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PROJECT A-SURE
User Training Manual
Financial Accounting ACCOUNTS RECEIVABLE CREATE MASTER DATA
CUSTOMER: PTCL IMPLEMENTATION PARTNER: SIEMENS PAKISTAN
Date: 17 November, 2007 Author(s): Siemens Pakistan Engineering Company Limited
Document Number Document Number
Document Date
FI-AR-001.01/001
17 November, 2007
Version History Version Number
17 November 2007
01 / 001
FI‐AR‐001.01/001
Version Date
Summary of Changes NA
Ref: Minutes of Review NA
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TABLE OF CONTENTS 1. SAP EASY ACCESS ............................................................................................... 10 1.1. REQUIRED USER INPUT ....................................................................................................... 10 1.2. SAP SCREEN SNAP ............................................................................................................ 10 1.3. DESCRIPTION ...................................................................................................................... 10
2. ACCOUNT GROUP .................................................................................................. 11 2.1. REQUIRED USER INPUT ....................................................................................................... 11 2.2. SAP SCREEN SNAP ............................................................................................................ 11 2.3. DESCRIPTION ...................................................................................................................... 11
3. COMPANY CODE .................................................................................................... 12 3.1. REQUIRED USER INPUT ....................................................................................................... 12 3.2. SAP SCREEN SNAP ............................................................................................................ 12 3.3. DESCRIPTION ...................................................................................................................... 12
4. CONTINUE ............................................................................................................... 13 4.1. REQUIRED USER INPUT ....................................................................................................... 13 4.2. SAP SCREEN SNAP ............................................................................................................ 13 4.3. DESCRIPTION ...................................................................................................................... 13
5. TITLE ........................................................................................................................ 14 5.1. REQUIRED USER INPUT ....................................................................................................... 14 5.2. SAP SCREEN SNAP ............................................................................................................ 14 5.3. DESCRIPTION ...................................................................................................................... 14
6. NAME ........................................................................................................................ 15 6.1. REQUIRED USER INPUT ....................................................................................................... 15 6.2. SAP SCREEN SNAP ............................................................................................................ 15 6.3. DESCRIPTION ...................................................................................................................... 15
7. NAME 2..................................................................................................................... 16
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7.1. REQUIRED USER INPUT ....................................................................................................... 16 7.2. SAP SCREEN SNAP ............................................................................................................ 16 7.3. DESCRIPTION ...................................................................................................................... 16
8. SEARCH TERM 1 ..................................................................................................... 17 8.1. REQUIRED USER INPUT ....................................................................................................... 17 8.2. SAP SCREEN SNAP ............................................................................................................ 17 8.3. DESCRIPTION ...................................................................................................................... 17
9. SEARCH TERM 2 ..................................................................................................... 18 9.1. REQUIRED USER INPUT ....................................................................................................... 18 9.2. SAP SCREEN SNAP ............................................................................................................ 18 9.3. DESCRIPTION ...................................................................................................................... 18
10. STREET .................................................................................................................. 19 10.1. REQUIRED USER INPUT ..................................................................................................... 19 10.2. SAP SCREEN SNAP .......................................................................................................... 19 10.3. DESCRIPTION .................................................................................................................... 19
11. COUNTRY .............................................................................................................. 20 11.1. REQUIRED USER INPUT ..................................................................................................... 20 11.2. SAP SCREEN SNAP .......................................................................................................... 20 11.3. DESCRIPTION .................................................................................................................... 20
12. EXPAND ................................................................................................................. 21 12.1. REQUIRED USER INPUT ..................................................................................................... 21 12.2. SAP SCREEN SNAP .......................................................................................................... 21 12.3. DESCRIPTION .................................................................................................................... 21
13. CITY ........................................................................................................................ 22 13.1. REQUIRED USER INPUT ..................................................................................................... 22 13.2. SAP SCREEN SNAP .......................................................................................................... 22 13.3. DESCRIPTION .................................................................................................................... 22
14. PO BOX .................................................................................................................. 23 FI‐AR‐001.01/001
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14.1. REQUIRED USER INPUT ..................................................................................................... 23 14.2. SAP SCREEN SNAP .......................................................................................................... 23 14.3. DESCRIPTION .................................................................................................................... 23
15. POSTAL CODE ...................................................................................................... 24 15.1. REQUIRED USER INPUT ..................................................................................................... 24 15.2. SAP SCREEN SNAP .......................................................................................................... 24 15.3. DESCRIPTION .................................................................................................................... 24
16. TELEPHONE .......................................................................................................... 25 16.1. REQUIRED USER INPUT ..................................................................................................... 25 16.2. SAP SCREEN SNAP .......................................................................................................... 25 16.3. DESCRIPTION .................................................................................................................... 25
17. EXTENSION ........................................................................................................... 26 17.1. REQUIRED USER INPUT ..................................................................................................... 26 17.2. SAP SCREEN SNAP .......................................................................................................... 26 17.3. DESCRIPTION .................................................................................................................... 26
18. ADDITIONAL DATA ............................................................................................... 27 18.1. REQUIRED USER INPUT ..................................................................................................... 27 18.2. SAP SCREEN SNAP .......................................................................................................... 27 18.3. DESCRIPTION .................................................................................................................... 27
19. NEW ENTRY .......................................................................................................... 28 19.1. REQUIRED USER INPUT ..................................................................................................... 28 19.2. SAP SCREEN SNAP .......................................................................................................... 28 19.3. DESCRIPTION .................................................................................................................... 28
20. ADDITIONAL TELEPHONE NUMBER & CONTINUE .......................................... 29 20.1. REQUIRED USER INPUT ..................................................................................................... 29 20.2. SAP SCREEN SNAP .......................................................................................................... 29 20.3. DESCRIPTION .................................................................................................................... 29
21. MOBILE PHONE .................................................................................................... 30 FI‐AR‐001.01/001
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21.1. REQUIRED USER INPUT ..................................................................................................... 30 21.2. SAP SCREEN SNAP .......................................................................................................... 30 21.3. DESCRIPTION .................................................................................................................... 30
22. FAX ......................................................................................................................... 31 22.1. REQUIRED USER INPUT ..................................................................................................... 31 22.2. SAP SCREEN SNAP .......................................................................................................... 31 22.3. DESCRIPTION .................................................................................................................... 31
23. E-MAIL .................................................................................................................... 32 23.1. REQUIRED USER INPUT ..................................................................................................... 32 23.2. SAP SCREEN SNAP .......................................................................................................... 32 23.3. DESCRIPTION .................................................................................................................... 32
24. CONTROL DATA TAB ........................................................................................... 33 24.1. REQUIRED USER INPUT ..................................................................................................... 33 24.2. SAP SCREEN SNAP .......................................................................................................... 33 24.3. DESCRIPTION .................................................................................................................... 33
25. VENDOR ................................................................................................................. 34 25.1. REQUIRED USER INPUT ..................................................................................................... 34 25.2. SAP SCREEN SNAP .......................................................................................................... 34 25.3. DESCRIPTION .................................................................................................................... 34
26. TRADING PARTNER ............................................................................................. 35 26.1. REQUIRED USER INPUT ..................................................................................................... 35 26.2. SAP SCREEN SNAP .......................................................................................................... 35 26.3. DESCRIPTION .................................................................................................................... 35
27. TAX NUMBER 1 ..................................................................................................... 36 27.1. REQUIRED USER INPUT ..................................................................................................... 36 27.2. SAP SCREEN SNAP .......................................................................................................... 36 27.3. DESCRIPTION .................................................................................................................... 36
28. TAX NUMBER 3 ..................................................................................................... 37 FI‐AR‐001.01/001
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28.1. REQUIRED USER INPUT ..................................................................................................... 37 28.2. SAP SCREEN SNAP .......................................................................................................... 37 28.3. DESCRIPTION .................................................................................................................... 37
29. PAYMENT TRANSACTIONS................................................................................. 38 29.1. REQUIRED USER INPUT ..................................................................................................... 38 29.2. SAP SCREEN SNAP .......................................................................................................... 38 29.3. DESCRIPTION .................................................................................................................... 38
30. BANK COUNTRY KEY .......................................................................................... 39 30.1. REQUIRED USER INPUT ..................................................................................................... 39 30.2. SAP SCREEN SNAP .......................................................................................................... 39 30.3. DESCRIPTION .................................................................................................................... 39
31. BANK KEY ............................................................................................................. 40 31.1. REQUIRED USER INPUT ..................................................................................................... 40 31.2. SAP SCREEN SNAP .......................................................................................................... 40 31.3. DESCRIPTION .................................................................................................................... 40
32. BANK ACCOUNT................................................................................................... 41 32.1. REQUIRED USER INPUT ..................................................................................................... 41 32.2. SAP SCREEN SNAP .......................................................................................................... 41 32.3. DESCRIPTION .................................................................................................................... 41
33. ACCOUNT HOLDER .............................................................................................. 42 33.1. REQUIRED USER INPUT ..................................................................................................... 42 33.2. SAP SCREEN SNAP .......................................................................................................... 42 33.3. DESCRIPTION .................................................................................................................... 42
34. COMPANY CODE DATA ....................................................................................... 43 34.1. REQUIRED USER INPUT ..................................................................................................... 43 34.2. SAP SCREEN SNAP .......................................................................................................... 43 34.3. DESCRIPTION .................................................................................................................... 43
35. RECON. ACCOUNT ............................................................................................... 44 FI‐AR‐001.01/001
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35.1. REQUIRED USER INPUT ..................................................................................................... 44 35.2. SAP SCREEN SNAP .......................................................................................................... 44 35.3. DESCRIPTION .................................................................................................................... 44
36. SORT KEY .............................................................................................................. 45 36.1. REQUIRED USER INPUT ..................................................................................................... 45 36.2. SAP SCREEN SNAP .......................................................................................................... 45 36.3. DESCRIPTION .................................................................................................................... 45
37. PREVIOUS ACCOUNT NUMBER ......................................................................... 46 37.1. REQUIRED USER INPUT ..................................................................................................... 46 37.2. SAP SCREEN SNAP .......................................................................................................... 46 37.3. DESCRIPTION .................................................................................................................... 46
38. PAYMENT TRANSACTIONS................................................................................. 47 38.1. REQUIRED USER INPUT ..................................................................................................... 47 38.2. SAP SCREEN SNAP .......................................................................................................... 47 38.3. DESCRIPTION .................................................................................................................... 47
39. TERMS OF PAYMENT ........................................................................................... 48 39.1. REQUIRED USER INPUT ..................................................................................................... 48 39.2. SAP SCREEN SNAP .......................................................................................................... 48 39.3. DESCRIPTION .................................................................................................................... 48
40. PAYMENT HISTORY RECORD............................................................................. 49 40.1. REQUIRED USER INPUT ..................................................................................................... 49 40.2. SAP SCREEN SNAP .......................................................................................................... 49 40.3. DESCRIPTION .................................................................................................................... 49
41. PAYMENT METHODS ........................................................................................... 50 41.1. REQUIRED USER INPUT ..................................................................................................... 50 41.2. SAP SCREEN SNAP .......................................................................................................... 50 41.3. DESCRIPTION .................................................................................................................... 50
42. CLEARING WITH VENDOR .................................................................................. 51 FI‐AR‐001.01/001
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42.1. REQUIRED USER INPUT ..................................................................................................... 51 42.2. SAP SCREEN SNAP .......................................................................................................... 51 42.3. DESCRIPTION .................................................................................................................... 51
43. WITHHOLDING TAX TAB ..................................................................................... 52 43.1. REQUIRED USER INPUT ..................................................................................................... 52 43.2. SAP SCREEN SNAP .......................................................................................................... 52 43.3. DESCRIPTION .................................................................................................................... 52
44. WITHHOLDING TAX INFORMATION ................................................................... 53 44.1. REQUIRED USER INPUT ..................................................................................................... 53 44.2. SAP SCREEN SNAP .......................................................................................................... 53 44.3. DESCRIPTION .................................................................................................................... 53
45. SAVE ...................................................................................................................... 55 45.1. REQUIRED USER INPUT ..................................................................................................... 55 45.2. SAP SCREEN SNAP .......................................................................................................... 55 45.3. DESCRIPTION .................................................................................................................... 55
46. CUSTOMER NUMBER........................................................................................... 56 46.1. REQUIRED USER INPUT ..................................................................................................... 56 46.2. SAP SCREEN SNAP .......................................................................................................... 56 46.3. DESCRIPTION .................................................................................................................... 56
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1. SAP Easy Access 1.1. Required User Input Enter transaction code "FD01" in the command line and press enter.
1.2. SAP Screen Snap
1.3. Description Follow the menu path as shown in the screen snap and double click on "FD01 - Create" OR Enter transaction code "FD01" in the command line and press enter.
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2. Account Group 2.1. Required User Input Select relevant account group from the list.
2.2. SAP Screen Snap
2.3. Description The account group is a classifying feature within customer master records. The account group determines in which number range the customer account number should be; whether the number is assigned by the user or by the system; which specifications are necessary or possible in the master record.
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3. Company Code 3.1. Required User Input Enter company code then press Enter.
3.2. SAP Screen Snap
3.3. Description The company code is an organizational unit within financial accounting. Enter "1100" for PTCL or "1300" for Paknet.
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4. Continue 4.1. Required User Input Click on "Continue" icon.
4.2. SAP Screen Snap
4.3. Description Click on "Continue" icon to proceed.
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5. Title 5.1. Required User Input Click on appropriate title in the list.
5.2. SAP Screen Snap
5.3. Description Choose the title from the entries in the drop down list box. The title is displayed in text form in the screen field in the logon language, and its key is stored in the database. Possible titles are stored in a check table. They are language-dependent.
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6. Name 6.1. Required User Input Enter "Japan Embessy" then press Tab.
6.2. SAP Screen Snap
6.3. Description Enter name of the customer.
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7. Name 2 7.1. Required User Input Enter "KDDI Corp" then press Tab.
7.2. SAP Screen Snap
7.3. Description Enter alternative name of the customer.
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8. Search Term 1 8.1. Required User Input Enter "Japan" then press Tab.
8.2. SAP Screen Snap
8.3. Description Enter any suitable search term. Short description used for search helps. Only capital letters are saved in this field. All entries are automatically converted into capital letters.
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9. Search Term 2 9.1. Required User Input Enter "12345" then press Tab.
9.2. SAP Screen Snap
9.3. Description Enter any suitable search term. Short description used for search helps. Only capital letters are saved in this field. All entries are automatically converted into capital letters.
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10.
Street
10.1.
Required User Input
Enter street then press tab.
10.2.
SAP Screen Snap
10.3.
Description
Street name as part of the address.
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11.
Country
11.1.
Required User Input
Enter "pk" then press tab.
11.2.
SAP Screen Snap
11.3.
Description
Country key as part of address. This field is mandatory emphasizing the point that this field has to be inputed in order to move further in creating a customer.Select Country code from drop down or enter Country code directly.
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12.
Expand
12.1.
Required User Input
Click on "Expand" icon.
12.2.
SAP Screen Snap
12.3.
Description
Click on "Expand" icon to enter additional fields in address.
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13.
City
13.1.
Required User Input
Enter "Islamabad" then press Tab.
13.2.
SAP Screen Snap
13.3.
Description
City name as part of the address. The city name is saved redundantly in another database field in uppercase letters, for search help. If the Postal regional structure ('city file') is active, the city name is checked against the Cities defined in the regional structure.
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14.
PO Box
14.1.
Required User Input
Enter "PO Box" then press tab.
14.2.
SAP Screen Snap
14.3.
Description
PO Box number as part of an address
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15.
Postal Code
15.1.
Required User Input
Enter "Postal code" then press tab.
15.2.
SAP Screen Snap
15.3.
Description
Postal code that is required for a unique assignment of the PO box.
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16.
Telephone
16.1.
Required User Input
Enter Telephone number, then press tab.
16.2.
SAP Screen Snap
16.3.
Description
Telephone numbmer, consisting of dialing code and number, but without the country code. If the telephone number consists of a company number and an extension, the extension must be entered in the field extension.
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17.
Extension
17.1.
Required User Input
Enter telephone extension number, then press tab.
17.2.
SAP Screen Snap
17.3.
Description
Telephone extension number.
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18.
Additional Data
18.1.
Required User Input
Click on "Multiple data" icon.
18.2.
SAP Screen Snap
18.3.
Description
Click on multiple data option icon to enter additional telephone numbers.
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19.
New Entry
19.1.
Required User Input
Click on "New Entry" icon.
19.2.
SAP Screen Snap
19.3.
Description
Click on "New Entry" icon to insert new line.
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20.
Additional Telephone Number & Continue
20.1.
Required User Input
Enter "2213" then press Tab.
20.2.
SAP Screen Snap
20.3.
Description
Enter additional telephone number and extension. Repeat these steps to enter as many telephone number as required. Click on "Continue" icon to go to previous screen.
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21.
Mobile Phone
21.1.
Required User Input
Enter the mobile number, then press tab.
21.2.
SAP Screen Snap
21.3.
Description
Mobile telephone number consisting of dialing code and number, but without country code. Use additional data button to enter additional mobile numbers.
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22.
Fax
22.1.
Required User Input
Enter fax number then press tab.
22.2.
SAP Screen Snap
22.3.
Description
Fax number, consisting of dialing code and number, but without country dialing code. If the fax number consists of a company number and an extension, the extension must be entered in the field extension. Use additional data button to enter multiple fax numbers.
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23.
E-mail
23.1.
Required User Input
Enter email address then press tab.
23.2.
SAP Screen Snap
23.3.
Description
Internet mail address, also called e-mail address. Example: [email protected]. The Internet mail address is used to send mail via the Internet world-wide; the protocol used is SMTP (Simple Mail Transfer Protocol). Use additional data button to enter additional email addresses.
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24.
Control data tab
24.1.
Required User Input
Click on "Control Data" tab.
24.2.
SAP Screen Snap
24.3.
Description
Click on control data tab to enter additional information.
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25.
Vendor
25.1.
Required User Input
Enter "3000068" then press tab.
25.2.
SAP Screen Snap
25.3.
Description
Number of the vendor account from which the transactions are processed. A vendor account number is a unique key used to clearly identify the vendor within the SAP system. Enter Vendor code OR press F4 to select vendor from drop down list then press tab.
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26.
Trading Partner
26.1.
Required User Input
Enter "1200" then press tab.
26.2.
SAP Screen Snap
26.3.
Description
Company ID of subsidiary and / or associate. Trading partner field need to be field only when relevant transaction is between group companies. Use F4 to see and select possible values.
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27.
Tax Number 1
27.1.
Required User Input
Enter "N I C number" of the customer, then press tab.
27.2.
SAP Screen Snap
27.3.
Description
Tax Number 1 is used to store NIC No. of the customer.
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28.
Tax Number 3
28.1.
Required User Input
Enter "Sales tax registration number", then press tab.
28.2.
SAP Screen Snap
28.3.
Description
Tax Number 3 is used to store Sales tax Registration Number of the customer.
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29.
Payment Transactions
29.1.
Required User Input
Click on "Payment Transactions" tab.
29.2.
SAP Screen Snap
29.3.
Description
Click on "Payment Transaction" tab to enter bank account information of the customer.
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30.
Bank Country Key
30.1.
Required User Input
Enter "pk" then press Tab.
30.2.
SAP Screen Snap
30.3.
Description
Identifies the country in which the bank is located. The country key defines the rules according to which bank data, such as the bank and account numbers, is to be validated.
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31.
Bank Key
31.1.
Required User Input
Enter Bank Key then press tab.
31.2.
SAP Screen Snap
31.3.
Description
In this field, you specify the bank key under which bank data from the respective country is stored. Normally, you manage banks using their bank number. The bank number in the control data for the bank is then displayed twice, that is, as the bank key too. In certain countries, the bank account number takes on this function; then there are no bank numbers and the bank data is managed using the account number. To manage bank data using another key, for example, the SWIFT code, external number assignment can also be used.
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32.
Bank Account
32.1.
Required User Input
Enter bank account number then press tab.
32.2.
SAP Screen Snap
32.3.
Description
This field contains the number under which the account is managed at the bank.
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33.
Account Holder
33.1.
Required User Input
Enter Account Holder name, then press tab.
33.2.
SAP Screen Snap
33.3.
Description
Here you can enter another name that the payment program can use if the name of the account holder is not the same as the name of the customer or vendor.
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34.
Company Code Data
34.1.
Required User Input
Click on "Company Code Data" button.
34.2.
SAP Screen Snap
34.3.
Description
Click on "Company Code Data" button to enter company code specific information.
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35.
Recon. account
35.1.
Required User Input
Enter "4122001" then press tab.
35.2.
SAP Screen Snap
35.3.
Description
The reconciliation account in G/L accounting is the account which is updated parallel to the subledger account for normal postings (for example, invoice or payment). For special postings (for example, down payment or bill of exchange), this account is replaced by another account (for example, 'down payments received' instead of 'receivables'). The replacement takes place due to the special G/L indicator which you must specify for these types of postings.
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36.
Sort Key
36.1.
Required User Input
Enter "031" then press tab.
36.2.
SAP Screen Snap
36.3.
Description
Indicates the layout rule for the Allocation field in the document line item .
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37.
Previous Account Number
37.1.
Required User Input
Enter "01300" then press tab.
37.2.
SAP Screen Snap
37.3.
Description
If you renumber customers and/or vendors when implementing the FI System, you can store the previous master record number in this field.
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38.
Payment Transactions
38.1.
Required User Input
Click "Payment Transactions" tab.
38.2.
SAP Screen Snap
38.3.
Description
Click on "Payment Transactions" tab to enter payment related information of the customer applicable on specified company code.
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39.
Terms of Payment
39.1.
Required User Input
Enter "Z060" then press tab.
39.2.
SAP Screen Snap
39.3.
Description
Key for defining payment terms composed of cash discount percentages and payment periods. Use F4 to see and select possible values.
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40.
Payment history record
40.1.
Required User Input
Click on "Payment histroy record" check box.
40.2.
SAP Screen Snap
40.3.
Description
Indicator that the payment history of the customer is to be recorded. The amount and number of payments are then recorded per calendar month, as well as the average days in arrears. Information about cash discount payments and net payments is recorded separately. The indicator should not be set for one-time accounts. You can only carry out evaluation of the payment history, for example, with the report for customer evaluation with OI listing, if you have selected this field.
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41.
Payment methods
41.1.
Required User Input
Enter "Payment Method" then press tab.
41.2.
SAP Screen Snap
41.3.
Description
Payment methods e.g. Cheque, Demand Draft etc. which may be used in automatic payment transactions with this customer. Use F4 to see and select possible values.
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42.
Clearing with vendor
42.1.
Required User Input
Click on "Clearing with vendor" check box.
42.2.
SAP Screen Snap
42.3.
Description
Indicates that during automatic payment transactions clearing is made with the corresponding vendor account, and that during manual clearing procedures, the items of that vendor account are also selected. To use this function in automatic payment transactions, you have to enter the vendor account number in the customer master record, enter the customer account number in the vendor master record, and select the "Clearing with customer" indicator in the vendor master record. If you set this indicator, the system will also include items of the vendor account in customer dunning.
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43.
Withholding tax tab
43.1.
Required User Input
Click on "Withholding tax" tab.
43.2.
SAP Screen Snap
43.3.
Description
Click on withholding tax tab to enter withholding tax related information of the customer.
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44.
Withholding Tax Information
44.1.
Required User Input
Enter the requried information then press Enter.
44.2.
SAP Screen Snap
44.3.
Description
Enter appropriate Withholding tax type, Withholding tax code, Date from, Date to and Withholding tax number. Select the Withholding tax indicator also. Withholding tax type is used to classify the different types of withholding tax. Withholding tax types classify particular features of a withholding tax including the time at which the withholding tax is posted, the basis on which the base amount is calculated, the basis for accumulation (if applicable). Withholding tax types are to be distinguished from withholding tax codes, to which are allocated the withholding tax percentage rate example. One or more "withholding tax codes" are assigned to each withholding tax type. One of the things these codes determine is the various percentage rates for the withholding tax type. Note that when processing a business transaction, no more than one withholding tax code can be assigned per withholding tax type. If the business transaction is subject to more than one withholding taxes, these must be represented in the system by defining various withholding tax types.
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Withholding tax agent indicator tell the system that for this withholding tax type, the customer is entitled to withhold tax on behalf of the company code. Date from which the customer is obligated to withhold tax for the withholding tax type. This date must be defined in the customer master record. Date to which the customer is obigated to withhold tax for the withholding tax type. Withholding tax number is the number issued by the tax authorities per withholding tax type.
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45.
Save
45.1.
Required User Input
Click on "Save" icon.
45.2.
SAP Screen Snap
45.3.
Description
Click on "Save" icon to save customer master record.
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46.
Customer Number
46.1.
Required User Input
Note customer number for future reference.
46.2.
SAP Screen Snap
46.3.
Description
Note customer number for future reference.
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User Training Manual
Financial Accounting ACCOUNTS RECEIVABLE CREATE MASTER DATA
CUSTOMER: PTCL IMPLEMENTATION PARTNER: SIEMENS PAKISTAN
Date: 17 November, 2007 Author(s): Siemens Pakistan Engineering Company Limited
Document Number Document Number
Document Date
FI-AR-001.01/001
17 November, 2007
Version History Version Number
17 November 2007
01 / 001
FI‐AR‐001.01/001
Version Date
Summary of Changes NA
Ref: Minutes of Review NA
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TABLE OF CONTENTS 1. SAP EASY ACCESS ............................................................................................... 10 1.1. REQUIRED USER INPUT ....................................................................................................... 10 1.2. SAP SCREEN SNAP ............................................................................................................ 10 1.3. DESCRIPTION ...................................................................................................................... 10
2. ACCOUNT GROUP .................................................................................................. 11 2.1. REQUIRED USER INPUT ....................................................................................................... 11 2.2. SAP SCREEN SNAP ............................................................................................................ 11 2.3. DESCRIPTION ...................................................................................................................... 11
3. COMPANY CODE .................................................................................................... 12 3.1. REQUIRED USER INPUT ....................................................................................................... 12 3.2. SAP SCREEN SNAP ............................................................................................................ 12 3.3. DESCRIPTION ...................................................................................................................... 12
4. CONTINUE ............................................................................................................... 13 4.1. REQUIRED USER INPUT ....................................................................................................... 13 4.2. SAP SCREEN SNAP ............................................................................................................ 13 4.3. DESCRIPTION ...................................................................................................................... 13
5. TITLE ........................................................................................................................ 14 5.1. REQUIRED USER INPUT ....................................................................................................... 14 5.2. SAP SCREEN SNAP ............................................................................................................ 14 5.3. DESCRIPTION ...................................................................................................................... 14
6. NAME ........................................................................................................................ 15 6.1. REQUIRED USER INPUT ....................................................................................................... 15 6.2. SAP SCREEN SNAP ............................................................................................................ 15 6.3. DESCRIPTION ...................................................................................................................... 15
7. NAME 2..................................................................................................................... 16
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7.1. REQUIRED USER INPUT ....................................................................................................... 16 7.2. SAP SCREEN SNAP ............................................................................................................ 16 7.3. DESCRIPTION ...................................................................................................................... 16
8. SEARCH TERM 1 ..................................................................................................... 17 8.1. REQUIRED USER INPUT ....................................................................................................... 17 8.2. SAP SCREEN SNAP ............................................................................................................ 17 8.3. DESCRIPTION ...................................................................................................................... 17
9. SEARCH TERM 2 ..................................................................................................... 18 9.1. REQUIRED USER INPUT ....................................................................................................... 18 9.2. SAP SCREEN SNAP ............................................................................................................ 18 9.3. DESCRIPTION ...................................................................................................................... 18
10. STREET .................................................................................................................. 19 10.1. REQUIRED USER INPUT ..................................................................................................... 19 10.2. SAP SCREEN SNAP .......................................................................................................... 19 10.3. DESCRIPTION .................................................................................................................... 19
11. COUNTRY .............................................................................................................. 20 11.1. REQUIRED USER INPUT ..................................................................................................... 20 11.2. SAP SCREEN SNAP .......................................................................................................... 20 11.3. DESCRIPTION .................................................................................................................... 20
12. EXPAND ................................................................................................................. 21 12.1. REQUIRED USER INPUT ..................................................................................................... 21 12.2. SAP SCREEN SNAP .......................................................................................................... 21 12.3. DESCRIPTION .................................................................................................................... 21
13. CITY ........................................................................................................................ 22 13.1. REQUIRED USER INPUT ..................................................................................................... 22 13.2. SAP SCREEN SNAP .......................................................................................................... 22 13.3. DESCRIPTION .................................................................................................................... 22
14. PO BOX .................................................................................................................. 23 FI‐AR‐001.01/001
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14.1. REQUIRED USER INPUT ..................................................................................................... 23 14.2. SAP SCREEN SNAP .......................................................................................................... 23 14.3. DESCRIPTION .................................................................................................................... 23
15. POSTAL CODE ...................................................................................................... 24 15.1. REQUIRED USER INPUT ..................................................................................................... 24 15.2. SAP SCREEN SNAP .......................................................................................................... 24 15.3. DESCRIPTION .................................................................................................................... 24
16. TELEPHONE .......................................................................................................... 25 16.1. REQUIRED USER INPUT ..................................................................................................... 25 16.2. SAP SCREEN SNAP .......................................................................................................... 25 16.3. DESCRIPTION .................................................................................................................... 25
17. EXTENSION ........................................................................................................... 26 17.1. REQUIRED USER INPUT ..................................................................................................... 26 17.2. SAP SCREEN SNAP .......................................................................................................... 26 17.3. DESCRIPTION .................................................................................................................... 26
18. ADDITIONAL DATA ............................................................................................... 27 18.1. REQUIRED USER INPUT ..................................................................................................... 27 18.2. SAP SCREEN SNAP .......................................................................................................... 27 18.3. DESCRIPTION .................................................................................................................... 27
19. NEW ENTRY .......................................................................................................... 28 19.1. REQUIRED USER INPUT ..................................................................................................... 28 19.2. SAP SCREEN SNAP .......................................................................................................... 28 19.3. DESCRIPTION .................................................................................................................... 28
20. ADDITIONAL TELEPHONE NUMBER & CONTINUE .......................................... 29 20.1. REQUIRED USER INPUT ..................................................................................................... 29 20.2. SAP SCREEN SNAP .......................................................................................................... 29 20.3. DESCRIPTION .................................................................................................................... 29
21. MOBILE PHONE .................................................................................................... 30 FI‐AR‐001.01/001
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21.1. REQUIRED USER INPUT ..................................................................................................... 30 21.2. SAP SCREEN SNAP .......................................................................................................... 30 21.3. DESCRIPTION .................................................................................................................... 30
22. FAX ......................................................................................................................... 31 22.1. REQUIRED USER INPUT ..................................................................................................... 31 22.2. SAP SCREEN SNAP .......................................................................................................... 31 22.3. DESCRIPTION .................................................................................................................... 31
23. E-MAIL .................................................................................................................... 32 23.1. REQUIRED USER INPUT ..................................................................................................... 32 23.2. SAP SCREEN SNAP .......................................................................................................... 32 23.3. DESCRIPTION .................................................................................................................... 32
24. CONTROL DATA TAB ........................................................................................... 33 24.1. REQUIRED USER INPUT ..................................................................................................... 33 24.2. SAP SCREEN SNAP .......................................................................................................... 33 24.3. DESCRIPTION .................................................................................................................... 33
25. VENDOR ................................................................................................................. 34 25.1. REQUIRED USER INPUT ..................................................................................................... 34 25.2. SAP SCREEN SNAP .......................................................................................................... 34 25.3. DESCRIPTION .................................................................................................................... 34
26. TRADING PARTNER ............................................................................................. 35 26.1. REQUIRED USER INPUT ..................................................................................................... 35 26.2. SAP SCREEN SNAP .......................................................................................................... 35 26.3. DESCRIPTION .................................................................................................................... 35
27. TAX NUMBER 1 ..................................................................................................... 36 27.1. REQUIRED USER INPUT ..................................................................................................... 36 27.2. SAP SCREEN SNAP .......................................................................................................... 36 27.3. DESCRIPTION .................................................................................................................... 36
28. TAX NUMBER 3 ..................................................................................................... 37 FI‐AR‐001.01/001
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28.1. REQUIRED USER INPUT ..................................................................................................... 37 28.2. SAP SCREEN SNAP .......................................................................................................... 37 28.3. DESCRIPTION .................................................................................................................... 37
29. PAYMENT TRANSACTIONS................................................................................. 38 29.1. REQUIRED USER INPUT ..................................................................................................... 38 29.2. SAP SCREEN SNAP .......................................................................................................... 38 29.3. DESCRIPTION .................................................................................................................... 38
30. BANK COUNTRY KEY .......................................................................................... 39 30.1. REQUIRED USER INPUT ..................................................................................................... 39 30.2. SAP SCREEN SNAP .......................................................................................................... 39 30.3. DESCRIPTION .................................................................................................................... 39
31. BANK KEY ............................................................................................................. 40 31.1. REQUIRED USER INPUT ..................................................................................................... 40 31.2. SAP SCREEN SNAP .......................................................................................................... 40 31.3. DESCRIPTION .................................................................................................................... 40
32. BANK ACCOUNT................................................................................................... 41 32.1. REQUIRED USER INPUT ..................................................................................................... 41 32.2. SAP SCREEN SNAP .......................................................................................................... 41 32.3. DESCRIPTION .................................................................................................................... 41
33. ACCOUNT HOLDER .............................................................................................. 42 33.1. REQUIRED USER INPUT ..................................................................................................... 42 33.2. SAP SCREEN SNAP .......................................................................................................... 42 33.3. DESCRIPTION .................................................................................................................... 42
34. COMPANY CODE DATA ....................................................................................... 43 34.1. REQUIRED USER INPUT ..................................................................................................... 43 34.2. SAP SCREEN SNAP .......................................................................................................... 43 34.3. DESCRIPTION .................................................................................................................... 43
35. RECON. ACCOUNT ............................................................................................... 44 FI‐AR‐001.01/001
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35.1. REQUIRED USER INPUT ..................................................................................................... 44 35.2. SAP SCREEN SNAP .......................................................................................................... 44 35.3. DESCRIPTION .................................................................................................................... 44
36. SORT KEY .............................................................................................................. 45 36.1. REQUIRED USER INPUT ..................................................................................................... 45 36.2. SAP SCREEN SNAP .......................................................................................................... 45 36.3. DESCRIPTION .................................................................................................................... 45
37. PREVIOUS ACCOUNT NUMBER ......................................................................... 46 37.1. REQUIRED USER INPUT ..................................................................................................... 46 37.2. SAP SCREEN SNAP .......................................................................................................... 46 37.3. DESCRIPTION .................................................................................................................... 46
38. PAYMENT TRANSACTIONS................................................................................. 47 38.1. REQUIRED USER INPUT ..................................................................................................... 47 38.2. SAP SCREEN SNAP .......................................................................................................... 47 38.3. DESCRIPTION .................................................................................................................... 47
39. TERMS OF PAYMENT ........................................................................................... 48 39.1. REQUIRED USER INPUT ..................................................................................................... 48 39.2. SAP SCREEN SNAP .......................................................................................................... 48 39.3. DESCRIPTION .................................................................................................................... 48
40. PAYMENT HISTORY RECORD............................................................................. 49 40.1. REQUIRED USER INPUT ..................................................................................................... 49 40.2. SAP SCREEN SNAP .......................................................................................................... 49 40.3. DESCRIPTION .................................................................................................................... 49
41. PAYMENT METHODS ........................................................................................... 50 41.1. REQUIRED USER INPUT ..................................................................................................... 50 41.2. SAP SCREEN SNAP .......................................................................................................... 50 41.3. DESCRIPTION .................................................................................................................... 50
42. CLEARING WITH VENDOR .................................................................................. 51 FI‐AR‐001.01/001
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42.1. REQUIRED USER INPUT ..................................................................................................... 51 42.2. SAP SCREEN SNAP .......................................................................................................... 51 42.3. DESCRIPTION .................................................................................................................... 51
43. WITHHOLDING TAX TAB ..................................................................................... 52 43.1. REQUIRED USER INPUT ..................................................................................................... 52 43.2. SAP SCREEN SNAP .......................................................................................................... 52 43.3. DESCRIPTION .................................................................................................................... 52
44. WITHHOLDING TAX INFORMATION ................................................................... 53 44.1. REQUIRED USER INPUT ..................................................................................................... 53 44.2. SAP SCREEN SNAP .......................................................................................................... 53 44.3. DESCRIPTION .................................................................................................................... 53
45. SAVE ...................................................................................................................... 55 45.1. REQUIRED USER INPUT ..................................................................................................... 55 45.2. SAP SCREEN SNAP .......................................................................................................... 55 45.3. DESCRIPTION .................................................................................................................... 55
46. CUSTOMER NUMBER........................................................................................... 56 46.1. REQUIRED USER INPUT ..................................................................................................... 56 46.2. SAP SCREEN SNAP .......................................................................................................... 56 46.3. DESCRIPTION .................................................................................................................... 56
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1. SAP Easy Access 1.1. Required User Input Enter transaction code "FD01" in the command line and press enter.
1.2. SAP Screen Snap
1.3. Description Follow the menu path as shown in the screen snap and double click on "FD01 - Create" OR Enter transaction code "FD01" in the command line and press enter.
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2. Account Group 2.1. Required User Input Select relevant account group from the list.
2.2. SAP Screen Snap
2.3. Description The account group is a classifying feature within customer master records. The account group determines in which number range the customer account number should be; whether the number is assigned by the user or by the system; which specifications are necessary or possible in the master record.
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3. Company Code 3.1. Required User Input Enter company code then press Enter.
3.2. SAP Screen Snap
3.3. Description The company code is an organizational unit within financial accounting. Enter "1100" for PTCL or "1300" for Paknet.
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4. Continue 4.1. Required User Input Click on "Continue" icon.
4.2. SAP Screen Snap
4.3. Description Click on "Continue" icon to proceed.
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5. Title 5.1. Required User Input Click on appropriate title in the list.
5.2. SAP Screen Snap
5.3. Description Choose the title from the entries in the drop down list box. The title is displayed in text form in the screen field in the logon language, and its key is stored in the database. Possible titles are stored in a check table. They are language-dependent.
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6. Name 6.1. Required User Input Enter "Japan Embessy" then press Tab.
6.2. SAP Screen Snap
6.3. Description Enter name of the customer.
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7. Name 2 7.1. Required User Input Enter "KDDI Corp" then press Tab.
7.2. SAP Screen Snap
7.3. Description Enter alternative name of the customer.
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8. Search Term 1 8.1. Required User Input Enter "Japan" then press Tab.
8.2. SAP Screen Snap
8.3. Description Enter any suitable search term. Short description used for search helps. Only capital letters are saved in this field. All entries are automatically converted into capital letters.
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9. Search Term 2 9.1. Required User Input Enter "12345" then press Tab.
9.2. SAP Screen Snap
9.3. Description Enter any suitable search term. Short description used for search helps. Only capital letters are saved in this field. All entries are automatically converted into capital letters.
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10.
Street
10.1.
Required User Input
Enter street then press tab.
10.2.
SAP Screen Snap
10.3.
Description
Street name as part of the address.
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11.
Country
11.1.
Required User Input
Enter "pk" then press tab.
11.2.
SAP Screen Snap
11.3.
Description
Country key as part of address. This field is mandatory emphasizing the point that this field has to be inputed in order to move further in creating a customer.Select Country code from drop down or enter Country code directly.
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12.
Expand
12.1.
Required User Input
Click on "Expand" icon.
12.2.
SAP Screen Snap
12.3.
Description
Click on "Expand" icon to enter additional fields in address.
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13.
City
13.1.
Required User Input
Enter "Islamabad" then press Tab.
13.2.
SAP Screen Snap
13.3.
Description
City name as part of the address. The city name is saved redundantly in another database field in uppercase letters, for search help. If the Postal regional structure ('city file') is active, the city name is checked against the Cities defined in the regional structure.
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14.
PO Box
14.1.
Required User Input
Enter "PO Box" then press tab.
14.2.
SAP Screen Snap
14.3.
Description
PO Box number as part of an address
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15.
Postal Code
15.1.
Required User Input
Enter "Postal code" then press tab.
15.2.
SAP Screen Snap
15.3.
Description
Postal code that is required for a unique assignment of the PO box.
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16.
Telephone
16.1.
Required User Input
Enter Telephone number, then press tab.
16.2.
SAP Screen Snap
16.3.
Description
Telephone numbmer, consisting of dialing code and number, but without the country code. If the telephone number consists of a company number and an extension, the extension must be entered in the field extension.
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17.
Extension
17.1.
Required User Input
Enter telephone extension number, then press tab.
17.2.
SAP Screen Snap
17.3.
Description
Telephone extension number.
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18.
Additional Data
18.1.
Required User Input
Click on "Multiple data" icon.
18.2.
SAP Screen Snap
18.3.
Description
Click on multiple data option icon to enter additional telephone numbers.
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19.
New Entry
19.1.
Required User Input
Click on "New Entry" icon.
19.2.
SAP Screen Snap
19.3.
Description
Click on "New Entry" icon to insert new line.
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20.
Additional Telephone Number & Continue
20.1.
Required User Input
Enter "2213" then press Tab.
20.2.
SAP Screen Snap
20.3.
Description
Enter additional telephone number and extension. Repeat these steps to enter as many telephone number as required. Click on "Continue" icon to go to previous screen.
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21.
Mobile Phone
21.1.
Required User Input
Enter the mobile number, then press tab.
21.2.
SAP Screen Snap
21.3.
Description
Mobile telephone number consisting of dialing code and number, but without country code. Use additional data button to enter additional mobile numbers.
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22.
Fax
22.1.
Required User Input
Enter fax number then press tab.
22.2.
SAP Screen Snap
22.3.
Description
Fax number, consisting of dialing code and number, but without country dialing code. If the fax number consists of a company number and an extension, the extension must be entered in the field extension. Use additional data button to enter multiple fax numbers.
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23.
23.1.
Required User Input
Enter email address then press tab.
23.2.
SAP Screen Snap
23.3.
Description
Internet mail address, also called e-mail address. Example: [email protected]. The Internet mail address is used to send mail via the Internet world-wide; the protocol used is SMTP (Simple Mail Transfer Protocol). Use additional data button to enter additional email addresses.
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24.
Control data tab
24.1.
Required User Input
Click on "Control Data" tab.
24.2.
SAP Screen Snap
24.3.
Description
Click on control data tab to enter additional information.
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25.
Vendor
25.1.
Required User Input
Enter "3000068" then press tab.
25.2.
SAP Screen Snap
25.3.
Description
Number of the vendor account from which the transactions are processed. A vendor account number is a unique key used to clearly identify the vendor within the SAP system. Enter Vendor code OR press F4 to select vendor from drop down list then press tab.
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26.
Trading Partner
26.1.
Required User Input
Enter "1200" then press tab.
26.2.
SAP Screen Snap
26.3.
Description
Company ID of subsidiary and / or associate. Trading partner field need to be field only when relevant transaction is between group companies. Use F4 to see and select possible values.
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27.
Tax Number 1
27.1.
Required User Input
Enter "N I C number" of the customer, then press tab.
27.2.
SAP Screen Snap
27.3.
Description
Tax Number 1 is used to store NIC No. of the customer.
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28.
Tax Number 3
28.1.
Required User Input
Enter "Sales tax registration number", then press tab.
28.2.
SAP Screen Snap
28.3.
Description
Tax Number 3 is used to store Sales tax Registration Number of the customer.
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29.
Payment Transactions
29.1.
Required User Input
Click on "Payment Transactions" tab.
29.2.
SAP Screen Snap
29.3.
Description
Click on "Payment Transaction" tab to enter bank account information of the customer.
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30.
Bank Country Key
30.1.
Required User Input
Enter "pk" then press Tab.
30.2.
SAP Screen Snap
30.3.
Description
Identifies the country in which the bank is located. The country key defines the rules according to which bank data, such as the bank and account numbers, is to be validated.
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31.
Bank Key
31.1.
Required User Input
Enter Bank Key then press tab.
31.2.
SAP Screen Snap
31.3.
Description
In this field, you specify the bank key under which bank data from the respective country is stored. Normally, you manage banks using their bank number. The bank number in the control data for the bank is then displayed twice, that is, as the bank key too. In certain countries, the bank account number takes on this function; then there are no bank numbers and the bank data is managed using the account number. To manage bank data using another key, for example, the SWIFT code, external number assignment can also be used.
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32.
Bank Account
32.1.
Required User Input
Enter bank account number then press tab.
32.2.
SAP Screen Snap
32.3.
Description
This field contains the number under which the account is managed at the bank.
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33.
Account Holder
33.1.
Required User Input
Enter Account Holder name, then press tab.
33.2.
SAP Screen Snap
33.3.
Description
Here you can enter another name that the payment program can use if the name of the account holder is not the same as the name of the customer or vendor.
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34.
Company Code Data
34.1.
Required User Input
Click on "Company Code Data" button.
34.2.
SAP Screen Snap
34.3.
Description
Click on "Company Code Data" button to enter company code specific information.
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35.
Recon. account
35.1.
Required User Input
Enter "4122001" then press tab.
35.2.
SAP Screen Snap
35.3.
Description
The reconciliation account in G/L accounting is the account which is updated parallel to the subledger account for normal postings (for example, invoice or payment). For special postings (for example, down payment or bill of exchange), this account is replaced by another account (for example, 'down payments received' instead of 'receivables'). The replacement takes place due to the special G/L indicator which you must specify for these types of postings.
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36.
Sort Key
36.1.
Required User Input
Enter "031" then press tab.
36.2.
SAP Screen Snap
36.3.
Description
Indicates the layout rule for the Allocation field in the document line item .
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37.
Previous Account Number
37.1.
Required User Input
Enter "01300" then press tab.
37.2.
SAP Screen Snap
37.3.
Description
If you renumber customers and/or vendors when implementing the FI System, you can store the previous master record number in this field.
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38.
Payment Transactions
38.1.
Required User Input
Click "Payment Transactions" tab.
38.2.
SAP Screen Snap
38.3.
Description
Click on "Payment Transactions" tab to enter payment related information of the customer applicable on specified company code.
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39.
Terms of Payment
39.1.
Required User Input
Enter "Z060" then press tab.
39.2.
SAP Screen Snap
39.3.
Description
Key for defining payment terms composed of cash discount percentages and payment periods. Use F4 to see and select possible values.
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40.
Payment history record
40.1.
Required User Input
Click on "Payment histroy record" check box.
40.2.
SAP Screen Snap
40.3.
Description
Indicator that the payment history of the customer is to be recorded. The amount and number of payments are then recorded per calendar month, as well as the average days in arrears. Information about cash discount payments and net payments is recorded separately. The indicator should not be set for one-time accounts. You can only carry out evaluation of the payment history, for example, with the report for customer evaluation with OI listing, if you have selected this field.
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41.
Payment methods
41.1.
Required User Input
Enter "Payment Method" then press tab.
41.2.
SAP Screen Snap
41.3.
Description
Payment methods e.g. Cheque, Demand Draft etc. which may be used in automatic payment transactions with this customer. Use F4 to see and select possible values.
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42.
Clearing with vendor
42.1.
Required User Input
Click on "Clearing with vendor" check box.
42.2.
SAP Screen Snap
42.3.
Description
Indicates that during automatic payment transactions clearing is made with the corresponding vendor account, and that during manual clearing procedures, the items of that vendor account are also selected. To use this function in automatic payment transactions, you have to enter the vendor account number in the customer master record, enter the customer account number in the vendor master record, and select the "Clearing with customer" indicator in the vendor master record. If you set this indicator, the system will also include items of the vendor account in customer dunning.
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43.
Withholding tax tab
43.1.
Required User Input
Click on "Withholding tax" tab.
43.2.
SAP Screen Snap
43.3.
Description
Click on withholding tax tab to enter withholding tax related information of the customer.
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44.
Withholding Tax Information
44.1.
Required User Input
Enter the requried information then press Enter.
44.2.
SAP Screen Snap
44.3.
Description
Enter appropriate Withholding tax type, Withholding tax code, Date from, Date to and Withholding tax number. Select the Withholding tax indicator also. Withholding tax type is used to classify the different types of withholding tax. Withholding tax types classify particular features of a withholding tax including the time at which the withholding tax is posted, the basis on which the base amount is calculated, the basis for accumulation (if applicable). Withholding tax types are to be distinguished from withholding tax codes, to which are allocated the withholding tax percentage rate example. One or more "withholding tax codes" are assigned to each withholding tax type. One of the things these codes determine is the various percentage rates for the withholding tax type. Note that when processing a business transaction, no more than one withholding tax code can be assigned per withholding tax type. If the business transaction is subject to more than one withholding taxes, these must be represented in the system by defining various withholding tax types.
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Withholding tax agent indicator tell the system that for this withholding tax type, the customer is entitled to withhold tax on behalf of the company code. Date from which the customer is obligated to withhold tax for the withholding tax type. This date must be defined in the customer master record. Date to which the customer is obigated to withhold tax for the withholding tax type. Withholding tax number is the number issued by the tax authorities per withholding tax type.
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45.
Save
45.1.
Required User Input
Click on "Save" icon.
45.2.
SAP Screen Snap
45.3.
Description
Click on "Save" icon to save customer master record.
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46.
Customer Number
46.1.
Required User Input
Note customer number for future reference.
46.2.
SAP Screen Snap
46.3.
Description
Note customer number for future reference.
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