1630-colorcodes Ihd Aug6v2 2008

Stan dard M ail Color Codes and In-Home Dates August 6, 2008 Chris Oronzio Slide 1

Service Standards for Standard Mail Destination Entry  DBMC

5 Days to Delivery

 DSCF

3 Days to Delivery

 DDU

2 Days to Delivery Slide 2

Color Coding  Supports service standards  Matches a specific color to a day of the week MON

TUE

WED

THU

FRI

SAT

SUN

 Guides the sequence for mail processing,

dispatch and delivery

Slide 3

Color Code Policy  New policy issued June 17, 2008  Nationwide implementation required no

later than August 29, 2008

 Compliance audits scheduled between

August 29 and September 30, 2008

Slide 4

Delivery Color Codes  Applied to

destination entered Standard Mail

 2-5 days to deliver

mailing

RECEIPT

DATE: TIME:

STANDARD MAIL FOR

DELIVERY

 Identified by

standardized tags

TUESDAY (VIOLET)

Jacksonville FL BMC

Slide 5

General Principles  Delivery color codes are based on

destination entry, day and time of receipt ● 16:00 is national critical entry time (CET) for palletized shipments ● 12:00 is national CET for bedloads

 Day 0 reflects day of arrival  Holidays will not change application of

color codes

Slide 6

Delivery Color Codes for DBMC DBMC (ASF) Drop Shipments DAY OF RECEIPT

COLOR CODE APPLIED

FIVE DAY DELIVERY

SATURDAY

VIOLET

THURSDAY

SUNDAY

YELLOW

FRIDAY

MONDAY

PINK

SATURDAY

TUESDAY

BLUE

MONDAY

WEDNESDAY

BLUE

MONDAY

THURSDAY

ORANGE

TUESDAY

FRIDAY

GREEN

WEDNESDAY

Slide 7

Delivery Color Codes for DSCF DSCF Drop Shipments DAY OF RECEIPT

COLOR CODE APPLIED

THREE DAY DELIVERY

SATURDAY

ORANGE

TUESDAY

SUNDAY

GREEN

WEDNESDAY

MONDAY

VIOLET

THURSDAY

TUESDAY

YELLOW

FRIDAY

WENESDAY

PINK

SATURDAY

THURSDAY

BLUE

MONDAY

FRIDAY

BLUE

MONDAY

Slide 8

General Principles  Redirected drop shipments retain service

standard of original destination entry ● 3 day service for SCF redirected to BMC ● 2 day service for DDU redirected to SCF

 Standard Mail will be delivered according to

committed day of delivery indicated by color code

Slide 9

In-Home Dates  PLEASE DELIVER TUES 8/12  Requested In Home 8/22 -

8/23/08

 Postmaster: please deliver

between 9/4 - 9/6

Slide 10

In-Home Dates  Printed request on mailpiece for delivery on

specific day(s)

 Postal Service will continue to honor IHDs ● No standardized IHD requirements in DMM ● Mailpieces lose IHD identity during processing ● IHD mail will not be warehoused

Slide 11

In-Home Dates  Mailers will manage IHDs by aligning drop

shipments and service standards

● Identify targeted date of delivery ● Schedule FAST appointment linking entry and CET

 IHDs should be 3 days or less ● Plan delivery on the second day of a 2-day window ● Plan delivery on the second day of a 3-day window ● Plan delivery within the first 3 days of IHD windows exceeding 3-days Slide 12

In-Home Dates  IHD issues will be identified in PostalOne!

- Electronic Mail Improvement Reporting - (eMIR) ● Early delivery of IHD mailing ● Late delivery of IHD mailing ● Delayed IHD mailing based on color code

 Business Service Network ● Issue investigation and resolution Slide 13

Service Standards for Standard Mail  Predictable delivery is a goal for both the

mailing industry and Postal Service  Collaboration in MTAC 120 to synchronize ● ● ● ● ●

Service standards CETs FAST appointments In-home dates Color codes for delivery

Slide 14

Conclusion  We will achieve the

service standards for Standard Mail

 We will achieve

success by continuing to work together

Slide 15

QUESTIONS?

Slide 16