
Other
Item
1-Jan-51
M2031120
Concrete Forming- Form work Accessories
M1030000
Other
Item
1-Jan-51
M1031130
Concrete Forming- Releasing agent
M1030000
Other
Item
1-Jan-51
M1031500
Concrete Accessories & Consumables
M1030000
Other
Item
1-Jan-51
M1031510
Binding Wire
M1030000
Other
Item
1-Jan-51
M1031520
Water Stops
M1030000
Other
Item
1-Jan-51
M1031530
Concrete Chemicals
M1030000
Other
Item
1-Jan-51
M4031550
Small Tools
M1030000
Other
Item
1-Jan-51
M1032100
Reinforcement Bars
M1030000
Other
Item
1-Jan-51
M1032200
Fabric and Grid Reinforcing
M1030000
Other
Item
1-Jan-51
M1033100
Ready Mix Concrete
M1030000
Other
Item
1-Jan-51
M1033900
Concrete Curing
M1030000
Other
Item
1-Jan-51
M1034100
Precast Structural Concrete
M1030000
Other
Item
1-Jan-51
M1035000
Cast Decks and Underlayment
M1030000
Other
Item
1-Jan-51
M1036000
Grouting
M1030000
Other
Item
1-Jan-51
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M1040510
Masonry Mortaring
M1040000
Other
Item
1-Jan-51
M1040520
Masonry & Plastering Accessories
M1040000
Other
Item
1-Jan-51
M1042100
Clay Unit Masonry
M1040000
Other
Item
1-Jan-51
M1042200
Concrete Unit Masonry
M1040000
Other
Item
1-Jan-51
M1042300
Glass Unit Masonry
M1040000
Other
Item
1-Jan-51
M1044300
Stone Masonry
M1040000
Other
Item
1-Jan-51
M1051200
Structural Metal Framing
M1050000
Other
Item
1-Jan-51
M1053000
Metal Decking
M1050000
Other
Item
1-Jan-51
M1055100
Metal Stairs
M1050000
Other
Item
1-Jan-51
M1055200
Metal Railings
M1050000
Other
Item
1-Jan-51
M1055730
Cladding Material
M1050000
Other
Item
1-Jan-51
M1064100
Architectural Wood Casework
M1060000
Other
Item
1-Jan-51
M1064200
Wood Paneling
M1060000
Other
Item
1-Jan-51
M1064300
Wood Stairs and Railings
M1060000
Other
Item
1-Jan-51
M1064400
Ornamental Woodwork
M1060000
Other
Item
1-Jan-51
M1064800
Wood Frames
M1060000
Other
Item
1-Jan-51
M1070110
Dampproofing
M1070000
Other
Item
1-Jan-51
M1070120
Polythene Sheets
M1070000
Other
Item
1-Jan-51
M1070130
Thermal Insulation
M1070000
Other
Item
1-Jan-51
M1070140
Steep Slope Roofing
M1070000
Other
Item
1-Jan-51
M1070150
Membrane Roofing
M1070000
Other
Item
1-Jan-51
M1070160
Flexible Flashing
M1070000
Other
Item
1-Jan-51
M1070170
Roof and Wall Specialties and Accessories
M1070000
Other
Item
1-Jan-51
M1070180
Fire and Smoke Protection
M1070000
Other
Item
1-Jan-51
M1070190
Preformed Joint Seals
M1070000
Other
Item
1-Jan-51
M1079200
Joint Sealants
M1070000
Other
Item
1-Jan-51
M1079500
Expansion Control
M1070000
Other
Item
1-Jan-51
M1081300
Metal Doors
M1080000
Other
Item
1-Jan-51
M1081400
Wood Doors
M1080000
Other
Item
1-Jan-51
M1081500
Plastic Doors
M1080000
Other
Item
1-Jan-51
M1081120
Metal Doors
M1080000
Other
Item
1-Jan-51
M1083000
Specialty Doors and Frames
M1080000
Other
Item
1-Jan-51
M1083100
Access Doors and Panels
M1080000
Other
Item
1-Jan-51
M1083200
Glass Door
M1080000
Other
Item
1-Jan-51
M1084000
Entrances, Storefronts, and Curtain Walls
M1080000
Other
Item
1-Jan-51
M1085000
Windows
M1080000
Other
Item
1-Jan-51
M1086000
Roof Windows and Skylights
M1080000
Other
Item
1-Jan-51
M1087100
Door Hardware
M1080000
Other
Item
1-Jan-51
M1088100
Glass Glazing
M1080000
Other
Item
1-Jan-51
M1088300
Mirrors
M1080000
Other
Item
1-Jan-51
M1089100
Louvers
M1080000
Other
Item
1-Jan-51
M1092100
Gypsum Board Assemblies and Supports
M1090000
Other
Item
1-Jan-51
M1092300
Gypsum Plastering
M1090000
Other
Item
1-Jan-51
M1093005
Ceramic Tiles
M1090000
Other
Item
1-Jan-51
M1093010
Mosaic Tiles
M1090000
Other
Item
1-Jan-51
M1093015
Other Stones
M1090000
Other
Item
1-Jan-51
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M1093020
Porcelin Tile
M1090000
Other
Item
1-Jan-51
M1093025
Clay Tiles
M1090000
Other
Item
1-Jan-51
M1093030
Interlock Tiles
M1090000
Other
Item
1-Jan-51
M1093035
Marble
M1090000
Other
Item
1-Jan-51
M1093040
Marble threshold
M1090000
Other
Item
1-Jan-51
M1093045
Granite
M1090000
Other
Item
1-Jan-51
M1093050
Concrete Tiles
M1090000
Other
Item
1-Jan-51
M1093055
Tiling Accessories
M1090000
Other
Item
1-Jan-51
M1095000
Ceilings
M1090000
Other
Item
1-Jan-51
M1095500
Staircase Nosing
M1090000
Other
Item
1-Jan-51
M1096500
Resilient Flooring
M1090000
Other
Item
1-Jan-51
M1096600
Terrazzo Flooring
M1090000
Other
Item
1-Jan-51
M1096700
Raised Flooring
M1090000
Other
Item
1-Jan-51
M1096800
Carpeting
M1090000
Other
Item
1-Jan-51
M1097200
Wall Coverings
M1090000
Other
Item
1-Jan-51
M1098000
Acoustic Treatment
M1090000
Other
Item
1-Jan-51
M1099100
Painting
M1090000
Other
Item
1-Jan-51
M1099600
High-Performance Coatings
M1090000
Other
Item
1-Jan-51
M1101400
Signage
M1100000
Other
Item
1-Jan-51
M1102100
Compartments and Cubicles
M1100000
Other
Item
1-Jan-51
M1102600
Wall and Door Protection
M1100000
Other
Item
1-Jan-51
M1103000
M1100000
Other
Item
1-Jan-51
M1100000
Other
Item
1-Jan-51
M1100000
Other
Item
1-Jan-51
M1100000
Other
Item
1-Jan-51
M1108000
Fireplaces and Stoves Safety Specialties (Emergency Aid, Fire Protection, etc..) Storage Specialties (Lockers, Post boxes, Closets, Shelving, etc..) Exterior Specialties (Sun screens, Canopies, Car shelters, Flagpoles, etc..) Other Specialties (Pest control devices, grilles, Flags and banners, Gas lighting, Security mirrors, etc..)
M1100000
Other
Item
1-Jan-51
M1111000
Vehicle and Pedestrian Equipment
M1110000
Other
Item
1-Jan-51
M1111300
M1110000
Other
Item
1-Jan-51
M1110000
Other
Item
1-Jan-51
M1110000
Other
Item
1-Jan-51
M1114000
Loading Dock Equipment Commercial Equipment (Retail, Banking, Hospitality, Office, Postal, Packaging and Shipping Equipment) Residential Equipment (Appliances, Kitchen units etc..) Foodservice Equipment (Storage, Preparation, Delivery carts, cooking and dispensing equipments)
M1110000
Other
Item
1-Jan-51
M1115000
Educational and Scientific Equipment
M1110000
Other
Item
1-Jan-51
M1116600
Athletic Equipment
M1110000
Other
Item
1-Jan-51
M1117000
Healthcare Equipment
M1110000
Other
Item
1-Jan-51
M1118200
M1110000
Other
Item
1-Jan-51
M1119000
Facility Solid Waste Handling Equipment Other Equipment (Religious, Agricultural, Horticultural, Arts and crafts equipment etc..)
M1110000
Other
Item
1-Jan-51
M1121000
Art
M1120000
Other
Item
1-Jan-51
M1122100
Window Blinds
M1120000
Other
Item
1-Jan-51
M1123600
Countertops
M1120000
Other
Item
1-Jan-51
M1104000 M1105000 M1107000
M1112000 M1113000
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M1124000
Furnishings and Accessories (Bath and bedroom linen & furnishings, rugs and mats etc..)
M1120000
Other
Item
1-Jan-51
M1125000
Furniture
M1120000
Other
Item
1-Jan-51
M1126000
M1120000
Other
Item
1-Jan-51
M1129000
Multiple Seating Other Furnishings (Interior planters and public space furnishings etc..)
M1120000
Other
Item
1-Jan-51
M1131100
Swimming Pools
M1130000
Other
Item
1-Jan-51
M1131200
Fountains
M1130000
Other
Item
1-Jan-51
M1132000
Special Purpose Rooms
M1130000
Other
Item
1-Jan-51
M1133000
M1130000
Other
Item
1-Jan-51
M1130000
Other
Item
1-Jan-51
M1135000
Special Structures Integrated Construction (Building modules, sound, vibration control, radiation protection etc..) Special Instrumentation (Stress, Seismic, Meteorological Instrumentation etc..)
M1130000
Other
Item
1-Jan-51
M1141000
Dumwaiters
M1140000
Other
Item
1-Jan-51
M1142000
Elevators
M1140000
Other
Item
1-Jan-51
M1143000
Escalators and Moving Walks
M1140000
Other
Item
1-Jan-51
M1144000
Lifts
M1140000
Other
Item
1-Jan-51
M1147000
Turntables
M1140000
Other
Item
1-Jan-51
M1148000
M1140000
Other
Item
1-Jan-51
M1149000
Scaffolding Other Conveying Equipment (Facility chutes, Pneumatic Tube, Slide pole systems etc..)
M1140000
Other
Item
1-Jan-51
M1211300
Sprinkler Systems
M1210000
Other
Item
1-Jan-51
M1211310
Fire Hose Reel
M1210000
Other
Item
1-Jan-51
M1211320
Cabinets for fire fighting work
M1210000
Other
Item
1-Jan-51
M1211330
valves
M1210000
Other
Item
1-Jan-51
M1211340
Pipes
M1210000
Other
Item
1-Jan-51
M1211350
Breeching Inlet
M1210000
Other
Item
1-Jan-51
M1211360
Fire Fighting Consumables
M1210000
Other
Item
1-Jan-51
M1211370
Smoke Ventilation
M1210000
Other
Item
1-Jan-51
M1212000
Fire-Extinguishing Systems
M1210000
Other
Item
1-Jan-51
M1213000
Fire Pumps
M1210000
Other
Item
1-Jan-51
M1214000
Fire-Suppression Water Storage
M1210000
Other
Item
1-Jan-51
M1220513
Man Holes/ Covers
M1220000
Other
Item
1-Jan-51
M1221103
PVC Pipes
M1220000
Other
Item
1-Jan-51
M1221106
UPVC Pipes
M1220000
Other
Item
1-Jan-51
M1221109
Slotted Pipe
M1220000
Other
Item
1-Jan-51
M1221113
PPR Pipe
M1220000
Other
Item
1-Jan-51
M1221116
Insulated Pipe
M1220000
Other
Item
1-Jan-51
M1221119
Water Meter
M1220000
Other
Item
1-Jan-51
M1221123
Water Pumps
M1220000
Other
Item
1-Jan-51
M1221126
Plumbing fittings
M1220000
Other
Item
1-Jan-51
M1221129
Gratings
M1220000
Other
Item
1-Jan-51
M1221133
Concrete Pipe
M1220000
Other
Item
1-Jan-51
M1221136
GRP Pipe
M1220000
Other
Item
1-Jan-51
M1221139
Cast Iron Pipe
M1220000
Other
Item
1-Jan-51
M1221143
Water Tanks
M1220000
Other
Item
1-Jan-51
M1134000
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M1221146
Drains
M1220000
Other
Item
1-Jan-51
M1221149
Other Sewage pipes
M1220000
Other
Item
1-Jan-51
M1221210
Septic Tanks
M1220000
Other
Item
1-Jan-51
M1221410
Rain Water Drainage
M1220000
Other
Item
1-Jan-51
M1223010
Water Heaters
M1220000
Other
Item
1-Jan-51
M1224000
Plumbing Fixtures
M1220000
Other
Item
1-Jan-51
M1224800
Plumbing Accessories
M1220000
Other
Item
1-Jan-51
M1225000
M1220000
Other
Item
1-Jan-51
M1226000
Pool and Fountain Plumbing Systems Gas and Vacuum Systems for Laboratory and Healthcare Facilities
M1220000
Other
Item
1-Jan-51
M1232010
HVAC Piping
M1230000
Other
Item
1-Jan-51
M1232020
HVAC Pumps
M1230000
Other
Item
1-Jan-51
M1233100
HVAC Duct and Casings
M1230000
Other
Item
1-Jan-51
M1233300
HVAC Accessories
M1230000
Other
Item
1-Jan-51
M1233400
HVAC Fans
M1230000
Other
Item
1-Jan-51
M1234000
HVAC Air Cleaning Devices
M1230000
Other
Item
1-Jan-51
M1235000
Central Heating Equipment
M1230000
Other
Item
1-Jan-51
M1236000
Central Cooling Equipment
M1230000
Other
Item
1-Jan-51
M1238000
Decentralized HVAC Equipment
M1230000
Other
Item
1-Jan-51
M1238500
Thermostat
M1230000
Other
Item
1-Jan-51
M1251000
M1250000
Other
Item
1-Jan-51
M1253000
Integrated Automation Network Equipment Integrated Automation Instrumentation and Terminal Devices
M1250000
Other
Item
1-Jan-51
M1255000
Integrated Automation Facility Controls
M1250000
Other
Item
1-Jan-51
M1259000
Integrated Automation Control Sequences
M1250000
Other
Item
1-Jan-51
M1260110
M1260000
Other
Item
1-Jan-51
M1260500
Earthing & Accessories Cable Tray, Trunking, Conduits, Ducts & Cable ladders Accessories
M1260000
Other
Item
1-Jan-51
M1260510
Multi Core Cables
M1260000
Other
Item
1-Jan-51
M1260520
Single Core Cables
M1260000
Other
Item
1-Jan-51
M1260600
Switchboards and Panelboards
M1260000
Other
Item
1-Jan-51
M1261000
Medium-Voltage Electrical Distribution
M1260000
Other
Item
1-Jan-51
M1262000
Low-Voltage Electrical Transmission
M1260000
Other
Item
1-Jan-51
M1262410
Switch & Sockets
M1260000
Other
Item
1-Jan-51
M1262420
M1260000
Other
Item
1-Jan-51
M1263000
Isolators Facility Electrical Power Generating and Storing Equipment
M1260000
Other
Item
1-Jan-51
M1264100
Facility Lightning Protection
M1260000
Other
Item
1-Jan-51
M1265000
Light Fittings & Accessories
M1260000
Other
Item
1-Jan-51
M1265200
Emergency light
M1260000
Other
Item
1-Jan-51
M1265300
Exit Signs
M1260000
Other
Item
1-Jan-51
M1265600
Exterior Lighting
M1260000
Other
Item
1-Jan-51
M1271000
Structured Cabling
M1270000
Other
Item
1-Jan-51
M1272000
Data Communications
M1270000
Other
Item
1-Jan-51
M1273000
Voice Communications
M1270000
Other
Item
1-Jan-51
M1274100
Audio-Video Systems Distributed Communications and Monitoring Systems
M1270000
Other
Item
1-Jan-51
M1270000
Other
Item
1-Jan-51
M1275000
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M1275100
Public Addressing System
M1270000
Other
Item
1-Jan-51
M1281110
BMS System
M1280000
Other
Item
1-Jan-51
M1281300
Low Current System
M1280000
Other
Item
1-Jan-51
M1282300
Video Surveillance
M1280000
Other
Item
1-Jan-51
M1283100
Fire Detection and Alarm
M1280000
Other
Item
1-Jan-51
M2311000
Site Clearing
M1310000
Other
Item
1-Jan-51
M1312300
Fill
M1310000
Other
Item
1-Jan-51
M1313100
Soil Treatment
M1310000
Other
Item
1-Jan-51
M1314000
Shoring and Underpinning
M1310000
Other
Item
1-Jan-51
M1315000
Excavation Support and Protection
M1310000
Other
Item
1-Jan-51
M1316000
Special Foundations and Load-Bearing Elements
M1310000
Other
Item
1-Jan-51
M1317000
Tunneling and Mining
M1310000
Other
Item
1-Jan-51
M1321000
Bases, Ballasts, and Paving
M1320000
Other
Item
1-Jan-51
M1321100
Base Courses
M1320000
Other
Item
1-Jan-51
M1321600
Curbs, Gutters, Sidewalks, and Driveways
M1320000
Other
Item
1-Jan-51
M1321700
Humps
M1320000
Other
Item
1-Jan-51
M1323000
Site Improvements
M1320000
Other
Item
1-Jan-51
M1327000
Wetlands
M1320000
Other
Item
1-Jan-51
M1328000
Irrigation
M1320000
Other
Item
1-Jan-51
M1329000
Planting
M1320000
Other
Item
1-Jan-51
M1330000
Utilities
M1330000
Other
Item
1-Jan-51
M1340000
Transportation
M1340000
Other
Item
1-Jan-51
M1350000
Waterway and Marine Construction
M1350000
Other
Item
1-Jan-51
M1401110
Gas Piping and Duct Works
M1400000
Other
Item
1-Jan-51
M1401120
Control System Equipment Panels and Racks
M1400000
Other
Item
1-Jan-51
M1401130
Bulk Material s Valves
M1400000
Other
Item
1-Jan-51
M1410000
Material processing and handling equipment
M1410000
Other
Item
1-Jan-51
M1420000
M1420000
Other
Item
1-Jan-51
M1430000
Process heating, cooling, and drying equipment Process gas and liquid handling, purification, and storage equipment
M1430000
Other
Item
1-Jan-51
M1440000
Pollution and waste control equipment
M1440000
Other
Item
1-Jan-51
M1450000
Industry specific manufacturing equipment
M1450000
Other
Item
1-Jan-51
M1460000
Water and waste water equipment
M1460000
Other
Item
1-Jan-51
M1480000
Electrical power generation
M1480000
Other
Item
1-Jan-51
G3011130
Office Rental Facilities
G3010000
Other
1-Jan-51
G3011160
Rent Expenses
G3010000
Other
1-Jan-51
G3021130
Temporary Shelter
G3020000
Other
1-Jan-51
G3021160
Temporary Car Park Shed
G3020000
Other
1-Jan-51
G3021190
Temporary Gates/Barriers
G3020000
Other
1-Jan-51
G3021230
Temporary fencing
G3020000
Other
1-Jan-51
G3021260
Temporary Access & Stairs
G3020000
Other
1-Jan-51
G3021290
Garbage Chute
G3020000
Other
1-Jan-51
G3021330
Demobilization
G3020000
Other
1-Jan-51
G3031130
Water temporary Connection Network
G3030000
Other
1-Jan-51
G3031160
Sewerage temporary Connection Network
G3030000
Other
1-Jan-51
G3031190
Electricity temporary Connection Network
G3030000
Other
1-Jan-51
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G3031230
Telephone, Internet & Fax line Networks
G3030000
Other
1-Jan-51
G3041130
Furniture
G3040000
Other
1-Jan-51
G3051130
Air Conditioners
G3050000
Other
1-Jan-51
G3051160
Computer Hardware
G3050000
Other
1-Jan-51
G4051190
Computer Software
G3050000
Other
1-Jan-51
G3051230
Telephone & Fax machine
G3050000
Other
1-Jan-51
G3051260
Mobile Communication Devices
G3050000
Other
1-Jan-51
G3051290
Kitchen Equipments & Accessories
G3050000
Other
1-Jan-51
G3051330
Water Tank
G3050000
Other
1-Jan-51
G3061130
Sign Boards
G3060000
Other
1-Jan-51
G3061160
Temporary Project Signage
G3060000
Other
1-Jan-51
G4071130
Telephone, Internet & Fax Line Charges
G4070000
Other
1-Jan-51
G4071160
Mobile Phone Charges
G4070000
Other
1-Jan-51
G4081130
Water Consumption Charges
G4080000
Other
1-Jan-51
G4091130
Electricity Consumption Charges
G4090000
Other
1-Jan-51
G4101130
Drainage Charges
G4100000
Other
1-Jan-51
G4101160
Garbage Disposal
G4100000
Other
1-Jan-51
G4111130
IT Spare Parts & Consumables
G4110000
Other
1-Jan-51
G4111160
Kitchen & Pantry Consumables
G4110000
Other
1-Jan-51
G4111190
House Keeping Consumables
G4110000
Other
1-Jan-51
G4121130
Stationery Expenses
G4120000
Other
1-Jan-51
G4121160
Emergency Medical Expenses
G4120000
Other
1-Jan-51
G4121190
Entertainment Expenses
G4120000
Other
1-Jan-51
G4121230
Photograph Expenses
G4120000
Other
1-Jan-51
G4121260
Oil
G4120000
Other
1-Jan-51
G4121290
Fuel
G4120000
Other
1-Jan-51
G4121330
Courier Expenses
G4120000
Other
1-Jan-51
G4121360
Gifts
G4120000
Other
1-Jan-51
G4121390
Training Expenses
G4120000
Other
1-Jan-51
G4121430
Food Expenses
G4120000
Other
1-Jan-51
G4131130
Safety Helmet
G4130000
Other
1-Jan-51
G4131160
Safety Shoes
G4130000
Other
1-Jan-51
G4131190
Goggles
G4130000
Other
1-Jan-51
G4131230
Gloves
G4130000
Other
1-Jan-51
G4131260
Jacket
G4130000
Other
1-Jan-51
G4131290
Coverall
G4130000
Other
1-Jan-51
G4131330
Gum Boots
G4130000
Other
1-Jan-51
G4131360
Safety Harness
G4130000
Other
1-Jan-51
G4131390
Ear Plug
G4130000
Other
1-Jan-51
G4131430
Uniform
G4130000
Other
1-Jan-51
G4131460
Dust Mask
G4130000
Other
1-Jan-51
G4141130
Safety Net
G4140000
Other
1-Jan-51
G4151130
First Aid Box
G4150000
Other
1-Jan-51
G4151160
First Aid Medicine
G4150000
Other
1-Jan-51
G4161130
Traffic Cone
G4160000
Other
1-Jan-51
G4161160
Barrication Tape
G4160000
Other
1-Jan-51
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G4161190
Safety Sign & Sticker
G4160000
Other
1-Jan-51
G4161230
Safety Light
G4160000
Other
1-Jan-51
G4161260
Fire Extinguisher
G4160000
Other
1-Jan-51
G4161290
Fire Alarms
G4160000
Other
1-Jan-51
G4161330
Razor Wire
G4160000
Other
1-Jan-51
G4161360
Warning Lights
G4160000
Other
1-Jan-51
G4161390
Temporary Oxygen & acetylene Gas
G4160000
Other
1-Jan-51
G4161430
Rubber Strip Traffic Control
G4160000
Other
1-Jan-51
G4161460
Fire Blanket
G4160000
Other
1-Jan-51
G4161490
Safety Barriers
G4160000
Other
1-Jan-51
G4174100
Regulatory Requirments
G4170000
Other
1-Jan-51
G4174200
G4170000
Other
1-Jan-51
G4174300
References Quality Assurance ( Mockups, Field Samples etc..,)
G4170000
Other
1-Jan-51
G4174500
Quality Control ( Lab Testing etc.., )
G4170000
Other
1-Jan-51
G4181130
Performance Bond
G4180000
Other
1-Jan-51
G4181160
Advance Payment Bond
G4180000
Other
1-Jan-51
G4181190
Retention Guarantee Bond
G4180000
Other
1-Jan-51
G4191130
Contractors All Risk Insurance
G4190000
Other
1-Jan-51
G4191160
Plant & Equipment Insurance
G4190000
Other
1-Jan-51
G4191190
Professional Indemnity for Design Insurance
G4190000
Other
1-Jan-51
G4191230
Workmanship Compensation Insurance
G4190000
Other
1-Jan-51
G4191260
On Road Third Party Liability Insurance
G4190000
Other
1-Jan-51
G4201130
Building Permit Fees
G4200000
Other
1-Jan-51
G4201160
Utility Connection Fees
G4200000
Other
1-Jan-51
G4201190
Temporary Deposits for NOC
G4200000
Other
1-Jan-51
G4201230
Temporary Structure Permit
G4200000
Other
1-Jan-51
G4201260
Marketing Fees
G4200000
Other
1-Jan-51
G4201290
Interest Paid or received
G4200000
Other
1-Jan-51
G4201330
Fines
G4200000
Other
1-Jan-51
G4201360
Bank & Finance Charges
G4200000
Other
1-Jan-51
G4201390
Government Fees
G4200000
Other
1-Jan-51
G4201430
Certification Charges
G4200000
Other
1-Jan-51
G4211130
Top Management
G4210000
Other
1-Jan-51
G4211160
Accounts and Finance Department
G4210000
Other
1-Jan-51
G4211190
Contracts and Commercial Department
G4210000
Other
1-Jan-51
G4211230
Document Control
G4210000
Other
1-Jan-51
G4211260
Formwork and Scaffolding Department
G4210000
Other
1-Jan-51
G4211290
Human Resources Department
G4210000
Other
1-Jan-51
G4211330
Information Technology Department
G4210000
Other
1-Jan-51
G4211360
Internal Auditing Department
G4210000
Other
1-Jan-51
G4211390
Labour Resource Department
G4210000
Other
1-Jan-51
G4211430
Operations Department
G4210000
Other
1-Jan-51
G4211460
Planning Department
G4210000
Other
1-Jan-51
G4211490
PMV Department
G4210000
Other
1-Jan-51
G4211530
Procurement Department
G4210000
Other
1-Jan-51
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G4211560
SHEQ Department
G4210000
Other
1-Jan-51
G4211590
Technical and Engineering Department
G4210000
Other
1-Jan-51
G4211630
Cost Control Department
G4210000
Other
1-Jan-51
G4211660
Maintenance Department
G4210000
Other
1-Jan-51
G4211690
MEP Department
G4210000
Other
1-Jan-51
G4221130
Immigration Expense
G4220000
Other
1-Jan-51
G4221160
Communocation Allowance
G4220000
Other
1-Jan-51
G4221190
Training Expenses
G4220000
Other
1-Jan-51
G4221230
Leave Salary
G4220000
Other
1-Jan-51
G4221260
End of Service Benefits
G4220000
Other
1-Jan-51
G4221290
Air Ticket
G4220000
Other
1-Jan-51
G4221330
Transporatation Allowance
G4220000
Other
1-Jan-51
G4221360
Medical Insurance Allowance
G4220000
Other
1-Jan-51
G4221390
Bonus / Incentive
G4220000
Other
1-Jan-51
G4221430
Education Allowance
G4220000
Other
1-Jan-51
G4221460
Housing Allowance
G4220000
Other
1-Jan-51
E1021130
Dozer
E1020000
Other
1-Jan-51
E1021160
Articulate Dump Truck
E1020000
Other
1-Jan-51
E1021190
Excavator
E1020000
Other
1-Jan-51
E1021230
Shovel
E1020000
Other
1-Jan-51
E1021260
Roller
E1020000
Other
1-Jan-51
E1021290
Asphalt Spreader
E1020000
Other
1-Jan-51
E1021330
Wheel Loader
E1020000
Other
1-Jan-51
E1021360
Backhoe Loader
E1020000
Other
1-Jan-51
E1021390
Dumper
E1020000
Other
1-Jan-51
E1021430
Farm Tractor
E1020000
Other
1-Jan-51
E1021460
Skid Loader
E1020000
Other
1-Jan-51
E1021830
Rolling Machine
E1020000
Other
1-Jan-51
E1031160
Compactor
E1030000
Other
1-Jan-51
E1031260
Concrete Mixer/Mortar Mixer
E1030000
Other
1-Jan-51
E1031290
Augers & Bores, Vibro hammers
E1030000
Other
1-Jan-51
E1031330
Breakers
E1030000
Other
1-Jan-51
E1031360
Cutting Machine
E1030000
Other
1-Jan-51
E1031390
Dewatering Machine
E1030000
Other
1-Jan-51
E1031430
Power Float
E1030000
Other
1-Jan-51
E1031490
Coring Machine
E1030000
Other
1-Jan-51
E1031530
Chasing Machine
E1030000
Other
1-Jan-51
E1031560
Shearing Machine
E1030000
Other
1-Jan-51
E1031590
Folding Machine
E1030000
Other
1-Jan-51
E1031630
Hydraulic Press
E1030000
Other
1-Jan-51
E1031660
Lock Former
E1030000
Other
1-Jan-51
E1031690
Concrete Spraying Machine
E1030000
Other
1-Jan-51
E1031730
Scabbler
E1030000
Other
1-Jan-51
E1031760
Scarifier
E1030000
Other
1-Jan-51
E1031790
Scrubber Drier
E1030000
Other
1-Jan-51
E1031830
Shotcrete Machine
E1030000
Other
1-Jan-51
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E1031860
Concrete Vibrator
E1030000
Other
1-Jan-51
E1031960
Grinding Machine
E1030000
Other
1-Jan-51
E1031990
Saw
E1030000
Other
1-Jan-51
E1032130
Drilling Machine
E1030000
Other
1-Jan-51
E1032160
Angle Grinder
E1030000
Other
1-Jan-51
E1032190
Jig Saw Machine
E1030000
Other
1-Jan-51
E1032230
Welding Machine
E1030000
Other
1-Jan-51
E1032260
Plaster Machine & Accessories
E1030000
Other
1-Jan-51
E1032360
Impact Wrench
E1030000
Other
1-Jan-51
E1032390
Planers
E1030000
Other
1-Jan-51
E1032430
Sanders
E1030000
Other
1-Jan-51
E1032460
Router Plunge
E1030000
Other
1-Jan-51
E1032490
Air Blower
E1030000
Other
1-Jan-51
E1032530
Heat Gun
E1030000
Other
1-Jan-51
E1032560
Rush Machine
E1030000
Other
1-Jan-51
E4011130
Containers
E4010000
Other
1-Jan-51
E4021490
Forklift
E4010000
Other
1-Jan-51
E4021530
Man Lift
E4010000
Other
1-Jan-51
E4021560
Boom Truck
E4010000
Other
1-Jan-51
E4021590
Scissor Lift
E4010000
Other
1-Jan-51
E4021630
Telehandler
E4010000
Other
1-Jan-51
E4021660
Tower Crane
E4010000
Other
1-Jan-51
E4021690
Mobile Crane
E4010000
Other
1-Jan-51
E4021730
Crawler Crane
E4010000
Other
1-Jan-51
E4021760
Winch Crane
E4010000
Other
1-Jan-51
E4021790
Material Hoist
E4010000
Other
1-Jan-51
E4021860
Chiller
E4010000
Other
1-Jan-51
E4031130
Air Compressor
E4010000
Other
1-Jan-51
E4031190
Generators
E4010000
Other
1-Jan-51
E4031230
Water Pump
E4010000
Other
1-Jan-51
E4031460
Tower Light
E4010000
Other
1-Jan-51
E4031890
Bar Bending Machine
E4010000
Other
1-Jan-51
E4031930
Bar Cutting Machine
E4010000
Other
1-Jan-51
E4032290
Lab Equipments
E4010000
Other
1-Jan-51
E4032330
Laboratory Tools
E4010000
Other
1-Jan-51
E4032590
Pressure Testing Pump
E4010000
Other
1-Jan-51
E4032630
Vices
E4010000
Other
1-Jan-51
E4032660
Crane Accessories
E4010000
Other
1-Jan-51
E4032690
Chain Pulley
E4010000
Other
1-Jan-51
E4032730
Equipment -Spares, Repairs & Maintenance
E4010000
Other
1-Jan-51
E4041130
Flat Bed
E4040000
Other
1-Jan-51
E4041160
Low Bed
E4040000
Other
1-Jan-51
E4041190
Tipper Truck
E4040000
Other
1-Jan-51
E4041230
Tractor Head Trailer
E4040000
Other
1-Jan-51
E4041260
Bus
E4040000
Other
1-Jan-51
E4041290
Sewage Tanker
E4040000
Other
1-Jan-51
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E4041330
Water Tanker
E4040000
Other
1-Jan-51
E4041360
Diesel Tanker
E4040000
Other
1-Jan-51
E4041390
Recovery Truck
E4040000
Other
1-Jan-51
E4051130
Car
E4050000
Other
1-Jan-51
E4051160
Van
E4050000
Other
1-Jan-51
E4051190
Pickup- Double cabins
E4050000
Other
1-Jan-51
E4061130
Total Station
E4060000
Other
1-Jan-51
E4061160
Auto Level
E4060000
Other
1-Jan-51
E4061190
Theodolite
E4060000
Other
1-Jan-51
E4061230
GPS Units
E4060000
Other
1-Jan-51
E4061260
Digital Gauges
E4060000
Other
1-Jan-51
E4061290
Digital Level
E4060000
Other
1-Jan-51
E4061330
Laser Level
E4060000
Other
1-Jan-51
E4061360
Surveying Equipment - Sundries
E4060000
Other
1-Jan-51
E2071130
Wall System
E1070000
Other
1-Jan-51
E2071160
Column System
E1070000
Other
1-Jan-51
E2071190
Slab System
E1070000
Other
1-Jan-51
E2071230
Wall System - Panel System
E1070000
Other
1-Jan-51
E2071260
Core Wall System - ACS H20 + Steel Waler
E1070000
Other
1-Jan-51
E2071290
Columns System - Universal Panels
E1070000
Other
1-Jan-51
E2071330
Wall System - Waler + H20
E1070000
Other
1-Jan-51
E2071360
Columns System - Waler + H20
E1070000
Other
1-Jan-51
E2071390
Single sided Walls System - H20 + Steel Waler
E1070000
Other
1-Jan-51
E2071430
Core Wall System - CCS H20 + Steel Waler
E1070000
Other
1-Jan-51
E2071460
E1070000
Other
1-Jan-51
E1070000
Other
1-Jan-51
E2071530
Slab System - Shoring System + H20 Slab System - Table System / FSD Slab System Flex System Slab System - Table System / FSD Slab System Flex System
E1070000
Other
1-Jan-51
E2071560
Slab System - Cuplock + H20
E1070000
Other
1-Jan-51
E2071590
Alum Mobile Tower / Stair Tower
E1070000
Other
1-Jan-51
E2071630
Edge Protection (Rapid EPS)
E1070000
Other
1-Jan-51
E4071230
E1070000
Other
1-Jan-51
S2022000
Access Scaffolding & Towers Assessment (Surveys, environmental & hazardous material assessments)
S1020000
Other
1-Jan-51
S2023000
Subsurface Investigation
S1020000
Other
1-Jan-51
S2024000
Demolition and Structure Moving
S1020000
Other
1-Jan-51
S2025000
Site Remediation (Decontamination)
S1020000
Other
1-Jan-51
S2026000
Contaminated Site Material Removal
S1020000
Other
1-Jan-51
S2027000
Water Remediation
S1020000
Other
1-Jan-51
S2028000
Facility Remediation
S1020000
Other
1-Jan-51
S2031100
Concrete Forming
S1030000
Other
1-Jan-51
S1032100
Concrete Reinforcing
S1030000
Other
1-Jan-51
S1032300
Stressed Tendon Reinforcing
S1030000
Other
1-Jan-51
S1033100
Cast-in-Place Concrete
S1030000
Other
1-Jan-51
S1033500
Concrete finishing
S1030000
Other
1-Jan-51
S1033700
Specialty Placed Concrete
S1030000
Other
1-Jan-51
E2071490
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S1034100
Precast Concrete
S1030000
Other
1-Jan-51
S1034900
GRC Work
S1030000
Other
1-Jan-51
S1035000
Cast Decks and Underlayment
S1030000
Other
1-Jan-51
S1036000
Grouting
S1030000
Other
1-Jan-51
S1037000
Mass Concrete
S1030000
Other
1-Jan-51
S1038000
Concrete Cutting and Boring
S1030000
Other
1-Jan-51
S1042000
Unit Masonry
S1040000
Other
1-Jan-51
S1042100
Clay Unit Masonry
S1040000
Other
1-Jan-51
S1042200
Concrete Unit Masonry
S1040000
Other
1-Jan-51
S1044000
Stone Assemblies
S1040000
Other
1-Jan-51
S1045000
Refractory Masonry
S1040000
Other
1-Jan-51
S1046000
Corrosion-Resistant Masonry
S1040000
Other
1-Jan-51
S1047000
Manufactured Masonry
S1040000
Other
1-Jan-51
S1048000
Plastering
S1040000
Other
1-Jan-51
S1051200
Structural Steel Framing
S1050000
Other
1-Jan-51
S1051600
Structural Cabling
S1050000
Other
1-Jan-51
S1052000
Metal Joists
S1050000
Other
1-Jan-51
S1053000
Metal Decking
S1050000
Other
1-Jan-51
S1054100
Structural Metal Stud Framing
S1050000
Other
1-Jan-51
S1055000
Metal Fabrications
S1050000
Other
1-Jan-51
S1057000
Decorative Metal
S1050000
Other
1-Jan-51
S1061000
Rough Carpentry
S1060000
Other
1-Jan-51
S1062000
Finish Carpentry
S1060000
Other
1-Jan-51
S1064000
Architectural Woodwork
S1060000
Other
1-Jan-51
S1065000
Structural Plastics
S1060000
Other
1-Jan-51
S1066000
Plastic Fabrications
S1060000
Other
1-Jan-51
S1067000
Structural Composites
S1060000
Other
1-Jan-51
S1068000
Composite Fabrications
S1060000
Other
1-Jan-51
S1071000
Dampproofing and Waterproofing
S1070000
Other
1-Jan-51
S1072000
Thermal Protection
S1070000
Other
1-Jan-51
S1073000
Steep Slope Roofing
S1070000
Other
1-Jan-51
S1074000
Roofing and Siding Panels
S1070000
Other
1-Jan-51
S1075000
Membrane Roofing
S1070000
Other
1-Jan-51
S1076000
Flashing and Sheet Metal
S1070000
Other
1-Jan-51
S1077000
Roof and Wall Specialties and Accessories
S1070000
Other
1-Jan-51
S1078000
Fire and Smoke Protection
S1070000
Other
1-Jan-51
S1079000
Joint Protection
S1070000
Other
1-Jan-51
S1081100
Doors and Frames
S1080000
Other
1-Jan-51
S1083000
Specialty Doors and Frames
S1080000
Other
1-Jan-51
S1084000
Entrances, Storefronts, and Curtain Walls
S1080000
Other
1-Jan-51
S1085000
Windows
S1080000
Other
1-Jan-51
S1086200
Unit Skylights
S1080000
Other
1-Jan-51
S1087000
Hardware
S1080000
Other
1-Jan-51
S1088000
Glazing
S1080000
Other
1-Jan-51
S1089000
Louvers and Vents
S1080000
Other
1-Jan-51
S1092100
Gypsum board assemblies
S1090000
Other
1-Jan-51
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S1092700
GRG Works
S1090000
Other
1-Jan-51
S1093000
Tiling
S1090000
Other
1-Jan-51
S1095000
Ceilings
S1090000
Other
1-Jan-51
S1096200
Specialty Flooring
S1090000
Other
1-Jan-51
S1096400
Wood Flooring
S1090000
Other
1-Jan-51
S1096500
Raised Flooring
S1090000
Other
1-Jan-51
S1097000
Wall Finishes
S1090000
Other
1-Jan-51
S1098000
Acoustic Treatment
S1090000
Other
1-Jan-51
S1099100
Painting
S1090000
Other
1-Jan-51
S1099400
Decorative Finishing
S1090000
Other
1-Jan-51
S1099600
High Performance Coatings (Epoxy Coating etc..)
S1090000
Other
1-Jan-51
S1101400
Signage, Road Marking and Accessories
S1100000
Other
1-Jan-51
S1102100
Compartments and Cubicles
S1100000
Other
1-Jan-51
S1103000
S1100000
Other
1-Jan-51
S1100000
Other
1-Jan-51
S1100000
Other
1-Jan-51
S1100000
Other
1-Jan-51
S1108000
Fireplaces and Stoves Safety Specialties (Emergency Aid, Fire Protection, etc..) Storage Specialties (Lockers, Post boxes, Closets, Shelving, etc..) Exterior Specialties (Sun screens, Canopies, Car shelters, Flagpoles, etc..) Other Specialties (Pest control devices, grilles, Flags and banners, Gas lighting, Security mirrors, etc..)
S1100000
Other
1-Jan-51
S1111300
Loading Dock Equipment
S1110000
Other
1-Jan-51
S1112100
Service Equipment
S1110000
Other
1-Jan-51
S1113200
S1110000
Other
1-Jan-51
S1114000
Unit Kitchens Foodservice Equipment (Storage, Preparation, Delivery carts, cooking and dispensing equipments)
S1110000
Other
1-Jan-51
S1115000
Educational and Scientific Equipment
S1110000
Other
1-Jan-51
S1116100
Theater Equipment
S1110000
Other
1-Jan-51
S1116600
Athletic Equipment
S1110000
Other
1-Jan-51
S1116800
Play Field Equipment
S1110000
Other
1-Jan-51
S1117000
Healthcare Equipment
S1110000
Other
1-Jan-51
S1118100
Facility Maintenance Equipment
S1110000
Other
1-Jan-51
S1118200
S1110000
Other
1-Jan-51
S1119000
Facility solid waste handling equipment Other Equipment (Religious, Agricultural, Horticultural, Arts and crafts equipment etc..)
S1110000
Other
1-Jan-51
S1121000
Art
S1120000
Other
1-Jan-51
S1122100
Window Blinds
S1120000
Other
1-Jan-51
S1123000
S1120000
Other
1-Jan-51
S1124000
Casework Furnishings and Accessories (Bath and bedroom linen & furnishings, rugs and mats etc..)
S1120000
Other
1-Jan-51
S1125000
Furniture
S1120000
Other
1-Jan-51
S1126000
S1120000
Other
1-Jan-51
S1129000
Multiple Seating Other Furnishings (Interior planters and public space furnishings etc..)
S1120000
Other
1-Jan-51
S1131100
Swimming Pools
S1130000
Other
1-Jan-51
S1104000 S1105000 S1107000
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S1132100
Controlled Environment rooms
S1130000
Other
1-Jan-51
S1132400
Special Activity Rooms
S1130000
Other
1-Jan-51
S1133000
S1130000
Other
1-Jan-51
S1130000
Other
1-Jan-51
S1135000
Special Structures Integrated Construction (Building modules, sound, vibration control, radiation protection etc..) Special Instrumentation (Stress, Seismic, Meteorological Instrumentation etc..)
S1130000
Other
1-Jan-51
S1141000
Dumbwaiters
S1140000
Other
1-Jan-51
S1142000
Elevators
S1140000
Other
1-Jan-51
S1143100
Escalators
S1140000
Other
1-Jan-51
S1143200
Moving walks
S1140000
Other
1-Jan-51
S1144000
Lifts
S1140000
Other
1-Jan-51
S1147000
Turntables
S1140000
Other
1-Jan-51
S1148000
Facility Chutes
S1140000
Other
1-Jan-51
S1211300
Fire suppression sprinkler systems
S1210000
Other
1-Jan-51
S1212000
Fire-Extinguishing Systems
S1210000
Other
1-Jan-51
S1213000
Fire Pumps
S1210000
Other
1-Jan-51
S1214000
Fire-Suppression Water Storage
S1210000
Other
1-Jan-51
S1221000
Plumbing Piping
S1220000
Other
1-Jan-51
S1223000
Plumbing Equipment
S1220000
Other
1-Jan-51
S1224000
Plumbing Fixtures
S1220000
Other
1-Jan-51
S1225000
S1220000
Other
1-Jan-51
S1226000
Pool and Fountain Plumbing Systems Gas and Vacuum Systems for Laboratory and Healthcare Facilities
S1220000
Other
1-Jan-51
S1231000
Facility Fuel Systems
S1230000
Other
1-Jan-51
S1232000
HVAC Piping and Pumps
S1230000
Other
1-Jan-51
S1233000
HVAC Air Distribution
S1230000
Other
1-Jan-51
S1234000
HVAC Air Cleaning Devices
S1230000
Other
1-Jan-51
S1235000
Central Heating Equipment
S1230000
Other
1-Jan-51
S1236000
Central Cooling Equipment
S1230000
Other
1-Jan-51
S1237000
Central HVAC Equipment
S1230000
Other
1-Jan-51
S1238000
Decentralized HVAC Equipment
S1230000
Other
1-Jan-51
S1251000
S1250000
Other
1-Jan-51
S1253000
Integrated Automation Network Equipment Integrated Automation Instrumentation and Terminal Devices
S1250000
Other
1-Jan-51
S1255000
Integrated Automation Facility Controls
S1250000
Other
1-Jan-51
S1259000
Integrated Automation Control Sequences
S1250000
Other
1-Jan-51
S1261000
High-Voltage Electrical Distribution
S1260000
Other
1-Jan-51
S1262000
Medium-Voltage Electrical Distribution
S1260000
Other
1-Jan-51
S1263000
S1260000
Other
1-Jan-51
S1264000
Low-Voltage Electrical Transmission Facility Electrical Power Generating and Storing Equipment
S1260000
Other
1-Jan-51
S1265000
Electrical Protection
S1260000
Other
1-Jan-51
S1266000
Lighting
S1260000
Other
1-Jan-51
S1271000
Structured Cabling
S1270000
Other
1-Jan-51
S1272000
Data Communications
S1270000
Other
1-Jan-51
S1273000
Voice Communications
S1270000
Other
1-Jan-51
S1134000
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S1274000
Audio-Video Communications
S1270000
Other
1-Jan-51
S1275100
S1270000
Other
1-Jan-51
S1281000
Public Address System Electronic Access Control and Intrusion Detection
S1280000
Other
1-Jan-51
S1282000
Electronic Surveillance
S1280000
Other
1-Jan-51
S1283100
Fire Detection and Alarm
S1280000
Other
1-Jan-51
S1284000
Electronic Monitoring and Control
S1280000
Other
1-Jan-51
S2311000
Site Clearing
S1310000
Other
1-Jan-51
S2312310
Excavation
S1310000
Other
1-Jan-51
S1312320
Fill
S1310000
Other
1-Jan-51
S2313100
Soil Treatment
S1310000
Other
1-Jan-51
S2313200
Soil Stabilization
S1310000
Other
1-Jan-51
S1314000
Shoring and Underpinning
S1310000
Other
1-Jan-51
S1315000
Excavation Support and Protection
S1310000
Other
1-Jan-51
S1316000
Special Foundations and Load-Bearing Elements
S1310000
Other
1-Jan-51
S2317000
Tunneling and Mining
S1310000
Other
1-Jan-51
S1321000
S1320000
Other
1-Jan-51
S1321700
Bases, Ballasts, and Paving Paving Specialties (Speed bumps, pavement markings etc..)
S1320000
Other
1-Jan-51
S1323100
Fences and Gates
S1320000
Other
1-Jan-51
S1327000
Wetlands
S1320000
Other
1-Jan-51
S1328000
Irrigation
S1320000
Other
1-Jan-51
S1329000
Planting
S1320000
Other
1-Jan-51
S1347100
Roadway Construction
S1330000
Other
1-Jan-51
S1347300
Protective Covers
S1330000
Other
1-Jan-51
S1347700
Transportation Equipment
S1330000
Other
1-Jan-51
S1350000
Waterway and Marine Construction
S1350000
Other
1-Jan-51
S1400000
Process Interconnections (LPG Works etc..)
S1400000
Other
1-Jan-51
S1410000
Material processing and handling equipment
S1410000
Other
1-Jan-51
S1420000
S1420000
Other
1-Jan-51
S1430000
Process heating, cooling, and drying equipment Process gas and liquid handling, purification, and storage equipment
S1430000
Other
1-Jan-51
S1440000
Pollution and waste control equipment
S1440000
Other
1-Jan-51
S1450000
Industry specific manufacturing equipment
S1450000
Other
1-Jan-51
S1460000
Water and wastewater equipment
S1460000
Other
1-Jan-51
S1480000
Electrical power generation
S1480000
Other
1-Jan-51
D3011130
Architectural Design
D3010000
Other
1-Jan-51
D3011160
Structural Design
D3010000
Other
1-Jan-51
D3011190
ID - Design
D3010000
Other
1-Jan-51
D3011230
Landscaping Design
D3010000
Other
1-Jan-51
D3011260
Shop Drawing Services
D3010000
Other
1-Jan-51
D3011290
Commercial Services
D3010000
Other
1-Jan-51
D3021130
Architectural Supervision
D3020000
Other
1-Jan-51
D3021160
Structural Supervision
D3020000
Other
1-Jan-51
D3021190
ID - Supervision
D3020000
Other
1-Jan-51
D3021230
Landscaping Supervision
D3020000
Other
1-Jan-51
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D3030000
Project Management
D3030000
Other
1-Jan-51
C0011130
Contract Provisional Sums
C0010000
Other
1-Jan-51
C0011160
High Level Budget & Estimates
C0010000
Other
1-Jan-51
C0011190
Project Maintenance
C0010000
Other
1-Jan-51
C0011230
Management Contingency
C0010000
Other
1-Jan-51
C0011260
Head Office Contingency
C0010000
Other
1-Jan-51
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Unit of Measures – ANNEXURE F Unit of Measures
EFFECTIVE DATES SR. NO 1 2 3 4 5 6 7 8 9 10 11
UNIT SHT NOS PKT PR SET DRM ROL MTR LS SQM CUM
MEANING SHEET NUMBERS PACKET PAIR SET DRUM ROLL METER LUMPSUM SQ METER CUBIC METER
DESCRIPION SHEET NUMBERS PACKET PAIR SET DRUM ROLL METER LUMPSUM SQ METER CUBIC METER
START DATE
FINISH DATE
01-Jan-1951 01-Jan-1951 01-Jan-1951 01-Jan-1951 01-Jan-1951 01-Jan-1951 01-Jan-1951 01-Jan-1951 01-Jan-1951 01-Jan-1951 01-Jan-1951
Note: Final List will be prepared based on Item Master provided by Inventory Key Users.
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G&A Details – ANNEXURE G
Equation
S.N.
A
Staff Cost
A.0
Number of Labours
A.1
Number of Staff
A.2
Staff Gross Salaries
A.2.1
Staff Gross Salaries - Basic
Sum of Basic per annum
A.2.2
Staff Gross Salaries - Accommodation
Sum of HRA per annum
A.2.3
Staff Gross Salaries - Transportation
Sum of TRP per annum
A.2.4
Staff Gross Salaries - Other Allowance
Sum of OTH per annum
A.3
Staff CTC
A.3.01
Staff CTC - Air Tickets (Reg. Vac 2x)
Sum of CTC Airticket per annum
Staff CTC - Air Tickets (EOS@10% 1x) Staff CTC - Leave Encash @ 20% Est.) Staff CTC -Annual Leave @ 10% Est.) A.3.02
Staff CTC - Accum. EOS @ 10% Est.
Sum of CTC Graduity per annum
A.3.03
Staff CTC - Visa & Immigration
Sum of CTC Visa per annum
A.3.04
Staff CTC - Education
Sum of CTC Education Allowance per annum
A.3.05
Staff CTC - Medical Insurance
Sum of CTC Insurance per annum
A.3.06
Staff CTC - Housing Allowances
Sum of CTC Housing Allowance per annum
A.3.07
Staff CTC - Mobile Allowance
Sum of CTC Communication per annum
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A.3.08
Staff CTC - WC Insurance
0.08 %
A.3.09
Staff CTC - Recruitment
Sum of Recruitment Cost Per Annum
A.3.10
Staff CTC - Provision for Salary Increment
2%
A.4
Bonus
A.5
Training
2,000.00 QAR/Person/Year
A.6
HR Management Charges
51.28 QAR/Person/Month
Total Staff Cost
B
Logistics
B.1
Motor Car Expenses
B.1.1
Motor Car Expenses - Fuel (Petrol)
B.1.2
Motor Car Expenses - Driver
B.1.3
Motor Car Expenses - Vehicle Rent
B.2
Office Space
B.2.1
Area
B.2.2
Office Rent
140.00 QR/Sqm/Month
B.2.3
Store Rent
15.00 QR/Sqm/Month
B.2.4
Electricity & Water Charges
10.00 QR/Sqm/Month
B.2.5
Portable Drinking Water
26.00 QR/Person/Month
B.2.6
Office Kitchen Exp.
100.00 QR/Person/Month
B.2.7
Main Office Repairing & Maintenance Total Logistics
C
Financial Requirements
C.1
Financing and Interest Charges
C.2
Professional Charges & Legal Charges
C.3
Zakat & Donations
C.4
Trade License Expenses
C.5
Depreciation Total Financial Requirements
D
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D.1
Software
D.1.1
ERP Users
Number
D.1.2
ERP Cost
550.00 QAR/Person/Month
D.1.3
Work Station Charge
137.50 QAR/Person/Month
D.1.4
Special Software Costs
Custom
D.2
Telephone, Fax & Internet Charges
100.00 QAR/Person/Month
D.3
Printing, Photocopying & Stationary
110.00 QAR/Person/Month
Depreciation / Amortization Total IT Requirements
E
Other Expenses
E.1
Travelling & Business Trips
E.2
Shipping Expenses
E.3
Entertainment
E.4
Tender Expenses
E.5
Marketing and Advertisement
E.6
Miscellaneous Expenses
25.00 QAR/Person/Month
Total Other Expenses
GRAND TOTAL
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Open and Closed Issues for this Deliverable Open Issues ID
Issue
1
Commitment Cost Reallocation
Resolution
Responsibility
Target Date
Impact Date
Closed Issues ID
Issue
Resolution
Responsibility
1
Project Numbering Structure UCC BOQ auto import in WSD Same Activity Master for UCC and WSD
9Digits
UCC Cost Control
Yes.
UCC and WSD
2 3
4
5
6 7 8 9
Main Activity Master will be maintained by UCC. WSD will maintain a child master to maintain a rollup (WSD Specific) of the Activities from Main Activity Master. Orders below 500,000 are Light Order Process will be followed. not considered as Subcontract Order Material Should be returned Leftover material should be returned with to stores with average cost Cost (Average Cost of System) not with Zero cost Customer billing Deductions Subcontract Billing Deductions PMV Process Finance would like to Cost control has agrred to reverse it every reverse all the accrual month entries automatically in the next month first date. Need confirmation from UCC Cost Control Department.
UCC_PA_BP080_FINAL
Target Date
Impact Date
UCC and WSD
Procurement and Commercial Projects Cost Control
Commercial & Finance Commercial & Finance PMV Finance and Cost Control
UCC/NALSOFT - Confidential
194
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